Microsoft Excel

Microsoft Excel is an electronic spreadsheet program that people use for storing, organizing and manipulating data.
The types of data that Excel can use includes numbers, text and formulas. Formulas are used to perform basic mathematical operations, calculating repayment plans for loans or mortgages, and to find the average, maximum, or minimum values in a specified range of data. Question: What is Microsoft Excel and When Would I Use it? Answer:
Excel is an Electronic Spreadsheet Program
Excel is an electronic spreadsheet program that can be used for storing, organizing and manipulating data. When you look at the Excel screen (refer to the example on this page) you see a rectangular table or grid of rows and columns. The horizontal rows are identified by numbers (1,2,3) and the vertical columns with letters of the alphabet (A,B,C). For columns beyond 26, columns are identified by two or more letters such as AA, AB, AC. The intersection point between a column and a row is a small rectangular box known as a cell. A cell is the basic unit for storing data in the spreadsheet. Because an Excel spreadsheet contains thousands of these cells, each is given acell reference or address to identify it.
The cell reference is a combination of the column letter and the row number such as A3, B6, AA345.
Data Types, Formulas, and Functions
The types of data that a cell can hold include numbers, text or formulas. Just as in math class, formulas are used for calculations usually involving data contained in other cells. Excel and other electronic spreadsheets include a number of built in formulas used for common tasks known as functions.
Excel and Financial Data
Spreadsheets are often used to store financial data. Formulas and functions that are used on this type of data include:
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Performing basic mathematical operations such as summing columns and rows of figures. Finding values such as profit or loss. Calculating repayment plans for loans or mortgages. Finding the average, maximum, or minimum values in a specified range of data.
Excel's Other Uses
Other common operations that Excel can be used for include:
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graphing or charting data to assist users in identifying data trends. sorting and filtering data to find specific information.
The information garnered in a spreadsheet can easily be incorporated into electronic presentations, web pages, or printed off in report form.
The Original "Killer App"
Spreadsheets were the original killer apps for personal computers. Early spreadsheet programs such as VisiCalc and Lotus 1-2-3 were largely responsible for the growth in popularity of computers like the Apple II and the IBM PC as a business tool.
MICROSOFT 2003
MICROSOFT 2007
Active Cell
Definition: In a spreadsheet program such as Excel, the active cell is identified by a black border or outline surrounding the cell.
The active cell is also known as the current cell or the cell that is in focus.
When an action takes place in the spreadsheet - such as dataentry, formatting, or deleting data - it is the active cell that is affected. For example, data can only be entered into aworksheet one cell at a time and the active cell is the place where that data will be located. The active cell can be moved using the arrow keys on the keyboard or by clicking on another cell with the mouse pointer. If the mouse pointer or arrow keys are used tohighlight more than one cell in a worksheet so that the black outline surrounds several cells, there is still only one active cell - the cell with the white background color.
If data is entered when more than one cell is highlighted, the data is only entered into the active cell. Also Known As: Current Cell
Formula Bar
Definition: The formula bar in Excel is located above the work area of the spreadsheet. The formula bar displays the data orformula stored in the active cell. The formula bar can be used to enter or edit a formula, a function, or data in a cell. Examples: The active cell displayed the answer to the formula. The actual formula for the active cell was displayed in the formula bar.
Name Box
Definition: The Name Box is located next to the formula barabove the worksheet area. The Name Box displays the cell reference of the active cell. It will also show the name assigned to a cell or range of cells. The Name Box can also be used to assign names to cells or ranges of cells. Examples: Look in the Name Box, located next to the formula bar, to see the cell reference for the active cell.
Column Header
Definition: In Excel, the column header is the grayish - colored row containing the letters used to identify each column in theworksheet. The column header is located above row 1 in the worksheet.
Row
Definition: Rows run horizontally in an Excel worksheet. They are identified by a number in the row header. In Excel 2003, there are 65,536 rows in each worksheet. In Excel 2007, there are more than one million rows. The intersection point between a row and a column is a cell. Cells are the basic storage unit for data in a spreadsheet. Examples: If you increase the size of the font in an Excel spreadsheet, the rows will automatically increase in size to accomodate the larger font.
Worksheet
Definition: A worksheet is a single page or sheet in a spreadsheet program such as Excel.
By default, in Excel there are three worksheets per file. Switching between worksheets is done by clicking on the sheet tab at the bottom of the screen. Also Known As: sheet
Excel 2007 Quick Access Toolbar

Definition: The Quick Access Toolbar in Excel 2007 is found in the upper left corner of the spreadsheet program above the ribbon and next to the Office Button (see the image to the right).
The Quick Access Toolbar contains shortcuts to a number of commonly performed tasks such as open, save, undo and quick print.
Ribbon
Definition: The Ribbon is the strip of buttons and icons located above the work area in Excel 2007 and Excel 2010.
The Ribbon replaces the menus and toolbars found in earlier versions of Excel.
Above the Ribbon are a number of tabs, such as Home, Insert, and Page Layout. Clicking on a tab displays the options located in this section of the ribbon.
For example, when Excel 2007 or 2010 opens, the options under the Home tab are displayed (see image to the right). These options are grouped according to their function - such as Clipboard (includes cut, copy, and paste options), and Font (includes current font, font size, bold, italic, and underline options).
Clicking on an option on the ribbon may lead to further options contained in a Contextual Menu that relate specifically to the option chosen
Excel Pie Chart / Pie Graph Tutorial
Excel Pie Chart / Pie Graph Tutorial
Related tutorial: Excel 2003 Pie Chart Tutorial.
Pie charts, or circle graphs as they are sometimes known, are used to show percentages.
The circle of pie charts represents 100%. The circle is subdivided into slices representing data values. The size of each slice shows what part of the 100% it represents.
Excel Pie Chart Step by Step Tutorial
Following the steps in this tutorial walks you through creating and formatting the pie chart seen in the image above.
Entering the Chart Data
Enter the Chart Data
The first step in creating a pie chart is to enter the data into the worksheet.
When entering the data, keep these rules in mind:
1. 2.
Don't leave blank rows or columns when entering your data. Enter your data in columns.
Note: When laying out your spreadsheet, list the names describing the data in one column and, to the right of that, the data itself.
A pie chart is a percentage chart, so only one series of data will be used in the chart. If there is more than one column of data, try to list the data to be used in the chart next to the column containing the list of names in order to simplify creating the chart.
Select the Pie Chart Data
Two Options for Selecting the Chart Data
Using the mouse
1.
Drag select with the mouse button to highlight the cells containing the data to be included in the pie chart.
Using the keyboard
1. 2. 3.
Click on the top left of the pie charts's data. Hold down the SHIFT key on the keyboard. Use the arrow keys on the keyboard to select the data to be included in the pie chart.
Note: Be sure to select any column and row titles that you want included in the chart.
For this tutorial
1.
Highlight the block of cells from A2 to B5, which includes the row headings.
Selecting a Pie Chart Type
Selecting a Pie Chart Type
Note: For help with these instructions, see the image example above.
1. 2.
Click on the Insert ribbon tab. Click on a chart category to open the drop down list of available chart types. (Hovering your mouse pointer over a chart type will bring up a description of the chart type).
3.
Click on a chart type to select it.
For this tutorial
1.
Choose Insert > Pie > Pie in 3-d.
2.
A basic pie chart is created and placed on your worksheet. The following pages cover formatting this chart to match the pie chart shown in Step 1 of this tutorial.
The Basic Pie Chart
Formatting options for the pie chart
Use the following links to format the basic pie chart shown above.
Choosing a style for the pie chart
Formatting the Pie Chart - 1
For help with these instructions, see the image example above.
When you click on a chart, three tabs - the Design, Layout, and Format tabs are added to the ribbon under the title of Chart Tools.
Choosing a style for the Pie chart
1. 2.
Click on the pie chart. Click on the Design tab.
3. Choose Style 6 of the Chart Styles . Return to the format options list
Exploding a piece of the pie chart
Note: Exploding a piece of pie out from the rest of the chart is done to emphasize that section.
1. 2. 3.
Click once on the pie chart to highlight it. Click once on the Peanut Butter slice of the pie chart to select just that piece of the chart. Click and drag the Peanut Butter slice out from the pie chart to explode it.
1. 2.
1. 2. 3.
Click once on the pie chart to highlight it. Click once on the Peanut Butter slice of the pie chart to select just that piece of the chart. Click and drag the Peanut Butter slice out from the pie chart to explode it.
Adding a title to the chart
1. 2. 3.
Click on the Layout tab. Click on Chart Title under the Labels section. Select the third option - Above Chart.
4. Type in the title "The Cookie Shop 2003 Revenue from Sales" . Return to the format options list
Remove the legend
1. Choose Layout > Legend > None. Return to the format options list
Adding data labels to the chart
1. 2. 3. 4.
Choose Layout > Data Labels > Best Fit to add data labels. Choose Layout > Data Labels > More Data Label Options to bring up the Format Data Labels dialog box. Remove the check marks from Value and Show Leader Lines under Label Options in the right hand window. Check off Category Name and Percentage under Label Options in the right hand window.
Remove the legend
1. 2. 3.
Remove the legend
1. 2. 3.
Choose Layout > Data Labels > Best Fit to add data labels. Choose Layout > Data Labels > More Data Label Options to bring up the Format Data Labels dialog box. Remove the check marks from Value and Show Leader Lines under Label Options in the right hand window.
4. Check off Category Name and Percentage under Label Options in the right hand window. Return to the format options list
1. 2. 3.
Remove the legend
1. 2. 3.
Coloring the chart background
Adding a drop shadow to the title
1. 2.
Drag select the chart title. Click on the Format ribbon tab.
3. Choose Text Effects > Shadow > Offset Right. Return to the format options list
1.
Click on the chart background.
2. 3.
Click on the Format ribbon tab. Choose Shape Fill > Gradient > Theme Colors > Purple, Accent 4, Lighter 80%.
4. Click on the Shape Fill > Gradient > From Center option. Return to the format options list
Beveling the chart edge
1. 2.
Click on the chart background. Click on the Format ribbon tab.
3. Choose Shape Effects > Bevel > Divot. Return to the format options list
Your chart should, at this point, match the column chart shown in Step 1 of this tutorial.
1. 2.
1. 2. 3.
Click on the chart background. Click on the Format ribbon tab. Choose Shape Fill > Gradient > Theme Colors > Purple, Accent 4, Lighter 80%.
1. 2.
1. 2.
1. 2.
Click once on the pie chart to highlight it. Click once on the Peanut Butter slice of the pie chart to select just that piece of the chart.
3. Click and drag the Peanut Butter slice out from the pie chart to explode it. Return to the format options list
1. 2.
Click on the Layout tab. Click on Chart Title under the Labels section.
3.
Select the third option - Above Chart.
Remove the legend
1. 2. 3.
ormatting the Pie Chart - 3
1. 2.
1. 2. 3.
Click on the chart background. Click on the Format ribbon tab. Choose Shape Fill > Gradient > Theme Colors > Purple, Accent 4, Lighter 80%.
1. 2.
Pie Chart Tutorial Data
nter the data below in the cells indicated to create the pie chart covered in this tutorial.
Cell - Data A1 - The Cookie Shop 2003 Revenue from Sales A2 - Peanut Butter A3 - Chocolate Chip A4 - Oatmeal Raisin A5 - Lemon B2 - $15,500 B3 - $27,589 B4 - $24,980 B5 - $14,768
Return to Step 2 of this tutorial.
Create a Line Graph in Excel
Line Graph Uses
Related Tutorial: Excel 2003 Line Graph Tutorial.
Line graphs are often used to plot changes in data over time, such as monthly temperature changes or daily changes in stock market prices.
They can also be used to plot data recorded from scientific experiments, such as how a chemical reacts to changing temperature or atmospheric pressure.
Similar to most other graphs, line graphs have a vertical axis and a horizontal axis. If you are plotting changes in data over time, time is plotted along the horizontal or x-axis and your other data, such as rainfall amounts is plotted as individual points along the vertical or y-axis.
When the individual data points are connected by lines, they clearly show changes in your data - such as how a chemical changes with changing atmospheric pressure. You can use these changes to predict future results.
Excel Line Graph Step by Step Tutorial
Following the steps in this tutorial walks you through creating and formatting the pie chart seen in the image above.
Entering the Graph Data
Enter the Graph Data
No matter what type of chart or graph you are creating, the first step in creating an Excel chart is always to enter the data into the worksheet.
When entering the data, keep these rules in mind:
1.
Don't leave blank rows or columns when entering your data.
2.
Enter your data in columns. When laying out your spreadsheet, list the names describing the data in one column and, to the right of that, the data itself.
If there is more than one data series, list them one after the other in columns with the title for each data series at the top.
For this tutorial
1.
enter the data located in step 8.
Select the Line Graph Data
Two Options for Selecting the Graph Data
Using the mouse
1.
Drag select with the mouse button to highlight the cells containing the data to be included in the line graph.
Using the keyboard
1. 2. 3.
Click on the top left of the line graph's data. Hold down the SHIFT key on the keyboard. Use the arrow keys on the keyboard to select the data to be included in the line graph.
Note: Be sure to select any column and row titles that you want included in the graph.
For this tutorial
1.
Highlight the block of cells from A2 to C6, which includes the column titles and the row headings
Selecting a Line Graph Type
Selecting a Line Graph Type
1. 2.
Click on the Insert ribbon tab. Click on a chart category to open the drop down list of available graph types (Hovering your mouse pointer over a graph type will bring up a description of the graph).
3.
Click on a graph type to select it.
For this tutorial
1. 2.
Choose Insert > Line > Line with Markers. A basic line graph is created and placed on your worksheet. The following pages cover formatting this graph to match the line graph shown in Step 1 of this tutorial.
The Basic Line Graph
Formatting options for the line graph
Use the links below to complete the formatting for the basic line graph.
Choosing a style for the line graph y
Formatting the Line Graph - 1
When you click on a graph, three tabs - the Design, Layout, and Format tabs are added to the ribbon under the title of Chart Tools.
Choosing a style for the line graph
1. 2.
Click on the line graph. Click on the Design tab.
Adding a title to the line graph
1. 2. 3.
4. Type in the title "Average Precipitation (mm)" . Return to the format options list
Changing the font color of the graph title
1. 2. 3. 4.
Click once on Graph Title to select it. Click on the Home tab on the ribbon menu. Click on the down arrow of the Font Color option to open the drop down menu. Choose Dark Red from under the Standard Colors section of the menu.
Changing the font color of the graph legend
1. 2.
Click once on Graph Legend to select it. Repeat steps 2 - 4 above.
Changing the font color of the axis labels
1. 2.
Click once on the months labels below the horizontal X axis to select them. Repeat steps 2 - 4 above.
3.
Click once on numbers beside the vertical Y axis to select them.
4. Repeat steps 2 - 4 above. . Return to the format options list
1. 2.
1. 2. 3.
1. 2. 3. 4.
1. 2.
1. 2. 3.
Click once on the months labels below the horizontal X axis to select them. Repeat steps 2 - 4 above. Click once on numbers beside the vertical Y axis to select them.
Changing the font color
1. 2.
1. 2. 3.
1. 2. 3. 4.
1. 2.
1. 2. 3.
Click once on the months labels below the horizontal X axis to select them. Repeat steps 2 - 4 above. Click once on numbers beside the vertical Y axis to select them.
Coloring the graph background color
Coloring the graph background
1. 2.
Click on the graph background. Click on the Shape Fill option to open the drop down menu.
3. Choose Red, Accent 2, Lighter 80 % from the Theme Colors section of the menu. Return to the format options list
Coloring the plot area background
1.
Click on one of the horizontal grid lines to select the plot area of the graph.
2. Choose theShape Fill > Gradient > From Center option from the menu. Return to the format options list
Beveling the graph edge
1. 2.
Click on the graph to select it. Click on the Shape Fill option to open the drop down menu.
3. Choose Bevel > Cross from the menu. At this point, your graph should match the line graph shown in Step 1 of this tutorial. Return to the format options list
Coloring the plot area background color
1. 2.
1.
1. 2.
1. 2.
1.
1. 2.
Line Graph Tutorial Data

Enter the data below in the cells indicated to create the line graph covered in this tutorial.
Cell - Data A1 - Average Precipitation (mm) A3 - January A4 - April A5 - July A6 - October B2 - Acapulco B3 - 10 B4 - 5 B5 - 208 B6 - 145 C2 - Amsterdam C3 - 69 C4 - 53 C5 - 76 C6 - 74
Return to Step 2 of this tutorial.
Excel 2007 Formulas Step by Step Tutorial
Excel 2007 Spreadsheet Tutorial - Overview
This tutorial covers the steps to creating a basic spreadsheet formula in Excel 2007. It is intended for those with little or no experience in working with spreadsheet programs such as Excel. Related article: Basic Excel 2003 Formulas Step by Step Tutorial. Excel 2007 formulas allow you to perform calculations on data entered into the spreadsheet.
You can use an Excel 2007 formula for basic number crunching, such as addition or subtraction, as well as more complex calculations such as payroll deductions or averaging a student's test results.
In addition, if you change the data Excel will automatically recalculate the answer without you having to re-enter the formula.
Basic Excel 2007 Formula Tutorial: Step 1 of 3
The following example creates a basic formula. The steps used to create this basic formula are the same ones to follow when writing more complex formulas. The formula will add the numbers 3 + 2. The final formula will look like this: = E1 + E2
Step 1: Entering the data
Note: For help with this tutorial refer to the image above.
1. 2.
Type a 3 in cell E1 and press the ENTER key on the keyboard. Type a 2 in cell E2 and press the ENTER key on the keyboard.
When creating formulas in Microsoft Excel, you ALWAYS start by typing the equal sign. You type it in the cell where you want the answer to appear.
Note: For help with this example refer to the image above.
1. 2.
Click on cell E3 (outlined in black in the image) with your mouse pointer. Type the equal sign ( = ) in cell E3.
Following the equal sign, we add in the cell references of the cells containing our data.
By using the cell references of our data in the formula, the formula will automatically update the answer if the data in cells E1 and E2 changes.
The best way of adding cell references is by using the Excel feature called pointing. Pointing allows you to click with your mouse on the cell containing your data to add its cell reference to the formula.
After the equal sign added in step 2
1.
Click on cell E1 with the mouse pointer to enter the cell reference into the formula.
2. 3. 4. 5. 6.
Type a plus ( + ) sign. Click on cell E2 with the mouse pointer to enter the cell reference into the formula. Press the ENTER key on the keyboard. The answer 5 should appear in cell E3. Click on cell E3. The formula = E1 + E2 is shown in the formula bar above theworksheet.
Mathematical Operators
Creating formulas in Microsoft Excel is not difficult. Just combine the cell references of your data with the correct mathematical operator.
The mathematical operators used in Excel formulas are similar to the ones used in math class.
y Subtraction - minus sign ( - ) y Addition - plus sign ( + ) y Division - forward slash ( / ) y Multiplication - asterisk ( * ) y Exponentiation - caret ( ^ )
Excel Order of Operations
If more than one operator is used in a formula, there is a specific order that Excel will follow to perform these mathematical operations. This order of operations can be changed by adding brackets to the equation. An easy way to remember the order of operations is to use the acronym:
BEDMAS
The Order of Operations is:
Brackets Exponents Division Multiplication Addition Subtraction
How the Order of Operations Works
Any operation(s) contained in brackets will be carried out first followed by any exponents.
After that, Excel considers division or multiplication operations to be of equal importance, and carries out these operations in the order they occur left to right in the equation.
The same goes for the next two operations addition and subtraction. They are considered equal in the order of operations. Which ever one appears first in an equation, either addition or subtraction, is the operation carried out first.
Entering Data in Excel

This tutorial covers basic information for entering data into an Excel spreadsheet. Click on the links below to read specific information.
1.
Plan your spreadsheet - Before you start to type
Plan Your Spreadsheet
Before you begin entering data into a spreadsheet it is a good idea to do a bit of planning before you begin to type.
Points to consider
1. 2. 3. 4.
What is the purpose of the spreadsheet? What information needs to be included? What headings are needed to explain the information in the spreadsheet? What is the best layout for the information? in rows or columns?
Some General Rules
1.
Whenever possible, don't leave blank rows or columns when entering your data. Leaving blank rows and columns in data tables can make it difficult to use a number of Excel's built in features such as graphing and functions.
Enter your data in columns when possible - as seen in the image above.
When laying out your spreadsheet, place a title describing the data at the top of the first column of the table with the data below.
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2.
If there is more than one data series, list them one after the other in columns (left to right) with the title for each data series at the top.
How to Enter Data into a Spreadsheet - Doing the Excel three step
Entering your data into a spreadsheet is always a three step process. These steps are: 1. Click on the cell where you want the data to go. 2. 3. Type your data into the cell. Press the ENTER key on the keyboard or click on another cell with the mouse.
Speeding up data entry
Many people use the mouse when moving around their spreadsheet. Using the mouse, though, is the slow way of doing anything on a computer. It's fine if you have only a small amount of data to enter or if you're not in a hurry.
To speed up your data entry use the keyboard. Below is a list of keys that you can use when you want to quickly enter your data.
y y y y
Enter key: enters the data and moves the active cell highlight down to the next cell in the current column. Tab key: enters the data and moves the active cell highlight to the next cell in the current row. Arrow keys: enters the data and moves the active cell highlight to the next cell in the direction of the specific arrow key pressed. For example, if the up arrow is pressed, the active cell highlight moves up to the next cell in the current column. Esc key: cancels the current data entry.
3.
Cells and cell references in Excel - Keeping track of where your data is going
Cells and cell references in Excel
Cell Facts
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Data is stored in cells in an Excel spreadsheet. Each small rectangle in a spreadsheet is a cell. A cell is the intersection point of a column and a row.
Column and Row Facts
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Columns run vertically in a spreadsheet and are identified by a letter. Rows run horizontally and are identified by a number. There are 65,536 rows, 256 columns, and over 16 million cells in a worksheet.
Cell Reference Facts
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To keep track of all these cells, each cell has a cell reference or address. A cell reference is a combination of the column letter and the row number. The active cell reference is shown in the name box above column A.
4.
Using AutoComplete to Enter Data - Getting help from Excel
Using AutoComplete to Enter Data
y y y y
Excels AutoComplete feature is intended to simplify the task of data entry. When entering labels down a column, if you begin typing text that has previously been entered, Excel will display a black box containing the previous entry in the cell you are entering data into. If you want to reenter the same text, press the Enter key and Excel enters the text for you. If you are entering a different word continue typing and the AutoComplete box will go away.
Limitations of AutoComplete are:
y y
It only works for data being entered in columns - it will not work if you are entering text across a row. It only works for columns of continuous data. As soon as an empty cell is left in a column, AutoComplete is interrupted.
Turning Off AutoComplete
If you do not want to use the AutoComplete feature:
1. 2. 3.
Click on Tools > Options in the menus to bring up the Options dialog box Click on the Edit tab Remove the checkmark from the Enable AutoComplete for cell values option box.
5.
Types of data in Excel - Text and Numbers
Types of data in Excel
Generally speaking, data type refers to the characteristics of the information stored in aworksheet cell. For the purposes of this introductory tutorial we will focus on two main types of data in Excel:
y y
Text Numbers
Text data is most often words that are used for worksheet headings, names, and for identifying columns of data.
Text data can contain letters numbers, and specialty characters such as ! or &. By default, text data is left aligned in a cell.
Numbers can be used in calculations. By default, numbers are right aligned in a cell.
In addition to actual numbers - such as 10, 20, 30, 40 - Excel also stores dates and times as numbers.
Problems can arise if numbers get stored as text data. This can prevent them from being used in calculations.
Formulas: a formula is a mathematical equation such as adding or subtracting two numbers. Formulas, which includes Excel's functions are usually considered to be Numbers but they are sometimes identified as a separate type of data.
6.
Getting around your spreadsheet quickly - Shortcut keys Home key: moves the active cell highlight to column A without changing rows. Ctrl + Home keys: moves the active cell highlight to cell A1. Ctrl + End keys: moves the active cell highlight to the last cell of the spreadsheet containing data. Ctrl + Down Arrow keys: moves the active cell highlight to the last row of the spreadsheet without changing columns. Ctrl + Up Arrow keys: moves the active cell highlight to the first row of the spreadsheet without changing columns. Ctrl + Page Down keys: moves the active cell highlight to the next sheet of the spreadsheet. Ctrl + Page Up keys: moves the active cell highlight to the previous sheet of the spreadsheet.
7.
Editing data in a cell - Updating data and fixing those mistakes
Change Complete Cell Contents
y y
Click on the cell, type over the existing entry, and press the ENTER key on the keyboard. Change Part of the Cell Contents Method 1
y y y y y y y
Click on the cell to make it the active cell. Click on the data in the formula bar. Delete the part to be changed and type in the new data. Press the ENTER key. Method 2 Double click on the cell. Edit the part of the cell you want to change.
Press the ENTER key. In the example above, the highlighted numbers 5 and 6 in the formula bar can be removed by hitting the DELETE key on the keyboard and replaced with different numbers.
SUM and AutoSUM Step by Step Tutorial
Using Excel's SUM and Auto SUM Functions
In this tutorial we will add up several columns and rows of data in our spreadsheet using the SUM function and the Auto SUM button on the standard toolbar in Excel.
Entering Data
Instructions for entering the data, including cell references, are available at the end of this tutorial.
Using the SUM Function
Note: refer to the image at the top of the page for help on these steps.
1. Select cell B13. 2. Type " = sum( " in the cell. 3. Use the mouse point to drag select cells B9 to B12. 4. Type the closing round bracket " ) " to complete the function. 5. Press the ENTER key on the keyboard. Note: It is not necessary to type in function names in upper case. Excel will convert them to capitals for you.
Using the AutoSUM Command
1. 2. 3. 4. 5. 6.
Select cell C13. Click on the Auto SUM button on the standard toolbar. Check to make sure that the range that was auto selected by the command is C9 to C12. If it is, press the ENTER key on the keyboard. If it is NOT, use the mouse pointer to drag select cells C9 to C12 and then press theENTER key. Use Auto SUM to calculate the total for cell D13 using the steps listed above.
Selecting the range for Auto SUM.
Because there are no values located in the cells above or to the left of cell B5, Auto SUM will not auto select a range of cells to use with the function. We will have to do it ourselves.
Using Auto SUM this way is very similar to typing in the SUM function the way we did in step 1. The advantage of using Auto SUM in this situation is that we don't have to do any typing as you will see.
1. 2. 3. 4.
Select cell B5. Click on the Auto SUM button on the standard toolbar. Use the mouse pointer to drag select cells B13 to D13. Press the ENTER key on the keyboard.
Adding the data to an Excel Spreadsheet
Use the data below with the tutorial: How to Use Excel's SUM and Auto SUM.
To enter the data accurately,
1. Open a blank Excel spreadsheet file 2. Select the cell indicated by the cell reference provided 3. Type the corresponding data into the selected cell. The formatting for this spreadsheet will not match the example used in the step by step tutorial instructions. If you want to add formatting, go to the tutorial Step by Step Excel Formatting for instructions on how to add basic formatting features to a spreadsheet. Cell - Data
B1 - The Cookie Shop
B2 - 1st Quarter Statement
B3 - for 2006
A5 - 1st Quarter Sales:
A9 - Peanut Butter
A10 - Chocolate Chip
A11 - Oatmeal Raisin
A12 - Lemon
B7 - January
C7 - February
D7 - March
A8 - Sales Revenue:
B9 - 1292
B10 - 2047br] B11 - 1795
B12 - 1250br]
C9 - 1156
C10 - 1987
C11 - 2010
C12 - 1345
D9 - 1250 D10 - 1156 D11 - 1892 D12 - 1292 A13 - Total Revenues:
Excel 2003 Chart Wizard Tutorial
Excel 2003 Chart Wizard Tutorial
The quickest and easiest way to create a graph, or a chart is to use the Excel Chart Wizard. A chart often makes it easier to understand the data in a worksheet because users can easily pick out patterns and trends illustrated in the chart that are otherwise difficult to see.
This tutorial covers how to use the Excel 2003 Chart Wizard to create a column chart. This tutorial guides you through the most commonly used features of the Chart Wizard.
Enter the Chart Data
No matter what type of chart or graph you are creating, the first step in creating an Excel chart is always to enter the data into the worksheet.
When entering the data, it helps to keep a few simple rules in mind:
1.
Don't leave blank rows and columns when entering your data.
If you do leave a blank row, it will make it harder to use the Excel Chart Wizard. While it is possible to include individual rows or columns, it makes creating the chart a bit trickier than if the data is all together.
Enter you data in columns whenever possible. When laying out your spreadsheet, list the names describing the data in one column and, to the right of that, the data itself. If there is more than one data series, list them one after the other in columns with the title for each data series at the top. Note: The data for this step by step tutorial and instructions for copying it into Excel are available for those who don't feel like typing it in themselves.
Two Options for Selecting the Chart Data
1.
Click and hold down the left mouse button over one corner cell of your spreadsheetdata.
2.
Drag the mouse pointer over the data to select it.
Note: Be sure to include any column and row titles that you want to include in the Chart.
For this tutorial
1.
Highlight the block of cells from A3 to B12, which includes the column titles,Location and January.
Starting the Chart Wizard
You have two choices for starting the Excel Chart Wizard. 1. Click on the Chart Wizard icon on the standard toolbar (see image example above) 2. Choose Insert > Chart... from the menu.
For this tutorial
1.
Start the Chart Wizard using the method you prefer.
Pick a Chart on the Standard Tab
1. 2.
Pick a Chart type from the left panel Pick a chart sub-type from the right panel
Note: If you want to create charts that are a bit more exotic, choose the Custom Types tab at the top of the Chart Type dialog box.
For this tutorial (on the Standard Chart Types tab)
1. 2. 3.
Choose the Column chart type in the left hand pane. Choose the Clustered Column chart sub-type in the right hand pane. Click Next.
Preview your Chart
y y y
Having selected your data before starting the Excel Chart Wizard, you should see an example of your chart in the top window of the dialog box. On your spreadsheet, the data that has been included in the chart is surrounded by themarching ants -- the animated black border around your data. Below the preview window is a box containing the cell references of the data range included in the chart. If your chart doesn't look right, check to make sure you selected the right data range in the spreadsheet.
For this tutorial
1.
Click Next.
Chart Options
Although there are many options under the six tabs for modifying the appearance of yourchart in this step, we will only be adding titles to our chart. All parts of an Excel chart can be modified after you have completed the Chart Wizard, so it is not necessary to make all of your formatting options right now.
For this tutorial
1. 2. 3. 4. 5.
Click on the titles tab at the top of the dialog box. In the Chart title box, type the title Average January Temperature. In the Category (X) axis box, type City Name. In the Category (Y) axis box, type mm for millimeters. When the chart in the preview window looks right, click Next.
Note: As you type the titles, they should be added to the preview window to the right
Chart Location
There are only two choices for where you want to place your chart:
1. 2.
As a new sheet (places the chart on a different sheet from your data in the workbook) As an object in sheet 1 (places the chart on the same sheet as your data in the workbook)
For this tutorial
1. 2.
Click the radio button to place the chart as an object in sheet 1. Click Finish
Moving the Chart
Once you have finished with the Excel Chart Wizard, your chart will appear on yourworksheet. Most likely it will appear on top of your data, where you probably don't want it.
To move it for this tutorial
1. 2.
Click on the white background of the chart. Hold down the left mouse button and move your mouse.
When you start to move the mouse pointer it will change into a four headed black arrow (indicated with a red arrow in the image above). Drag and drop your chart anywhere on the Excel worksheet.
Excel Printing
Excel Printing - Overview
Related Article: Excel 2007 Spreadsheet Print Options
Printing in Excel is a bit different than printing in some other programs, such as a word processor. One of the main differences is that Excel has five locations in the program that contain print-related options.
The first, the Print button, is located on the standard toolbar. The other four of these are listed under the File menu:
y y y y
Print Preview Page Setup Print Area Print
Excel Printing using the Print button
If you want to quickly print out the worksheet that is open in the Excel screen, you can do so by using the Print button on the standard toolbar. Clicking on this button sends the active worksheet directly to the printer, using the current print settings. Use this button when you want to print a single copy of a workbook. Just realize that, unless you have previously set a Print Area, you are going to get all the sheets in theworkbook that contains data, not just the sheet that is on the screen.
Excel Printing Using Print Preview
Before printing all or part or an Excel spreadsheet, it might be a good idea to have a look at what is going to get printed just in case its not what you expect or really want. Print Preview displays the current worksheet in the preview window. It shows you how the worksheet will look when it is printed.
Print preview toolbar
Some of the more commonly used options on this toolbar are:
y y y y
Next and Previous buttons Show you all the pages that will be printed. Zoom Allows you to zoom in on specific parts of the worksheet. Setup Opens the Page Setup dialog box, Print Opens the Print dialog box.
Printing in Excel - Using the Page Setup Dialog Box
The page tab in the Page Setup Dialog Box has three areas of printing options.
1.
Orientation Allows you to print sheets sideways (Landscape view). Very useful forspreadsheets that are just a bit too wide to print using the default portrait view. Scaling Allows you to adjust the size of the worksheet you are printing. Most often used for shrinking an Excel worksheet to fit on fewer sheets or magnifying a small worksheet to make it easier to read. Paper Size and Print Quality
2.
3.
Paper size is adjusted most often to accommodate larger worksheets such as changing from the default letter size (8 X 11 inches) to legal size (8 X 14 inches).
Print quality has to do with the number of dots per inch (dpi) of ink that are used in printing a page. The higher the dpi number, the higher the quality the print job will be.
Excel Printing - Using the Page Setup Dialog Box (con't)
The Sheet Tab of the Page Setup Dialog Box has four areas of printing options.
1. 2. 3.
Print Area Select a range of cells on the spreadsheet to print. Very useful if you are interested only in printing a small section of the worksheet. Print Titles Used for printing certain rows and columns on every page - usually headings or titles. Print- The most commonly used options are -
y y y
Draft quality Prints a quick, low quality draft copy. Gridlines For printing the worksheet gridlines making it easier to read data on larger worksheets. Row and column headings Prints the row numbers and the column letters down the side and across the top of a each worksheet.
Page order Changes the order for printing pages on a multiple page spreadsheet. Normally Excel prints down the worksheet. If you change the option, it will print across.
Excel Printing - Setting and Clearing a Print Area
By default, Excel prints the entire worksheet. One way to stop this is to set a print area, which specifies the exact range of cells to print.
To set a print area
1. 2. 3.
Drag select the group of cells you want included in the print range. Choose File > Print Area > Set Print Area from the menu. Choose File > Print Preview from the menu to check that the print area is set correctly.
To remove a print area -
1. 2.
Choose File > Print Area > Clear Print Area from the menu. Choose File > Print Preview from the menu to check that the print area has been cleared.
Excel Printing - The Print dialog box
The four main option areas in the Print dialog box are:
1.
Printer Allows you to choose which printer to print from. To change printers, click on the down arrow at the end of the printer name line in the dialog box and chose from the printers listed in the drop down menu. Print range
2.
y y y y y y y
All The default setting refers only to pages in the workbook containing data. Pages List the start and end page numbers for those pages to be printed. Print what? Active Sheet The default setting - prints the worksheet page that was on screen when the Print dialog box was opened. Selection Prints a selected range on the active worksheet. Workbook Prints pages in the workbook containing data. Copies Number of copies Set the number of copies to be printed. Collate If printing more than one copy of a multi page workbook, you can choose to print copies in sequential order.
What are Excel Headers and Footers?
uestion: What are Excel Headers and Footers? Answer: In Microsoft Excel, headers and footers are lines of text that print at the top (header) and bottom (footer) of each page in the spreadsheet.
They contain descriptive text such as titles, dates, and/or page numbers. They are used to add information to a spreadsheet that is being printed.
View Headers and Footers
y y
Headers and footers are not visible in the normal worksheet view.
To view a header or footer before printing the spreadsheet, use the Print Preview option.
Note: To use Print Preview in Excel, you must have a printer installed on your computer.
Headers and Footers Locations
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A header or footer can contain up to three pieces of information. This information can appear in three locations on the page. For headers, the locations are the top left corner, the top center, and the top right corner of the page. For footers, the locations are the bottom left corner, the bottom center, and the bottom right corner of the page.
Preset or Custom Headers and Footers
Excel has several preset headers and footers that you can use. y These standard options include the sheet name, date, time, page number, and file name. y There is also an option for creating your own custom headers or footers that can include text, graphics, or other spreadsheet data.
How to add headers and footers to a worksheet in Excel 2003:
1. 2. 3. 4. 5.
Choose File > Page Setup from the menu to open the Page Setup dialog box. Select the Header-Footer tab. Select from the preset or custom header - footer options. Create the header or footer. Preview in Print Preview.

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Microsoft Excel is an electronic spreadsheet program that people use for storing, organizing and manipulating data.

Excel is an Electronic Spreadsheet Program

Data Types, Formulas, and Functions

Excel and Financial Data

Excel's Other Uses

Other common operations that Excel can be used for include:

The Original "Killer App"

Excel 2007 Quick Access Toolbar

Excel Pie Chart / Pie Graph Tutorial

Excel Pie Chart / Pie Graph Tutorial

Related tutorial: Excel 2003 Pie Chart Tutorial.

Excel Pie Chart Step by Step Tutorial

Entering the Chart Data

Enter the Chart Data

When entering the data, keep these rules in mind:

Select the Pie Chart Data

Two Options for Selecting the Chart Data

Using the mouse

Using the keyboard

For this tutorial

Selecting a Pie Chart Type

Selecting a Pie Chart Type

Click on a chart type to select it.

For this tutorial

Choose Insert > Pie > Pie in 3-d.

The Basic Pie Chart

Formatting options for the pie chart

Choosing a style for the pie chart

Formatting the Pie Chart - 1

Choosing a style for the Pie chart

Click on the pie chart. Click on the Design tab.

Exploding a piece of the pie chart

Exploding a piece of the pie chart

Formatting the Pie Chart - 1

Choosing a style for the Pie chart

Click on the pie chart. Click on the Design tab.

Exploding a piece of the pie chart

Adding a title to the chart

Formatting the Pie Chart - 2

Adding a title to the chart

Remove the legend

Adding data labels to the chart

Remove the legend

Adding a title to the chart

Remove the legend

Adding data labels to the chart

Adding data labels to the chart

Adding a title to the chart

Remove the legend

Adding data labels to the chart

Coloring the chart background

Adding a drop shadow to the title

Coloring the chart background

Click on the chart background.

Beveling the chart edge

Click on the chart background. Click on the Format ribbon tab.

Beveling the chart edge

Adding a drop shadow to the title

Coloring the chart background

Beveling the chart edge

Click on the chart background. Click on the Format ribbon tab.

Formatting the Pie Chart - 1

Formatting the Pie Chart - 1