The Southeastern Wisconsin Watersheds Trust, Inc.

Steering Council Meeting Minutes

Wednesday, December 8, 2010 1:30-3:30 pm Technology Innovation Center Wauwatosa, WI Attendees: Nancy Frank-Chair, Marsha Burzynski for Sharon Gayan, Susan Greenfield, Tom Grisa, Mike Hahn, Andy Holschbach, David Lee, Peter McAvoy, Reggie Newson, Erick Shambarger , Dan Stoffel Guests: , Kimberly Gleffe, Ben Gramling, Kate Morgan, Theresa Morgan, Cheryl Nenn. Support: Marilyn Goris. 1. Welcome and Introductions Henry Hamilton resigned from the Steering Council. McAvoy moved for a resolution from the Steering Council thanking Mr. Hamilton for his service on the Council. Stoffel seconded. The motion was passed unanimously. Frank will send a thank you letter with the resolution. Names of potential people to fill the at-large position should be emailed to Frank. The Council is seeking age and geographic diversity. 2. Review and approve 10/20/10 Steering Council meeting minutes (attached) The minutes from the October 20, 2010 Steering Council meeting were approved unanimously. 3. Watershed Action Teams report (Ben Gramling and Cheryl Nenn) Action Item: Presentation of Final 2011/2012 WAT Action Plans (attached) Ben Gramling, Sixteenth Street Community Health Center and Cheryl Nenn, Milwaukee Riverkeeper, respective Co-chair representatives from the Kinnickinnic and Menomonee River Watershed Action Teams, presented the final 2011/2012 Action Plans and provided a brief review of the plans. Newson moved to approve the plans; Holschbach seconded. The Steering Council approved the plans unanimously. Next steps will be to get people involved in and help move these plans forward. The WATs will be meeting every other month to assess progress and there will be working meetings on the other month. The plans will be used to pursue funding for projects. The plans are meant to be adaptable.

Stoffel commented on the need to get more funding for technical expertise to really carry-out some of these projects. There is already some expertise on the WATs and there are some projects that are suitable for engaging local volunteers. Holschbach suggested each project have a summary caption and timeline, as well as a more in-depth timeline, and a lead person/organization and contact information. Lee suggested an analysis of the projects to compare for biggest bang for the buck. Currently, the list is prioritized for hotspots. A GIS person is trying to get information to be able to analyze at the parcel level and specific BMP. Erick Shambarger offered to work with Sweet Water to coordinate with City efforts. 4. Finance Committee report (David Lee) Action Item: Proposed 2011 Sweet Water budget (attached) Lee reviewed the Sweet Water budget for 2011. If Sweet Water receives a grant, the budget will be amended to show that revenue and corresponding expenses. Sweet Waters fiscal year is the calendar year. A federal 990 form is due May 15th. The vote on the budget was postponed until after the executive director contract discuss under #7. The budget was approved with an amendment to move $10,000 from the contingency line to the executive director contract line. Action Item: Updated Sweet Water Financial Procedures Policy (attached) Lee reviewed some of the financial procedures. Expenditures under $1,000 are at the discretion of the executive director according to the budget approved by the Council. $1,000-$2,500 requires approval of the Executive Committee; An expenditure over $2,500 requires all the officers to approve in advance. Currently, the Executive Committee receives an itemized report of all expenses and income each month and all the Committee members have access to the bank account information at any time. If Sweet Water receives a large grant, this procedure may be revisited. Grisa moved to approve the Sweet Water Financial Procedures Policy; Holschbach seconded; the motion was passed unanimously. 5. Policies and Procedures report (Nancy Frank) Action Item: proposed Board member terms of office/classes (attached) Greenfield moved to a) change all terms to expire on December 31st of their respective years; b) move Greenfield to Class 1 to have an even number of five members in each class; and c) Hamiltons position in Class 3 will become a vacant At-large position; Stoffel seconded. The motion was

passed unanimously. Greenfield will set up a meeting with Bob Groth (farmer and County Board Supervisor in Town of Caledonia), Martinka, Frank and herself to discuss Groths interest in Sweet Water and possibly serving on the Steering Council.

Discussion of preferred 2011 Steering Council meeting dates/times Frank will send out a poll to determine best days/dates for Steering Council meetings for 2011. The Steering Council meetings will remain at 1:30pm on the second Wednesday of the month, every other month (starting in February) until further notice. 6. Status Reports: a. Policy Committee (Peter McAvoy) The Policy Committee is waiting to meet until there is more information early next year clarifying several policy related issues (e.g. water quality trading, watershedbased permitting, phosphorus rules) that may have an effect on Sweet Water work. If there is substantive information that is of interest to Sweet Water partners, the Committee may host a briefing on these issues from EPA and DNR. The four TMDL RFPs from MMSD are expected out soon and will help structure potential work for Sweet Water. The municipalities are meeting on December 14th for a briefing on watershed-based permitting. b. Science Committee (Val Klump) The Science Committee will be convened in February. c. Communications Committee (Kate Morgan) Sweet Water is meeting with press people to raise awareness of the collaboration and its work. The results of the survey will be released at a breakfast meeting at the University Club in January. Steering Council members are invited and encouraged to attend. Martinka will send around information on the event. Martinka will also do a presentation to the Rotary Club that afternoon. The Steering Council should be provided a draft of themes that will be addressed in the press release in advance of the event. Lee suggested that drafts of all press releases be provided in advance to the Steering Council. Sweet Water should provide an MOU to all WAT members, inviting them to formally join the collaboration. 7. Action Item: Report on Executive Directors 2010 evaluation and discussion of Executive Directors contract renewal (Nancy Frank) (This portion of the meeting will be in closed session) The Council moved to convene in closed session to consider personnel information. Motion passed unanimously.

Hahn moved and Newson seconded a motion to renew Martinkas contract for 2011 and increase the amount to $80,000. 8. Other matters Sweet Water Watershed Action Team party to celebrate the implementation plans at the Riverfront Pizzeria December 15th. Goris will send around the announcement. Holschbach will email around information on a nutrient management conference in Stevens Point on February 8th. 9. Adjournment. The meeting was adjourned at 3:35pm.