PRINCIPLES OF MANAGEMENT ASSIGNMENT NO: 3 STAFFING DATE OF RESUBMISSION: 15.09.

2010

Staffing
I. Job description Duties and Responsibilities 1. Teaching faculty y y y Conducting classes for students. Evaluation of students test & assignment performances Providing mentorship to the students

Guiding students with their student body activities E.g. Dr. Gopal Iyengar Industry Integration. Dr. R. N.Venkateshwaran- Chanakya. Dr. T. Viswanathan- Alumini Meet and Samanvay. Dr. V. S. Pai- Research. Dr. Anant Ram- Pragati. Dr. Abhishek Ranga- Operacy.

2. Non-teaching Staff y y y y y y y Course curriculum structuring Handling admission processes. Maintaining accounts. Managing administration processes. Scheduling of classes- Formulation of time tables for both batches. Scheduling of classes in accordance with availability of visiting faculty. Coordinating with the administration department of Pune campus regarding course curriculum scheduling of classes, test and course completion y y Library maintenance. Assisting in the circulation of course material from faculties to students (by photocopying, printouts etc.). y y y Allocation of lecture halls for both batches and exam venues. Invigilating during exams. Providing technical assistants for classrooms (during faulty operations of LCD Projectors). 3. Student bodies a) Class Representatives y They are responsible for bridging the gap between the students and the management. y y They represent the students grievance to the management. They persuade the management in making decisions in favour of students.

E.g., Change of credits for major and minor courses. b) Course Representatives y They are responsible for passing the information between the concerned faculty and the students. y They persuade for extra classes, doubt clarification regarding assignments and tests. y y They help in the course material circulation from faculties to students. They are responsible to ensure that assignments and tests are in parallel with the on-going course. c) Placement Representatives y They are responsible for the facilitation of Summer Internship Programmes and placements for the students. y They maintain the database of corporate with the help of Placement Officer. y They allot teams for Corporate Presentations.

d) MA-FOR Representatives y y They conduct the event of OPERACY. They communicate the management events happening in other bschools. y They conduct in-house management events.

e) Chanakya Representative y y y They collect the articles from corporate. They publish the bi-monthly magazine The Chanakya. They circulate the magazine to the corporates.

4. Housekeeping, Mess & security: Maintaining the cleanliness of the campus and the hostels. y y Ensuring that the hostel facilities are intact. Maintaining the gardens and college appeal.

y y

Providing the catering services. Ensuring the safety of the students and maintaining the discipline in the campus.

Checks the safety of the computer lab, library and other infrastructure.

Reporting Relationship Please refer to the Attached PDF file.(Organisation Chart) II. Competency Mapping 1. Teaching Faculty y y Required to hold a Masters or Doctorate Degree. Work experienced- either in teaching or industrial.

2. Non- Teaching Staffs y Relevant education in the concerned field.   Librarian- completion of course in Library Management. Placements In-charge- Should be exposed to corporate and should have good contacts.  Computer resources in-charge- Should have education/experience in the field of computer technology. 3. Student Bodies Representatives: y Class Representatives Convincing skills, Favourability among the students. y Placement Representatives Responsible to work for the batch, Ability to cope up with stress. y MAFOR Representatives People skills, Ability to plan, delegate and execute the work for the events. y Chanakya Representatives Good language skills, interest in Literary works. y Sports Representatives Interest in sports, Knowledge about sports and handling sports equipments. III. Human resource planning

Janaki m6adam appointed as the Director in-charge of the Pune campus.

Veena madam is in charge of activities related to both PGDM and Director Offices work. KIAMS could have appointed 2 people for these two posts but to make sure that employees potential is fully utilised and to increase productivity, she is given both tasks.

When a new batch of students are admitted, the senior representatives select their junior representatives for various student bodies either by election or selection based on their qualities and skills.

IV. Recruitment y Advertisement for openings for faculties posted on KIAMS website and newspapers. y Intimation of students intake for the academic course in the newspapers, KIAMS website and other management forums sites. V. Induction y y Refresher courses conducted for the faculties. The orientation programme provided to the first year PGDM students to bridge the difference of stream of their Undergraduate. y The Rotunda sessions conducted during the first fortnight of the new batch, aids them to get familiarised with the hostel culture and seniors. VI. Compensation y The faculties and non teaching staffs are paid salary based on their educational qualification and their years of experience. y The visiting faculties are paid salary based on their number of days available in the campus, qualification and experience. y The perquisites for faculties like low rent accommodation in faculty quarters. y The allowances for faculties such as medical allowance, DA etc.,

VII. Job Rotation

Prof. E. Anand is currently in the capacity of Associate Dean. For the next academic year, some other faculty will be given the responsibility of Associate Dean.

The Housekeeping staffs are swapped for responsibilities between boys and girls hostel after a period of one year.

VIII. Job Enlargement y Prof. E. Anand is responsible for the academics of PGDM I & II, along with his regular teaching. y Gururaj Sir is responsible for Admissions along with his Computer resources in-charge responsibility. IX. Job Enrichment y Dr. Janaki Naik has been given a challenging task of acting as a Director in-charge of the Pune campus while she balances the regular teaching activity in Harihar and Pune campus. y Students are given additional responsibilities as student body representatives that enhance their management skills and communication skills. X. Retention y Retention of faculties by paying them and giving them autonomy of their teaching course. y The employees of the Hospitality and Mess are on contract basis.

XI. Competency Profile y The faculties are expected to have the real time industry knowledge along with the theoretical knowledge. y The competency profile with respect to Class Representatives should be the person who is in the books of the faculties and also should mingle with their batch mates. y The MAFOR Representatives are expected to have hands on experience in managing events.

XII. Gap Analysis y Faculties are expected to give a pass percentage of more than 75% for a course. Failing to do so, an analysis is done to evaluate the performance of the faculty. y To continue the second year of PGDM, students are expected to maintain a record of minimum 2 CGPA. This can be said as GAP analysis as it analyse the expected CGPA for continuing the course and the actual CGPA the student holds. XIII. Training needs analysis y The feedback obtained from the students is used to evaluate the performance of the faculties. If the feedback is not positive, the faculty is given an opportunity to improve his performance through a discussion with him. y Orientation programme for students are provided to make sure that they are trained to be at par with other students having prior exposure to the subject. y Mentor meeting is done so that students realize students that they understand their aim of coming to KIAMS and thereby perform their job in a better manner. XIV On the job training y Prof. E. Anand can be stated as an example of on the job training .He is in the job of teaching and is also getting trained for administrative works. y During industry integrations and summer internship, students get real time exposure and are trained to work in corporate. y During Pragati, student teams are trained on the field in an informal manner on various management decisions. y The experiences of representatives of various student bodies can be also said as on the job training as they are exposed to managing people and situations. XV a. Internal Training

y y

Mentor meeting for students. Students giving presentations, handling seminars and doing field projects etc, can be stated as internal training.

b. External Training y For SPSS training, external trainers were called to train the faculty and student in the same. y Workshops conducted for students in the campus and Summer Internships are the external training offered to students. XVI Performance Evaluation y On every completion of course, the performance of the faculty is evaluated by filling a feedback form by the students. y y CGPA given to students to evaluate them. RKQP, CII assessors evaluate KIAMS in which teaching faculties also play major criteria of evaluation. XVII 360 Degree Feedback y Faculties are evaluated based on the feedback they receive from students (regarding teaching), other faculties (regarding approachability and research interest) and the PGDM administration (regarding availability to accommodate classes, course completion etc.). y Students get continuous feedback in terms of CGPA, marks obtained from tests, assignments from internal faculties and SIP presentations from external faculties. XVIII KRA-Key Responsibility Area y Faculties Teaching method, Knowledge over the subject, Communication skill. y y Students Academics, Discipline, Co-curricular activities. Security people Entry register maintenance.

XVIII Key Performance Indicators

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RKQP report. Feedback given by students to faculty. For students, CGPA, marks allotted for assignments etc, can be considered as the KPI of their performance evaluation.