Sei sulla pagina 1di 94

The ultimate font manager™

The ultimate font manager™ User Guide

User

Guide

Contact

Extensis

1800 SW First Avenue, Suite 500 Portland, OR 97201 Toll Free: (800) 796-9798 Phone: (503) 274-2020 Fax: (503) 274-0530

Extensis Europe

First Floor, Century House The Lakes Northampton NN4 7SJ United Kingdom Phone: +44(0)1604 636 300 Fax +44 (0)1604 636 366 info@extensis.co.uk

© 2006 Extensis, a division of Celartem, Inc. This document and the software described in it are copyrighted with all rights reserved. This document or the software described may not be copied, in whole or part, without the written consent of Extensis, except in the normal use of the software, or to make a backup copy of the software. This exception does not allow copies to be made for others. Licensed under U.S. patents issued and pending.

Extensis is a registered trademark of Extensis. The Extensis logo, Extensis Library, Font Reserve, Font Reserve Server, Font Vault, and Font Sense, Portfolio, Portfolio Server, Portfolio NetPublish, NetPublish, Suitcase and Suitcase Server are all trademarks of Extensis. Celartem, Celartem, Inc., the Celartem logo, PixelLive and PixelSafe are trademarks of Celartem, Inc. Adobe, Acrobat, Illustrator, Photoshop, and PostScript are trademarks of Adobe Systems, Incorporated. Apple, AppleScript, Bonjour, FontSync, Macintosh, Mac OS 9, Mac OS X, PowerPC, and QuickDraw are registered trademarks of Apple Computer, Inc. Microsoft, Internet Explorer, Windows, Windows XP, Windows 2000, Windows NT, Windows ME and Windows 98 are registered trademarks of Microsoft Corporation. Intel is a registered trademark of Intel. All other trademarks are the property of their respective owners.

Celartem, Inc.

Email: sales_ap@celartem.com

Press Contact

Phone: (503) 274-2020 x129 Email: press@extensis.com

Customer Service

Phone: (800) 796-9798

Technical Support

Documentation Feedback

Portions of this product use software components developed through various open source projects. The licenses and availability of source code for such components are specified in the copyright notice file, LICENSES.TXT delivered with this product. Please refer to these licenses for information regarding use of these software components.

Extensis warrants the disks on which the software is recorded to be free from defects in materials and faulty workmanship under normal use for a period of thirty (30) days from the original date of purchase. If you purchased this product directly from Extensis, and if a defect occurs during the 30-day period, you may return the disks to Extensis for a free replacement. All products submitted for replacement must be registered with Extensis before replacement. Extensis products purchased from resellers are warranted by the reseller and are covered by the reseller’s return policy. This warranty is limited to replacement and shall not encompass any other damages, including but not limited to loss of profit, and special, incidental, or other similar claims. This software is provided on an “as is” basis. Except for the express warranty set forth above, Extensis makes no other warranties, either explicit or implied, regarding the enclosed software’s quality, performance, merchantability, or fitness for a particular purpose.

Suitcase Fusion

User Guide

iii

Contents

Introducing Suitcase Fusion

1

Welcome to Suitcase Fusion

1

Suitcase Fusion and Graphic Designers

1

Prepress Operators and Printing Professionals

2

The Ultimate Font Manager

2

System and Software Requirements

2

Registration and Serialization

2

Suitcase Fusion and Suitcase Client

3

Technical Support

3

About this User Guide

3

Installation

3

Key Features of Suitcase Fusion

5

Suitcase Fusion and OS X

7

How Suitcase Fusion Works

9

Overview of Suitcase and Font Management

9

The Suitcase Fusion Environment

10

Understanding Fonts

11

Suitcase Fusion Workflow

11

The Suitcase Fusion Advantage

12

The Suitcase Fusion User Guide

13

Automatically launching Suitcase Fusion

14

Typical Configurations

15

Freelance Graphic Designer

15

Advertising Agency or Workgroup Publisher

17

Setting Up Suitcase Fusion

19

Where to store your fonts

19

The Font Vault

19

Adding fonts in place

20

Where are my fonts?

20

System fonts and OS X

21

User Guide

The ultimate font manager

iv

Adding Fonts to Suitcase Fusion

23

Adding fonts permanently

23

Adding fonts temporarily

24

Removing Fonts

25

The Suitcase Fusion Log

26

Activating and Deactivating Fonts

27

Activating

fonts

27

Activation

states

28

Changing the default activation state

29

Deactivating a font

29

Finding the right font

30

Organizing Fonts Into Sets

33

Set usage example

33

Creating a new set

34

Adding fonts to a set

35

Creating an application set

36

System Fonts sets

37

Activating a set

37

Renaming a set

38

Creating Nested Sets

38

Removing a set and removing fonts from a set

39

Previewing Fonts

41

Waterfall, ABC 123 and Paragraph Views

41

QuickType View

42

Previewing fonts in the Font Info dialog box

43

Viewing the Character Map

43

Finding Fonts

45

QuickFind

45

Using the Find dialog box

45

Finding fonts by attributes

46

Finding a new font to purchase

47

Finding fonts on your hard disk

47

Suitcase Fusion

User Guide

v

Automatically Activating and Deactivating Fonts

49

Plug-in based auto-activation

49

Installing the Adobe plug-ins and Quark XTension

49

Global auto-activation

51

Note About Kerning Tables

52

Diagnosing Font Problems

53

Identifying and removing corrupt fonts

53

Manually scanning for corrupt fonts

54

Removing irreparable fonts

54

Unmarking corrupt fonts

54

Locating and managing duplicate fonts

55

Locating missing fonts

57

Backing up and restoring your Font Vault

57

Assigning font attributes

59

Classifications

59

Foundries

62

Styles

63

Keywords

65

Collecting Fonts for Output

Collecting files and the Font Vault

67

68

Automating Suitcase Fusion with AppleScript

69

User Preferences

71

General Preferences

71

Activation Preferences

73

Preview Text Preferences

74

Keyboard Shortcuts

75

Troubleshooting

77

Index

81

User Guide

The ultimate font manager

vi

Suitcase Fusion

User Guide

Introducing Suitcase Fusion

Welcome to Suitcase Fusion

Suitcase is a powerful font management utility that makes working with fonts faster and easier than ever before.

With Suitcase Fusion you can group and activate fonts only when you need them, saving valuable system resources. You can even have Suitcase Fusion automatically activate fonts when an application is launched, and even more precisely automatically activate specific fonts needed by documents.

Suitcase Fusion solves font management problems for a wide range of creative professionals. From solo graphic designers to prepress and printing professionals, Suitcase Fusion provides smooth and effective font management with an intuitive and easy to use interface. Suitcase Fusion is the professional solution for font management needs.

is the professional solution for font management needs. Suitcase Fusion and Graphic Designers Graphic designers

Suitcase Fusion and Graphic Designers

Graphic designers frequently manage and browse thousands of fonts. They need to have a very large amount of fonts available at all times, but not necessarily active. Suitcase Fusion provides graphic designers an easy and visual way to locate and activate the right font at the right time. With Suitcase Fusion, designers can preview and choose the most appropriate fonts for a project before even activating them.

Because system fonts are stored in many different locations in Mac OS X, manually moving system fonts in and out of folders is confusing, tedious and time consuming at best. With Suitcase Fusion, managing system fonts is a smooth and painless procedure.

Suitcase Fusion also gives designers peace of mind by checking for corrupt fonts when they are being added, and the Font Vault provides a secure managed repository so original fonts are never misplaced or inadvertently deleted.

User Guide

Introducing Suitcase Fusion

Prepress Operators and Printing Professionals

Prepress operators and printing professionals operate expensive equipment on a daily basis. Errors and downtime are expensive and must be avoided if at all possible.

Corrupt fonts can cause system and application instability, and can be difficult, time consuming and expensive to diagnose. Suitcase Fusion scans all new fonts. Corrupt fonts aren’t allowed in the Font Vault, so keeping the font database clean is a snap.

Suitcase Fusion also makes it easy to use the correct font for the job. Suitcase Fusion automatically activates fonts as documents are opened, and then automatically closes the fonts when no longer needed. Fonts can also be temporarily added to Suitcase, ensuring that only the client’s fonts are used for each job.

The Ultimate Font Manager

Suitcase Fusion is the professional solution for font management. Whether you work in a home office or a large-scale printing operation, Suitcase Fusion efficiently solves all of your font problems.

System and Software Requirements

To install and use Suitcase Fusion, you need the following:

• Mac OS X v10.3.9 or higher for PowerPC-based systems

• Mac OS X v10.4.4 or higher for Intel-based systems

• 1GHz or faster CPU

• 256MB or more RAM

• 30MB or more font storage

• CD-ROM for installation

Registration and Serialization

It is important to enter a serial number and register

your copy of Suitcase Fusion so we can provide you with the best possible service. Registered users are eligible for technical support, information regarding new versions and products, discounts and special offers on new products.

Your serial number is located in one of three locations: on the CD sleeve, on the product documentation, or was sent to you via e-mail if

you purchased through our website. If you choose not to enter a serial number, Suitcase Fusion will run in a demonstration mode that allows you to use the product for 30 days. To purchase

a number, contact Extensis customer service.

Suitcase Fusion

User Guide

Suitcase Fusion and Suitcase Client

Suitcase Fusion is a single-user product and is meant to be used by an individual. The Suitcase Client is an entirely different product, with different features that include the ability to connect to and manage a Suitcase Server. To help determine if you need a client/server product such as Suitcase Client/Server or Font Reserve Client/Server, please contact corporate sales.

Technical Support

Technical Support is available directly through the Extensis web site. Please fill out the online

get support. Our tech support representatives will respond by phone or email, usually within 24 hours on weekdays. When contacting technical support, include the following information:

• Your Suitcase Fusion serial number

• Your computer configuration

• Your question or a description of the difficulty you’re experiencing — what specifically occurs and when

• Your phone number if you wish to have our representatives call you

Take note of any displayed error numbers or messages and any other information you think may be relevant.

For answers to frequently asked questions and troubleshooting tips, you can also visit the Suitcase Fusion page on the Extensis web site:

About this User Guide

This User Guide covers Suitcase Fusion for Macintosh. When describing keyboard shortcuts, “Command” refers to the key. References to menu selections are shown as Menu > Command.

For more information on specific Suitcase Fusion features, refer to the following:

• Suitcase Fusion Release Notes - this HTML file located in the Suitcase Fusion application folder gives you late- breaking information.

• Suitcase Fusion page on the Extensis web site:

• FontBook from LemkeSoft User Guide PDF

• FontDoctor User Guide PDF

Installation

To install Suitcase Fusion, double click the installer on the Suitcase Fusion CD, or if you downloaded Suitcase Fusion from the Extensis web site, double- click the downloaded installer. For information about upgrading from previous versions of Suitcase and Font Reserve, and details about migrating to a new machine, see the included PDF upgrade documentation.

For the most up-to-date product information, see the Release Notes document on the CD, or that came with the downloaded software.

User Guide

Introducing Suitcase Fusion

Suitcase Fusion

User Guide

Key Features of Suitcase Fusion

Suitcase Fusion is the next step in professional font management. When you need to have the right font at the right time, Suitcase Fusion is the answer. The key features of Suitcase Fusion include:

Font Vault

Suitcase Fusion gives you the flexibility to add fonts using two different methods. The preferred method is to add fonts into a central font repository, called the Font Vault, that houses all of your fonts. The vault is a managed repository that helps you avoid unnecessary duplicates, keep fonts organized, and maintain a smooth workflow. If necessary, you can also choose to add fonts to Suitcase Fusion and leave them in place wherever they reside - on disk, CD or DVD.

Type face activation

Font suitcases are automatically split up into font faces when added to the Font Vault. This allows you to activate a single font face instead of activating the entire suitcase. This provides improved font handling, provides faster font-activation and minimizes font conflicts.

Font Sense font identification

Suitcase Fusion creates unique identifiers for each font as it is added to the database. This ensures a smooth workflow by identifying, locating, and activating the exact fonts used in a document. Powerful auto-activation plug-ins use Font Sense data to quickly identify and activate the right font.

Professional auto-activation plug-ins

Suitcase Fusion allows you to automatically activate fonts in professional publication programs such as Adobe InDesign, Illustrator and QuarkXPress. Font Sense identification data managed by Suitcase Fusion is used to accurately identify and activate the right font at the right time.

If a font conflict does occur, you can tell Suitcase Fusion to automatically pick the best match, or use Font Sense information and keywords to choose the correct version yourself.

Intuitive, customizable user interface

Suitcase Fusion contains a fully customizable interface for managing, previewing, activating and deactivating fonts. The easy- to-understand interface helps you quickly identify and activate the fonts you need.

Duplicate font management

Duplicate fonts can cause activation nightmares. The duplicates filter quickly scans your database and displays possible duplicate fonts by name, and allows you to remove or delete them accordingly.

Collecting Fonts for Output

Export fonts into folders organized by set and family, integrating font management easily into your workflow.

User Guide

Key features of Suitcase Fusion

Sets

With Suitcase Fusion, you can quickly organize fonts into logical sets by task, job or project. These sets can be organized further by nesting and aliasing sets into other sets.

Font classification

Fonts are automatically assigned a classification when added to Suitcase Fusion by comparing the font’s name against an internal table of classification mappings. This gives you an efficient mechanism to sort, find, and manage fonts.

Robust foundry support

Suitcase Fusion maps foundry information against an internal database that clearly identifies the foundry of a font. Fonts can be grouped, sorted or searched on by their foundry name.

Font corruption checking

Fonts can be automatically checked for corruption when they are added to Suitcase Fusion. When using the Font Vault, corrupt fonts are not allowed, keeping your font database as clean as possible.

AppleScript support

Common tasks in Suitcase Fusion can be automated with AppleScript to increase productivity.

Font logging

Suitcase Fusion tracks the addition of fonts and logs the addition and any errors. This feedback helps you more quickly identify problem fonts that may need repair.

Font file support

Suitcase Fusion supports the complete array of font types. Legacy fonts and customized font suitcases are supported in Suitcase Fusion. These font types include:

• Mac PostScript

• Mac PostScript Multiple Master

• Mac PostScript CID

• Mac PostScript OCF

• Dfont

• Mac TrueType

• Win TrueType

• OpenType (CFF)

• OpenType (PS)

• Suitcase Fusion also handles so-called harmonized PostScript fonts

PostScript names

Font names or PostScript names can be displayed in Suitcase Fusion allowing fonts to be correctly identified more easily.

Font Information

Suitcase Fusion displays the most complete font criteria like version, classification, and font type helping you make the most accurate font choice.

Suitcase Fusion

User Guide

Suitcase Fusion and OS X

Suitcase Fusion is a native OS X application and has many powerful features previously not available with older operating systems.

Open Suitcase Fusion at login: In OS X, the Suitcase Fusion application must be running before fonts can be activated. Suitcase Fusion launches automatically when you log in. Keep Suitcase Fusion minimized in the OS X Dock to have continued access to all of your fonts.

OS X Dock: You can toggle font sets opened and closed from the Dock Icon menu. Click and hold the dock icon to display the menu, then click to activate the desired set.

Font activation button: The toolbar includes a single font activation button. Click the Activate button to activate fonts and sets. You can also toggle the activation state between activating the font permanently and only activating a font until restart. To do so, click to highlight the font or set, then hold down the Option key and click the Activate button.

System Fonts: OS X stores system fonts in several locations, so not all system fonts are stored in the System Folder’s Fonts folder. Using the Font List Filter in the Fonts pane you can display the fonts in any of these locations.

User Guide

Key features of Suitcase Fusion

Suitcase Fusion

User Guide

How Suitcase Fusion Works

Overview of Suitcase and Font Management

If you haven’t used a font manager before, you probably have most of your fonts in your system’s Fonts folder. Fonts in the system fonts folders are opened automatically each time the system is started or restarted.

If you have a small number of fonts, it may not matter whether all the fonts are opened all the time. However, if you have a large number of fonts, having every font open all the time means that you probably have fonts open that you don’t need, and possibly will never use. This consumes system memory, slows down your computer, and can make it difficult to wade through application Font menus to find and select fonts. It also takes time for an application to read all that font data to create the Font list, which can slow your work down considerably.

Suitcase Fusion fits directly in your workflow as a creative professional. Whether you’re searching for the right font for a new project, matching a font currently in use, or gathering fonts for output, Suitcase Fusion provides easy font management at every step of the way.

Suitcase Fusion ensures that the exact font that you need is available when you need it. Through powerful auto-activation plug-ins, you can set your font activation preferences for each application.

To fit into your professional workflow, with Suitcase Fusion you can:

• Keep your fonts outside the system’s font folders saving precious system resources, yet easily open as many fonts as you want, any time you want.

• Store your fonts safe and secure in Suitcase Fusion’s managed repository, the Font Vault.

• Have Suitcase Fusion activate and deactivate fonts automatically when you open and close Adobe InDesign, Adobe Illustrator and QuarkXPress documents.

• With Font Sense data automatically extracted from every font added, auto-activating the exact font is a breeze.

• Keep sets of specialty fonts available at your fingertips, without the inconvenience of resorting to a manufacturer’s CD or DVD to search for that special new font for a project.

• Access fonts conveniently, turning them on only when you need them, then turning them off as soon as you’re finished with them thereby releasing system memory for other uses.

• Organize and find fonts by many different attributes, including keyword, style, classification and foundry.

• Activate fonts on demand simply by dragging and dropping, and deactivate them just as easily.

• Preview multiple fonts at the same time, making the selection of just the right font easier than ever.

the selection of just the right font easier than ever. The term “suitcase” originated on the

The term “suitcase” originated on the Macintosh, where fonts used to be required to be placed in a “suitcase” or they couldn’t be used by the system. In more recent versions of the Mac OS, fonts do not need to be placed into suitcases. In OS X, you cannot create empty font suitcases, but fonts stored in suitcases will be activated. If needed, you can use the FontDoctor utility to create an empty font suitcase.

User Guide

How Suitcase Fusion works

0

The Suitcase Fusion Environment

QuickFind Toolbar Sets Pane Vertical Resize Fonts Pane Status Column Horizontal Font List Filter (drop-down
QuickFind
Toolbar
Sets Pane
Vertical Resize
Fonts Pane
Status Column
Horizontal
Font List Filter
(drop-down menu)
Attributes
Preview
Resize
drawer
Pane

Suitcase Fusion has an intuitive interface where you can preview, organize, activate, deactivate, and search for fonts.

Toolbar: Provides one-click access to the most commonly used features.

Sets pane: Organize your fonts by creating groups (called Sets) where you can activate and deactivate a number of fonts at the same time.

Fonts pane: Displays a list of all fonts managed by Suitcase Fusion.

Status column: Shows the current activation status of each font and set.

Preview pane: Allows you to instantly view, compare and activate selected fonts.

QuickFind: Use this feature to quickly find fonts by font name, suitcase, keyword or style.

• Attributes drawer: Add and change each font’s classification, family, keywords and styles to easily organize and locate your fonts.

Suitcase Fusion

User Guide

Understanding Fonts

Fonts are an integral part of a computer’s operating system, as well as necessary for every application and document that you use on your computer. There have been a wide variety of electronic font types developed over the years. These font types were created for a variety of reasons — better output at the printer; better and more consistent display on computer monitors; more consistent compatibility across multiple platforms, etc.

Not all font types are created equal, and cannot necessarily be used interchangeably in all situations. Suitcase Fusion supports all font types, from OpenType and PostScript to dfont and multiple master. For more information about font types and font history, Extensis recommends downloading the Adobe Typography Primer from:

To better understand how fonts can affect the stability of the Mac OS X operating system, and the best practices for managing fonts, Extensis recommends downloading the Font Management in Mac OS X Best Practices Guide from the Extensis website:

Suitcase Fusion Workflow

Suitcase Fusion is designed to streamline your workflow by preventing you from relaunching applications to update font lists, searching for font files to activate, and dealing with corrupt fonts. Take a look at how Suitcase Fusion works in the following publishing scenarios.

Let’s say a service bureau receives a CD containing an InDesign document and a folder of fonts. The service bureau employee does the following:

• Launches Suitcase Fusion.

• Changes the preference so that the fonts are left on the CD, not moved into the Font Vault.

• Adds the fonts to Suitcase Fusion temporarily (so they’re removed when the computer is restarted) as a new Set.

• Opens the InDesign document and prints it, accessing the fonts on the CD.

After the document is printed and the computer is shut down for the day, the fonts are removed from the database. This workflow guarantees that each job is printed with the fonts provided, and that unnecessary fonts aren’t loaded on the computer.

Suitcase Fusion provides options ideal for graphic design situations in addition to production environments. Let’s say a designer is working on a brochure for a client. The client’s corporate identity involves two font families, but the designer is free to incorporate other typefaces into the design as well. To use these fonts consistently, the designer does the following:

• Purchases a CD or DVD containing the corporate fonts.

User Guide

How Suitcase Fusion works

• Sets the preference so that fonts are moved into the Font Vault so they’re always available for this client’s jobs.

• Locates the fonts on the disc and drags them into the Fonts pane of Suitcase Fusion.

• Creates a new set for the client and adds the corporate fonts to it.

• Previews and prints samples of various other fonts that might be used.

• Selects several other fonts for the job and adds them to the set.

• Activates the font set permanently, intending to deactivate the fonts when the job is complete.

• Creates an initial design in QuarkXPress and sends it to the client for approval.

• Opens the QuarkXPress document several days later to incorporate changes.

• Finishes the job and collects the fonts for output, creating a copy of the fonts for the service bureau.

• Receives additional jobs from the client and changes the font set to permanently active (so the fonts are always available).

The ability to create sets offers graphic designers a quick method for managing fonts for specific jobs.

For more detailed descriptions of how Suitcase Fusion can fit into your workflow, please see the Typical Configurations chapter of this guide.

The Suitcase Fusion Advantage

In a professional design workplace, a common challenge is the need to have multiple versions of a font available for different projects. The combination of the Font Vault, Font Sense information and the auto-activation plug-ins makes Suitcase Fusion the most accurate choice for font activation.

For example, you may have a document that was designed years ago with a specific foundry’s Helvetica font. Since the time of the document creation, it is likely that new versions of Helvetica have been created that add new glyphs, update kerning values and generally make the font better. When you open your old document, you need to make sure that you are using exactly the same font that was used when the document was originally designed. The newer version of the font might create unpredictable and expensive results, including text reflow and general design headaches. Other Font managers, not being of professional caliber, will see these two fonts as completely identical, and use them seemingly interchangeably.

To best solve this problem, Suitcase Fusion examines each font and creates a unique Font Sense identifier for each font. These identifiers are created using a combination of many of the fonts attributes, including PostScript name, kerning values, version number, etc. These values are stored in the Suitcase Fusion database, and by using the Suitcase Fusion plug-ins when creating your document, in each document itself. Using this method, the next time you open the document, fonts that have the same Font Sense information can be automatically activated.

Suitcase Fusion

User Guide

The Suitcase Fusion User Guide

The chapters of this User Guide were set up in the order in which you will likely need them. If you would like to dive right in and quickly get going, the Suitcase Fusion Quick Start Guide gives you the basics of what you need to get started.

Setting up Suitcase Fusion

This chapter helps you decide how to set up Suitcase Fusion to best fit into your workflow.

Adding fonts to Suitcase Fusion

Before you can manage any of your fonts with Suitcase Fusion, they need to be added into Suitcase Fusion.

Activating and deactivating fonts

When you need font, you can activate a single font face, a suitcase, and entire font family, and even custom sets of fonts.

Organizing fonts into sets

Sets are custom groupings of fonts from your collection. You can activate, deactivate and collect fonts in a set as a group.

Previewing fonts

When you are looking for just the right font, Suitcase Fusion gives you an immediate preview of your font files.

Finding fonts

Suitcase Fusion gives you the flexibility to search for fonts in many different ways - the QuickFind tool, Find dialog box, and even by Attribute.

Automatically activating and deactivating fonts

Through the use of specialized plug-ins and XTensions, Suitcase Fusion can activate fonts in Adobe InDesign, Adobe Illustrator and QuarkXPress documents. Global auto-activation is also available to hundreds of Mac OS X applications.

Diagnosing font problems

When your system is behaving erratically, it is possible that you have a corrupt font. Suitcase Fusion can help you diagnose and repair many common font problems.

Assigning font attributes

Font attributes such as classification, style, keyword and foundry can be assigned to fonts to help you organize and find fonts more quickly.

Collecting fonts for output

When you need to pass a selection of your fonts off so that they can be used in a print job, or for any other feature, the Collect for Output features allows you to extract fonts from the Font Vault and place them in an organized location on disk.

Automating Suitcase Fusion with AppleScript

Suitcase Fusion allows you to automate repetitive operations with AppleScript.

User Preferences

Refer to this chapter for detailed descriptions of every Suitcase Fusion preference setting.

Shortcuts

To more quickly access the features of Suitcase Fusion, use shortcuts instead of choosing each command from a menu.

User Guide

How Suitcase Fusion works

Troubleshooting

When you are not sure if Suitcase Fusion is behaving as expected, refer to this chapter for answers to common issues.

Automatically launching Suitcase Fusion

When installed, by default Suitcase Fusion will launch every time that you turn on your computer. Keep Suitcase Fusion minimized in the Mac OS X doc to ensure continual font management with Suitcase Fusion.

To ensure that Suitcase Fusion launches upon restart:

1. Launch Suitcase Fusion

2. Choose Suitcase Fusion > Preferences.

3. From the General tab of the Preferences dialog box, enable the Open Suitcase Fusion automatically when you login option (this is the default option).

dialog box, enable the Open Suitcase Fusion automatically when you login option (this is the default

Suitcase Fusion

User Guide

Typical Configurations

Suitcase Fusion is designed for publishers — freelance graphic designers; advertising agencies; workgroup publishers producing magazines, newspapers, and books; and service bureaus and printers. Each type of typical user handles fonts differently, with freelance graphic designers typically maintaining their own fonts, workgroups preferring to share the same fonts, and service bureaus managing client’s fonts.

Suitcase Fusion provides different methods for adding, activating, and managing fonts to suit these different methods of working with fonts. As you continue to work with Suitcase Fusion, you’ll discover the methods that work best for your work environment. However, until you’re comfortable with the software, you may wish to use one of the typical configurations provided here. Keep in mind that these configurations are simply suggestions and may need to be modified to suit your needs.

Server-based font solutions

In large workgroup environments, the capabilities of a server-based font management system is often a necessity. A server-based solution centralizes font management administration and control, ensures that all users are using exactly the same font, ensures font license compliancy and protects against rogue fonts entering the workflow.

Server-based solutions are sold separately from Suitcase Fusion. Extensis offers two such server-based solutions: Font Reserve Server and Suitcase Server. These solutions are available for

Macintosh, Windows, or cross-platform workgroup environments.

For more information about server-based font management, please see the following documents:

Freelance Graphic Designer

Freelance graphic designers usually own a great deal of fonts while occasionally downloading new fonts from the web or receiving fonts from clients. Taking advantage of several key features in Suitcase Fusion will help freelancers work with their fonts more efficiently.

Option 1: Using Suitcase Fusion Efficiently

Add all of the fonts stored on your hard drive into the Font Vault. This ensures that all your fonts are in one place and always available.

To enable the Font Vault:

1. Choose Suitcase Fusion > Preferences

2. Enable the Copy added fonts into the vault option

If you have backup copies of your fonts on another volume, you may also want to enable the Delete originals after copying fonts into the vault option so you don’t have two copies of each font on your computer.

If you add fonts from removable media, for example CDs or DVDs, and you don’t have enough space on

User Guide

How Suitcase Fusion works

your hard drive to store all these fonts, you can add these fonts to Suitcase Fusion by choosing the Leave added fonts in place option in the Preferences dialog box. This allows you to catalog all your fonts without storing them all on your hard drive. When you want to use these fonts, you will have to mount the appropriate volume; Suitcase Fusion will notify you when the need arises.

Once your fonts are in the database, you can use Suitcase Fusion to help you clean up your font library by removing unnecessary fonts. For example, you can use the Duplicates filter to display all your fonts with the same name, then review the fonts to determine if you can delete any of them. You may have two versions of the same font, and decide that you only need to keep one. You will undoubtedly find fonts that you don’t need. Before you delete any fonts, be sure that these particular fonts are not required for a job or project that you may need to work on at some point.

Once your font library is cleaned up, create sets for your current clients and projects. You can then activate sets permanently for ongoing jobs and activate sets temporarily for quick jobs. When you finish a job, you can simply drag the project’s set to the Desktop to create a copy of the fonts for your service bureau.

In addition to creating sets, scan through your fonts and activate permanently any fonts that you use often. For example, activate the fonts used in your own letterhead and logo, and activate Zapf Dingbats, Symbol, Times, and Helvetica.

When you acquire new fonts, add them to the vault as well. Depending on how soon you’ll be using the fonts, you can activate the fonts as you add them by enabling the Activate new fonts in Suitcase option on the General tab of the Preferences dialog box.

Option 2: Adding fonts in place

If you prefer to store fonts with specific jobs, or if you have a font organization system that you prefer, you can set up Suitcase Fusion to leave fonts in place.

To have Suitcase Fusion leave fonts in place:

1. Choose Suitcase Fusion > Preferences

2. Enable the Leave added fonts in place option.

When you add fonts, your font files will remain in place and they will not be added to the

Service Bureau or Printer

Service bureaus and printers have font-management issues unlike most other users: handling the scores of fonts delivered by clients each day, ensuring that the appropriate fonts are used to output each job, controlling the number of active fonts, and deleting fonts that are no longer necessary. Fortunately, many features in Suitcase Fusion are designed to address service bureau-specific issues.

Managing House Fonts

Service bureaus generally own an extensive library of fonts that may be used to print their materials or to print documents for clients that do not provide fonts. To keep these fonts separate from clients’ fonts, the service bureau’s fonts can be stored in the Font Vault. There will never be a question about where the font files are or who they belong to.

Suitcase Fusion

User Guide

Adding Clients’ Fonts

Whether you require clients to deliver fonts with jobs or they’re educated enough to do it on their own, you’re likely to receive anywhere from a few individual font files to a hundred or more fonts with each job. The way you add those fonts to the database will depend somewhat on the nature of the client or the nature of the job.

Generally, it makes sense to keep the client fonts together with the rest of the client job files. You could set up a folder hierarchy in which you maintain all customer jobs along with their fonts. When a customer brings their job in, it is added to this hierarchy, either on a server, or on one of the operators machines. When you are ready to run the job, the fonts need to be added to Suitcase Fusion. The way you add those fonts to the database will depend somewhat on the nature of the client or the nature of the job.

• For a repeat client that prints a similar job using the same fonts on a regular schedule, you might add the fonts to Suitcase Fusion and leave the fonts in place on your hard disk or network. Use keywords to identify these fonts with the name of the client or a particular job, and also create a set for the repeat job. Any time the client submits a job, you activate the set, and their font files are available to print their job. Since you’re keeping the fonts on the machine, and you have created a set for the job, you don’t need to worry about deleting the fonts later.

• For a new client with a one- or two-page job, you might want to add the fonts “on-demand.” The fonts are added to the database, immediately activated, and override any fonts of the same name already active. When you shut down the computer, the fonts are removed from the database. For a quick job, especially one with only a few fonts, you may not want to bother creating new keywords or sets that you would need to delete later.

• For a client with a large job, especially one with many fonts, add their fonts as a set. Be sure to add the fonts by leaving the fonts in place. (Do not add the fonts temporarily as the output may take several days and the computer may be shut down.) It’s particularly important that you add these fonts as a set, and that you tag them with keywords for the specific project name. If the publication includes many advertisements, the document may require one or two fonts from 30 or 40 families, all coming from a variety of sources. In this type of publication, it wouldn’t be uncommon to have two versions of the same font used: for example, two versions of Garamond Book used by different designers in different ads. Yet each ad requires their specific version of the font. In this situation, it’s important that you know precisely which fonts were received with the publication and that those fonts are activated.

Advertising Agency or Workgroup Publisher

If more than one computer is involved in your publishing process, font management becomes extremely important. Any variation in fonts can cause missing fonts problems, inaccurate substitutions, and text reflow. In addition, administrators must ensure that the company owns licenses for the fonts used in all projects. You can use Suitcase Fusion features to control these issues or upgrade to a more powerful server-based font management system.

With a stand-alone font manager, each user must manage their own fonts as a freelance graphic designer would. Each user maintains his or her own font library stored in his or her own vault.

User Guide

How Suitcase Fusion works

If the Suitcase Fusion users are working over a

network on the same documents — for example, at

a site using QuarkXPress — users can still manage

their own fonts. To prevent problems, the users must obtain their fonts for common jobs from the exact same source. For example, if a user receives a CD or DVD of fonts with Adobe InDesign, they cannot be sure that the font versions are the same as fonts received on a CD with Adobe Photoshop.

The administrator should create the master font library, ensuring that all the fonts in the library have been properly licensed by the company, and that the company owns sufficient licenses for each of the fonts in their library. The administrator can distribute this library to each of the users in the workgroup by copying the font library to each user’s machine, or placing the font library in a network location so each user can download and add these fonts to Suitcase Fusion themselves. Users should add fonts to the Vault on their local machine. The administrator can add fonts to the library, and users can then periodically add the entire library to Suitcase Fusion. Duplicates are prevented from being added to the vault, so only new fonts the library will be added to a user’s Font Vault.

For special projects, the users can add fonts using the Left in place option. By choosing to add fonts in place, new fonts are not added to the user’s Font Vault, and only approved fonts remain in the Vault.

Users can further organize fonts from special projects using the Sets feature of Suitcase Fusion. A set can be created for each client. Each client set can be further organized by creating nested sets for each project. For example, an agency doing work for a movie studio would have a set for the movie studio, and within that set would be nested sets for each movie, and perhaps within each movie set could be sets for specific projects like movie poster, DVD cover, etc.

Suitcase Fusion

User Guide

Setting Up Suitcase Fusion

Where to store your fonts

Before adding your fonts to Suitcase Fusion, you need to make a few basic decisions about how you would like Suitcase Fusion to manage your fonts. By making a few simple decisions beforehand, you will better understand how Suitcase Fusion can help you stay organized and be more productive.

Suitcase Fusion can meet your font management needs by allowing you to use the secure repository, called the Font Vault, or use your current organization by using fonts in the current location.

As you may already know, Mac OS X places system fonts in a number of locations around your system. For the stability of your system, it is also important to decide how you would like Suitcase Fusion to manage fonts that reside in your system folders.

The Font Vault

fonts that reside in your system folders. The Font Vault In all likelihood, you have fonts

In all likelihood, you have fonts spread out over your entire computer, network, and even on many external CDs, DVDs and hard disks. Suitcase Fusion can bring all of your fonts into a single, secure, managed repository called the Font Vault.

The Font Vault is a secure location on your hard disk where Suitcase Fusion stores and organizes your fonts. Fonts are secured, so that you won’t accidentally delete or possibly change a font. You can easily add, delete, activate, preview and copy fonts that are stored in the Vault.

Using the Font Vault allows you to keep your fonts organized and secure.

The Font Vault has many benefits, including:

• Suitcase Fusion does not allow true duplicate fonts into the Vault. This makes managing your fonts much easier and minimizes storage needs.

• All fonts are checked for corruption when added to the Font Vault. Problematic fonts are never allowed in the Vault.

• The Vault is secure, so you can’t accidentally delete an important font file.

• Fonts are automatically separated into font faces, so you only activate the font faces you need.

• With your font files stored in the Vault you can easily manage these files with Suitcase Fusion including: adding fonts, deleting font, copying (collecting) fonts, previewing fonts, and of course, activating fonts.

• The Vault can be backed up to a remote location, and restored in case of emergency.

If you currently organize your fonts with folders on disk, upgrading to the Font Vault gives you access to all of the organizational features of Suitcase Fusion. You no longer need to manually move font files from one folder to another. In addition, Suitcase Fusion provides excellent organization automatically when collecting files for output. Collected fonts are logically organized into families, and can even be further organized by sets that you’ve created.

For complete font security and reliability, Extensis recommends using the Vault.

User Guide

Setting up Suitcase Fusion

0

To set Vault preferences:

1. Choose Suitcase Fusion > Preferences.

2. In the Preferences dialog box, from the General tab, enable the Copy added fonts into vault option to automatically add fonts to the Vault.

into vault option to automatically add fonts to the Vault. This option must be enabled for

This option must be enabled for fonts to be included in the Vault. When you first install Suitcase Fusion, this preference is selected by default.

3. If you would like to delete your original font files and only keep those that exist in the Vault, also enable the Delete originals after copying fonts into the vault option.

Delete originals after copying fonts into the vault option. Only choose the Delete originals option if

Only choose the Delete originals option if you are absolutely certain that you want to do so. Deleting original font files cannot be undone. You should always maintain a backup DVD containing your original font files, and backup the Vault on a regular basis.

Adding fonts in place

If you prefer to manage your font files yourself, Suitcase Fusion allows you to leave your font files in place, and still manage them through a single point of access.

You may want to add fonts in place if you are only going to add them to your font collection temporarily and don’t need extra fonts cluttering up your database.

Extensis highly recommends that you use the Font Vault to store the majority of your fonts. You can combine the use of the Vault with leaving fonts in place based upon your specific needs and configurations. To do so, change your Vault preferences before adding fonts.

To tell Suitcase Fusion to leave fonts in place:

1. Choose Suitcase Fusion > Preferences.

2. In the Preferences dialog box, from the General tab, enable the Leave added fonts in place option.

General tab, enable the Leave added fonts in place option. This tells Suitcase Fusion to active

This tells Suitcase Fusion to active and deactivate the font from its current location.

Where are my fonts?

After you add fonts to Suitcase Fusion, you can quickly tell where a font resides by checking the Location column of the Fonts pane. If you have chosen to add fonts in place, the detailed path to the font is displayed. If the font resides in the Vault, it is also indicated in the Location column.

If you need a copy of a font managed by the Vault, or stored in place, you don’t need to go sifting through a number of folder to locate it. Simply drag the font out of Suitcase Fusion to any Finder location (dragging to the Desktop works well) to collect a copy of the font. For complete details about collecting fonts, see the Collecting Fonts For Output chapter of this guide.

Suitcase Fusion

User Guide

Likewise, if you are completely finished with a font and want to delete it, you can simply select the font in Fonts pane and click Remove button. The font is removed from Suitcase Fusion, and if the font file is in the Vault, it is deleted from the Vault as well.

System fonts and OS X

To maintain system stability, Suitcase Fusion can manage fonts that are in the various system fonts folders.

There are two basic options for system font management in Suitcase Fusion: Overriding system fonts and Managing System Fonts.

Overriding OS X system fonts

Fonts located in any of the Mac OS X system fonts folders are automatically controlled by the operating system. There may be times when you want to activate fonts that have the same name as current system fonts. Telling Suitcase Fusion to Override system fonts, allows you to do just this.

If a font is controlled by the OS, you are able to preview it in Suitcase Fusion, but are not able to override system fonts until you enable the Suitcase Fusion preference.

To override OS X system fonts:

1. Open Suitcase Fusion.

2. Choose Suitcase Fusion > Preferences.

3. On the Activation tab, enable the Allow Suitcase to Override System Fonts option.

enable the Allow Suitcase to Override System Fonts option. OS X system font types and locations

OS X system font types and locations

You can display system fonts in Suitcase Fusion by selecting the appropriate item either from the font list filter drop-down menu in the Fonts pane, or from the View menu.

User System Fonts: fonts in the user’s home directory/ library/Fonts

Local System Fonts: fonts in /Library/Fonts

System Fonts: fonts in /System/Library/Fonts

Network System Fonts: fonts on an NFS shared volume mounted by NetInfo

All System Fonts: All of the System Fonts

Managing system fonts

When you manage system fonts with Suitcase Fusion, the fonts are removed from the system folders and stored in a secure location. After moving the system fonts, you can activate and deactivate the fonts just like any other font managed with Suitcase Fusion.

Fonts that are critical to the operation of the operating system cannot be managed by Suitcase Fusion, and are dimmed in the list of system fonts.

Suitcase Fusion, and are dimmed in the list of system fonts. Since moving system fonts out

Since moving system fonts out of the Classic system fonts folder would effectively disable those fonts in the classic environment, Suitcase Fusion does not allow you to manage classic system fonts. For detailed instructions about how to manually remove classic fonts, please download the Font Management in OS X Best Practices Guide from the Extensis website.

User Guide

Setting up Suitcase Fusion

To manage OS X system fonts:

1. Open Suitcase Fusion. 2. Choose Tools > Manage System Fonts. 3. In the View
1.
Open Suitcase Fusion.
2.
Choose Tools > Manage System Fonts.
3.
In
the View Fonts In: drop-down menu, choose
All System Fonts. You can also manage each type of
system font from this dialog box. See the above list
for definitions of each system font type.
4.
Check all of the fonts in the list that you want
Suitcase to manage.
Fonts that are dimmed in the list are required by
the operating system and cannot be managed
by Suitcase Fusion.
5.
Check the Activate Managed Fonts option.
6.
Click Apply.
7.
prompted, enter your system level password and
click OK.
If
8.
Click Done.

A

new set named Managed System Fonts is added

to

your sets list. This set can be activated and

deactivated like any other set.

Suitcase Fusion

User Guide

Adding Fonts to Suitcase Fusion

Whether you’re working with an entire CD-ROM of fonts, all the fonts on your hard drive, a new font downloaded from the web, or a single font you need for a quick print job, there’s a convenient method for adding fonts to Suitcase Fusion.

As described in the Setting Up Suitcase Fusion chapter, fonts can be either added to the Font Vault, or left in place. You’ll want to make the decision about where your fonts will be stored (in the Vault on in place) before you add them to Suitcase Fusion. For compete details, see the previous chapter.

By default, when you add fonts to Suitcase Fusion (either into the vault or by leaving them in place), they are permanently kept in the database. This allows you to always know where your fonts are located, whether it be on your hard disk, a CD or DVD, or in a network location.

There may be times when you don’t want to add

a font to Suitcase Fusion permanently. This could be because you are only temporarily working on

a job, have multiple copies of a font, or for any

other reason. In these instances, you can add a font temporarily to Suitcase Fusion.

Adding fonts permanently

Fonts added permanently to Suitcase Fusion are always available in the Fonts pane. This is the default way that fonts are added.

To add fonts to Suitcase Fusion:

1. Open Suitcase Fusion.

When you install Suitcase, it automatically launches every time you start your computer.

If it is not open (i.e., viewable in the Dock), navigate to the Applications folder on your hard drive, open the Extensis Suitcase Fusion folder, and double-click the Suitcase Fusion icon to launch the program.

2. From the toolbar, click the Add

– or –

the program. 2. From the toolbar, click the Add – or – button. Drag and drop

button.

Drag and drop fonts, suitcases, or folders of fonts into the Sets or Fonts pane.

– or –

Choose File > Add Fonts (Command-L).

pane. – or – Choose File > Add Fonts (Command-L). If you drag a folder containing

If you drag a folder containing fonts into the Sets pane, Suitcase Fusion creates a set containing all of those fonts, and uses the same name as the folder you dragged into the window.

User Guide

Adding fonts to Suitcase Fusion

User Guide Adding fonts to Suitcase Fusion  To add all fonts on a disk, you

To add all fonts on a disk, you can drag that disk from the finder directly onto the Fonts or Sets pane. Depending on the disk size, adding fonts on and entire disk can take a long time to complete. Fonts already in your vault, in any system font folder, within the application folders of applications like InDesign or MS Word, or in the trash, will not be added to Suitcase Fusion.

The selected fonts are added to Suitcase Fusion and are listed in the Fonts pane.

If you don’t see your newly added fonts, choose Suitcase Fusion Fonts from the Font List Filter drop- down menu or from the View menu (Command-4).

Filter drop- down menu or from the View menu (Command-4). Added fonts are not activated until

Added fonts are not activated until you tell Suitcase Fusion to do so. See the next chapter for how to activate fonts.

Adding fonts temporarily

Temporary fonts are managed by Suitcase Fusion until you quit Suitcase Fusion. This is useful if you have fonts that are used only with a specific project and that you may not want on your system after working on the project.

By default, temporary fonts are added to Suitcase Fusion and left in place. Temporary fonts never reside in the Font Vault, so you do not need

to change the Vault preference before adding temporary fonts.

Temporary fonts are listed with an orange

the status column of the Fonts and Sets panes. Deactivated temporary fonts are listed with a gray .

panes. Deactivated temporary fonts are listed with a gray . in To temporarily add fonts to

in

Deactivated temporary fonts are listed with a gray . in To temporarily add fonts to Suitcase

To temporarily add fonts to Suitcase Fusion:

1. Choose File > Add Temporarily (Command-T)

2. Navigate to the font to add temporarily and click Open.

— or —

• Drag the fonts to the Suitcase Fusion icon on the OS X dock.

To view a list of temporary fonts:

• Choose View > Show Temporary Fonts

• Choose Temporary Fonts from the Font List Filter drop-down menu, just above the Fonts pane.

To deactivate and remove all fonts added temporarily:

1. Choose Edit > Remove Temporary Fonts.

– or –

Press Command+; (semicolon)

2. Suitcase Fusion displays a warning dialog box.

Click OK.

Suitcase Fusion displays a warning dialog box. Click OK . To remove Temporary fonts and bypass

To remove Temporary fonts and bypass the warning dialog box, press Command+Option+; (Command+Option+semicolon).

Suitcase Fusion

User Guide

To remove some of the temporary fonts and not others:

1. In the Fonts pane, select the fonts that you want to remove.

2. Choose Edit > Remove Selected Items.

– or –

Ctrl-click the selected fonts and choose Remove Selected Items.

Adding fonts “On Demand”

If you are working in a production environment, such as a service bureau or commercial print shop for example, you may need to activate fonts supplied by customers temporarily. For example, just while that job is being output.

When you add a font “On Demand” it is activated immediately, overrides any other fonts of the same name, and all font conflicts are automatically

resolved. It is treated otherwise as a temporary font. Fonts activated on demand are also displayed in the

by their names

and are removed when you quit Suitcase Fusion.

Suitcase font lists with an orange

you quit Suitcase Fusion. Suitcase font lists with an orange This powerful feature is typically used

This powerful feature is typically used by Service Bureaus and Print vendors who need to have Suitcase Fusion “forget” fonts when a job has been completed.

To add and activate an “On Demand” temporary font:

• Command-click and drag the font from the Finder into the Fonts pane of Suitcase.

Removing Fonts

If you no longer want Suitcase Fusion to control a font, it can be removed. If the font is in the Font Vault, it is deleted from the Vault automatically. If the font was added in place, the reference to the font is removed from the Suitcase Fusion database.

to the font is removed from the Suitcase Fusion database. If the Delete originals after copying

If the Delete originals after copying fonts into the vault option is enabled in the Suitcase Fusion preferences, removing a font may delete your only copy of the font. If this option is enabled, use the Collect for Output command to obtain another copy of the font before removing it from the Vault.

To remove a font from Suitcase Fusion:

1. In the Fonts pane or Sets pane, select the font that you want to remove.

2. Click the Remove

– or –

that you want to remove. 2. Click the Remove – or – button. Choose Edit >

button.

Choose Edit > Remove Selected Items

– or –

Press Command+Del.

3. A warning dialog box is displayed, asking you to verify removal. Click OK.

box is displayed, asking you to verify removal. Click OK . If you are using the

If you are using the Vault, removing a font may delete your only copy of the font if the Delete originals after copying fonts into the vault option is enabled in the Suitcase Fusion preferences.

The fonts are removed from Suitcase Fusion.

preferences. The fonts are removed from Suitcase Fusion. To bypass the warning dialog box, hold down

To bypass the warning dialog box, hold down the Option key while pressing Delete.

User Guide

Adding fonts to Suitcase Fusion

The Suitcase Fusion Log

Log files records all font additions to Suitcase Fusion. Any time you add a great deal of fonts — for example, if you add all the fonts on your hard drive after installation — you may want to look at the Activity Log to determine if you have any problem fonts. Log files list any fonts that were not added to the database. A separate log file is created each time you add fonts to Suitcase Fusion.

To tell Suitcase Fusion to log all font additions, you need to enable the Generate log file preference.

To enable logging:

1. Launch Suitcase Fusion.

2. Choose Suitcase Fusion > Preferences

3. On the General tab of the Preferences dialog box, enable the Generate log file option.

dialog box, enable the Generate log file option. To view log files: 1. In the Macintosh

To view log files:

1. In the Macintosh Finder, navigate to:

User folder:Documents:Extensis:Suitcase:

Suitcase Logs

to: User folder:Documents:Extensis:Suitcase: Suitcase Logs Separate font log files are created each time you add fonts

Separate font log files are created each time you add fonts to Suitcase Fusion. The file names of each file indicate the date and time that the log file was created.

2. Log files are saved as HTML files. Double-click any log file to open it your preferred browser.

log file was created. 2. Log files are saved as HTML files. Double-click any log file

Suitcase Fusion

User Guide

Activating and Deactivating Fonts

To make the most efficient use of Suitcase Fusion and your system, you need to carefully consider which fonts you have active. You may have some fonts that you keep active all the time, some that you activate simply to print a job, and others that are inactive most of the time.

All fonts active all the time?

You may be tempted to activate all of your fonts so they’re always available to you. However, this can cause a variety of problems:

• Fonts consume RAM that might otherwise be available to applications.

• Font menus within applications become extremely long and it becomes difficult to view and choose fonts.

• Applications launch slowly because they need to scan all the active fonts when they start up.

• The more fonts you have active, the more system resources are active, and the higher the probability that resources will become corrupt due to misbehaved applications or system crashes.

In general, you should activate only the fonts you use frequently or that you need for a particular job. Having fewer fonts active will improve the overall efficiency of your system and your applications.

Activating fonts

When you activate fonts, you can activate a single font face, an entire font family, suitcase or set. To do this, you can activate fonts from any of the three Suitcase Fusion panes: the Fonts pane, Sets pane or Preview pane.

Activating from the Fonts pane

Font activation from the Fonts pane depends upon how you are currently viewing your fonts. From the View menu, you can choose to view fonts by font, suitcase or family.

• Select the font, family or suitcase you want to activate by clicking its name in the Fonts pane, then click the

Activate

clicking its name in the Fonts pane, then click the Activate button on the Toolbar. •

button on the Toolbar.

• To activate a single font, suitcase or family, click in the activation status column of the Fonts pane.

click in the activation status column of the Fonts pane. • Control-click on a font, suitcase

• Control-click on a font, suitcase or family name in the Fonts list. This brings up a contextual menu option that gives you a range of controls over your fonts.

User Guide

Activating and deactivating fonts

Activating from the Sets pane

An entire group of fonts, as well as single fonts can be activated from the Sets pane.

• Turn on an entire set by selecting the set and clicking the Activate button on the Toolbar, or choose File > Activate Fonts.

Activating from the Preview pane:

As you preview fonts, you can click on a font’s activation status icon in the Preview pane to activate just that font. This is a great way to visually identify and activate specific fonts.

great way to visually identify and activate specific fonts. Activation states The activation status of your

Activation states

The activation status of your fonts is displayed in the Status Column of the Fonts and Sets panes, as well as in the Preview pane. If there is no icon in the status column of the Fonts pane, the font is inactive.

You can also quickly see the status of each set by Ctrl-clicking the Suitcase Fusion icon in the Dock.

set by Ctrl-clicking the Suitcase Fusion icon in the Dock. Active Until Restart — By default

Active Until Restart — By default when you activate a font or set, you are telling Suitcase Fusion that you need those active fonts now, but not necessarily forever. Click the Activate button to temporarily activate a font. The next time you restart your computer, this font is not active or available to your applications.

this font is not active or available to your applications. Permanently Active — Option-click to activate

Permanently Active — Option-click to activate

a font permanently. A green dot means that this

font is widely used, and it remains available even if the computer is restarted.

Auto-Activated — A yellow diamond next to a font’s name indicates that the font has been — A yellow diamond next to a font’s name indicates that the font has been auto-activated by Suitcase Fusion in response to an application, plug-in or XTension calling for that font. For more information about font auto- activation and the Suitcase Fusion plug-ins, see the Auto-Activating and Deactivating Fonts chapter of this guide.

and Deactivating Fonts chapter of this guide. Partially Active — A gray dot next to a

Partially Active — A gray dot next to a font set in the Sets pane indicates that some fonts in that set, suitcase or family are active. In the Preview pane, a gray dot indicates that the font is inactive.

pane, a gray dot indicates that the font is inactive. System Font — System fonts are

System Font — System fonts are indicated with

a Mac OS icon. System fonts are always active

unless you use the Manage System Fonts command. This command moves system fonts into a secure location where they are treated like any other font in Suitcase Fusion.

they are treated like any other font in Suitcase Fusion. Corrupt font — This icon appears

Corrupt font — This icon appears next to a font that is identified as corrupt. These fonts should be scanned and repaired with the Tools > Scan and Repair Selected Fonts command, or removed and replaced with a new copy. See the Diagnosing Font Problems chapter of this guide for more information.

Font Problems chapter of this guide for more information. Temporary Font — Active temporary fonts are

Temporary Font — Active temporary fonts are represented by an orange T. Temporary fonts are only stored in Suitcase Fusion until you restart your computer, and can be added by dragging a font to the Suitcase Fusion dock icon. Deactivated

Suitcase Fusion

User Guide

temporary fonts are marked by a gray T. Temporary fonts can also be added as “On Demand” where the font overrides any other fonts of the same name.

Missing Font — This icon appears next to a font that was added in place, but can — This icon appears next to a font that was added in place, but can no longer be located. Fonts can be missing because they were moved to a location unavailable to Suitcase Fusion, or potentially deleted. Choose Missing Fonts from the Font List Filter to display all missing fonts.

Changing the default activation state

There are two standard activation states for fonts in Suitcase Fusion. Fonts can be activated until restart or activated permanently. The default activation state is to keep fonts active until restart.

When you hover the cursor in the Status column of a font or set, the cursor changes color to show you which state will be set when you click in that column.

Clicking the cursor in this column normally toggles between activate and deactivate. You can use the Option key to change the activation state to whichever state is not currently the default.

You can also change the default activation state by changing the appropriate preference.

You can view the current list of active fonts by choosing View > Show Open Fonts , or by choosing Open Fonts from the font list View > Show Open Fonts, or by choosing Open Fonts from the font list filter drop-down menu, or by pressing Command+2.

To change the default activation state preference:

1. Choose Suitcase Fusion > Preferences.

2. In the Preferences dialog box, select the Activation tab.

3. For the Default Activation Style option, choose either Until Restart or Permanent.

Style option, choose either Until Restart or Permanent . 4. Close the Preferences dialog box to

4. Close the Preferences dialog box to accept the new settings.

Deactivating a font

You can deactivate entire sets of fonts, or individual fonts at any time.

When you deactivate a font, the font is not removed from the set or from the Suitcase Fusion database, nor is it removed from your computer—the font is simply deactivated (made unavailable to the system). You can select the font or set at anytime and reactivate it.

You can select the font or set at anytime and reactivate it. You can view the

You can view the current list of deactivated fonts by choosing Show Closed Fonts from the View menu, or by choosing Closed Fonts from the Font List Filter.

To deactivate fonts or sets:

1. From the Font pane or Sets pane, select the font(s) and/or set(s) that you want to close.

2. Click the Deactivate

– or –

pane or Sets pane, select the font(s) and/or set(s) that you want to close. 2. Click

button.

User Guide

Activating and deactivating fonts

0

Choose File > Deactivate Fonts (Command-K).

– or –

Ctrl-click the selected item and choose Deactivate Fonts.

– or –

In the Fonts, Sets or Preview pane, click the status icon of the desired font or set.

pane, click the status icon of the desired font or set. The icons in the status

The icons in the status column are removed to show that the fonts are now closed.

Fonts closed in Suitcase may continue to appear in the Font menu of some applications. To clear the Font list, close and reopen the application.column are removed to show that the fonts are now closed. Closing an application linked to

Closing an application linked to an Application Set also does not close the fonts in an Application Set. These fonts remain open until the system is shut down or restarted, or until you deactivate them manually.To clear the Font list, close and reopen the application. Finding the right font Suitcase Fusion

Finding the right font

Suitcase Fusion contains a number of features that can help you identify, choose and activate fonts. The View menu options, Font List Filter as well as the customizable font information columns can help you quickly locate the right font.

View Options

There are three view options that change how fonts are listed in the Fonts pane, and make choosing the right font easier:

View By Font (Command-Option-1) – Shows each individual font face. Each font face can be previewed and activated separately from all other related font faces.

and activated separately from all other related font faces. • View By Suitcase (Command-Option-2) – Shows

View By Suitcase (Command-Option-2) – Shows fonts grouped by font suitcase.

(Command-Option-2) – Shows fonts grouped by font suitcase. • View By Family (Command-Option-3) – Shows fonts

View By Family (Command-Option-3) – Shows fonts grouped by font family. A font family is a set of fonts that have the same PostScript name, the same format (TrueType, PostScript, OpenType, etc.) and the same

Suitcase Fusion

User Guide

foundry. Viewing fonts by family can significantly shorten the list of an extensive font collection by placing fonts into a logical groupings.

font collection by placing fonts into a logical groupings. To apply any of the above view

To apply any of the above view options, choose it by name from the View menu. You can also cycle from one view state to the next by pressing Command-E.

The Font List Filter

The Font List Filter also helps you refine the fonts displayed in the Fonts pane. Each filter choice displays a unique subset of the fonts in your font database.

Suitcase Fusion Fonts – displays all fonts in your Suitcase Fusion database. This option does not include any non-managed system fonts.

This option does not include any non-managed system fonts. • Fonts in Selected Sets – displays

Fonts in Selected Sets – displays fonts in sets selected in the Sets pane.

Open Fonts – displays any currently active fonts. This includes any permanent, until restart, system or auto- activated fonts.

Temporary Fonts – displays all active and deactivated fonts that have been temporarily added to Suitcase Fusion as well as any fonts added “on-demand.”

Auto-Activated Fonts – displays all fonts that have been activated through global auto-activation, by any Suitcase Fusion plug-in or XTension.

All System Fonts – this option displays all non- managed system fonts. Once fonts are managed with the Tools > Manage System Fonts command, they are treated like any other font in Suitcase Fusion. The Font List Filter also includes options to display only the fonts in a specific system fonts folder.

Duplicates – this option searches your font database for potential duplicates and lists them in the Fonts pane. For more information, see the Diagnosing Font Problems chapter of this guide.

Missing Fonts – when fonts are added in place to Suitcase Fusion, and the original files cannot be located, they are considered missing. A question mark icon is displayed in the Status column for missing fonts.

All Fonts – displays all fonts in the Suitcase Fusion database as well as any system fonts.

Font Information columns

The columns of information that you can choose to display in the Fonts and Sets panes display detailed information about your fonts. Font information columns can be customized and sorted like columns in any OS X Finder window.

Name – Depending upon your preference settings, this column displays a font’s PostScript name or the font name the Suitcase Fusion extracts from the font. You can change the display in the General tab of Preferences dialog box (Suitcase Fusion > Preferences)

Type – This column displays a font’s type, for example: TrueType, PostScript, OpenType, etc.

User Guide

Activating and deactivating fonts

Vault – A dot in this column indicates that the selected font resides in the Font Vault. If this column is clear, the font was added in place.

Foundry – This represents the company from whom you licensed the font. Sorting fonts by Foundry lists fonts according to foundry in the following order: default foundries in the Foundry menu order, followed by custom foundries in the order in which you created them.

Class – This represents the style of the font, for example serif, modern, or script. Sorting fonts by Class lists fonts in alphabetical order based on class.

Version: This represents the version number of the font, derived from the font resources. PS Pairs derive their version number from the outline component of the font since bitmap fonts do not usually include a version number. Sorting fonts by Version lists fonts numerically, starting with the lowest number.

lists fonts numerically, starting with the lowest number. Generally, a foundry will change the version number

Generally, a foundry will change the version number of a font whenever the font is re- released because some component has changed (the width tables, the character shapes, etc.). There is no standard for version numbering — many foundries have their own unique version numbering scheme. Therefore, sorting by Version is primarily useful for determining the subtle difference between two seemingly identical fonts. Knowing the version number of a font is important for ensuring that the identical font is used for the design and output of a document.

Font Sense – This represents a unique identifier created by Suitcase Fusion specifically for this font. Font Sense data is used by the Suitcase Fusion plug- ins and XTension to identify the correct font during auto-activation. Sorting by Font Sense lists fonts in numerical order. This is by far the best way to differentiate between potentially identical fonts.

Outline Size: This represents the file size of the PostScript printer component of any PostScript font. Since not all font types contain PostScript printer components, this field may be empty for some fonts. Sorting fonts by Outline Size lists fonts according to this value, but the sorting order has little meaning.

Kerning – This is a unique number that represents the information in the kerning table of the font. Sorting by Kerning lists fonts numerically according to this number, but the sorting order has little meaning. Sorting by Kerning is primarily useful for determining the subtle difference between two seemingly identical fonts.

Suitcase – This is the name of the font file as it exists on disk.

Location – This represents the location of each font:

the vault, the System Folder location, or the exact location for fonts added in place. Sorting fonts by Location lists fonts in alphabetical order based on the location name.

Adding or removing font information columns

Font information columns can be customized for both the Fonts and Sets panes. By clicking and dragging the column header names, the font information columns placed in any desired order. Font information columns can also be shown or hidden for any column pane. Column settings are saved for the Sets and Fonts panes separately.

To add or remove a font information column:

• Ctrl-click any column header name.

Font information column names that have a check mark are enabled. Select a column name to enable or disable that column.

Suitcase Fusion

User Guide

Organizing Fonts Into Sets

Sets are simply collections of fonts within Suitcase Fusion. Sets are an organizational tool for you to use to group fonts in efficient ways. You use Sets to tell Suitcase Fusion to “activate all these fonts at the same time,” rather than activating each font individually.

Once fonts are in a set, you can manipulate the fonts as one unit. For example, you can preview all the fonts, activate all the fonts, deactivate all the fonts, or collect all of the fonts for delivery to a service bureau.

You can activate or deactivate all the fonts in a set at once, or click the twist down icon to work with individual fonts in a set. Activating and deactivating all the fonts in a set is the same as with individual fonts, except that your actions affect all of the fonts in the set.

Set usage example

You might create a set containing all of the fonts that you need for a particular project. When you are ready to work on the project, you can activate the necessary fonts, all at the same time, by opening Suitcase Fusion and clicking a button to indicate that you want to activate that set. When you’re finished with the project, you can deactivate the fonts with Suitcase Fusion, or you can have the fonts close automatically when the system is shut down.

If you will be working on the project for awhile, you can instruct Suitcase Fusion to always activate those fonts at system startup time. Then, when the project is over (days, weeks, or months later) you can tell Suitcase Fusion to stop activating those fonts. Since you have organized fonts into a set, you can activate those fonts collectively again at any time.

you can activate those fonts collectively again at any time. If you have a number of

If you have a number of projects from the same client you can further organize your sets by nesting them all into a single set. This way you can have a set for each client, and within that set are sets for each project.

By using Sets to organize your fonts, you can also quickly activate and deactivate them from the Suitcase Fusion dock icon menu.

User Guide

Organizing fonts into sets

Creating a new set

New sets can be created as you add fonts to Suitcase Fusion, or after you have already added them.

To create a new set:

• Drag loose fonts from nearly anywhere: from the Suitcase Fonts pane, from your hard drive, from CD or other removable media, or any Mac-formatted volume mounted on the desktop into the Sets pane.

The fonts are automatically added to Suitcase Fusion, and a new untitled set is created containing the fonts that you dropped into the Sets pane.

This method works well when you’re bringing fonts in from an external source and want to keep track of all the fonts that came in at that time.

to keep track of all the fonts that came in at that time. — or —

— or —

1. Click the New Set

– or –

in at that time. — or — 1. Click the New Set – or – button

button

Choose File > New Set (Command-N)

– or –

Ctrl-click in the Sets pane and choose New Set from the menu.

in the Sets pane and choose New Set from the menu. 2. A new set is

2. A new set is displayed in the Sets window and assigned the name “Untitled Set.” The name of the set is highlighted so that you can easily change it.

3. Add fonts to the set.

— or —

1. Drag a folder containing fonts from the Finder into the Sets pane. The folder can contain any combination of font files and/or font suitcases.

2. A new set appears and is assigned the same name as the dropped folder. The new set contains all of the fonts in the folder and subfolders.

Suitcase Fusion

User Guide

Adding fonts to a set

Adding fonts to a set is easy. You can drag fonts from practically any location and drop them onto a set in the Sets pane. Drag fonts from anywhere in the Finder, the Fonts pane, Preview pane or even from other sets.

To add fonts to a set:

1. In the Fonts pane, click to highlight the fonts that you want to add to a set.

2. Drag the fonts to the Sets pane and drop them onto an existing set icon, or drag and drop the fonts into an open area of the Sets pane to create a new untitled set containing those fonts.

pane to create a new untitled set containing those fonts. — or — 1. Highlight the

— or —

1. Highlight the set to which you want to add fonts.

or — 1. Highlight the set to which you want to add fonts. 2. button on

2. button on the Toolbar.

Click the Add

– or –

Choose File > Add Fonts (Command-L)

3. Locate and select the fonts that you want to add to the set, then click Open. To add the fonts in sub-folders, enable the Include Subfolders option. The fonts are added to Suitcase Fusion as well as into the set.

Including subfolders in the Finder does not automatically create multiple nested sets. Nested sets must be manually created in the Suitcase Fusion Sets pane.fonts are added to Suitcase Fusion as well as into the set. — or — 1.

— or —

1. In the Finder, locate the fonts, suitcases, or folders of fonts that you want to add to the set.

2. Drag and drop the items onto the icon for the desired set. All of the fonts in the folder and any sub-folders are added to the new set.

If you drag a folder from the Finder into an existing set, a nested set is created in the existing set and the fonts from the folder are added.

When you add an entire folder from the Finder as a set, the folder hierarchy is not mirrored in the Sets pane. For example, if you have a Finder folder named Bitstream and a number of sub- folders containing fonts, dragging the Bitstream folder into the sets pane will create one large set named Bitstream with all of the fonts from the subfolders in that set.in the existing set and the fonts from the folder are added. To display all the

To display all the fonts in a set after you’ve added them, click the arrow to the left of the set. This expands the set list and allows you to work with individual fonts in the set.folder into the sets pane will create one large set named Bitstream with all of the

User Guide

Organizing fonts into sets

Creating an application set

With Suitcase Fusion you can create a special type of set called an Application Set. Fonts in application sets are activated automatically whenever a particular application is launched.

For example, you could have a special set of image editing fonts automatically activated when you open your image editor, or a special set of illustration fonts made available when you open your vector illustration program.

Application sets are useful if an application isn’t supported by global auto-activation or by an auto- activation plug-in. For complete details about auto- activation, see the Automatically Activating and Deactivating Fonts chapter of this guide.

Activating and Deactivating Fonts chapter of this guide. To create an application set: 1. Open Suitcase

To create an application set:

1. Open Suitcase Fusion.

2. From the Finder, locate the application icon for which you want to create a font set. Typically these are located in the Applications folder.

3. Drag the application icon into the Sets pane. A new application set appears and is assigned the same name and icon as the dropped application icon.

4. Add fonts to the set.

— or —

1. Open the Sets pane.

2. Choose File > New Application Set.

3. In the Application Set dialog box, locate the desired application, then click Open. A new application set appears and is assigned the same name as the selected application icon.

4. Add fonts to the set.

Suitcase Fusion

User Guide

System Fonts sets

When you use Suitcase Fusion to manage system fonts (Tools > Manage System Fonts), they are automatically added to specific System Fonts sets. This enables you to quickly identify specific groups of system fonts and activate them as needed.

Depending upon the extent of system font management, there are up to three sets that can be created by the Manage System Fonts tool:

• Managed Local Fonts

• Managed System Fonts

• Managed User Fonts

These sets can be activated, deactivated or nested or removed just like any other set.

Removing a System Font set does not remove system fonts that are being managed by Suitcase Fusion. Use the Manage System Fonts tool to designate which fonts to manage.deactivated or nested or removed just like any other set. Since moving system fonts out of

Since moving system fonts out of the Classic system fonts folder would effectively disable those fonts in the classic environment, Suitcase Fusion does not allow you to manage classic system fonts. For detailed instructions about how to manually remove classic fonts, please download the Font Management in OS X Best Practices Guide from the Extensis website. Font Management in OS X Best Practices Guide from the Extensis website.

Activating a set

After you have created a set, you can activate all of the fonts in the set at the same time.

To activate a set:

1. In the Sets pane, highlight the sets that you want to activate.

2. On the Toolbar, click the Activate

you want to activate. 2. On the Toolbar, click the Activate button. All the fonts in

button. All

the fonts in the selected set(s) are activated, and an activation icon is displayed in the status column of the Sets pane. For information on activation states, see the Activating and Deactivating Fonts chapter of this Guide.

– or –

Choose File > Activate Fonts (Command-O)

– or –

Click in the Status column of the set that you want to activate. The mouse pointer indicates the “change to” state in the Status column.

— or —

• Ctrl-click the Suitcase Fusion dock menu icon and choose the set name from the menu.

By default, fonts are activated temporarily. You can change the default activation state in the Preferences dialog box. To open the dialog box, choose Suitcase Fusion > Preferences.

the dialog box, choose Suitcase Fusion > Preferences . To change fonts or sets to the

To change fonts or sets to the non-default activation state, press the Option key and click the Activate button, or Option-click the mouse in the status column of the desired set.

User Guide

Organizing fonts into sets

Renaming a set

Sets can be renamed using the same method for renaming any file or folder in the Finder.

To rename a Set:

1. Open Suitcase Fusion.

If the Sets pane is not visible, open it by choosing View > Show Sets, or drag the vertical resize bar until it becomes visible.

2. Select the set that you want to rename.

3. Highlight the current name, then type in the new name (the same as you would do to change the name of a file or folder in the Finder).

do to change the name of a file or folder in the Finder). Set names must

Set names must be unique and cannot use the same name as any other set at the same level.do to change the name of a file or folder in the Finder). 4. Click anywhere

4. Click anywhere in the Sets pane outside of the set name or icon to de-select the set. The name and any associated set aliases are renamed.

You cannot rename a set alias (one that is contained inside another set). To change the name of an alias, change the name of the original set.set. The name and any associated set aliases are renamed. Creating Nested Sets To further organize

Creating Nested Sets

To further organize your fonts, you can place sets within other sets, then manipulate the sets individually or all at once.

For example, if you’re working on a magazine, you may have a set for the entire magazine that contains an individual set for each section. When you’re printing a proof of the magazine, you can activate the entire set. However, if you’re simply editing one section, you can activate the set for that section.

You can nest sets indefinitely. As many sets as you need can be placed within other sets. This way you can create a few “master sets” within which all of your other sets are nested.

Placing a Set in Another Set

You can nest a set directly inside another set. This basically moves the entire set into another set.

To nest a set into another set:

1. Select a set.

2. Drag and drop the set’s folder icon onto another set. The original set is moved into the other set. To see the nested set and any other included fonts, twist open the set.

set. The original set is moved into the other set. To see the nested set and

Suitcase Fusion

User Guide

Nesting a set using the alias method

You can also use the alias method to create pointer to the original set. The alias method doesn’t move the actual set, but creates an “alias” that points to the original set location.

To nest a set using the alias method:

1. Select a set.

2. Command+Option+drag the original set to another set.

A set alias is created in the other set, and the original set is not moved. A set alias icon is created that points back to the original set. Any time the set alias is activated or deactivated, the original set is activated.

is activated or deactivated, the original set is activated. Locating the source of a set alias

Locating the source of a set alias

Anytime you need to determine the source of the fonts in an alias, click on it and choose File > Reveal Original Set.

click on it and choose File > Reveal Original Set . If you place an alias

If you place an alias of a set in another set, the two copies of the set are linked to each other. Therefore, if you add fonts to an individual set, the fonts are added to a nested set of the same name.

Removing sets from other sets

To move a set outside its parent set, select it and drag it to the title bar of the Sets area (for example, drag it on top of the Name column).

Removing a set and removing fonts from a set

If you no longer need a specific set of fonts, you can remove the entire set, or you can remove specific fonts from within a set. Removing a set, or fonts from a set, doesn’t actually remove the fonts from Suitcase Fusion.

To remove a set:

1. In the Sets pane, select the set that you want to remove.

2. Click the Remove

– or –

set that you want to remove. 2. Click the Remove – or – button. Choose Edit

button.

Choose Edit > Remove Selected Items

– or –

Press Command+Del.

3. The set is removed from Suitcase Fusion. The actual font files in the Font Vault or on the disk are not affected.

To remove a font from a set:

1. In the Sets pane, twist open the set and select the specific font(s) that you want to remove from the set.

2. Click the Remove

– or –

want to remove from the set. 2. Click the Remove – or – button. Choose Edit

button.

Choose Edit > Remove Selected Items

– or –

Press Command+Del.

User Guide

Organizing fonts into sets

0

To remove a set as well as all fonts included in the set:

1.

In the Sets pane, select the set that contains the fonts that you want to remove. The set as well as the fonts included in the set will be removed from Suitcase Fusion.

2.

Shift-click the Remove

Shift-click the Remove

button.

Press Shift and choose Edit > Remove Selected Items

– or –

Press Shift-Command+Del.

 

3.

Click OK to confirm the font removal.

If you are removing fonts from the Font Vault, this may be your only copy

If you are removing fonts from the Font Vault, this may be your only copy of the font. Only remove fonts that you are sure that you will never need again, or have backup copies elsewhere.

3.

The selected font is removed from the set. The actual font files in the Font Vault or on the disk are not affected.

Notes about removing sets:

• If you remove a set that, the set and all of its associated aliases are removed from Suitcase Fusion. However, if you remove an alias, only the alias is removed, the original set is not removed.

• When you remove active sets, Suitcase Fusion removes the items from the Sets pane, but the fonts remain active and available to the system according to their activation status.

• Removing a set does not remove the fonts from Suitcase Fusion. To remove fonts from the database, select the fonts in the Fonts pane and use the Remove command.

• Removing a System Fonts set does not remove the system fonts that are being managed by Suitcase Fusion.

Suitcase Fusion

User Guide

Previewing Fonts

With Suitcase Fusion, you can quickly and easily see what your fonts look like in various point sizes and formats. The Preview pane gives you the ability to quickly view multiple fonts, side-by-side. This helps you quickly identify the right font for your projects.

Multiple fonts can be displayed in any of the four views in the Preview pane. As fonts are selected in the Sets pane or Font pane, they are automatically displayed in the Preview pane. To select fonts contiguously, press and hold the Shift key while selecting them. To select fonts non- contiguously, press and hold the Command key while selecting them.

press and hold the Command key while selecting them. If the Preview pane is not visible,

If the Preview pane is not visible, choose View > Show Preview, or drag the horizontal resize bar to display the Preview pane.

drag the horizontal resize bar to display the Preview pane. You can view fonts in the

You can view fonts in the Fonts pane by font, suitcase or family. To step between these states, press Command+E, or choose a different state from the View menu.

Suitcase offers four different ways to view text in selected font faces: Waterfall, Alphabet, Paragraph, and QuickType.

When you preview a font, you can perform many common maintenance tasks directly from the preview pane. Click on the activation icon to activate or deactivate fonts. In addition, you can drag fonts directly from the Preview pane into font sets in the Sets pane.

To preview a font:

• Click on a font or set in the Font or Sets panes. The font is displayed in the Preview pane. Fonts do not need to be activated to be previewed.

Waterfall, ABC 123 and Paragraph Views

• Waterfall - this view allows you to compare text displayed in selected fonts in different point sizes. The default text for Waterfall view is the standard ABC 123 text.

ABC 123 View - this view allows you to compare text displayed in the standard alphabet. ABC 123 view displays only one point size at a time. The default text for ABC 123 view is a selection from the standard alphabet.

• Paragraph View - this view allows you to compare font faces by displaying large amounts of text. Paragraph view displays only one font size at a time.

User Guide

Previewing fonts

To enable Waterfall, ABC 123 or Paragraph views:

1. In the Sets pane or Fonts pane, select the sets or individual fonts that you want to preview.

2. In the Preview pane, choose Waterfall, ABC 123 or Paragraph from the View drop-down menu.

ABC 123 or Paragraph from the View drop-down menu. If the Preview pane is not visible,

If the Preview pane is not visible, choose View > Show Preview Pane, or drag the horizontal resize bar.

3. To display the text in a different point size, choose it from the Font Size menu, or enter a new point size. Suitcase displays the text using the selected display view.

To change the text displayed in ABC 123, Paragraph and Waterfall views:

1. Choose Suitcase > Preferences

2. Select the Preview Text tab.

Suitcase > Preferences 2. Select the Preview Text tab. 3. Enter the desired text in the

3. Enter the desired text in the ABC 123, Paragraph and Waterfall text fields.

4. Click OK.

QuickType View

The most exciting view to use to preview fonts is the QuickType view. In QuickType view you can compare fonts using any text that you choose, simply by typing it into the text box at the top of the Preview pane.

To enable QuickType view:

1. In the Sets pane or Font pane, select the sets or individual fonts that you want to preview.

2. In the Preview pane, choose QuickType from the View drop-down menu.

If the Preview pane is not visible, choose View > Show Preview Pane, or drag the horizontal resize bar.

3. Enter the text to preview in the QuickType text box. The preview text is displayed as you type.

text box. The preview text is displayed as you type. 4. To display the text in

4. To display the text in a different point size, choose it from the Font Size drop-down in the Preview pane, or enter a new point size.

Suitcase Fusion

User Guide

Previewing fonts in the Font Info dialog box

Suitcase Fusion allows you to display comprehensive information about selected fonts from the Font Info dialog box. This dialog box displays a complete preview as well as detailed information about the selected fonts. Complete font information including suitcase, classification, foundry, keywords, styles and more are all displayed in the Font Info dialog box.

To preview fonts in the Font Info dialog box:

1. From the Sets pane or Fonts pane, select the font(s) for which you wish to display or print a Font Sample.

2. To display the Font Info dialog, choose File > Get Info (Command-I).

Font Info dialog, choose File > Get Info (Command-I). 3. Select the Previews tab to preview

3. Select the Previews tab to preview view the selected font in Waterfall, ABC 123 and Paragraph views all on the same page.

4. Use the Next/Preview buttons to step through previews of multiple selected fonts.

Viewing the Character Map

You can open the Mac OS X character palette directly from Suitcase Fusion. This palette is especially helpful for viewing an fonts with large character sets, such as OpenType fonts.

To open the character palette:

• In Suitcase Fusion, choose Edit > Special Characters.

In Suitcase Fusion, choose Edit > Special Characters . The Mac OS X character palette is

The Mac OS X character palette is opened. For complete details about using this palette, see the Mac OS X documentation.

User Guide

Previewing fonts

Suitcase Fusion

User Guide

Finding Fonts

Suitcase Fusion makes it easy to find fonts. You can locate fonts quickly with the various search features including the QuickFind tool, Find dialog, and even find files based on keyword, style or class.

QuickFind

QuickFind is by far the fastest way to locate a font in Suitcase Fusion. The QuickFind tool performs a quick search of your font database by font name, keyword and style.

To find a font with QuickFind:

1. Enter a font name, keyword or style in the QuickFind text box.

a font name, keyword or style in the QuickFind text box. 2. Press the Enter key.

2. Press the Enter key.

QuickFind results are displayed in the Fonts pane.

Using the Find dialog box

If you need to perform a more advanced search, the Find dialog box gives you additional options. With this feature, you can search for fonts by foundry, keyword, style, type, classification, version, and font name.

To search with the Find dialog box:

1. Choose Tools > Find Fonts (Command-F)

2. Choose find criteria from the Add Criteria drop-down menu. The new criteria and related options are added to the Find dialog. Each criteria has different find options.

the Find dialog. Each criteria has different find options. The Name, Style , Foundry, Classification and

The Name, Style , Foundry, Classification and Version criteria all contain a drop-down box that allows you to search for text that matches, contains or starts with parameters that you enter.

The Type criteria drop-down box allows you to choose from a list of predefined font types.

allows you to choose from a list of predefined font types. 3. To add an additional

3. To add an additional search parameter, choose it from the Add Criteria drop-down menu, or click the “+” button to the right of any existing criteria of the same type.

User Guide

Finding fonts

User Guide Finding fonts  Whenever you have two of the same criteria type, Suitcase Fusion

Whenever you have two of the same criteria type, Suitcase Fusion searches using an “OR” operator. For example “Class matches script” and “Class matches ornamental” then Suitcase Fusion matches fonts that either have “script” or “ornamental” as a classification.

Whenever you have two different criteria types, Suitcase Fusion searches using an “AND” operator. For example, if you create a search where “Class matches Script” and “Foundry matches Adobe Systems” then you will only get fonts that have those foundry and classification settings.

To remove any unwanted criteria, click the “-” button to the right of the listed criteria.

4. When done adding criteria and entering parameters for each, click Find.

Find results are displayed in the Fonts pane.

Saving search criteria for later

If you search using the same complex criteria often, you can save your settings for use later.

1. Choose Tools > Find Fonts (Command-F)

2. Add criteria and enter parameters as you would with any Find.

3. From the Saved Finds drop- down menu, choose Save Find As.

4. In the Save Search dialog box, enter a search name and click Save.

Search dialog box, enter a search name and click Save . The next time you want

The next time you want to use the saved search criteria, choose the search name from the Saved Finds drop-down menu.

Finding fonts by attributes

You can quickly locate all fonts with a specific keyword, style, classification or foundry.

To find fonts by attribute:

1. Open the Attributes drawer by clicking the

Attributes

Tools > Show Attributes.

by clicking the Attributes Tools > Show Attributes . button on the toolbar, or by choosing

button on the toolbar, or by choosing

2. In the Attributes drawer, choose keyword, style, classification or foundry from the drop-down menu.

keyword, style, classification or foundry from the drop-down menu. 3. Double-click the attribute name from the

3. Double-click the attribute name from the list.

Suitcase Fusion

User Guide

Finding a new font to purchase

Suitcase Fusion provides a quick link for you to search out and purchase fonts.

• Choose Tools > Browse and Buy Fonts.

Suitcase Fusion launches your internet browser and opens the Extensis web list of font providers.

Finding fonts on your hard disk

If you choose to leave fonts in place on your hard disk, sometimes you may need to locate an actual font file.

The quickest way to view the location of your font is to check the Location column in the Fonts pane. If the Location column isn’t currently visible, Ctrl- click any column header in the fonts pane and choose Location from the menu.

To be taken directly to the finder window location that contains a specific font file, from the Fonts pane, Ctrl-click the font name and choose Reveal in Finder (Command-R) from the menu.

specific font file, from the Fonts pane, Ctrl-click the font name and choose Reveal in Finder

User Guide

Finding fonts

Suitcase Fusion

User Guide

Automatically Activating and Deactivating Fonts

Plug-in based auto-activation

Extensis provides three plug-ins that automatically activate fonts for files opened in QuarkXPress, Adobe Illustrator and Adobe InDesign.

Font Sense

The main benefit of using plug-in based auto- activation is that you’ll never need to worry about activating an incorrect font. The plug-ins use Font Sense data to match fonts used in your document with fonts stored in Suitcase Fusion. When fonts are added to Suitcase Fusion, a unique Font Sense identifier is automatically created for each and every font. This data is used to correctly activate and deactivate the exact version of a required font, as well as prevent true duplicates in your font database.

Professional activation

The plug-ins are a must for a professional environment. They can significantly speed up your workflow by eliminating the potentially time consuming process of locating, activating and deactivating missing fonts by hand.

Since the plug-ins only temporarily activate necessary fonts, and then deactivate them when the file is closed, you never need to worry about having too many fonts open at the end of the day.

Installing the Adobe plug-ins and Quark XTension

When you install Suitcase Fusion, the plug-ins for Adobe InDesign, Adobe Illustrator and QuarkXPress are automatically installed into the appropriate locations for each installed program.

Plug-ins are installed in the following locations (wherever the applications may exist):

Applications: Adobe InDesign: Plug-ins

Applications: Adobe Illustrator: Plug-ins

Applications: QuarkXPress: XTension

If you install a new version of any of these programs, drag the appropriate plug-in from the Suitcase Fusion application folder into the appropriate location above.

Also, by default an Extensis framework file is installed in the following location:

Hard Disk: Library: Frameworks: Extensis. plugins.framework

See the Troubleshooting chapter of this guide for more details about repairing missing files.

User Guide

Automatically activating and deactivating fonts

0

Setting auto-activation preferences

The appropriate Suitcase Fusion plug-ins or XTension automatically opens when you launch InDesign, Illustrator or QuarkXPress.

You can set specific auto-activation preferences for each program plug-in. The plug-in and XTension all have the same options, and are described below. The settings that you use for one plug-in do not need to be the same as those for any other.

To open the Suitcase Fusion auto-activation preferences:

• In InDesign, choose InDesign > Preferences > Suitcase Fusion Auto-Activation Prefs

• In Illustrator, choose Illustrator > Preferences > Suitcase Fusion Auto-Activation Prefs

• In QuarkXPress, choose Utilities > Suitcase Fusion XT Preferences

Auto-activation preferences

Enable Suitcase Fusion Auto-Activation

Use this option to enable or disable the Suitcase Fusion auto-activation plug-in.

or disable the Suitcase Fusion auto-activation plug-in. Enable Font Sense support Font Sense gives you the

Enable Font Sense support

Font Sense gives you the most accurate font matching by embedding Font Sense data for all used fonts directly into your documents. When Font Sense support is disabled, Suitcase Fusion uses the PostScript name of the font to find the font match to activate.

name of the font to find the font match to activate. Disabling this option also prevents

Disabling this option also prevents Suitcase Fusion from removing any previous Font Sense or Font Sync data that may have been added by previous versions of Suitcase or Font Reserve.

Pick the best match when the original is missing

Enable this option if you want Suitcase Fusion to automatically find the best font match if the original font is not in the database. Suitcase Fusion uses a sophisticated font matching technique to choose the closest match for the missing font. If a matching font cannot be found at all, your application will still display its missing font dialog box.

When this option is disabled, Suitcase Fusion will always ask you to choose the appropriate font to activate when an exact font match is not possible.

Activate fonts in embedded objects

Enabling this option allows Suitcase Fusion to open the embedded objects and check if it contains Font Sense information so that exactly the right font required can be activated. Supported embedded objects include both EPS images and PDF objects.

When this option is disabled, fonts are still automatically activated, but only by PostScript name.

Suitcase Fusion

User Guide

Suitcase Fusion User Guide  For the QuarkXPress XTension, enabling this option tells the Suitcase Fusion

For the QuarkXPress XTension, enabling this option tells the Suitcase Fusion to open fonts that are embedded in EPS images, and applies only when you are printing a file that contains EPS images.

Close opened fonts: When <application> quits

Choose this option to deactivate fonts opened for documents when you quit the application.

When disabled, fonts that are auto-activated remain active until you restart, or manually deactivate them in Suitcase Fusion.

Close opened fonts: On document close

Choose this option to deactivate fonts that are automatically activated for a document when the document itself is closed. If any of the fonts activated for the closed document are needed by any other document, they will remain active.

Enabling and disabling auto-activation

If for some reason you would like to disable the Suitcase Fusion plug-ins or XTension, you can easily do so directly from the plug-in preferences.

To enable or disable plug-in based auto activation:

1. In InDesign, choose InDesign > Preferences > Suitcase Fusion Auto-Activation Prefs

– or –

In Illustrator, choose Illustrator > Preferences > Suitcase Fusion Auto-Activation Prefs

– or –

In QuarkXPress, choose Utilities > Suitcase Fusion XT Preferences

2. In the preferences dialog box, enable/disable the Enable Suitcase Fusion Auto-Activation option.

This must be done separately for each application.

Global auto-activation

Suitcase Fusion can also globally automatically activate fonts required by a document. The host application must support auto-activation for this to function properly. Hundreds of Mac OS X applications support global auto-activation, including TextEdit and Microsoft® Word. Fonts that are globally auto-activated remain active until you restart Suitcase Fusion.

The fonts required by the document must be added to Suitcase Fusion before the document is opened, otherwise Suitcase Fusion will not be able to activate them.remain active until you restart Suitcase Fusion. Not all applications dynamically update their font menus.

Not all applications dynamically update their font menus. For example, if you have Microsoft Word already open, and then you open a Word document that requires a font, Suitcase Fusion auto-activates the font. The document will display and print correctly, but the auto- activated font will not be listed in Word’s font menu. You must quit and restart Word for the auto-activated font to be displayed. This is only an issue because many applications do not dynamically update font menus.otherwise Suitcase Fusion will not be able to activate them. When auto-activation is enabled and there

When auto-activation is enabled and there are multiple instances of a font in Suitcase Fusion, the most current version of a font is activated according to your preferences. If your preferences are set to warn you in case of a conflict, a dialog box allows you to choose which instance of the font to open.

More powerful control over font auto-activation is provided through the plug-ins and XTension for

User Guide

Automatically activating and deactivating fonts

specific publishing programs. If you have Adobe Illustrator, Adobe InDesign, or QuarkXPress, the plug-in is automatically installed into the appropriate location. See the previous pages of this chapter for more information.

Due to the way some applications, such as Adobe Photoshop, handle font requests to the system, fonts cannot automatically be activated for them. To simulate auto-activation in applications that do not allow it, we suggest you create separate Application Sets for these applications.

To turn on global auto-activation:

1. Choose Suitcase Fusion > Preferences

2. In the Preferences dialog box, choose the Activation tab.

3. Enable the Auto-Activate Fonts option.

Activation tab. 3. Enable the Auto-Activate Fonts option. 4. Choose which option you prefer for activation:

4. Choose which option you prefer for activation:

• Pick first match - this option activates the first instance of a matching font name in the Suitcase Fusion database.

Prefer PostScript font - when more than one font that has the same name is found, Suitcase Fusion will prefer to activate the PostScript version of the font over other font types.

Prefer TrueType font - when more than one font that has the same name is found, Suitcase Fusion will prefer to activate the TrueType version of the font over other font types.

5. If you wish to always be warned, and given the choice when multiple font matches are found, enable the Show me a warning option.

Note About Kerning Tables

Suitcase Fusion computes and maintains information about a font’s kerning table and PostScript outline file size to ensure correct font matching. If either of these fields change, then according to Suitcase Fusion treats this as a unique font.

If, for example, you need to edit a font’s kerning table for a particular job, or add characters to a font using a program such as FontLab or Fontographer, then Suitcase Fusion considers this a new font. In these cases, Extensis recommends that you make all modifications to a copy of the file and then add the modified file into Suitcase Fusion. It is also recommended that you change the font’s version number to adequately track changes to your font.

Suitcase Fusion

User Guide

Diagnosing Font Problems

Identifying and removing corrupt fonts

Corrupt fonts can cause system and application instability when the font is displayed. A corrupt font is any font for which the font resources cannot be opened, appear to contain inconsistent information, or have incorrect values in important fields of the resource.

Suitcase Fusion helps you prevent corrupt fonts from entering your workflow by giving you powerful font corruption detection identification and removal tools.

Most of the time, if a font is corrupt, it should be removed from Suitcase Fusion and replaced with a fresh version. However, there are certain types of minor problems that can be repaired automatically by Suitcase Fusion.

If you are using the Font Vault, all fonts are automatically scanned before they are copied into the Vault. Corrupt fonts are not allowed in the Vault, and will not be added.

You can also choose specific times to scan your fonts for corruption, and even scan for corruption at any time you need. This helps you identify and repair any problem fonts.

To enable automatic font scanning and repair:

1. Choose Suitcase Fusion > Preferences

2. Select the General tab.

3. In the Scan for corrupt font options enable the following options.

Scan for corrupt font options enable the following options. • Before adding a new font -

Before adding a new font - if you want Suitcase Fusion to check all fonts for corruption before they are added, enable this option.

Attempt repair automatically - enable this option if you want Suitcase Fusion to attempt repair of any font corruption problems that are found during the pre-add scan.

Before previewing a font - If you are keeping your fonts in place, and not using the Font Vault, through no fault of your own, fonts may become corrupt. Previewing a corrupt font may cause Suitcase Fusion to close unexpectedly. Enable this option to scan files for corruption before displaying a preview in the Preview pane or Font Info dialog box.

a preview in the Preview pane or Font Info dialog box. 4. Click OK . If

4. Click OK.

If you keep your fonts in the Font Vault, corrupt fonts are always scanned before they are added. This corruption scanning cannot be disabled.

User Guide

Diagnosing font problems

Manually scanning for corrupt fonts

If your applications are behaving erratically, this may be caused by a corrupt font. If you suspect that you have a corrupt font, you can scan any font in your database at any time.

To scan and repair fonts managed by Suitcase Fusion:

1. Click to highlight any suspected corrupt fonts in the Fonts pane.

2. Choose Tools > Scan and Repair Selected Fonts

pane. 2. Choose Tools > Scan and Repair Selected Fonts 3. Click Scan All to only

3. Click Scan All to only scan for corrupt fonts.

– or –

Click Scan and Repair All to scan for and automatically attempt a repair of any corrupt fonts.

for and automatically attempt a repair of any corrupt fonts. Removing irreparable fonts Some fonts may

Removing irreparable fonts

Some fonts may not be able to be repaired by Suitcase Fusion. These fonts must be removed from Suitcase Fusion and the original font file deleted from your computer.

Since corrupt fonts are not allowed in the Font Vault, font corruption should only occur when fonts

are added in place. The best option for dealing with

a corrupt font is to remove the font from Suitcase

Fusion and replace it with a fresh copy. This is yet another reason why it is important to keep a backup copy of all your source font files, as well as a backup of your Font Vault in a remote location.

To remove irreparable fonts:

1. Click to highlight the corrupt font in the Fonts pane.

2. Choose File > Reveal in Finder (Command-R). The font file is show in a new Finder window.

3. In Suitcase Fusion, click the Remove button to remove the font.

4. In the Finder window, delete the corrupt font file.

5. Locate a fresh copy of the font on your backup CD or DVD and add the fresh copy to Suitcase Fusion.

Extensis recommends adding all of your fonts to the Font Vault to avoid font corruption.

Unmarking corrupt fonts

If for some reason Suitcase Fusion marks a font as

corrupt, when you feel that it is not, you can easily tell Suitcase Fusion to ignore the corrupt setting.

To unmark corrupt fonts:

• Choose Tools > Unmark Corrupt Fonts

Suitcase Fusion

User Guide

Locating and managing duplicate fonts

There are two different type of duplicates that you might have in your font database - duplicates and exact duplicates. A duplicate is a font that has an identical PostScript name as another font. An exact duplicate is a font that has exactly the same PostScript Name, format, foundry, version number and Font Sense ID as another font.

Exact duplicates are not allowed in the Font Vault, but you may have duplicate fonts in your database if you add fonts in place. Suitcase Fusion takes into consideration the location of the physical font file, so you can add two identical fonts from two different folders in place. Suitcase Fusion will add both copies of the identical font to the Suitcase Fusion database.

Duplicates can even be helpful in certain situations. You might want to add a duplicate font if you want to ensure that you’re using the right font for a job. For example, if you get a set of fonts from a client, you will need to add those fonts to Suitcase Fusion before working on that job. The job may likely contain many common fonts (Helvetica, Times, etc.) and you will likely already have those fonts in your database. Adding these fonts to Suitcase Fusion will create duplicates. Extensis recommends that you add the fonts Temporarily and leave them in place on your hard disk.

Duplicates and font conflicts

When two or more fonts have identical PostScript names, there is a font conflict. In a font conflict the Mac OS cannot determine which font to use and chooses arbitrarily. Suitcase Fusion helps guarantee

that your documents maintain font consistency by prompting you to choose which font to open.

To prevent font conflicts, Suitcase Fusion does not open fonts when a font by the same name is already open. Depending upon you preference settings, Suitcase Fusion can notify you immediately when you open fonts and one or more font names conflict with the name of a font that is already open, and allow you to choose which font to open. This happens frequently when fonts by the same name (these could be copies of the same font) reside in multiple suitcases.

If a duplicate font conflict occurs, Suitcase Fusion displays a dialog that allows you to choose which font suitcase to activate. You can resolve the conflict quickly by selecting which font to activate by clicking either the Keep Active or the Activate

by clicking either the Keep Active or the Activate Instead button. • Keep Active : Tells

Instead button.

Keep Active: Tells Suitcase Fusion to ignore the new font that it is trying to open, and keep open the font that is already open.

Activate Instead: Tells Suitcase Fusion to activate the new font, and close the font that had been open.

User Guide

Diagnosing font problems

User Guide Diagnosing font problems  In the event that you have more than one font

In the event that you have more than one font conflict, hold down the Option key when clicking Keep Active or Activate Instead and Suitcase Fusion resolves the remaining conflicts in that suitcase.

You can also tell Suitcase Fusion how to automatically handle a font conflict — keep the current font active, activate the requested font, or present a warning so that you can choose. See the Preferences chapter of this guide for more information.

Managing duplicates

Suitcase Fusion provides an easy and intuitive way to view all of the duplicate font files directly in the Fonts pane.

To manage duplicate fonts:

1. Choose Tools > Find Duplicates.

duplicate fonts: 1. Choose Tools > Find Duplicates . A list of duplicates is displayed in

A list of duplicates is displayed in the Fonts pane.

2. Use the information displayed to determine if the fonts are duplicates, and which font that you might need to remove. A font’s type, foundry, location, version, etc. can all be used to determine which fonts to keep.

For example, if you regularly send your jobs off to a professional printer, you may want to keep PostScript fonts instead of duplicate TrueType versions.

3. Click to highlight the duplicate font to remove and click the Remove button on the toolbar.

Finding exact duplicates

Exact duplicates are fonts that have exactly the same PostScript name, format, foundry, version number, and Font Sense ID as another font. Exact duplicates are not allowed in the Font Vault, but if you are adding fonts in place, then you might have true duplicates in your font database.

To find exact duplicates:

1. Hold down the Option key and choose Tools > Find Exact Duplicates.

A list of exact duplicates is displayed in the

Fonts pane.

Location is perhaps one of the most important factors

in determining if a file is a duplicate. If you are adding

fonts in place, you can easily be adding multiple copies of the same font if they exist in multiple locations on your hard disk.

If the Location column is not currently visible, Ctrl-

click any of the column headers in the Fonts pane and choose Location from the menu.

is not currently visible, Ctrl- click any of the column headers in the Fonts pane and

Suitcase Fusion

User Guide

2. Use the information displayed to determine which font that you might need to remove.

Click to highlight the duplicate font to remove and click the Remove button on the toolbar.

Locating missing fonts

Under Mac OS X, when fonts are added in place, Suitcase Fusion tracks fonts that are moved to a different location on the same disk. If a font is moved to a new disk, deleted, or for some other reason, Suitcase Fusion might not be able to locate the original files on disk. When an original font file cannot be located, a question mark icon is displayed in the font’s Status column.

To show and locate missing fonts:

1. Choose Tools > Show Missing Fonts. Suitcase Fusion searches for any missing fonts and displays a list in the Fonts pane.

2. Double-click a missing font in the list to relink it with the original font file.

– or –

Ctrl-click the file and choose Locate Missing Font from the menu.

3. Navigate to the missing font and click Open.

Backing up and restoring your Font Vault

As part of any routine maintenance, you should always back up your Font Vault to a remote location. The vault can be copied to a CD, DVD, network volume or any other remote location.

To back up the Font Vault:

1. Copy the following file to a remote location:

<hard disk>/Users/<username>/Library/ Application Support/Extensis/Suitcase/ Suitcase Font Database.suitcasevault

The remote location can be a CD, DVD, network volume or any other remote location.

be a CD, DVD, network volume or any other remote location. If you have multiple users

If you have multiple users on a single machine, each user has their own personal Font Vault which must be backed up separately.

To restore a copy of the Font Vault:

1. If it is running, quit Suitcase Fusion.

2. Replace any previous vault in the following location:

<hard disk>/Users/<username>/Library/ Application Support/Extensis/Suitcase/

3. Launch Suitcase Fusion.

User Guide

Diagnosing font problems

Suitcase Fusion

User Guide

Assigning font attributes

Font attributes can help you quickly narrow the field of fonts when you are looking for a specific type of font for a project or job. Suitcase Fusion automatically extracts attribute information such as classification, foundry and style when you add fonts to Suitcase Fusion. You can change any of these attributes, as well as add keywords at any time.

All font attributes are managed in the Attributes drawer. From this drawer, you can add, remove, assign, unassign and find fonts by attribute.

To display the Attributes drawer:

• Click the Attributes button Attributes drawer.

• Click the Attributes button Attributes drawer. to open the Classifications A font’s classification

to open the

the Attributes button Attributes drawer. to open the Classifications A font’s classification (class) indicates

Classifications

A font’s classification (class) indicates specific

attributes of the font — serif, sans serif, script,

ornamental, etc. You can sort fonts by class, making

it easy to find the appropriate font for a design.

When you add fonts, Suitcase Fusion assigns a class based on the font name and other criteria. You can change the class assigned to a font if you feel the font better suits a different class, or you can create your own classes.

Default font classification

When fonts are added to Suitcase Fusion, they are automatically assigned a class. A font’s class is determined by comparing the font’s family name to an internal database of font family names and their classifications.

Although the classes are based on conventional

typographic principles, font classification is not

a science and often quite subjective. That’s why

Suitcase Fusion lets you change a font’s class and create your own classes.

Suitcase Fusion automatically assigns one of the following classifications when fonts are added:

• A Blackletter typeface, such as Goudy Text, is characterized by medieval or old English lettering, with ornate capitals, roughly diamond-shaped serifs, and thick, mostly-vertical strokes. Uncial, generally perceived as celtic or Irish, is also an archaic form, with rounded letters and calligraphic qualities. Cloister Black is a

User Guide

Assigning font attributes

0

blackletter typeface, and American Uncial is a common uncial typeface.

• A Serif typeface, such as Cochin , is characterized by the finishing strokes on characters that help lead the eye across a line. The Serif class includes only serif fonts that do not fit well into a sub-class such as oldstyle, transitional, modern, clarendon, or slab. This includes typefaces with unusual serifs, such as the triangular serifs of Versailles.

• An Oldstyle serif typeface, such as Garamond , is characterized by low- to moderate-contrast, diagonal stress, and serifs with a rounded join to the letter. Goudy Oldstyle and Garamond are common oldstyle typefaces.

• A Transitional serif typeface, such as Esprit , is characterized by vertical stress and slightly higher contrast than old style typefaces, combined with horizontal serifs and greater symmetry. Baskerville is a common transitional typeface.

• A Modern serif typeface, such as Fenice, is characterized by vertical stress and strong contrast. Modern serifs and horizontals are very thin, almost hairlines. The serifs join to letters with an angle rather than a rounded join. Bodoni is the most common modern typeface.

• A Clarendon (or ionic) typeface, such as Bookman , is an offspring of the slab serif typefaces in which the serifs are bracketed, and the letterforms are more akin to sans serif letters, although contrast is usually low. They are popular for newspaper work because their sturdy serifs hold up well under adverse printing conditions. Besides Clarendon itself, Bookman is the most common Clarendon typeface.

• A Slab serif typeface, such as City, is characterized by block-like rectangular serifs, sticking out horizontally or vertically, often the same thickness as the body strokes. The serifs join with an angle rather than a rounded join. The letters have little or no contrast, and they often look like sans serif letters with the slab-like serifs tacked on. Rockwell and Glypha are common slab serif typefaces.

• A Sans serif typeface, such as Futura, is characterized by little to no contrast and no serifs. The sans serif class includes only sans serif fonts that do not fit in the grotesque and humanist classes. This includes geometric designs such as Avant Garde, and art deco faces such as Bodega Sans and ITC Anna.

• A Grotesque sans typeface, such as Univers, is the original sans serif letterform — functional and utilitarian. The term is a classification, and not a judgment of beauty. Helvetica and Franklin Gothic are common grotesques.

• A Humanist sans typeface, such as Gill Sans, is a sans serif typeface inspired by other letterforms, commonly serif or inscriptional models. Syntax and Optima are humanist sans serifs.

• A Script typeface, such as Zapf Chancery, is based on hand lettering, whether with a broad-edged pen, a flexible steel nib, or a brush. This includes everything from children’s handwriting to beautiful and ornate Elizabethan roundhand. Common scripts include Shelley, Brush Script, Present Script, and Mistral.

• An Ornamental typeface, such as Remedy Double, is unusual or ornate, and either doesn’t fit cleanly into other categories or is really only suitable for use at display sizes. This includes inline, outline, and engraved typefaces. Examples include Desdemona, Colonna, and Edda.

• A Symbol/Pi typeface, such as Zapf Dingbats (Zapf Dingbats), is a collection of symbols or pictures assembled into a font. Wingdings is a common symbol/pi typeface.

Suitcase Fusion

User Guide

Viewing and changing a font’s class

You can quickly view a font’s classification in the Class column of Fonts or Sets panes.

If the Class column is not displayed, Ctrl-click any column header in the Fonts pane and choose Class from the menu. To display the Class column in both the Fonts and Sets panes, you must add the column independently to each pane.

To change a font’s class:

1. Select the font(s) in the Fonts pane.

2. From the drop-down menu in the Attributes drawer, choose Classification.

3. Select the new classification name.

4. Click the Assign

— or —

the new classification name. 4. Click the Assign — or — button. • Select a classification

button.

• Select a classification name and drag it directly onto a font in the Fonts or Sets pane.

Creating new classes

If you need additional classes to categorize all your fonts, you can create custom classes.

To create a new custom class:

1 Click the Attributes button Attributes drawer.

class: 1 Click the Attributes button Attributes drawer. to open the 2. From the drop-down menu

to open the

2. From the drop-down menu in the Attributes drawer, choose Classification.

3. Click the Add

drawer, choose Classification . 3. Click the Add button. A new classification is added to the

button.

A

new classification is added to the list and

is

highlighted so that you can name the new

classification.

Deleting classes

You cannot delete the default classes, but you can delete any custom classes that you have created. When you delete a custom class, fonts with that class applied revert to their default classification.

To delete a custom class:

1. Click the Attributes button Attributes drawer.

class: 1. Click the Attributes button Attributes drawer. to open the 2. From the drop-down menu

to open the

2. From the drop-down menu in the Attributes drawer, choose Classification.

3. Select the classification name from the list.

4. Click the Remove

the classification name from the list. 4. Click the Remove button. The classification is removed from

button.

The classification is removed from the list and any fonts that had that class revert to their original class.

Reverting to a font’s default classification

If you have changed a font’s classification and no longer want that classification assigned, you can easily revert to Suitcase Fusion’s default classification.

To revert a font classification to the default:

1. Select the font(s) in the Fonts pane.

2. From the drop-down menu in the Attributes drawer, choose Classification.

3. Click the Unassign

Fonts pane. 2. From the drop-down menu in the Attributes drawer, choose Classification . 3. Click

button.

User Guide

Assigning font attributes

Finding fonts based on classification

Using the Attributes drawer, you can quickly find fonts based on their classification.

To find all fonts with a specific class:

• In the Attributes drawer, double-click a font class. All fonts of that classification are listed in the Fonts pane.

— or —

• Select one or more font classes in the Attributes

drawer and click the Find

Foundries

in the Attributes drawer and click the Find Foundries button. The foundry classification is the name

button.

The foundry classification is the name of the company that licensed the font to you. The foundry is not necessarily the original designer of the font. For example, if you license fonts from Adobe, the foundry is listed as Adobe — even though many fonts in the Adobe library were created by other design houses.

When you add fonts, Suitcase Fusion attempts to identify the foundry. You can change the foundries assigned to a font if it’s incorrect, and you can add foundries to encompass the designers of all your fonts.

Default foundry

When fonts are added, they are automatically assigned a foundry.

If Suitcase Fusion is unable to determine a font’s foundry — as occasionally happens with shareware fonts, fonts from independent font designers, and fonts from smaller or newer font foundries — the foundry is listed as Unknown.

If you regularly sort fonts by foundry, you may want to use the foundry features to ensure that all your fonts have the correct foundry listed.

Viewing and changing a font’s foundry

You can quickly view font foundry information in the Foundry column of Fonts or Sets panes.

If the Foundry column is not displayed, Ctrl-click any column header in the Fonts pane and choose Foundry from the menu. To display the Foundry column in both the Fonts and Sets panes, you must add the column independently to each pane.

To change a font’s foundry:

1. Select the font(s) in the Fonts pane.

2. From the drop-down menu in the Attributes drawer, choose Foundry.

3. Select the new foundry name.

4. Click the Assign

— or —

Select the new foundry name. 4. Click the Assign — or — button. • Select a

button.

• Select a foundry name and drag it directly onto a font in the Fonts or Sets pane.

Creating new foundries

If you need additional foundries to indicate the designer of all your fonts, you can create an unlimited number of custom foundries.

To create a custom foundry:

1 Click the Attributes button Attributes drawer.

1 Click the Attributes button Attributes drawer. to open the 2. From the drop-down menu in

to open the

2. From the drop-down menu in the Attributes drawer, choose Foundry.

Suitcase Fusion

User Guide

3. Click the Add

Suitcase Fusion User Guide  3. Click the Add button. A new foundry name is added

button.

A new foundry name is added to the list and is highlighted so that you can change the name.

Deleting foundries

You cannot delete the default foundries, but you can delete custom foundries. When you delete a custom foundry, fonts with that foundry applied revert to their default foundry.

To delete a custom foundry:

1. Click the Attributes button Attributes drawer.