MOTION

RE: The Creation of Two Committees Whereas: The rights and responsibilities of the Board of Directors (BoD) of the Arts Undergraduate Society (AUS) are nebulous; Whereas: The identities of the members of the BoD are unclear; Whereas: The AUS is potentially in violation of the Quebec Companies Act; Whereas: The Bylaws of the AUS require serious substantive and cosmetic changes; Whereas: The AUS has acted in violation of the Quebec Company Act under which it is incorporated; Whereas: Those violations serve to disenfranchise members of the AUS of our legal rights; Whereas: Serious deliberation is needed to identify how best to rectify these problems; Whereas: All AUS members deserve to know of and be able to participate in this process; Whereas: All AUS members should feel comfortable in spaces maintained and created by the AUS; Whereas: AUS members come from diverse backgrounds and situations; Whereas: AUS members face varied challenges throughout the course of their studies; Whereas: No applicant to the Faculty of Arts or to the Faculty of Arts and Sciences should have to worry about being accepted at McGill University or by the AUS; Whereas: serious deliberation is needed to identify how best to better the AUS; Whereas: All AUS members deserve to know of and be able to participate in this process; Be It Resolved: That the AUS create a Committee on the Board of Directors, Constitution and Bylaws that: 1. Must write a report that: a. Recommends procedures to ensure the AUS follows Quebec law; b. Defines the role of the BoD; c. Clarifies, streamlines and if needed expands the AUS Constitution and Bylaws. d. Creates Bylaws to maximize the value of General Assemblies. 2. Is formed May 1, 2012. 3. Must submit its report to the AUS Legislative Council on or before October 1, 2012, to be considered at the next meeting of Council. 4. Must meet a minimum of two (2) times before October 1, 2012, making the date of its initial meetings available to all members of the AUS at least 24 hours in advance. 5. Is comprised of the AUS Executives and any interested AUS member, with equal voting rights and a quorum of three (3).

Be It Further Resolved: That the AUS create a Committee on Equity and Dignity that: 1. Must write a report that: a. Identifies equity problems in the AUS and external to the AUS impacting AUS members; b. Recommends changes to rectify those problems; c. Proposes changes to ensure the accessibility and safety of all spaces maintained by the AUS or by McGill; d. Pays special attention to promoting the dignity and comfort of AUS members who identify as: a person of color, a queer person, a person with visible and/or invisible disabilities, a religious person, a woman, a person in or from a background of poverty, a parent, a person older than the norm for university students, a Native person, a person who do not drink alcohol, a first-year student, an international student, a survivor of sexual assault, an Arts and Science student, and/or a person for whom English is not their native language. 2. Is formed May 1, 2012. 3. Must attempt to receive input from all concerned McGill University groups and services. 4. Must publish a preliminary report recommending changes to AUS Frosh, to be published with enough time to be implemented for this calendar years Frosh. 5. Must publish a final report by January 15, 2013. 6. Must meet a minimum of four (4) times before January 1, 2013, making the date of its initial meetings available to all members of the AUS at least 24 hours in advance. 7. Is comprised of the AUS Executives and any interested AUS member, with equal voting rights and a quorum of three (3). Be It Further Resolved: That the AUS President may send one (1) email to AUS members each calendar month, and may send additional emails as needed in order to ensure the completeness of the reports of each Committee. Be It Further Resolved: That General Assemblies be scheduled as soon as possible after the release of each final Report.