Participant Handbook

J-1 Visa Trainee and Internship Programs
PARTICIPANT HANDBOOK
REV 01-2011
Reaching out to encourage a lifelong journey of global peace and understanding. Mission Statement
Table of Contents
INTRODUCTION ..................................................................................................................................................................3 CONTACT INFORMATION .....................................................................................................................................................4 CETUSA ...................................................................................................................................................................4 EMERGENCY ............................................................................................................................................................4 EXCHANGE VISITOR PROGRAM PURPOSE.............................................................................................................................5 ABOUT CETUSA .................................................................................................................................................................6 CETUSA PROGRAM OFFICE .................................................................................................................................................6 TRAINEE/INTERN RESPONSIBILITIES....................................................................................................................................6 CETUSA PROGRAM CONDITIONS .........................................................................................................................................7 PRE-DEPARTURE ORIENTATION ..................................................................................................................................7 LENGTH OF STAY .......................................................................................................................................................8 PROGRAM EXTENTION INFORMATION...................................................................................................................................8 MAINTAINING CONTACT WITH CETUSA .................................................................................................................................8 J-2 DEPENDANTS ..............................................................................................................................................................9 OBTAINING A FORM DS-2019 ..................................................................................................................................10 J-2 EMPLOYMENT ....................................................................................................................................................10 APPLYING FOR A J-2 VISA ........................................................................................................................................10 CHECKLIST FOR J-2 EMPLOYMENT AUTHORIZATION APPLICATION ...............................................................................10 PROGRAM REGULATIONS .................................................................................................................................................12 CHANGING THE HOST COMPANY WHILE IN THE PROGRAM ...................................................................................................12 DEALING WITH PROBLEMS AT THE HOST COMPANY .............................................................................................................13 WITHDRAWL OF SPONSORSHIP .........................................................................................................................................13 EVALUATIONS ..................................................................................................................................................................14 MID-POINT EVALUATION ...........................................................................................................................................14 FINAL EVALUATION...................................................................................................................................................14 SOCIAL SECURITY NUMBER ASSIGNMENT...........................................................................................................................14 I-9 EMPLOYMENT ELIGIBILITY VERIFICATION FORM .............................................................................................................14 FORM W-4 ......................................................................................................................................................................15 TAXES ............................................................................................................................................................................15 TAX RETURN FORMS AND REFUNDS ..................................................................................................................................16 FORM W-2 .............................................................................................................................................................16 REFUND OF SOCIAL SECURITY OR MEDICARE TAXES WITHHELD IN ERROR ....................................................................16 HOUSING ........................................................................................................................................................................17 SCHEDULING YOUR TRAVEL TO THE U.S. ...........................................................................................................................17 REPLACING LOST OR STOLLEN DOCUMENTS ......................................................................................................................18 VISITS TO OTHER COUNTRIES ...........................................................................................................................................18 TRANSPORTATION ...........................................................................................................................................................18 PERSONAL FUNDS ...........................................................................................................................................................19 YOUR FINANCES ......................................................................................................................................................19 MANAGING YOUR MONEY .........................................................................................................................................20 ACCIDENT AND HEALTH INSURANCE ..................................................................................................................................21 SAFETY ...........................................................................................................................................................................21 DAILY LIFE IN AMERICA .....................................................................................................................................................22 THE FIRST WEEKS ....................................................................................................................................................22 HOW ARE OUR CULTURES DIFFERENT .......................................................................................................................25 CHALLENGES ..........................................................................................................................................................25 KEEPING IN TOUCH ..........................................................................................................................................................25 LEGAL INFORMATION........................................................................................................................................................26 EXERCISES .....................................................................................................................................................................29 APPENDIX .......................................................................................................................................................................35 SAMPLE OF INSURANCE ID CARD .......................................................................................................................................36 UNSKILLED OCCUPATIONS LIST .........................................................................................................................................37 EMBASSIES .....................................................................................................................................................................38 UNITED STATES CITIZENSHIP AND IMMIGRATION SERVICES (UCSIC) ...................................................................................39 RECIEPT .........................................................................................................................................................................40
CETUSA J-1 Visa Trainee/Internship Program Participant Handbook
INTRODUCTION
You have selected to participate in CETUSA-sponsored J-1 Visa Trainee/Internship Program. We want your visit to the United States and time spent with people in America to be as enjoyable and beneficial as possible. This handbook provides J-1 Visa Trainee/Internship Program participants with the materials needed to guarantee a successful experience; some important and useful information for you can be found in this booklet. Please read through this booklet carefully prior to your departure to the United States and keep it for reference during your stay in the United States. After you have finished reading this handbook and participated in your Pre-Departure orientation session with your local CETUSA representative, you will be asked to sign the last page of this handbook, and send it together with your application packet. This Questionnaire was designed to ensure that you understand the goals of the Thank you for choosing CETUSA J-1 Visa Trainee/Internship Program. We hope this experience will provide a great opportunity for advancing your current or future career. Best regards, CETUSA Staff
CONTACT INFORMATION Council for Educational Travel, USA (CETUSA)

REMEMBER: You must contact CETUSA within 72 hours after your arrival and provide us with your local U.S. address and contact telephone number. You are welcome to contact CETUSA program office regarding any issue or if you have any questions. We are happy to assist you. CETUSAs Trainee/Internship program office is open Monday through Friday from 8 a.m. to 5:00 p.m. Pacific Time 1 (888) CETUSA - 5 or 1 (888) 238- 8725. CETUSA has a 24-hour emergency answering service for calls requiring immediate assistance 1 (888) CETUSA - 5 or 1 (888) 238- 8725. Please use good judgment regarding the immediacy of need to make contact. You may reach your program Trainee/Internship@cetusa.org CETUSAs address is: office as well by e-mail:
32122 Camino Capistrano, Suite 100 San Juan Capistrano California, 92675 U.S.A.
Our website is: www.cetusa.org
Emergency
An emergency is defined as: A life or death crisis such as critical injury or illness requiring hospitalization. If you are a victim of a violent crime. If you are in an emergency situation and need immediate help, call: 911. Make sure you answer all questions clearly and carefully to avoid delays in receiving help. You must notify a CETUSA program manager of any emergency situations.
EXCHANGE VISITOR PROGRAM PURPOSE

The purpose of J-1 Exchange Visitor Programs is to increase mutual understanding between cultures, and to provide opportunities for cultural and professional learning between citizens of the United States and citizens of other countries. The J-1 Visa Trainee/Internship Program intends to provide Trainee/International participants with opportunities for professional development, insight into American know-how in the field of their post-secondary education, and a greater understanding of American society and culture. Participants in this program are expected to share the cross-cultural and professional knowledge they have gained in the United States upon their return home; similarly, the aim is to allow American businesses and individuals to learn about the participants expertise and culture of the participants home country. While some of you are familiar with the J-1 Visa Summer Work and Travel (WAT) Program, there are significant differences between the WAT Program and the Trainee/Internship Program. The two programs should not be compared to each other. One of the main differences is that the J-1 Visa Trainee/Internship Program DOES NOT have a work component; ordinary employment under this J-1 visa is prohibited. The U.S. Department of State provides a list of Unskilled Occupations (see page 24) many of which are commonly used for the J-1 Summer Work and Travel Program, but are restricted to participants in the J-1 Trainee/Internship Program. Trainee/Interns may not accept work outside their Trainee/Internship, and will be subject to immediate program termination if such an event takes place. NOTE: The J-1 Visa Trainee/Internship Program cannot be used for ordinary employment, nor can it be used to fill staff shortages or displace American residents from employment-related opportunities. Such practices are strictly prohibited by U.S. Department of State regulations. There are three main program entities involved in the administration of this program: The Host Company a U.S. based business entity willing to cooperate under J-1 Trainee/Internship Program rules and regulations. The J-1 Trainee/Intern a non-U.S. resident applicant who meets J-1 Trainee/intern qualifying criteria, who is career oriented individual, seeking to advance his/her career. The Sponsoring Organization the J-1 designated program sponsor, whose duty is to ensure that the training program is administered according to the U.S. State Departments guidelines and regulations. CETUSA is the designated J-1 Trainee/Internship Program sponsor. CETUSA assigns a program manager to monitor the progress of each Trainee/Internship program. This individual elected to work with CETUSA because of his/her interest in working with young people from other cultures and promoting Trainee/International understanding. The program manager is a liaison for CETUSA and for the program
participant, helping to do everything possible to ensure that your organization has a positive experience with this program, much like the CETUSA-sponsored Trainee/Intern.
ABOUT CETUSA
Council for Educational Travel, USA (CETUSA) is an International student exchange organization operating in the U.S. since 1995. CETUSA maintains a full member of Council on Standard for Trainee/International Educational Travel (CSIET). CETUSA is designated by the U.S. State Department to operate several cultural and youth exchange programs, including the J-1 Visa Trainee/Internship Program which you elected to participate. This designation allows CETUSA to oversee the administration of these programs, as well as issue the necessary visa documents (Form DS-2019) for our Trainee/International program participants. CETUSA provides you with guidance throughout your program. You will have direct contact with the CETUSA program office for help with questions or concerns regarding your J-1 visa program. You, the Trainee/International Trainee/Internship program participant, are CETUSAs primary responsibility. CETUSAs goal is to ensure you have a successful program experience.
J-1 VISA TRAINEE/INTERN RESPONSIBILITIES

When you accept an Trainee/Internship offer, you also accepted the responsibilities that you will have to your host company. Here are few things to keep in mind: Be enthusiastic and have a positive attitude. Host companies are looking for flexible and motivated Trainee/Interns, who are perceptive to the ever-evolving business environment. Be on time. It is important that you get to your Trainee/Internship location on time; otherwise your host company will note that you are not responsible. Dress appropriately. It is important that you have a professional appearance. Ask about your companys dress code when you are not sure. Be prepared to comply with company policies. Although you are not a full-time staff member under the program regulations, you may be subject to the same preemployment clearance procedures as regular employees. This may include, but not limited to a drug test, background and reference check. Be a "team player." U.S. host companies like Trainee/Interns who are willing to help and support supervisors and share the host companys business goals. Share your Trainee/International perspective. You must keep in mind that a U.S. host company participating in the J-1 Visa Trainee/Internship Program has expressed interest in learning about your culture and about the industry practices in your home country. You should share your observations, reflections on your previous work or academic experience from your home country, and your general program feedback when appropriate.
You have accepted an Trainee/Internship position in the U.S. Therefore, you have accepted all J-1 visa program rules and commitment to follow the J-1 Visa Training/Trainee/Internship Placement Plan Form DS-7002. Your host company will expect you to comply with the Trainee/Internship plan since it has been individually designed to suit your career Trainee/Internship program goals. You must inform your program manager immediately if you are engaged in activities not listed in your Trainee/Internship plan, Form DS-7002. Vacations may only be taken with the pre-approval of your host company supervisor, and authorization from the CETUSA program manager. If you are sick and your sickness interferes with your program, you must notify your host companys supervisor and notify your program manager if your sickness may cause disruptions to your program schedule. You must first notify your program manager about your decision to return home early. You will be asked to provide a written explanation regarding your decision to leave the program. We highly discourage you to commit to the J-1 Visa Trainee/Internship Program if you are not certain that you can set aside enough time for this commitment. After completing your program, you should request a reference letter. A reference letter is a letter written by a host company informing your academic advisor and /or future employer about your work ethics, abilities, character and professional strengths. It can be very useful in your future to gain increasingly better employment. It also documents your Trainee/Internship experience in the U.S. If your host company is satisfied with your performance, your host company supervisor is very likely to provide such a letter.
CETUSA PROGRAM CONDITIONS

CETUSA has established program conditions for the J-1 Visa Trainee/Internship Program. Each of the conditions is important and should be fully understood and must be adhered to. If you do not abide by these conditions, CETUSA may issue you a warning, put you on probation or request to return home. You have confirmed your understanding of the program conditions contained in the application, and to abide by them.
Pre-Departure Orientation
It is required that all J-1 Visa Trainee/Internship Program participants attend a PreDeparture Orientation meeting in their home country before departing to the United States. Contact CETUSA office if you are unsure of the date and location of your orientation meeting. A local CETUSA representative will conduct a Pre-Departure Orientation meeting with you.
Length of Stay
Exchange Visitor visas are issued with the understanding that the participant will return to their home country at the conclusion of the J-1 visa program. If you are participating in a J-1 Visa Trainee Program, you may remain in the United States as a participant in a designated program for a maximum of 18 months, excluding the 30-day grace period. If you are participating in a J-1 Visa Internship Program, you may remain in the United States as a participant in a designated program for a maximum of 12 months, excluding the 30-day grace period If no earlier departure date is indicated on your I-94 card adjudicated by the United States Immigration and Naturalization Service, J-1 Visa Trainee/Internship Program participants may remain in the United States as a tourist only for a maximum of thirty (30) additional days.
PROGRAM EXTENSION INFORMATION

While it is possible to extend a J-1 Trainee duration of status to a maximum of 18 months and Internship duration up to 12 months, CETUSA can only approve an extension for specific reasons. For example, a key piece of training equipment was delayed or there are additional skills that can be learned that were not originally outlined in the training plan. Please note we would not be extending the expiration date on the visa stamped in the passport; only the U.S. Consulate can issue new visas. Please provide a new extension training plan, detailing either why the J-1 Trainee/Intern was unable to complete his/her training during the original time allotted or the new skills that will be learned during the extended period. Please submit the extension request at least four weeks before the end date listed on the Certificate of Eligibility for J-1 Status (Form DS-2019).
MAINTAINING CONTACT WITH CETUSA

After registering, CETUSA J-1 Visa Trainee/Internship Program participants are requested to maintain contact with the assigned CETUSA program manager. The program support staff will be in contact with the host companys supervisor and discuss the progress of the Trainee/Intern on the assignment. Copies of written evaluations will be provided and communicated to the program office and the agent. 10-Day Rule By U.S. federal law, if at anytime after the registration with CETUSA, a participant changes his/her U.S. living address, he/she must notify CETUSA office within 10 days. Failure to do so violates U.S. federal law and will result in program cancellation. CETUSA J-1 Visa Trainee/Internship Program participants are welcome to contact CETUSA program office regarding any issue or to ask any question. CETUSA is
dedicated to supporting program participants to understand the program, have a valuable experience, and completing the program successfully. CETUSAs California State Office is open Monday through Friday from 8:00 AM to 5:00 PM Pacific Standard Time. CETUSAs toll-free office numbers are: 1-888-238-8725, or 1-888-CETUSA-5, or +1-949-487-1620 calls from outside U.S. CETUSA has a 24-hour emergency answering service for calls requiring immediate assistance. Program participants are requested to use good judgment regarding the urgency of the situation. In case of an emergency that is considered a life or death crisis such as critical injury or illness requiring hospitalization, or being a victim of a violent crime, or witness to a crime or fire, participants should call 911. If necessary, a police officer, fire response team, or medical emergency team will respond.
J-2 DEPENDENTS
A J-2 dependent is defined as any unmarried child under 21 years of age or the spouse of a J-1 visa holder. Other family members, such as parents, brothers, sister, etc. are not eligible. However, they may be eligible for short-term visits as B-2 or other tourist visa categories. Although dependents usually enter as J-2 dependents, they are not required to do so. They may enter as tourists or in other visa classes for which they qualify. A J-2 dependent/spouse is in status only while the J-1 is in status. If J-2 dependent(s) wish to apply, please review and consider the following information: J-2 applicant(s) must obtain mandatory Sickness and Accident Insurance Coverage in compliance with Exchange Visitor regulations. The J-1 visa holder must provide confirmation of sufficient funds, apart from his/her own proof of funds requirement, to cover a J-2 dependents U.S. living expenses. J-2 visa employment in the U.S. is not guaranteed. J-2 dependents apply directly for the visa directly to the U.S. Embassy. Financial need is not a criterion for J-2 employment. Employment will not be authorized if this income is needed to support the J-1 visa principal applicant. J-2 status in the United States ends when the J-1 status terminates. A J-2 holder may not remain in the U.S. without the J-1 for any extended period of time. If the J-1 holder is subject to the two-year home residence requirement, the J-2 will also have to comply with the requirement.
Obtaining a Form DS-2019

In order for your family member(s) to apply for J-2 visa(s) they must apply directly at the U.S. Embassy in their home country. Among the documents required for a J-2 visa application is a Form DS-2019 from CETUSA. In order to obtain this Form DS-2019 from CETUSA, please make sure to submit the following: A fully completed and signed CETUSA Application and required sections for J-2 Dependants. The returned form must be completed and signed. A copy of the J-2 passport (per J-2 applicant). Proof of funding for your J-2 dependent(s). This can be either a recent bank statement or letter from your bank verifying sufficient funding. NOTE: The Form DS-2019 is not a visa and does not mean an application for the visa will be approved by the U.S. Consulate or the U.S. Embassy.
J-2 Employment
J-2's are allowed to work in the United States. Authorization for employment is from the U.S. Citizenship and Immigration Services (USCIS).
Applying for a J-2 Visa

In order to apply for a J-2 visa for a family member, please contact the U.S. Consulate in advance to inquire about the following: Suggestions: What are the specific times and days the U.S. Consulate accepts J-2 visa applications? Should the J-2 visa applicant expect to be interviewed? What are the required fees for the J-2 visa application? How long will it take to receive the J-2 visa? Are there specifications for photographs? Is there any additional documentation, aside from the Form DS-2019, that the J-2 visa applicant will need?
Checklist for J-2 Employment Authorization Application

Upon arrival to the U.S., J-2 Dependant(s) may elect to submit their employment authorization documents to USCIS to receive their temporary employment authorization. The following is the checklist to aid understanding of these requirements:
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Letter from applicant (Expressing the need for employment, amount and source of J1 funding support, and a statement that the income earned by the J-2 will not be used for the support of J-1). Please see sample below. Form I-765. Photocopy of both sides of J-2's I-94 (white card in passport). Photocopy of J-1's DS-2019. 2 color photographs of J-2 (Note: the photos must meet certain specifications. Please visit www.uscis.gov for specific instructions. Check for $340 made payable to: Department of Homeland Security. The applicant will receive a receipt by mail. This process can take anywhere between 24 months, or even longer. Employment authorization is issued in the form of a photo identification card called an EAC - Employment Authorization Card. The J-2 should show this card to the employer at the time he/she is hired. If the application is approved, an approval notice and employment authorization card (EAC card) will be mailed directly to the applicant at the address listed on the form I-765. The applicant cannot begin working until the card is received. It is recommended that applications to extend employment authorization be filed 90 days before the current EAC expires. Income earned by J-2's is subject to social security taxes as well as federal, state, and local income tax. J-2's can apply for a social security number AFTER they have received employment authorization. NOTE: The regulations state that the employment should be used to support the family's customary recreational and cultural activities and related travel, among other things. Suggestions: Please refer to the following template when composing a letter to USCIS in support of Employment Authorization Card application for a J-2 dependant seeking work authorization. To Whom It May Concern: I am the J-2 Dependent of the J-1 Exchange Visitor (J-1s name) and I wish to apply for permission for employment authorization. My (spouse or parent) receives a stipend from (specify U.S. host company) sufficient to provide for (name of the spouse or parent) expenses. I wish to be employed to provide for my expenses (add and those of my children if applicable), and to pursue my interests in (topic). Any money which I earn from such employment will be used for my families customary recreational and cultural activities and related travel, among other things, and not for the support of my (spouse or parent). Please grant me permission to be employed. Enclosed are all required documents for my application (list documents). Thank you very much for your assistance. Sincerely, Your name and signature.
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PROGRAM REGULATIONS
In accordance with United States regulations, J-1 Visa Trainee/Internship Program participants are not authorized to work in other businesses beyond the scope of bona-fide Trainee/Internship program (Form DS-7002) at the specified host company. Any changes to Form DS-7002 must be approved by CETUSA program office. J-1 Visa Trainee/Internship Program participants may not begin Trainee/Internship earlier than the date authorized by the J-1 visa and must complete Trainee/Internship no later than the date authorized by the J-1 visa. If the host company terminates an Trainee/Internship program, the program participant must return to his/her home country immediately. CETUSA is the program sponsor of your J-1 Visa Trainee/Internship Program. In addition to government regulations you are also bound by CETUSA conditions to participate in the program. Under the CETUSA sponsorship you are: Not allowed to accept changes in the Trainee/Internship Placement Plan without notifying CETUSAs program manager. Changes are considered ONLY under specific situations determined by the CETUSA program manager. If CETUSA discovers that you are engaged in other work-related activities at your host companys site or accept employment elsewhere, your program will be terminated and you will have to return home immediately at your expense.
J-1 Visa Trainee/Internship Program participants are solely responsible for their personal expenses, as well as any and all expenses incurred after the completion of the Trainee/Internship assignment, until they have returned home. J-1 Visa Trainee/Internship Program participant who violates a federal, state, or local law and/or regulation, or who breaks established rules set by their host company or CETUSA may be dismissed from the program.
CHANGING THE HOST COMPANY WHILE IN THE PROGRAM

CETUSA strongly discourages changing the host company, however, we consider each case on an individual basis. Since a detailed Trainee/Internship plan is written and signed by both parties, all the program details are considered and agreed upon. If the Trainee/Intern feels that he/she is not getting the career advancement program agreed to, he needs to contact CETUSAs program manager immediately. Having expertise and established communication with the host company, the program manager might be able to adjust the problem or improve the overall program experience. Please advise your Trainee/Intern to communicate any concerns or wishes directly with the program manager, as we carry full responsibility for their satisfaction with this program, as well as represent their interests.
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It is difficult to predict the future of the emerging business environment, and we foresee that some host companies may fall into distress and fail to provide the necessary program support they initially committed to offering. It is very important that your applicant immediately notify CETUSA if their host organization starts deviating from activities scheduled in Form DS-7002, as they may be symptoms of a failing business.
DEALING WITH PROBLEMS AT THE HOST COMPANY

Since the J-1 Visa Trainee/Internship Program is designated primarily for young professionals, it is crucial to instruct the Trainee/Intern to learn how to deal with problem resolution in a new company environment. It is necessary that the applicants are advised to handle themselves in a very professional manner. For some participants, this may be their first company experience. It is important to find ways to adapt to a new companys culture and environment, be flexible and to be realistic about the host companys expectations of one in a Trainee/Intern position. The host company will be seeking professionalism and full commitment to learning, advancement and cultural exchange. All CETUSA J-1 Program participants are encouraged to share their observations about the differences and similarities they find between their culture, country, and professional environment. The program participants should be instructed to attempt to resolve any conflict directly with his/her immediate supervisor, just as in a real-life scenario. Should the problem/conflict seem to be beyond the trainees comfort zone, the CETUSA program manager is always ready to be a mediator and attempt to settle any problems.
WITHDRAWAL OF SPONSORSHIP
CETUSA does not want to withdraw sponsorship or terminate the program of any participants program. Withdrawal of sponsorship results in difficulties for the program participant. Withdrawal of sponsorship means that the program sponsor has revoked sponsorship of the J-1 visa. Typically, this happens as a result of serious program violations by the trainee. The Trainee/Intern will not be able to stay within a legal status in the U.S. and the duration of visa status will have lapsed, and they will be required to return to his/her home country immediately. In cases where a program participant willfully and knowingly violates CETUSA program rules, U.S. government or immigration law, or host companys Trainee/Internal rules, CETUSA reserves the right to withdraw sponsorship.
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EVALUATIONS Mid-Point Evaluation The mid-point evaluation is a compulsory method of program monitoring, mandated by the U.S. State Department regulations. It is required for programs exceeding 6 months. You will receive notifications with a request to complete this document. CETUSA would like to hear about the program experience, and at any point we are ready to assist in improving the program experience for both the host company and the program participant. Final Evaluation As a last measure of program support and monitoring effort on our behalf, you will be requested to submit a final evaluation report, in which we would greatly appreciate your additional comments, findings, and feedback about your experience.
SOCIAL SECURITY NUMBER ASSIGNMENT

You are eligible to receive a Social Security number. CETUSA representatives will assist you with finding the local Social Security office nearest to you. You may also contact Social Security Administration direct: 1-800-772-1213. You may also locate the nearest Social Security office through their website: www.ssa.gov by inserting your local area postal code (zip code). You need the following documents to apply for a Social Security card at a local Social Security office: Completed Social Security Application Form (Form SSA-5028) A Letter of Support from CETUSA Form DS-2019 Passport with your J-1 visa and I-94 card Your Social Security card should be mailed to you within 15 business days from the date of your application. Request a temporary certificate (Form SSA-5028) when you apply for the card. This temporary certificate has no number, but it is proof that you have applied for the card. You must report your Social Security number to your host company immediately after receiving the actual number. If you leave a place of Trainee/Internship site after receiving wages, but before receiving your number, you are still required to report the number to your former host company.
I-9 EMPLOYMENT ELIGIBILITY VERIFICATION FORM

Your host company will require you to complete an I-9 Employment Eligibility Verification Form to prove you can receive a stipend. This form must be completed before you begin your Trainee/Internship program. You should complete section 1 of the form. Check the box "an alien authorized to train until" and enter the expiration date as
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indicated on the pink copy of your DS-2019. You will need to show your passport, DS2019, and I-94 card to your host company or supervisor, who is witnessing you sign this document.
FORM W-4
When you begin your Trainee/Internship, your host company will ask you to complete a Form W-4 (Employee's Withholding Allowance Certificate) to ensure that you are taxed appropriately. Your host company will keep this form while you participate in an Trainee/Internship activity there, and will use the information on this form to determine how much tax should be withheld from your paycheck. If you do not fill out your Form W-4 properly, you may have to pay more tax in the future. The following instructions on filling out your Form W-4 are from IRS Publication 515 (rev. 11-96) "Withholding of Tax on Non-resident Aliens and Foreign Corporations." Please note that you are classified as a "non-resident alien." Therefore, the instructions shown on the Form W-4 do not apply. Please follow the instructions below when completing the Form W-4. Check only "Single" marital status on line 3 (even if you are married or divorced). Claim only one withholding allowance on line 5, unless you are a resident of Canada, Mexico, Japan, or South Korea, or a U.S. national. Do not claim "Exempt" withholding status on line 7.
TAXES
In understanding taxes, there are two words that you will need to know in relation to paying taxes. "Exempt" means that you do not have to pay out money for certain types of taxes and "Non-Exempt" means you are obligated to pay a certain amount of money for taxes.
Social Security, Medicare, Federal Unemployment Tax Exempt

You must have a Social Security card and number, but you are EXEMPT from paying Social Security tax and Medicare tax. Sometimes, host companies make the mistake and withhold these taxes. You can tell if this happened by looking at your paycheck (the paper with your wage details). If you see any deductions under the word "FICA," the host company has made a mistake. Please kindly inform your host company or call CETUSA office to help resolve the problem. Participants (as non-resident aliens) are, however, subject to regular federal, state and city taxes; therefore you are obligated to pay.
Income Tax Non-Exempt

In the United States, the federal, state, and local governments impose income taxes. The Trainee/Internal Revenue Services (IRS) collects personal income taxes, usually on a "pay-as-you-go" basis. This means that your host company generally withholds income tax from your salary and pays it directly to the government. You must pay U.S. income tax. Failure to pay any taxes you owe, could cause problems for you.
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Federal Income Tax Non-Exempt

All income-earning individuals pay income tax to the federal (national) government. It is paid on income from salaries, wages, and tips (if at all applicable). Approximately 10 to 15 percent of your salary will be withheld for federal income tax, a portion of which you may be able to claim back as a refund at the end of the year (Refer to "Tax Return Form and Refunds").
State and City Income Tax Non-Exempt

States and cities may charge extra income tax according to local laws. State income taxes are approximately 5 to 8 percent. At the interview, ask your host company about the local tax situation. Like federal income tax, state and local income taxes will be withheld from your paycheck. You may be able to claim a refund for a portion of these taxes at the end of the fiscal year.
TAX RETURN FORM AND REFUNDS

When you receive your W-2 form in February, you will have to fill out a tax return form. There are separate forms for federal, state, and city taxes. All forms are available from banks and post offices in the U.S., and federal tax return forms are also available from U.S. Embassies in your home country. Request Federal, state and city forms from your host company or go online at www.irs.gov. The federal tax form you will have to complete is the 1040NR-EZ, which is specifically for non-resident aliens (the category in which you should file). The deadline for filing 2009 tax return forms is April 15, 2010.
Form W-2
The U.S.A. tax year begins on January 1st and ends on December 31st. In the beginning of February, your host company will send you a Form W-2, detailing your total wages and the amount of each tax withheld. You must receive a W-2 from each of your host companies, since you will be required to submit copies of the form with your tax returns. Be sure that you give your host company accounting department a self-addressed stamped envelope to mail the W-2 home to you. If you have not received your Form W2s by February 15th, you should contact your host company and request a form replacement.
Refund of Social Security or Medicare Taxes Withheld in Error

If Social Security or Medicare taxes were withheld in error from your (the J-1 visa Trainee/Intern) remuneration, contact your host company who withheld the taxes for a refund. If you are unable to get a full refund of the amount from your host company, file a claim for refund with the Trainee/Internal Revenue Service on Form 843, Claim for Refund and Request for Abatement. Attach the following items to Form 843:
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A copy of your Form W-2 to prove the amount of Social Security and Medicare taxes withheld. A copy of your visa. A copy of the I-94 card (This should be stapled in your passport. A copy of your Form DS-2019 (Certificate of Eligibility for J-1 visa status). A statement from the host company indicating the amount of the reimbursement your host company provided and the amount of the credit or refund your host company claimed or you authorized your host company to claim. File Form 843 (with attachments) with the IRS office where your host company's returns were filed. If you do not know where your host company's returns were filed, file Form 843 with the Trainee/Internal Revenue Service Center, Philadelphia, PA 19255. All tax forms can be found at the IRS website at www.irs.gov. Do a search for "Forms & Publications".
HOUSING
Safe location, affordable pricing and appropriate living conditions have been of the highest priority for CETUSA. If you do not wish for CETUSA to secure housing for you, you must provide us with your perspective housing address at least 2 weeks prior to your arrival. Just as you have accepted responsibilities to your host company, you also are accepting responsibilities as a tenant. You need to understand clearly what your responsibilities are. You have the responsibility to respect and take care of the property and its belongings, and to keep things clean and orderly. You have the responsibility not to be noisy, inconsiderate or disruptive to neighbors. It is in your interest to maintain a good relationship with the property holder or manager. You should expect to pay between $400-$600 for shared living accommodations. However, in popular urban centers the housing cost may be higher than this estimate. In such event CETUSA will consult with you prior to accepting your application for program sponsorship.
SCHEDULING YOUR TRAVEL TO THE U.S.

CETUSA recommends that you arrive in the U.S. at least 2-3 days before the start of your J-1 Visa Trainee/Internship Program to settle in the new environment. In the event that you are not using CETUSAs agent services to assist you with your flight bookings, you must provide us with your flight and other arrival (plane, flight number, etc.) information.
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REPLACING LOST OR STOLEN DOCUMENTS

If a Form DS-2019 is lost or stolen while you are in the U.S., this should be reported to the CETUSA office immediately. If a DS-2019 is lost or stolen while you are still in your home country, please contact your local CETUSA representative regarding a replacement. A replacement fee will be charged for a duplicate Form DS-2019. If you lose your passport they must contact the embassy or consulate of their home country of citizenship about the replacement of their passport (see list of embassies on page 39). If you lose your I-94 Arrival/Departure Card before applying for a social security number, you should contact CETUSA for advice. This card is obtained upon entering the U.S. It is quite difficult to obtain a replacement card in a reasonably short amount of time. Losing an I-94 Arrival/Departure Card can interfere with your financial compensation at the host company.
VISITS TO OTHER COUNTRIES

To be able to visit countries other than the U.S. within the program dates as stated on Form DS-2019, the DS-2019 must be signed by a Responsible or Alternate Responsible Officer from CETUSA prior to departure from the U.S. Participants who leave the U.S. and have not had their Form DS-2019 signed by a program officer, may not be allowed to re-enter the U.S. Participants sending their DS-2019 for signature to the CETUSA office should do so at least 2 weeks in advance of intended travel. If sent within less than two weeks prior to the trip participants should enclose a selfaddressed, stamped express-mail envelope. Participants may or may not need a visa to enter the country they wish to visit. They can find out by visiting the Embassy/Consulate website of the country they wish to visit. Also, J-1 visa participants should not remain outside the U.S. during the entire program duration for more than 30 total days.
TRANSPORTATION
Airplane travel is the most time efficient way to travel. When searching for the best airfare deals, try checking the following websites: www.travelocity.com www.orbitz.com www.cheaptickets.com You may also want to check the websites of all major airlines. Please note that you must have a credit or a debit card available to make travel arrangements on earlier mentioned sites. Bus travel is a popular and inexpensive way to travel in the U.S. The major bus companies can help you connect to local bus transportation to reach even remote
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towns. Greyhound Bus Company is the largest bus company in the U.S. Their tollfree telephone number is: 1-800-231-2222. You may also make a reservation on the web at www.greyhound.com. Car travel comes with mandatory automobile insurance, along with your Trainee/International Drivers License. It is unlawful to drive without adequate automobile insurance. To obtain Trainee/International Driver license, you should inquire with your home countrys motorizing organizations prior to departure to the U.S. To rent a car, most companies require that you are at least 25 years of age. Majority of rental car companies, however, allow the renter to be 21 years of age and have at least one major credit card. Be aware of the rules of the road while you are in the U.S., drive safely, and make sure you carry proof of auto insurance at all times. For further detailed information on driving tips for foreign visitors please visit: http://www.usa.gov/Topics/Foreign_Visitors_Driving.shtml Train travel is another travel option to consider when planning a U.S. visit. Amtrak, the national railroad (railway), offers a rail pass similar to Europe's Inter-rail pass. The U.S.A. Rail Pass is valid for either 15 or 30 days. There are nationwide passes, and Amtrak has also divided the country into sections for regional travel. You can get passes for the Eastern Region, Northeast Region, Southern Region and Western Region. Please call their toll-free number for prices and more information: 1-800872-7245 or by visiting their website www.amtrak.com. Hitchhiking is illegal.
PERSONAL FUNDS
You are required to bring with you to the U.S. at least the amount of funds listed on your Form DS-2019. This amount would be $1,200 or higher. You should plan on a minimum budget of at least $1,000 per month to cover rent, food, personal expenses etc. Please contact CETUSA for more accurate information on your designation area specifics.
Your Finances
It is wise to have a budget so you will not be caught without any funds while in the U.S.A. It is helpful as well to know the different ways to use and obtain funds while you are in the U.S. Traveler's Checks can be replaced, whereas money cannot. Keep a separate list of check numbers. If you bring Travelers Checks do not cash all of them at one time but use them only as needed. Keep in mind, there is a fee associated with issuing Travelers Checks. Bank Account is wise to open as soon as possible where you can deposit your paychecks (if remuneration is a part of the program) and keep your money safe. Banks differ in their services and fees, so make sure to look around before you find one that best suits your needs. In order to get a bank account, you need to bring with you various forms of identification. The most important document is your passport. If you have any credit cards and proof of where you are living, you should
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bring these as well. Banks offer different kinds of accounts, so be sure to inquire about what is offered. Be aware that: some banks may require a minimum balance of money on the account, otherwise, you will be charged a fee. A monthly service fee may be required to maintain the account, and at times, there is a waiting period to access the money after opening the account. When opening a new account, make sure to ask for an Automatic Teller Machine (ATM) card, as most banks offer them. ATM cards can be used at 24-hour automated teller machines. The ATM machines are used for withdrawing money and/or depositing checks. ATM machines are located across the U.S. Some ATM's charge a fee ($1.50-$5.00) for using their machines if it is not an ATM from your specific bank. Currency in the U.S. is the dollar ($1.00). Coins are in the value of the 1 cent or a penny, 5 cents or a nickel, 10 cents or a dime, 25 cents or a quarter, and 50 cents or a half dollar. Bills (notes) are printed in the value of $1, $2, $5, $10, $20, $50, and $100. Credit Cards are a convenient, safe way to make large purchases, or get cash advances from banks. Be careful about overspending "plastic money" because you will have to pay your debts (and interest) eventually. Keep track of what you spend. You will find that most Americans have credit cards. There are several ways to access money from your home country: Western Union makes a money transfer possible from your home country to anywhere in the U.S.A. within 15 minutes to an hour, any day of the week. There is a handling charge, which will vary according to the amount of money sent. You can call toll-free: 1-800-325-6000 to find the Western Union office nearest to you and to the person sending money to you. You can also call this number to see if your money has arrived. Wire Transfer allows you to transfer money from a bank in your home country to a bank in the U.S.A. This can often take a week or longer. The charge varies from bank to bank, and both the receiving and sending bank may charge you. Not all banks offer this service, so be sure to check in advance. Trainee/International Bank Account which can open an account in one of the world-wide banks, such as Citibank. Citibank is a U.S. based bank and today has presence in almost every country. If you have an account there, you can simply give out your account number, and your family can make a deposit straight into your bank account. If the deposit is made in cash, typically, that money is ready for an immediate withdrawal, plus, you will avoid additional transaction fees.
Managing Your Money

You will have to budget your spending money carefully. Telephone bills should be paid promptly. If you run short of money it is your responsibility to ask your family or friends in your native country to send you more. Under no circumstances are participants to borrow money from co-trainers or friends. Likewise, you should not lend out money either.
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We recommend you to open a separate bank account for your money. Do not leave money lying around your apartment and do not keep it in somebody elses bank account. Sales Tax varies from state to state and from region to region. You can not claim this in tax back on the purchases made in the U.S. The visitors to the U.S. tend to be surprised when a shopping bill costs more than the market price. Tipping is an unspoken rule that is a part of American daily life. Americans generally tip the waiter/waitress 15 to 20 percent of the price of the meal. Similar practices apply to bartenders, taxi drivers, hair stylists, and various service industry individuals. If you like the job the waiter or waitress did, show them by paying a bigger tip. Tip less if you did not like the service.
ACCIDENT AND HEALTH INSURANCE

Program participants and their dependents are required to have medical insurance coverage with the following minimum benefits [22 CFR 62.14]. Medical benefits of at least $50,000 per accident or illness Repatriation of remains in the amount of $7,500 Expenses associated with the medical evacuation of the exchange visitor to his or her home country in the amount of $10,000 A deductible not to exceed $500 per accident or illness
The mandatory insurance coverage under the program expires at the date indicated in the Form DS-2019. Program participants are responsible for arranging their own insurance coverage for any additional period of time in which they remain on U.S. territory during the grace period. For your own protection you must reveal in your medical form any health disorders and medication presently being taken (diabetes, epilepsy, asthma, etc.) For your own protection you should carry with you a copy of the medical form to present to doctors in case of emergencies. While CEUTSA provides access to a suitable accident and health insurance, the policy does not cover pre-existing illness. In case you have a pre-existing medical condition, additional coverage may be required. Please refer to the Appendix for detailed insurance policy information
SAFETY
While the large majority of Americans are friendly, open, and willing to help, be aware that there are a small percentage of people who may want to take advantage of visitors. You should exercise caution and use common sense during your stay and travels: In crowded areas like airports and bus and train stations, always keep your property close to you or in a concealed place.
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Do not carry large amounts of cash and do not expose it in crowded places. Travel with a friend as much as possible. Do not use ATM machines in the dark, especially if you are alone. When possible, take copies of needed documents with you, and keep your originals in a safe place. Be aware of your surroundings. Do not behave in ways that may bring attention of thieves or someone who might try and take advantage of you.
DAILY LIFE IN AMERICA

Much of what you think you know about the U.S. is probably inaccurate. Not only what you may have seen on TV, which is certainly highly misleading, but even the images that you have formed through media and other means is bound to be inaccurate. Unless you have been there before, expect things to be different from what you anticipated. It is usually wise to suspend judgments about these differences until you understand them at a deeper level. One possible outlook to adopt during your visit may be, the cultural differences that I am witnessing are neither better nor worse than what I am accustomed to; they are simply different. Suggestions: Write down your expectations of your host company, their Trainee/Internship environment, their community, the Americans you expect to meet, etc. Consider the possibility of expectations not being met and how you plan to adapt.
The First Few Weeks

You will most likely go through a stage of homesickness and feelings of loneliness. These feelings are perfectly natural and will pass. Get involved and stay active. This will help you overcome this difficult period. Your positive attitude is crucial to your success. Without the right attitude, you will have difficulty making and keeping friends and your experience will suffer. Culture shock may be experienced in the form of anxiety, depression, nervousness or other negative feelings in the first few weeks and at any time during the program. As you become more involved with new friends and the community, you will begin to feel more settled. Please see the list of Common Culture Shock Symptoms next page:
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Overall Symptoms

Withdrawal Symptoms

Aggressive

Anxiety Homesickness Helplessness Boredom Depression Fatigue Confusion Self-doubt Feelings of inadequacy Paranoia Physical ailments and Psychosomatic illness Hyper Sensitivity
Physical and/or psychological withdrawal Spending excessive amounts of time reading Need for excessive amounts of sleep Only interacting with people from your home country Avoiding contact with Americans Short attention span Diminished productivity Returning home early
Compulsive eating Compulsive drinking Exaggerated cleanliness Irritability Family tensions Stereotyping Hostility toward host nationals Verbal aggressiveness Deciding to stay but permanently hating the country / people
Survival Kit for Overseas Living by L. Robert Kohls (pg.92)
Your neighbors, friends and co-trainers may have a lifestyle and habits which are foreign to you. Adjusting to this new lifestyle will take some time. Try to be patient and understand the differences. Your American peers may also have difficulty understanding your habits. Try to talk about these issues to prevent anger and disappointment. American eating habits will probably be very different from yours. Adjusting to these new habits is one of your challenges as a cultural exchange program participant. Try to be sensitive and willing to learn and adapt to new ways, and always be courteous and compliment good meals when being served as a guest in someones home. Initial difficulties with language are to be expected; do not get intimidated. Familiarity with the language comes rather quickly and once you have overcome your initial shyness, things will be much easier. Withdrawal and silence is not the right medicine to overcome language problems. The more you talk and interact with your colleagues and other American people, the quicker these difficulties will fade away. We suggest you to be active, and try to find groups of people who share some common interests are an excellent way to make meaningful friendships. Seek out clubs, groups, meetings and events and get involved! Joining co-trainers in their activities is an excellent way to build friendships. Starting early to become active is the best way to avoid depression and homesickness. Try to remember to express your appreciation for kindness shown toward you. Remember to say THANK YOU often and willingly. Such gestures of appreciation will go a long way to ensure that others feel their efforts are worthwhile and will lead to harmony between you and them. Be sure your co-trainers and new friends never feel like they are being used.
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Suggestions: Prescriptions for Culture Shock Realize that some degree of discomfort and stress is natural in a cross-cultural experience. Recognize that your reactions are largely emotional and not easily subject to rational management. Gather information before you go so that at least the differences will seem familiar if not natural. Look for the logical reasons behind host culture patterns. If it "fits" the culture, discover why. Relax your grip on your normal culture and try to cheerfully adapt to new rules and roles. Don't give in to the temptation to disparage what you do not like or understand. It probably won't change. Understand that it is a passing phase of what will be, in retrospect, a time of great learning and personal growth. Give yourself quiet time, some private space, and don't be too hard on yourself. Find out about current events of your host country and city. Read the newspaper, even if it's in English. Learn about your host's local, national, and Trainee/International events, concerns, and news to better understand the culture and opinions of the average citizen in your host country. Take advantage of invitations and opportunities to interact with locals. Get to know someone from different age groups. Develop a repertoire of conversation topics (sports, films, politics, authors, music, popular figures, etc.) to enhance your interaction with the locals. Certain topics may not be considered appropriate for discussion in public or between genders, so be observant of these customs. Form positive relationships with your hosts. Be courteous, respectful, and aware of cultural differences and taboos. Join a local group in your community such as a language conversation group, sports club, book club, cooking class, or church. Cooking is a great way to learn about cultures and traditions. Learn how to cook local recipes and make sure to bring some recipes from home to share with your new friends in America. Attend cultural events that are not typically for tourists, such as a city art festival or a local sporting event. Ask your colleagues at your host company what local events are of interest and importance to them it is a great way to find subjects to strike a conversation and get invited to some private events by your colleagues. Discourage yourself from negatively comparing the U.S. to your home country. Things will be different, which is why you came! Instead of looking at these new environments, customs, and behaviors with criticism, try to understand what makes your host country tick.
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Keep an open mind. Food, religion, thought patterns, and social habits will seem strange, but allow you to be open to not only understand them, but to participate and try new things. Spend time reflecting on your daily encounters in order to deepen your understanding of your experience in the host culture. A journal is a good way to do this.
How Are Our Cultures Different?

Take some time to get to know the United States and its people before making judgments or getting into a critical discussion. Many Americans are proud of their country and comments that can be interpreted as criticism are not taken lightly. You have chosen to live as a foreign guest and you will need to face the challenge of handling differences in behavior, habits, lifestyle, etc. Show an interest and curiosity in the new and unfamiliar sides of life in the U.S. Ask polite, non-critical questions if you do not understand reactions or behavior. Suggestions: This quote, paraphrased from George Bernard Shaw, is a good way to start a discussion on cross-cultural communication: Do not necessarily do unto others as you would have them do unto you; after all, their tastes might be different. We recommend you to make copies of the work sheet How Are Our Cultures Different? (Please find at the end of the guidebook). And use it as a tool to demonstrate the differences in culture, habits and lifestyle between cultural groups. Use this section as a springboard for discussions on cultural differences. Explore ways to overcome cultural misunderstandings and miscommunications.
Challenges
You will find that you entered a daily life of Americans, who may be busy with their daily activities. You will need to make the effort to establish relationships. Do not be afraid to extend invitations to people with whom you wish to make friends. Express gratitude to Americans who try to help you and you will increase your chances of making new friends.
KEEPING IN TOUCH
Pay phones differ across regions of the U.S.A. Dialing procedures depend on the local telephone company. It costs 35 cents for a local call, and for long distance the operator will come on the line and tell you how much money to put in. You will need to use coins unless you have a calling card or phone card. A local telephone call in the U.S.A. will
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require the area code and then the 7-digit number (example: 123-456-7890). If you are placing a long-distance call, add a "1", then the area code and the 7-digit number. You can reach Directory Assistance from any phone by dialing 411. For long-distance directory assistance, dial "1" then the area code of the city in which you would like a number, then dial 555-1212. You can reach the operator for assistance anywhere by dialing "0" free of charge. Calling Collect is to reverse the charges to the person that you are calling. To do this, first dial "0" and then the area code and number you wish to reach. An operator will offer to help you. This is a very expensive way to call, but it also applies to Trainee/International calls. It is important to phone home and let those people closest to you know that you are safe, and keep them updated on your activities. Remember, the U.S.A. has different time zones, and they differ from your country. To dial home directly, you will need to use the following codes: First dial "011" + country code + city code (minus the leading zero) + number
Albania Algeria Argentina Armenia Australia Austria Azerbaijan Belarus Belgium Belize Bolivia Bosnia Brazil Bulgaria Chile China Colombia Costa Rica Croatia Cyprus Czech Republic Denmark 355 213 54 374 61 43 994 375 32 501 591 387 55 359 56 86 57 506 385 357 42 45 Estonia Finland France Germany Georgia Ireland Korea Kyrgyzstan Latvia Lithuania Luxembourg Malaysia Malta Mexico Moldova Morocco Netherlands New Zealand North Korea Norway Pakistan Panama 372 358 33 49 995 353 82 7 371 370 352 60 356 52 373 212 31 67 850 47 92 507 Peru Philippines Poland Russia Singapore Slovakia Slovenia South Africa Spain Swaziland Sweden Switzerland Syria Taiwan Tajikistan Thailand Turkey Turkmenistan Ukraine UK Uzbekistan Vietnam 51 63 48 7 65 42 386 27 34 268 46 41 963 886 7 66 90 7 380 44 7 84
LEGAL INFORMATION
You are a visitor to the U.S., but the law still applies to you. You need to be aware of and respect all the U.S. federal, state, and local laws just as you would do at home. You are fully responsible for any crimes or violations you commit. This means you are fully responsible for any and all expenses involved with defending yourself if you have been arrested, and any penalties, prison or monetary, should you be convicted.
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Law and Order:

The U.S. has strict laws regarding drinking (a person must be over 21 and may not drive a motorized vehicle under even the slightest influence of alcohol), partying and making excessive noise, child abuse (a child may not be spanked or physically punished), stealing and driving (not obeying traffic laws), just to name a few. People breaking the law are often caught and the consequences can be devastating. The program participants are expected to obey all laws at all times.
You should avoid such problems as:

Illegal drug possession Do not engage in illegal drug use while in the U.S. You are subject to fines and possible time in jail for any possession of drugs or association with people who are dealing or selling drugs. Underage drinking of alcohol The legal drinking age in the U.S. is 21 years old. In many cases, if you purchase or are served alcoholic beverages, you will be asked to prove that you are of legal drinking age. Photo identification will be required. It is illegal to drink alcohol and drive a motor vehicle. Disturbing the peace It is considered a crime when you unsettle proper order in a public place through your actions. This can include creating a loud noise, fighting or challenging someone to fight, using offensive words likely to incite violence. Disorderly conduct It is a crime to be drunk in public, to disturb peace, and/or loiter in certain areas. Destruction of property It is a crime to cause destruction to public and private property. Do not intentionally destroy property, it will be considered a form of violence and you will be subject to legal repercussions. Shoplifting (Stealing) Shoplifting is a theft of merchandise for sale in a shop. Committing such a crime may lead to imprisonment and legal fines.
If you are arrested, your legal rights are:

You have the right to remain silent and refuse to answer any questions. No person accused of a crime may be forced to confess or give evidence against oneself. You also have the right not to be searched unless the police officer has a warrant.
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Most importantly, you have the right to be represented by a lawyer, and to be provided with a lawyer to represent you if you cannot afford to hire one. Furthermore, you are entitled to be released from jail upon posting of a bail bond (money paid to ensure that the person reports for trial) set by the court while you await trial. You are entitled to a fair trial conducted according to all the rules of evidence and court procedures. Above all, you are presumed innocent until proven guilty. You do not have to prove your innocence, but rather the prosecution must prove your guilt beyond a reasonable doubt.
Possible police procedures if you are detained:

Charged or finger printed, paper-train, and transported to jail. Held in jail until bail bond is posted. See a court judge who hears preliminary details and drops charges or sets court dates within the next 30 days. Sometimes court dates can be set sooner, especially if you remind the judge that you are only legally able to stay in the U.S. until the end of your DS-2019 or I-94 card. Depending on the severity of the charges, you might not be able to leave the area before your court date.
Possible results of being found guilty of charges:

(Fines and penalties are subject to local laws, therefore the degree of penalties and amount of fines. They will differ from town to town and may also differ from violations of state or federal laws.) Monetary fine (varies for charge) Deportation Community service Jail time Immediate dismissal from your J-1 program
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EXERCISES Questions for Discussion

Consider using these questions as a basis for thought and questions that you wish to ask your CETUSA program manager: What would you like to know about CETUSA? What would you like to know about the Trainee/Internship Program? How would you describe a typical American? What do you expect of your housing accommodations? What do you think your host company expects of you? How do you expect to benefit from the program? How do you think you will change this year? What are the things you want most in the next year? How do you think you will make friends? What concerns do you have about living abroad? What kinds of challenges do you think you may encounter this year?
What would you do if?

Consider this activity to explore ways in which participants may handle challenges during the program: Your supervisor only talks about business and any attempts to form a friendlier or warmer relationship fail? Your supervisor is critical of your performance and you feel that you are not grasping the material in any given Trainee/Internship phase? You have a co-trainer who you feel doesnt like you? You start feeling bored and lonely? You have a disagreement or an argument with someone and later regret it? You have a colleague who has great difficulty understanding your English? There are aspects of your Trainee/Internship tasks that you do not understand clearly? You want to get out and explore your surroundings but do not have a car? You spend more money than you anticipated and think that you are going to run short? You are invited to visit a church service one Sunday?
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How Are Cultures Different?

How is life in America different from life in your home country? Complete the chart below by yourself, with a partner or in a small group and then share your ideas with others. Naturally not everyone is the same, so the chart will represent only one possible set of habits. Keep in mind that although your habits at home may be different, you have chosen to live as an American guest visitor and you will need to face the challenges of handling differences in behavior, lifestyle and habits. It is your responsibility as a visitor to adapt to the American way of life.
IN THE UNITED STATES
IN YOUR HOME COUNTRY
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Host Organization Environment

On-the-job Ethics What are general company rules? How do you address your host company boss? How do you address your colleagues? What is the supervisors role? Who do you talk to if you have a problem at work?
Social Etiquette How do you make friends? How do you maintain friendships? What social activities do people like? What is the proper way to date someone? How do you invite people to spend time with you?
Eating Habits
What is a typical meal? How many meals are there in a day?

CETUSA J-1 Visa Trainee/Trainee/Internship Program Participant Handbook
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What do you discuss with others during meals? Who cleans up after the meal? How do you show the cook that you enjoyed the meal?
Use of Money
How do you budget your money? Who pays when you are with a group? How do you offer to pay?
Transportation
How do find directions to your destination? How do you ask for a ride?
Hygiene
How often do you bathe? How often do you wash your hair? How often do you brush your teeth? How often do you wash your clothes?
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How often do you wash your sheets? Do people wear heavy colognes and perfumes? Do people use deodorant? Do people smoke in public?
Equality of men and women
Are men and women considered equal in the work place? Do men and women make the same wages? Are men and women allowed into the same social clubs?
Daily schedules Is it important to be on time? What time do people usually wake up? What time do people usually go to bed? What do you do if you are running late?
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BUDGET CALCULATIONS
This is a sample budget for a participant to consider when making a decision to participate both programs. A budget can be a useful tool, but budgets can fluctuate depending on the circumstances and the your financial decisions that you make. Please take a few minutes to list your own financial budget. If, for example, it is important for you to purchase a $2.00 cup of coffee from the local coffee shop every day that is a choice you can make. Keep in mind that will cost about $60.00 per month that will not be available for other expenses. If your expenses exceed your projected stipend, you will be responsible to show proof of savings or other financial means to compensate for the difference before you departing to the US.
Each Month's Expenses:
Food (cook at home) $ 200-300 + Rent + Utilities + Public Transportation Taxi and other Transportation + Telephone + Entertainment + Personal (clothing, shampoo, laundry) + Other Expense(s) $ 400 to 600 $ 30-60 $ 30 $ 30-60 $ 60-100 $ $ 50-100 $ $
How Much Money Do You Have Left Over?
Subtract your Total Projected Expenses from your Total Projected Stipend:
TOTAL PROJECTED STIPEND $ -TOTAL PROJECTED EXPENSES $_____ AMOUNT LEFT OVER = $ left at the end of the month
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APPENDIX Postage
U.S.A. domestic mail weighing less than 1 ounce requires a 41-cent stamp (your regular mail envelope) and subject to change. For general questions regarding postal service in the U.S.A. (express mail, zip codes), call: 1-800-275-8777 for information or visit http://postcalc.usps.gov/ to calculate postage online.
Metric Equivalents
1 mile = 1.6 kilometers 1 yard (3 feet) = 91.4 centimeters 1 foot (12 inches) = 30.48 centimeters 1 inch = 2.54 centimeters 1 pound = 0.45 kilograms 1 ounce = 28.35 grams 1 gallon = 3.79 liters 1 quart = 0.95 liters
Temperature
32 degrees Fahrenheit = 0 degrees Celsius 68 degrees Fahrenheit = 20 degrees Celsius 95 degrees Fahrenheit = 35 degrees Celsius To convert Fahrenheit temperatures into Celsius mathematically, you should begin by subtracting 32 from the Fahrenheit number; divide the answer by 9, then multiply that answer by 5. Here's an example: Change 95 degrees Fahrenheit to Celsius: 95 minus 32 is 63. Then, 63 divided by 9 is 7. Finally, 7 times 5 is 35 degrees Celsius. Time to go to the beach!
You may also consult the following website for quick online calculations:
www.wbuf.noaa.gov/tempfc.htm
Electricity
Don't forget electrical appliances in the U.S.A. run on 110 volts. Plugging in electric appliances requiring different voltage may cause damage to the appliance.
Time Zones
The United States uses nine standard time zones. From east to west they are Atlantic Standard Time (AST), Eastern Standard Time (EST), Central Standard Time (CST), Mountain Standard Time (MST), Pacific Standard Time (PST), Alaskan Standard Time (AST), Hawaii-Aleutian Standard Time (HST), Samoa standard time (UTC-11) and Chamorro Standard Time (UTC+10). View the standard time zone boundaries.
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Daylight Saving Time begins at 2:00 a.m. local time on the second Sunday in March. On the first Sunday in November areas on Daylight Saving Time return to Standard Time at 2:00 a.m. The names in each time zone change along with Daylight Saving Time. Eastern Standard Time (EST) becomes Eastern Daylight Time (EDT), and so forth. Arizona, Puerto Rico, Hawaii, U.S. Virgin Islands and American Samoa do not observe Daylight Saving Time. Read more about the new federal law that will take effect in March 2007 which extends Daylight Saving Time by four weeks. Note: Arizona is the Mountain Time Zone and does not observe daylight savings time.
Hawaii Time Tuesday 7/3/2007 9:07 am HST Alaska Time Tuesday 7/3/2007 11:07 am AKDT Pacific Time Tuesday 7/3/2007 12:07 pm PDT Mountain Time Tuesday 7/3/2007 1:07 pm MDT Central Time Tuesday 7/3/2007 2:07 pm CDT Eastern Time Tuesday 7/3/2007 3:07 pm EDT
Sample of Insurance ID card

Please note, your insurance will be activated from your first arrival date and will be active until the end date on your DS2019 form.
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UNSKILLED OCCUPATIONS LIST

Positions that are prohibited for J-1 Visa Trainee/Internship participants:
(1) Assemblers (2) Attendants, Parking Lot (3) Attendants (Service Workers such as Personal Service Attendants, Amusement and Recreation Service Attendants) (4) Automobile Service Station Attendants (5) Bartenders (6) Bookkeepers (7) Caretakers (8) Cashiers (9) Char workers and Cleaners (10) Chauffeurs and Taxicab Drivers (11) Cleaners, Hotel and Motel (12) Clerks, General (13) Clerks, Hotel (14) Clerks and Checkers, Grocery Stores (15) Clerk Typist (16) Cooks, Short Order (17) Counter and Fountain Workers (18) Dining Room Attendants (19) Electric Truck Operators (20) Elevator Operators (21) Floor workers (22) Groundskeepers (23) Guards (24) Helpers, any industry
(25) Hotel Cleaners (26) Household Domestic Service Workers (27) Housekeepers (28) Janitors (29) Key Punch Operators (30) Kitchen Workers (31) Laborers, Common (32) Laborers, Farm (33) Laborers, Mine (34) Loppers and Toppers (35) Material Handlers (36) Nurses' Aides and Orderlies (37) Packers, Markers, Bottlers and Related (38) Porters (39) Receptionists (40) Sailors and Deck Hands (41) Sales Clerks, General (42) Sewing Machine Operators and Handstitchers (43) Stock Room and Warehouse Workers (44) Streetcar and Bus Conductors (45) Telephone Operators (46) Truck Drivers and Tractor Drivers (47) Typist, Lesser Skilled (48) Ushers, Recreation and Amusement (49) Yard Workers
37
EMBASSIES
Below are the phone numbers of Embassies in Washington, D.C. for your reference. If you need Embassies in your area, please refer to the phone book or call the one listed below and they will direct you. Argentina 1600 New Hampshire Avenue, N.W. Washington, D.C. 20009 (202) 238-6400 Australia 1601 Massachusetts Avenue, N.W. Washington, D.C. 20036 (202) 797-3000 Costa Rica 2114 S. Street, N.W. Washington, D.C. 20008 (202) 234-2945 or 46 Czech Republic 3900 Spring of Freedom Street, N.W. Washington, D.C. 20008 (202) 274-9100 Dominican Republic 1715 22nd Street, N.W. Washington, D.C. 20008 (202) 332-6280 France 4101 Reservoir Road, N.W. Washington, D.C. 20007 (202) 944-6000 Germany 4645 Reservoir Road, N.W. Washington, D.C. 20007-1998 (202) 298-4000 Great Britain & Northern Ireland 3100 Massachusetts Avenue, N.W. Washington, D.C. 20008 (202) 588-6500 Ireland 2234 Massachusetts Avenue, N.W. Washington, D.C. 20008 (202) 462-3939 Italy 3000 Whitehaven Street N.W. Washington, D.C. 20008 (202) 612-4400 Jamaica 1520 New Hampshire Avenue, N.W. Washington, D.C. 20036 (202) 452-0660 Korea 2450 Massachusetts Avenue, N.W. Washington, D.C. 20008 (202) 939-5600 Latvia 4325 17th Street, N.W. Washington, D.C. 20011 (202) 328-2840 Lithuania 2622 16th Street, N.W. Washington, D.C. 20009 (202) 234-3800 Poland 2640 16th Street, N.W. Washington, D.C. 20008
(202) 232-4517
Russia 2650 Wisconsin Avenue, N.W. Washington, D.C. 20007 (202) 298-5700 South Africa 3051 Massachusetts Avenue, N.W. Washington, D.C. 20008 (202) 232-4400 Spain 2375 Pennsylvania Avenue, N.W. Washington, D.C. 20037 (202) 452-0100
For additional countries please visit: http://usembassy.state.gov

38
United States Citizenship and Immigration Services (UCSIC)

The United States Citizenship and Immigration Services (previously called Bureau of Citizenship and Services) Homepage provides you with a broad you with a board range of topics starting from USCIS Forms and Fees to Law Enforcement and Boarder Management. You will find here information regarding the different U.S. visa types. By calling 1-800-352-5283 you will reach the toll-free national call center, which has additional information and may be able to answer your specific question. You may also visit them on the web at: http://uscis.gov/graphics/index.htm
For any additional information, a copy of the Exchange Visitors Program Brochure can be downloaded by visiting:
http://exchanges.state.gov/jexchanges/docs/welcome_broch2008.pdf
The Exchange Visitor Program Bureau of Education and Cultural Affairs United States Department of State, Private Sector Programs Division:
Mailing Address: U.S. Department of State Office of Designation Private Sector Programs Division ECA/EC/PS - SA-5, Floor 5 2200 C Street, NW Washington, DC 20522-0505
39
ACKNOWLEDGMENT AND RECIEPT OF PARTICIPANT HANDBOOK

I acknowledge that I have received the J-1 Visa Trainee/Internship Program Participant Handbook from CETUSA. I also acknowledge that I have had a full opportunity to read, understand and ask a CETUSA partner representative questions prior to completing CETUSA application packet. I further acknowledge and understand that I am obligated to know and comply with all applicable obligations contained within this Participant Handbook.
Participant Signature
Print Name
Date
40

Participant Handbook

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J-1 Visa Trainee and Internship Programs

CETUSA J-1 Visa Trainee/Internship Program Participant Handbook

CONTACT INFORMATION Council for Educational Travel, USA (CETUSA)

Our website is: www.cetusa.org

CETUSA J-1 Visa Trainee/Internship Program Participant Handbook

EXCHANGE VISITOR PROGRAM PURPOSE

J-1 VISA TRAINEE/INTERN RESPONSIBILITIES

CETUSA PROGRAM CONDITIONS

CETUSA J-1 Visa Trainee/Internship Program Participant Handbook

PROGRAM EXTENSION INFORMATION

MAINTAINING CONTACT WITH CETUSA

CETUSA J-1 Visa Trainee/Internship Program Participant Handbook

Obtaining a Form DS-2019

Applying for a J-2 Visa

Checklist for J-2 Employment Authorization Application

CETUSA J-1 Visa Trainee/Internship Program Participant Handbook

CHANGING THE HOST COMPANY WHILE IN THE PROGRAM

DEALING WITH PROBLEMS AT THE HOST COMPANY

CETUSA J-1 Visa Trainee/Internship Program Participant Handbook

SOCIAL SECURITY NUMBER ASSIGNMENT

I-9 EMPLOYMENT ELIGIBILITY VERIFICATION FORM

Social Security, Medicare, Federal Unemployment Tax Exempt

Income Tax Non-Exempt

Federal Income Tax Non-Exempt

State and City Income Tax Non-Exempt

TAX RETURN FORM AND REFUNDS

Refund of Social Security or Medicare Taxes Withheld in Error

CETUSA J-1 Visa Trainee/Internship Program Participant Handbook

SCHEDULING YOUR TRAVEL TO THE U.S.

REPLACING LOST OR STOLEN DOCUMENTS

VISITS TO OTHER COUNTRIES

Managing Your Money

ACCIDENT AND HEALTH INSURANCE

DAILY LIFE IN AMERICA

The First Few Weeks

CETUSA J-1 Visa Trainee/Internship Program Participant Handbook

Survival Kit for Overseas Living by L. Robert Kohls (pg.92)

CETUSA J-1 Visa Trainee/Internship Program Participant Handbook

CETUSA J-1 Visa Trainee/Internship Program Participant Handbook

How Are Our Cultures Different?

Law and Order:

You should avoid such problems as:

If you are arrested, your legal rights are:

Possible police procedures if you are detained:

Possible results of being found guilty of charges:

CETUSA J-1 Visa Trainee/Internship Program Participant Handbook

EXERCISES Questions for Discussion

What would you do if?

CETUSA J-1 Visa Trainee/Internship Program Participant Handbook

How Are Cultures Different?

IN THE UNITED STATES

IN YOUR HOME COUNTRY

CETUSA J-1 Visa Trainee/Internship Program Participant Handbook

Host Organization Environment

What is a typical meal? How many meals are there in a day?

Equality of men and women

CETUSA J-1 Visa Trainee/Trainee/Internship Program Participant Handbook

Each Month's Expenses:

How Much Money Do You Have Left Over?

CETUSA J-1 Visa Trainee/Trainee/Internship Program Participant Handbook

CETUSA J-1 Visa Trainee/Trainee/Internship Program Participant Handbook

Sample of Insurance ID card

CETUSA J-1 Visa Trainee/Trainee/Internship Program Participant Handbook