GC Receivables - Master

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Gulf Cable & Electrical Industries Co.
[ACCOUNTS RECEIVABLES TRAINING GUIDE]
Training Guide Accounts Receivables
Table of Contents
LC Receipts.......................................................................................................................................2 Cash Receipts....................................................................................................................................8 Misc Receipts..................................................................................................................................13
Credit Memo and Debit Memo........................................................................................18

Entering Credit Memo....................................................................................................................18 Entering Debit Memo.....................................................................................................................23
Customer Advance & Accounting...................................................................................28

Advance Collection.........................................................................................................................28 Applying Invoices to the Advance..................................................................................................39
Applications......................................................................................................................43
Receipt Applications.......................................................................................................................43 Credit Memo Applications..............................................................................................................46
Running Reports & Period End Processes.....................................................................51

Operational & MIS Reports............................................................................................................51 Create Accounting..........................................................................................................................54 AR & GL Reconciliation Report....................................................................................................57 Open / Close Periods.......................................................................................................................63
Major Setups/Maintenance..............................................................................................66
Transaction Types...........................................................................................................................66 Payment Terms...............................................................................................................................71 Create Customers............................................................................................................................74 Create Employees as Customers.....................................................................................................84
Letter of Guarantee - Export...........................................................................................92

Entering Letter of Guarantee..........................................................................................................92 Querying Letter of Guarantee.........................................................................................................96 Editing / Amending Letter of Guarantee........................................................................................99 Attaching Letter of Guarantee to Transaction..............................................................................102
Letter of Credit - Export................................................................................................107

Entering Letter of Credit...............................................................................................................107 Querying Letter of Credit..............................................................................................................112 Editing / Amending Letter of Credit.............................................................................................114 Attaching Letter of Credit to Customer Invoice...........................................................................117
Capturing Dividend........................................................................................................122
Dividend Entry..............................................................................................................................122 Querying Dividend........................................................................................................................124
Running Reports.............................................................................................................126
Running Reports Oracle Applications..........................................................................................126
List of Custom Reports..................................................................................................133

Reports Developed:.......................................................................................................................133 Reports under Development:........................................................................................................133
Gulf Cable & Electrical Industries Co. | Error! No text of specified style in ii document.
Gulf Cable & Electrical Industries Co. | Error! No text of specified style in 1 document.
LC Receipts
Navigation: Accounts Receivables Responsibility Receipts Receipts
Description: Use the Receipts window to enter new or query existing receipts. For each
receipt, you can see whether the receipt is identified and what portion of the receipt has been applied, placed on-account, and left unapplied.
Prerequisites:
1. Define Bank

2. Define Bank Branches and Bank Accounts. 3. Define Receipt Class 4. Define Receipt Source
Procedure
Step 1. 2. 3. 4. 5. 6.
Action Double-click the Receipts list item. Double-click the Receipts list item. Click the Receipt Method button. Click the Receipt Method cell. Click the EwtLWScrollbar59 scrollbar. Click the OK button. or Press [Alt+O].
7. 8. 9.
Click in the Receipt Number field. Enter the desired information into the Receipt Number field. Enter "NBK-LC34987645". Press [Tab].

Step 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. Action Press [Tab]. Press [Tab]. Enter the desired information into the Receipt Amount field. Enter "180000". Click in the Maturity Date field. Enter the desired information into the Maturity Date field. Enter "31-DEC2011". Press [Tab]. Click in the Name field. Click the Name button. Enter the desired information into the Find field. Enter "%". Press [Enter]. Click the OK button. or Press [Alt+O]. 21. Click the Apply button. or Press [Alt+P]. 22. 23. 24. Click the Apply To button. Click the Class cell. Click the OK button. or Press [Alt+O]. 25. 26. 27. 28. Press [Tab]. Press [Ctrl+S]. Click the Close button. Click the Tools menu.
or Press [Alt+T]. 29. Click the Create Accounting menu.

Step 30. Action Click the Ok button. or Press [Alt+O]. 31. Click the OK button. or Press [Alt+O]. 32. Click the Tools menu.
or Press [Alt+T]. 33. Click the View Accounting menu. or Press [A].
Step 34. 35.
Action Press the left mouse button over the scrollbar and drag the mouse to the desired location. Release the mouse button.
Step 36.
Action Click the Close button.

Step 37. 38. End of Procedure. Action Click the Close button.
Cash Receipts
Description: When you receive payment against an invoice from your customer, it is called
Receipt. It is important to track both Invoices and Receipts. Tracking invoices ensures that you do not lose money. Tracking receipts ensures that you do not keep sending reminders to your customers even after they have paid. Customers usually pay you via check. That means you will have to make a bank deposit after you receive a customer payment. Use the Receipts window to enter new or query existing receipts. For each receipt, you can see

whether the receipt is identified and what portion of the receipt has been applied, placed onaccount, and left unapplied.
Prerequisites:
1. 2. 3. 4. Define Bank Define Bank Branches and Bank Accounts. Define Receipt Class Define Receipt Source
Procedure
Step 1. 2. 3. 4. 5.
Action Double-click the Receipts list item. Double-click the Receipts list item. Click the Receipt Method button. Click the Receipt Method cell. Click the OK button. or Press [Alt+O].
6.
Click in the Receipt Number field.

Step 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. Action Enter the desired information into the Receipt Number field. Enter "CR-1000". Press [Tab]. Press [Tab]. Press [Tab]. Enter the desired information into the Receipt Amount field. Enter "1000". Press [Tab]. Click in the Name field. Enter the desired information into the Name field. Enter "AL AMAL%". Press [Tab]. Click the Save button. Click the Tools menu.
or Press [Alt+T]. 18. 19. Click the Create Accounting menu. Click the Ok button. or Press [Alt+O]. 20. Click the OK button. or Press [Alt+O]. 21. Click the Tools menu.
Step 23. 24.
Action Click the Maximize/Restore button. Click the Close button.
Step 25. 26.
End of Procedure.
Misc Receipts
Choose Receipt Type as Miscellaneous for this process.
Description: Enter Miscellaneous Receipts for the Miscellaneous Revenue Generated. E.g.
Sale of Scrap, Waste Papers, Smaller Quantity of Cable/PVC etc.,
Prerequisites:
Procedure
Step 1. 2. 3. 4. 5.
6. 7. 8. 9. 10. 11. 12. 13. 14.
Click in the Receipt Number field. Enter the desired information into the Receipt Number field. Enter "CR-001". Press [Tab]. Press [Tab]. Press [Tab]. Enter the desired information into the Receipt Amount field. Enter "350". Press [Tab]. Press [Tab]. Enter the desired information into the Receipt Type field. Enter "m".

Step 15. Action Click the OK button. or Press [Alt+O]. 16. 17. 18. 19. Click in the Activity field. Click the Activity button. Click the Save button. Click the Distributions button. or Press [Alt+B]. 20. 21. 22. Click in the Distribution: GL Account field. Press [Ctrl+L]. Click the OK button. or Press [Alt+O]. 23. Click the OK button. or Press [Alt+O]. 24. 25. Click the OK button. Click the Tools menu.
or Press [Alt+T]. 26. 27. Click the Create Accounting menu. Click the Ok button. or Press [Alt+O]. 28. Click the OK button. or Press [Alt+O].

Step 29. Action Click the Tools menu.
Step 31. 32.
Step 33. 34.
End of Procedure.
Credit Memo and Debit Memo Entering Credit Memo

Navigation: Receivables Responsibility Transactions Transactions
Description: Use the Transaction window to enter your invoices, debit memos, credit
memos, and commitments. You can also query and update your transactions in this window and review your transactions in the Transactions Summary window. Example: Sales Returns from the GC Customer or Excess Money paid by the customer or agreed payment agreement for amount excess paid by GC Customers. The quantity or Price/amount should be entered in Negative for this transaction type.
Prerequisites:
1. 2. 3. 4. Define Transaction Type Define Transaction Source Define Customer Define Payment Term

Procedure
Step 1.
Action Click the Java VM Main Window window.

Step 2. 3. 4. 5. 6. 7. 8. 9. Action Double-click the Transactions list item. Click the OK button. Click the Class list. Click the Credit Memo list item. Click in the Type field. Click the Type button. Click the Name cell. Click the OK button. or Press [Alt+O]. 10. 11. 12. 13. Click in the Ship To: Name field. Enter the desired information into the Ship To: Name field. Enter "AL AMAL %". Press [Tab]. Click the Line Items button. or Press [Alt+N]. 14. 15. 16. 17. 18. 19. 20. 21. 22. Click in the Description field. Enter the desired information into the Description field. Enter "Credit Memo for Returned Goods". Press [Tab]. Press [Tab]. Press [Shift+Tab]. Enter the desired information into the Quantity field. Enter "-100". Press [Tab]. Enter the desired information into the Unit Price field. Enter "150". Press [Tab].

Step 23. 24. 25. Action Click the Save button. Click the Close button. Click the Complete button. or Press [Alt+C]. 26. Click the Tools menu.
Step 32. 33. 34.
End of Procedure.
Entering Debit Memo

Navigation: Accounts Receivables Responsibility Transaction Transactions
Description: An invoice or bill is a commercial document issued by a seller to the buyer,

indicating the products, quantities, and agreed prices for products or services the seller has provided the buyer. An invoice indicates the buyer must pay the seller, according to the payment terms. The buyer has a maximum amount of days to pay these goods and are sometimes offered a discount if paid before. Debit Memos shall be issued in case of price difference and interest on usance period and overdue payments. The quantity or Price/amount should be entered in Negative for this transaction type.
Prerequisites:
1. 2. 3. 4. Define Transaction Type Define Transaction Source Define Customer Define Payment Term
Procedure
Step 1. 2. 3. 4.
Action Double-click the Transactions list item. Double-click the Transactions list item. Click the Source button. Click the OK button. or Press [Alt+O].
5. 6. 7. 8. 9. 10.
Click the Class list. Click the Debit Memo list item. Click in the Type field. Click the Type button. Click in the Ship To: Name field. Enter the desired information into the Ship To: Name field. Enter "AL AMAL %".

Step 11. 12. Action Press [Tab]. Click the Line Items button. or Press [Alt+N]. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. Click in the Description field. Enter the desired information into the Description field. Enter "Debit Memo for excess balance". Press [Tab]. Press [Tab]. Enter the desired information into the Quantity field. Enter "-15". Press [Tab]. Enter the desired information into the Unit Price field. Enter "150". Press [Tab]. Click the Save button. Click the Close button. Click the Complete button. or Press [Alt+C]. 24. Click the Tools menu.
or Press [Alt+T].

Step 29. Action Click the View Accounting menu. or Press [A].
Step 30. 31.
Step 32. 33.
End of Procedure.
Customer Advance & Accounting Advance Collection

Navigation: Accounts Receivables Responsibility Receipts Receipts Enter Receipt header details Click Apply In APPLY TO field select On Account.
Description: Customer Advance is Receiving Cash/Check Advance from Customer OnAccount against a Sales Order as a token of amount to execute the delivery of goods.
Prerequisites:
Procedure
Step 1. 2. 3. 4. 5.
6. 7. 8. 9. 10. 11. 12.
Click in the Receipt Number field. Enter the desired information into the Receipt Number field. Enter "100078". Click in the Receipt Amount field. Enter the desired information into the Receipt Amount field. Enter "100000". Click in the Name field. Enter the desired information into the Name field. Enter "AL AMAL". Press [Tab].

Step 13. Action Click the Apply button. or Press [Alt+P]. 14. 15. 16. Click the Apply To button. Click the Number cell. Click the OK button. or Press [Alt+O]. 17. 18. 19. 20. Press [Tab]. Click the Save button. Click the Close button. Click the Tools menu.
Step 26. 27.
Step 28.
Action Click the Apply button. or Press [Alt+P].
29. 30. 31. 32.
Press [Down]. Click the Apply To button. Click the Class cell. Click the OK button. or Press [Alt+O].
33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. 48. 49. 50. 51.
Press [Tab]. Click in the Amount Applied field. Press [Up]. Click in the Amount Applied field. Press the left mouse button and drag the mouse to select the desired text. Release the mouse button. Enter the desired information into the Amount Applied field. Enter "0". Press [Down]. Press [Tab]. Press [Tab]. Press [Tab]. Press [Down]. Click in the Amount Applied field. Press [Shift+End]. Enter the desired information into the Amount Applied field. Enter "100000". Press [Tab]. Press [Tab]. Click the Save button. Click the Close button.

or Press [Alt+T]. 53. 54. Click the Create Accounting menu. Click the Ok button. or Press [Alt+O]. 55. Click the OK button. or Press [Alt+O]. 56. 57. 58. 59. 60. 61. 62. Click the Close button. Click the Switch Responsibility... button. Click in the Find field. Enter the desired information into the Find field. Enter "GC%". Press [Enter]. Click the Responsibility cell. Click the OK button. or Press [Alt+O]. 63. 64. 65. 66. 67. 68. 69. Double-click the Bank Statements list item. Double-click the Manual Clearing list item. Double-click the Clear Transactions list item. Click in the Account Number field. Click the Account Number button. Click the Account Number cell. Click the OK button. or Press [Alt+O].

Step 70. Action Click the Find (Z) button. or Press [Alt+Z]. 71. 72. Click the Select Record option. Click the Clear Transaction button. or Press [Alt+C]. 73. 74. 75. 76. 77. 78. 79. 80. 81. Click the Save button. Click the Close button. Click the Close button. Click the Switch Responsibility... button. Click in the Find field. Enter the desired information into the Find field. Enter "GC%". Press [Enter]. Click the Responsibility cell. Click the OK button. or Press [Alt+O]. 82. 83. 84. 85. 86. 87. 88. Double-click the Receipts list item. Double-click the Receipts list item. Click the Find... button. Click in the Receipt Numbers field. Enter the desired information into the Receipt Numbers field. Enter "100078". Press [Tab]. Click the Find button. or Press [Alt+I].


Step 95. Action Click the Maximize/Restore button.
Step 96. 97.
Action Press the left mouse button over the scrollbar and drag the mouse to the desired location. Release the mouse button.
Step 98.

Step 99. 100. End of Procedure. Action Click the Close button.
Applying Invoices to the Advance

Navigation: Accounts Receivables Responsibility Receipts Receipts Go to Receipts Screen Query the Receipt you want to adjust Click on Apply Make the On Account amount adjusted to the tune of adjusted invoice amount Go to next line and attach the invoice.
Description: Use this process to record when an Advance Payment from Customer is
received against Sales Order. Such Receipt is applied post creation of Invoice after goods are shipped to the Customer.
Prerequisites:
1. Define Bank 2. Define Bank Branches and Bank Accounts. 3. Define Receipt Class 4. Define Receipt Source 5. Define Transaction
Procedure
Step 1. 2. 3. 4.
Action Double-click the Transactions list item. Double-click the Transactions list item. Click the Source button. Click the OK button. or Press [Alt+O].
5. 6. 7. 8. 9. 10. 11.
Click the Class list. Click the Invoice list item. Click in the Type field. Enter the desired information into the Type field. Enter "GC". Press [Tab]. Click the Name cell. Click the OK button.

Step 12. 13. 14. 15. Action or Press [Alt+O]. Click in the Ship To: Name field. Enter the desired information into the Ship To: Name field. Enter "AL AMAL %". Press [Tab]. Click the Line Items button. or Press [Alt+N]. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. Click in the Description field. Enter the desired information into the Description field. Enter "Advance-Goods Supplied". Press [Tab]. Enter the desired information into the UOM field. Enter "Me". Press [Tab]. Enter the desired information into the Quantity field. Enter "10". Press [Tab]. Enter the desired information into the Unit Price field. Enter "1000". Press [Tab]. Click the Save button. Click the Close button. Click the Complete button. or Press [Alt+C]. 28. Click the Actions menu.
29.
Click the Apply Deposit menu. or Press [T].
30. 31.
Click the Deposit button. Click the Number cell.

Step 32. Action Click the OK button. or Press [Alt+O]. 33. Click the Ok button. or Press [Alt+O]. 34. Click the Tools menu.
or Press [Alt+T]. 39. Click the View Accounting menu. or Press [A]. 40. Enter the actual invoice generated for the customer. Complete the invoice with all the details. Query the deposit that needs to be adjusted with the invoice. Attach it and complete. End of Procedure.
Applications Receipt Applications

Navigation: Accounts Receivables Responsibility Receipts Receipts Description: A cash receipt is an applied receipt if it is associated with a customer number
and an open invoice(s). An unapplied receipt is a cash receipt that can be applied to a customer account if it is associated with a customer number but not associated with an invoice (that is, there is no invoice for the sale or the invoice number is unknown). Below is the example of Receipt Application against Invoice.
Prerequisites:
1. 2. 3. 4. 5. Define Bank Define Bank Branches and Bank Accounts. Define Receipt Class Define Receipt Source Define Transaction Type
Procedure
Step 1. 2.
Action Double-click the Receipts list item. Double-click the Receipts list item.

Step 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Action Click the Find... button. Click in the GL Dates field. Enter the desired information into the GL Dates field. Enter "28-JUL-2011". Press [Tab]. Click in the Currency field. Enter the desired information into the Currency field. Enter "KWD". Click in the Payment Method field. Click the Payment Method button. Click the Payment Method cell. Click the OK button. or Press [Alt+O]. 13. Click the Find button. or Press [Alt+I]. 14. 15. Press [Alt+A]. Click the Preview (G) button. or Press [Alt+G]. 16. 17. 18. 19. 20. 21. Click the Apply option. Click the Apply option. Click the Apply option. Click the Apply option. Click the Save button. Click the Close button.

or Press [Alt+T]. 23. 24. Click the Create Accounting menu. Click the Ok button. or Press [Alt+O]. 25. 26. 27. End of Procedure. Click the Close button. Click the Close button.
Credit Memo Applications

Navigation: Accounts Receivables Responsibility Transactions Transactions Click on the Torch Button Query the Credit Memo transaction Click on Application Select the original invoice to be adjusted
Description: Receivables lets you fully or partially credit your invoices while it automatically
creates all the accounting reversal entries for you and update the deduction in Customer

Balances. You can use the Credit Transactions window to Apply credit memos against Invoices. Below is the example of how Transaction is Applied against credit memos.
Prerequisites:
1. 2. 3. 4. 5. Define Transaction Type Define Transaction Source Define Customer Define Payment Term Define Transaction
Procedure
Step 1. 2. 3. 4. 5. 6. 7.
Action Double-click the Transactions list item. Double-click the Transactions list item. Press [F11]. Click in the Number field. Enter the desired information into the Number field. Enter "10146". Click the Class list. Click the Credit Memo list item.

Step 8. 9. 10. 11. 12. 13. Action Click in the Date field. Enter the desired information into the Date field. Enter "28-jul-2011". Click in the GL Date field. Enter the desired information into the GL Date field. Enter "28-jul-2011". Press [Ctrl+F11]. Click the Actions menu.
14.
Click the Applications menu. or Press [P].
15. 16. 17.
Click the Apply To button. Click the Balance Due cell. Click the OK button. or Press [Alt+O].
18. 19. 20. 21. 22. 23.
Click in the Apply Date field. Click in the Apply To field. Click the Apply To button. Click the Balance Due cell. Click the Balance Due cell. Click the OK button. or Press [Alt+O].
24. 25.
Click in the Apply Date field. Click the Save button.

Step 26. 27. Action Click the Close button. Click the Tools menu.

Step 33. 34. Action Click the Maximize/Restore button. Click the Close button.
Step 35. 36.
End of Procedure.
Running Reports & Period End Processes Operational & MIS Reports
Navigation: Accounts Receivables Responsibility View Requests Submit Requests Single Requests
Description: GC Users can Run various Reports pertaining to Customer Receipts, Aging
and Collection Reports closely monitoring the Receivables and Collections.
Procedure

Step 1. Action The report shown in this manual is just sample only. User can run any Operational Reports from Oracle as its need be. Click the View menu.
or Press [Alt+V]. 2. Click the Requests menu. or Press [R]. 3. Click the Submit a New Request... button. or Press [Alt+N]. 4. Click the OK button. or Press [Alt+O]. 5. 6. 7. 8. 9. Click in the Name field. Enter the desired information into the Name field. Enter "%Receipt%". Press [Tab]. Click the Name cell. Click the OK button. or Press [Alt+O]. 10. 11. 12. 13. Click in the Reporing Context field. Press [Ctrl+L]. Select the desired Report. Click the OK button. Press the [Ctrl] key and click the Submit button. or Press [Alt+M]. 14. 15. Press the [Ctrl] key and click the Yes button. Click the View menu.
16. 17.
Click the Requests menu. Click the Find button.

Step 18. 19. Action or Press [Alt+I]. Click in the Name field. Click the View Output button. or Press [Alt+P]. 20. Click the Tools menu.
or Press [Alt+T]. 21. Click the Copy File... menu.
Create Accounting
Navigation: Accounts Receivables Responsibility View Requests Submit Requests Single Requests
Description: The Create Accounting program processes Accounting for Transactions and
Receipts. Create Accounting Program creates Accounting Entries in Sub-Ledger and such Accounting information is transferred to General Ledger from Sub-Ledger. The Create Accounting program does the following:
Validates and creates Sub-ledger journal entries Optionally transfers the journal entries to GL Optionally posts the journal entries in GL Generates the Sub-ledger Accounting Program Report, which documents the results of the Create Accounting program o DRAFT Mode - It is nothing but a draft accounting which will help the user to know the accounting entries getting generated for this particular accounting event. You can correct your transaction by looking at the draft entries. Draft entries will also be included in accounting reports, but it cannot be transferred to General Ledger since it does not reserve funds and does not update balances. An entry is draft status can be Updated and Deleted. o FINAL Mode - It is normal online accounting functionality which we had in earlier release also. It means that entries creating using this mode cannot be changed. After performing this accounting, transaction becomes eligible to get transferred it to General Ledger any time. o FINAL POST Mode - It is a very useful new feature, which does the operation of Straight through accounting. When you select this particular feature, it Creates Accounting for the Transaction with the mode Final, it Transfer the accounting entries to General Ledger and it also posts those entries in General Ledger.
Procedure
Step 1.
Action Click the View menu.
or Press [Alt+V]. 2. Click the Requests menu. or Press [R]. 3. Click the Submit a New Request... button. or Press [Alt+N]. 4. Click the OK button. or Press [Alt+O]. 5. 6. 7. 8. Enter the desired information into the Name field. Enter "Create Accounting". Press [Tab]. Press [Ctrl+L]. Click the OK button. or Press [Alt+O]. 9. 10. Click in the End Date field. Enter the desired information into the End Date field. Enter "31-JUL-2011".

Step 11. Action Click the OK button. or Press [Alt+O]. 12. Click the Submit button. or Press [Alt+M]. 13. Click the No button. or Press [Alt+N]. 14. Click the Find button. or Press [Alt+I]. 15. Click the Refresh Data button. or Press [Alt+R]. 16. End of Procedure.
AR & GL Reconciliation Report

Navigation: Accounts Receivables View Requests Submit Requests Single Requests
Description: The AR to GL Reconciliation report compares the account balances in Oracle

Receivables to those in Oracle General Ledger, and highlights journal sources where discrepancies might exist. This report simplifies the reconciliation process by comparing Receivables and General Ledger account balances in a single place. The AR to GL Reconciliation report prints by set of books and organizes data first by company segment, then account type (assets, liabilities, income, and expense).
Procedure
Step 1.
Action Click the View menu.
or Press [Alt+V]. 2. Click the Requests menu. or Press [R]. 3. Click the Submit a New Request... button. or Press [Alt+N]. 4. Click the OK button. or Press [Alt+O]. 5. 6. 7. 8. 9. Enter the desired information into the Name field. Enter "%Recon%". Press [Tab]. Click in the GL Date From field. Enter the desired information into the GL Date To field. Enter "01-jan-201131dec-2011". Click the OK button.

Step 10. Action or Press [Alt+O]. Click the Submit button. or Press [Alt+M]. 11. Click the No button. or Press [Alt+N]. 12. Click the Find button. or Press [Alt+I]. 13. Click the Refresh Data button. or Press [Alt+R]. 14. Click the Refresh Data button. or Press [Alt+R]. 15. Click the View Output button. or Press [Alt+P]. 16. Click the Tools menu.
or Press [Alt+T]. 17. Click the Copy File... menu.
Step 18.
Action Click the Maximize/Restore button.

Step 19. Action Click the scrollbar.
Step 20.
Step 21. 22. 23.
Action Click the Close button. Click the Close button.
End of Procedure.
Open / Close Periods

Navigation: Accounts Receivables Control Accounting Open/Close Periods
Description: Open and close accounting periods in your calendar to control the recording of
accounting information for these periods. Receivables lets you open future accounting periods while your current period is still open.
Procedure
Step 1. 2. 3. 4. 5.
Action Double-click the Control list item. Double-click the Accounting list item. Double-click the Open/Close Periods list item. Click the Ledger button. Click the OK button. or Press [Alt+O].
6.
Click the Find button. or Press [Alt+I].
7. 8. 9.
Click in the Status field. Enter the desired information into the Status field. Enter "Closed". Click the Save button.

Step 10. Action Click the OK button. or Press [Alt+O]. 11. 12. 13. 14. 15. End of Procedure. Click in the Status field. Enter the desired information into the Status field. Enter "Open". Press [Ctrl+S]. Click the Close button.
Major Setups/Maintenance Transaction Types

Navigation: Accounts Receivables SetupTransactions Transaction Types
Description: Data Shown in creating Transaction Type is just a sample and does not depict
the actual GC data.
Procedure
Step 1.
Action
AutoAccounting depends on transaction type, Receivables uses the general ledger accounts that you enter here, along with your AutoAccounting rules, to determine the default revenue, receivable, freight, tax, unearned revenue, unbilled receivable, and AutoInvoice clearing accounts for transactions you create using this type. For bills receivable, the accounts that you enter here determine the bills receivable, unpaid bills receivable, remitted bills receivable, and factored bills receivable accounts for a bill receivable.
Double-click the Transaction Types list item. 2. 3. Click the Operating Unit button. Click the OK button. or Press [Alt+O]. 4. 5. 6. 7. 8. 9. Click in the Name field. Enter the desired information into the Name field. Enter "GC Internal Sales". Press [Tab]. Enter the desired information into the Description field. Enter "Internal Sales Invoicing for GC". Press [Tab]. Click the Class list.

Step 10. Action
Invoice: For creating Invoice for the customer Guarantee: To record the the Guarantee received from the Customer for Payment Guarantee. However, this just record the information and apply invoices when the payment term was not met by the customer. Deposit: This is to record the advance payment received from the Customer and apply the same with the actual invoices generated. Debit Memo: This is to record any debit memo raised for the customer for customer have paid extra amount beyond the actual invoice amount and wants to adjust with the future invoices. Credit Memo: This is to record Credit Memo. Generally used for recording any Return Materials from the customer. When Order Management is implemented, credit memo is generated automatically. Charge back: This is used to record any charge back from collections screen. Bills Receivable: This is a negotiable instrument and used for factoring or short term debts.
Click the Invoice list item. 11. 12. 13. Press [Tab]. Click the Creation Sign list. Positive Sign: This is used for Classes Invoice, Guarantee, Deposits, Chargebacks Negative Sign: This is used for Credit Memo and Debit Memo. Click the Positive Sign list item. 14. 15. 16. Press [Tab]. Click the Transaction Status list. Closed: The transaction type cannot be used. Open: Transaction Type used and active Pending: Routing the invoice which is waiting for approval. Void: 'Void' to void debit memos, on-account credits or invoices to which you assign this transaction type. Click the Open list item. 17. Press [Tab].

Step 18. Action Choose a default Printing Option for transactions with this transaction type. Choose Print or Do Not Print. You can override this value when entering transactions. Note: If you choose Do Not Print, iReceivables does not display the details for transactions with this transaction type. Click the Printing Option list. 19. 20. 21. 22. 23. 24. Click the Do Not Print list item. Click in the Start Date field. Enter the desired information into the Start Date field. Enter "01-JAN-1952". Click in the Receivable Account field. Click the Receivable Account button. Click the OK button. or Press [Alt+O]. 25. 26. 27. Click the IconButton3 button. Click in the Account field. Select appropriate account for Receivables Account. This account is debit account. Click the IconButton5 button. Click in the Find field. Enter the desired information into the Find field. Enter "Receivables%". Press [Enter]. Click the Description cell. Click the OK button. or Press [Alt+O]. 33. Click the OK button. or Press [Alt+O].
28. 29. 30. 31. 32.

Step 34. 35. Action Click the Revenue Account button. Click the OK button. or Press [Alt+O]. 36. 37. Click the IconButton8 button. Select appropriate account for Revenue/Sales account. This account falls on the credit side of the invoice accounting. Click in the Account field. Click the IconButton10 button. Click in the Find field. Enter the desired information into the Find field. Enter "Sales%". Press [Enter]. Click the OK button. or Press [Alt+O]. 43. Click the OK button. or Press [Alt+O]. 44. 45. 46. End of Procedure. Click the Save button. Click the Close button.
38. 39. 40. 41. 42.
Payment Terms
Navigation: Accounts Receivables Responsibility Setup Transactions Payment Terms
Description: Receivables lets you define standard payment terms for your customers to
specify the due date and discount date for their open items. Payment terms can include a discount percent for early payment and you can assign multiple discounts to each payment term line.
Procedure
Step 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
Action Double-click the Setup list item. Double-click the Transactions list item. Double-click the Payment Terms list item. Enter the desired information into the Name field. Enter "GC 30 Net-5%". Click in the Description field. Enter the desired information into the Description field. Enter "30 Days from Invoice Date with 5% Discount". Click the Allow Discount on Partial Payments option. Click in the Discount Basis field. Click the Discount Basis button. Click the OK button. or Press [Alt+O].
11.
Enter the desired information into the Effective Dates field. Enter "01-jan1952".

Step 12. 13. 14. 15. Action Click in the Installment Options field. Click the Installment Options button. Click the Installment Option cell. Click the OK button. or Press [Alt+O]. 16. 17. 18. 19. Click in the Payment Schedule: Due: Days field. Enter the desired information into the Payment Schedule: Due: Days field. Enter "30". Press [Tab]. Click the Discounts button. or Press [Alt+D]. 20. 21. 22. 23. 24. 25. 26. 27. End of Procedure. Enter the desired information into the % field. Enter "5". Press [Tab]. Enter the desired information into the Days field. Enter "30". Press [Tab]. Click the Save button. Click the Close button. Click the Close button.
Create Customers
Navigation: Accounts Receivables Responsibility Customers -> Customers
Description: Use the Customers set of pages to manage customer information in Oracle
Receivables. You create customers so that you can properly record and account for sales transactions, as well as all other attributes of your selling relationships. Setup Credit Check, hold and limit along with facilities for a customer through this customer setup. Also GC can set up a different bill to site differing from Ship to Site for a customer as it needs for the process.
Procedure:
Step 1. 2.
Action Double-click the Customers list item. Double-click the Standard list item.
Step 3.
Step 4. 5. 6.
Action Press the left mouse button over the scrollbar and drag the mouse to the desired location. Release the mouse button. Click the Create button.
Step 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20.
Action Click in the Organization Name field. Enter the desired information into the Organization Name field. Enter "ARWA WATER". Click the scrollbar. Click in the Country field. Press the left mouse button and drag the mouse to select the desired text. Release the mouse button. Enter the desired information into the Country field. Enter "Kuwait". Press [Tab]. Click in the Account Number field. Click the Profile Class list. Click the GC_KWT_Profile Class list item. Click the scrollbar. Click the scrollbar. Click the Add Another Row option.

Step 21. 22. 23. 24. 25. 26. Action Click the Add Another Row button. Click the Remove list. Click the Ship To list item. Click the scrollbar. Click the scrollbar. Click the Search for Bill To Location button.
Step 27. 28.
Action Click the Go button. Click the Quick Select button.
Step 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41.
Action Click the Save And Add Details button. Press the left mouse button over the scrollbar and drag the mouse to the desired location. Release the mouse button. Enter the desired information into the Address Line 1 field. Enter "Gas Branch". Click in the Address Line 2 field. Click in the City field. Enter the desired information into the City field. Enter "Farwaniya". Click in the State field. Enter the desired information into the State field. Enter "Kuwait". Click in the Postal Code field. Enter the desired information into the Postal Code field. Enter "459087". Click the scrollbar. Click the Save And Add Details button.
Step 42. 43. 44. 45.
Action Click the Payment Details link. Click the scrollbar. Click the Add Receipt Method button. Click the Search for Method Name button.
Step 46. 47.
Step 48. 49. 50. 51. 52. 53. 54. 55.
Action Click in the Delete field. Press [Backspace]. Press [Backspace]. Enter the desired information into the Delete field. Enter "00". Click the scrollbar. Click the Direct Debit Bank Instruction list. Click the Direct Debit Procedure list item. Click the Apply button.
Step 56.
Action Click the scrollbar.
Step 57. 58.
End of Procedure.
Create Employees as Customers

Navigation: Accounts Receivables Responsibility Customers Customers Open Standard Form Choose Person Query the Employee Create Account
Description: GC offers discounts purchased by Employees for creating excitement among

employees and for being customer-focused at all customer touch points, not just sales and customer service.
Prerequisites:
1.Define Employee
Procedure:
Step 1. 2.
Action Double-click the Customers list item. Double-click the Standard list item.
Step 3.

Step 4. 5. 6. 7. 8. 9. 10. Action Click the Customer Type list. Click the Person list item. Click in the Last Name field. Enter the desired information into the Last Name field. Enter "H%". Click the Go button. Click the scrollbar. Click the Create Account button.
Step 11. 12.
Action Click the scrollbar. Click the Create Address button.
Step 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28.
Action Press the left mouse button and drag the mouse to select the desired text. Enter the desired information into the Country field. Enter "Kuwait". Press [Tab]. Click in the Address Line 1 field. Enter the desired information into the Address Line 1 field. Enter "Sulaibiya Industrial Area". Click in the City field. Enter the desired information into the City field. Enter "Safat". Click in the State field. Enter the desired information into the State field. Enter "Kuwait". Click in the Postal Code field. Enter the desired information into the Postal Code field. Enter "48034". Click the scrollbar. Click the Add Another Row option. Click the Add Another Row button. Click the Remove list. Click the Ship To list item.

Step 29. 30. Action Click the scrollbar. Click the Search for Bill To Location button.
Step 31. 32.
Step 33.
Action Click the Finish button.

Step 34. Action Click the Apply button.
Step 35. 36.
End of Procedure.
Letter of Guarantee - Export Entering Letter of Guarantee

Navigation: Accounts Receivables Responsibility Transactions BG Receivables
Description: A bank guarantee might be used when a GC provides goods/services to its

customers and then the customer in an unlikely circumstances runs into cash flow difficulties and can't pay GC. The bank guarantee would pay an agreed-upon sum to the GC. Similarly, if the GC was unable to provide the goods, the bank would then pay Customer the agreedupon sum. Essentially, the bank guarantee acts as a safety measure for the opposing party in the transaction. Some of Types of bank Guarantee are: (1) Performance Guarantee (2) Advance payment Guarantee (3) Retention Money Guarantee (4) Payment Guarantee (5) Facility Guarantee (6) Maintenance Guarantee (7) Customs Guarantee (8) Shipping Guarantee
Pre-Requisites: 1.Sales department should initiate Payment term agreed with Customer
2.Payment term is agreed by GC Finance team 3.Bank Guarantee value is discussed and agreed by GC 4.Customer raised BG and provided the information of the same to GC
Procedure:
Step 1. 2.
Action Double-click the BG Receivables list item. Click the New button. or Press [Alt+N].
3. 4. 5. 6. 7. 8. 9. 10. 11.
Enter the desired information into the BG Number field. Enter "12345678/AL". Click in the Customer No / Name field. Click the Customer No / Name button. Enter the desired information into the ListView471 field. Enter "%". Press [Enter]. Click the Customer Site button. Click the Renewal Date button. Click the OK button. Click the Expired Date button.

Step 12. 13. 14. 15. 16. 17. 18. Action Click the OK button. Click the Mature Date button. Click the OK button. Click the Currency button. Enter the desired information into the ListView474 field. Enter "u". Click the Currency cell. Click the OK button. or Press [Alt+O]. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. Enter the desired information into the Amount field. Enter "250000". Press [Tab]. Enter the desired information into the Conversion Date field. Enter "|@$=%". Click the Conversion Date button. Click the OK button. Enter the desired information into the Conversion Type field. Enter "User". Press [Tab]. Enter the desired information into the Conversion Rate field. Enter ".271". Press [Tab]. Click in the Customer Bank Name field. Enter the desired information into the Customer Bank Name field. Enter "Gulf Bank, Dubai". Click in the Customer Bank Account field. Enter the desired information into the Customer Bank Account field. Enter "CA78333401". Click in the Gulf Cable Bank Name field. Click the Gulf Cable Bank Name button.

Step 34. 35. Action Click the Bank_Name cell. Click the OK button. or Press [Alt+O]. 36. 37. 38. 39. 40. Click the Account button. Click the Bank_Account_Num cell. Click the Bank_Account_Num cell. Click the Bank_Account_Num cell. Click the OK button. or Press [Alt+O]. 41. 42. 43. 44. 45. 46. End of Procedure. Click in the Description field. Enter the desired information into the Description field. Enter "Towards LC payment agreement with Kuwait Oil Company for LC worth 250000 USD". Click the Save button. Click the Close button. Click the Close button.
Querying Letter of Guarantee

Description: Use this process/form/functionality to query an existing Bank Guarantee Procedure
Step 1. 2. 3. 4.
Action Double-click the BG Receivables list item. Click the BG Number button. Click the Lc_Num cell. Click the OK button. or Press [Alt+O].
5. 6. 7. 8. 9.
Click the BG Status list. Click an entry in the list. Click the BG Type list. Click an entry in the list. Click the Find button.
or Press [Alt+I]. 10. 11. 12. 13. 14. 15. Click the Close button. Click the Close button. Double-click the BG Receivables list item. Click the BG Type list. Click an entry in the list. Click the Find button.
or Press [Alt+I]. 16. 17. 18. 19. 20. Press [Down]. Press [Down]. Press [Up]. Click the Close button. Click the Close button.

Step 21. End of Procedure. Action
Editing / Amending Letter of Guarantee

Description: GC can edit a Bank Guarantee by querying a bank guarantee by various

criteria such as BG Number, Customer etc., and edit the Renewal and Expiry date if the LG is amended and approved by Finance Manager.
Procedure
Step 1. 2. 3. 4.
Action Double-click the BG Receivables list item. Click the BG Number button. Click the Lc_Num cell. Click the OK button. or Press [Alt+O].
5.
Click the Find button.
or Press [Alt+I]. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. Click in the Expired Date field. Click the Expired Date button. Click the Next Month button. Click the Next Month button. Click the 31 button. Click the OK button. Click the Mature Date button. Click the Next Month button. Click the Next Month button. Click the 31 button. Click the OK button.

Step 17. Action Click the Save button. or Press [Alt+S]. 18. 19. 20. End of Procedure. Click the Close button. Click the Close button.
Attaching Letter of Guarantee to Transaction

Description: Attach the BG to Customer Transaction (respective transaction/invoice)

through DFF provided. It is essential for the GC user to enter the BG number in DFF in Transactions screen as it is seamlessly integrated so it appears and affect the LG amount balance.
Procedure
Step 1. 2. 3. 4. 5.
Action Double-click the Transactions list item. Double-click the Transactions list item. Click the Source button. Click the Source cell. Click the OK button. or Press [Alt+O].
6. 7. 8. 9. 10. 11.
Click the Class list. Click the Invoice list item. Click in the Type field. Click the Type button. Click the Name cell. Click the OK button. or Press [Alt+O].
12. 13. 14. 15.
Click in the Transaction field. Click the IconButton33 button. Click the Context Value cell. Click the OK button. or Press [Alt+O].
16.
Click in the BG Number field.

Step 17. 18. 19. Action Click the IconButton35 button. Click the LG Number cell. Click the OK button. or Press [Alt+O]. 20. Click the OK button. or Press [Alt+O]. 21. Click the OK button. or Press [Alt+O]. 22. 23. Click the IconButton34 button. Click the OK button. or Press [Alt+O]. 24. Click the OK button. or Press [Alt+O]. 25. 26. 27. 28. Click in the Ship To: Name field. Enter the desired information into the Ship To: Name field. Enter "AL AMAL". Press [Tab]. Click the Line Items button. or Press [Alt+N]. 29. 30. 31. 32. 33. 34. Click in the Description field. Enter the desired information into the Description field. Enter "Training Doc". Enter the desired information into the Quantity field. Enter "100". Press [Tab]. Enter the desired information into the Unit Price field. Enter "135". Press [Tab].

Step 35. 36. 37. Action Click the Save button. Click the Close button. Click the Complete button. or Press [Alt+C]. 38. 39. 40. 41. 42. Click the Close button. Double-click the BG Receivables list item. Click the BG Number button. Click the Lc_Num cell. Click the OK button. or Press [Alt+O]. 43. Click the Find button.
or Press [Alt+I]. 44. Click the BG Balance Summary button. or Press [Alt+G]. 45. Click the Transaction Details button. or Press [Alt+R]. 46. 47. 48. 49. 50. Click in the Transaction Number field. Click the Close button. Click the Close button. Click the Close button. Click the Close button.

Letter of Credit - Export Entering Letter of Credit

Navigation: Accounts Receivables Responsibility Transactions LC Export
Description: At Gulf Cables, Letter of credit is a document received from its Customers
against the Sales agreement and to process for the payment collection against the subsequent sales orders and shipments delivered. This LC solution seamlessly integrated with Order Management module as the Sales Order can be attached to the LC for tracking purposes and other reporting purposes.
Pre-Requisites: 1. Sales Department finalized payment terms and methods with Customer along with
the approval from Finance Team of GC 2.Customer entered into LC agreement and issued the LC to GC through FAX or mail

Procedure
Step 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
Action Double-click the LC Export list item. Click the Document Date button. Click the OK button. Click in the LC Date field. Click the LC Date button. Click the OK button. Click in the LC Number field. Enter the desired information into the LC Number field. Enter "12345/ALAMAL/001". Click in the LC Start Date field. Click the LC Start Date button.

Step 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. Action Click the OK button. Click the LC End Date button. Double-click the Next Month button. Click the Next Month button. Click the 31 button. Click the OK button. Click in the Currency Code field. Enter the desired information into the Currency Code field. Enter "USd". Press [Tab]. Enter the desired information into the LC Amount field. Enter "1000000". Click in the LC Expiry Date field. Click the LC Expiry Date button. Double-click the Next Month button. Click the Next Month button. Click the 31 button. Click the OK button. Click in the Payment Terms field. Click the Payment Terms button. Click the Description cell.

Step 30. Action Click the OK button. or Press [Alt+O]. 31. 32. 33. Click the Customer Name button. Click the Customer Name cell. Click the OK button. or Press [Alt+O]. 34. 35. 36. 37. 38. Click the Bank Details tab. Click in the Bank Name field. Click the Bank Name button. Click the Bank_Name cell. Click the OK button. or Press [Alt+O]. 39. 40. 41. 42. 43. Click in the Name field. Click in the Account # field. Enter the desired information into the Account # field. Enter "CA09870587". Click the Confirm LC button. Click the OK button. or Press [Alt+O]. 44. 45. 46. Click in the LC Number field. Press [Ctrl+C]. Click the Close button.

Querying Letter of Credit

Navigation: Accounts Receivables Responsibility Transations LC Export
Press F11
Description: Query an existing LC by various criteria as shown in the below example: Procedure

Step 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. End of Procedure. Action Double-click the LC Export list item. Press [F11]. Click in the LC Number field. Enter the desired information into the LC Number field. Enter "%AL%AMAL %". Click in the LC End Date field. Enter the desired information into the LC End Date field. Enter "31-oct-2011". Click in the LC Start Date field. Enter the desired information into the LC Start Date field. Enter "24-AUG2011". Press [Ctrl+F11]. Click the Close button.
Editing / Amending Letter of Credit

Navigation: Accounts Receivables Responsibility Transactions LC Import
Description: Use this process to query the existing LC in the system and make
amendments to Renewal and Expiry Dates and if needed on the amount.
Procedure

Step 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Action Double-click the LC Export list item. Press [F11]. Click in the LC Start Date field. Enter the desired information into the LC Start Date field. Enter "24-aug-2011". Press [Tab]. Enter the desired information into the LC End Date field. Enter "31-oct-2011". Click in the LC Expiry Date field. Enter the desired information into the LC Expiry Date field. Enter "31-oct2011". Click the LC Type list. Click the Fixed Term list item. Press [Ctrl+F11]. Click the Amendment button. Click the OK button. or Press [Alt+O]. 14. 15. 16. 17. 18. 19. 20. Click in the LC Expiry Date field. Click the LC Expiry Date button. Click the Next Month button. Click the 30 button. Click the OK button. Click in the LC End Date field. Click the LC End Date button.

Step 21. 22. 23. 24. 25. 26. Action Click the Next Month button. Click the 30 button. Click the OK button. Click the Save button. Click the Confirm LC button. Click the OK button. or Press [Alt+O]. 27. 28. End of Procedure. Click the Close button.
Attaching Letter of Credit to Customer Invoice

Navigation: Accounts Receivables Responsibility Transactions Transactions
Description: GC user can enter the LC details, while entering the Customer Invoice. The
LC information is captured in DFF. GC user should be aware and select the appropriate the LC for the invoices. When there is the change in the attribute of already issued letter of credit, GC User can query the existing the record and amend accordingly. For example: If the letter of credit amount is increased, then GC user can query & edit the recorded Letter of record
Pre-Requisites:
1. LC should have issued by the customer and the same is entered in the system 2. There should be existing Letter of credit record.

Procedure
Step 1. 2. 3. 4. 5.
Action Double-click the Transactions list item. Double-click the Transactions list item. Click the Source button. Click the Source cell. Click the OK button. or Press [Alt+O].
6. 7. 8. 9.
Click the Class list. Click the Invoice list item. Click in the Type field. Click the Type button.

Step 10. 11. Action Click the Name cell. Click the OK button. or Press [Alt+O]. 12. 13. 14. 15. Click in the Transaction field. Click the IconButton49 button. Click the Context Value cell. Click the OK button. or Press [Alt+O]. 16. 17. 18. Click the IconButton50 button. Click the LC Number cell. Click the OK button. or Press [Alt+O]. 19. 20. 21. Click the IconButton51 button. Click the LG Number cell. Click the OK button. or Press [Alt+O]. 22. Click the OK button. or Press [Alt+O]. 23. 24. 25. Enter the desired information into the Ship To: Name field. Enter "AL AMAL". Press [Tab]. Click the Line Items button. or Press [Alt+N].

Step 26. 27. 28. 29. 30. 31. 32. 33. 34. Action Click in the Description field. Enter the desired information into the Description field. Enter "Training Guide". Enter the desired information into the Quantity field. Enter "100". Press [Tab]. Enter the desired information into the Unit Price field. Enter "1000". Press [Tab]. Press [Ctrl+S]. Click the Close button. Click the Complete button. or Press [Alt+C]. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. Click the Close button. Double-click the LC Export list item. Press [F11]. Click in the LC Start Date field. Enter the desired information into the LC Start Date field. Enter "24-AUG2011". Click in the LC End Date field. Enter the desired information into the LC End Date field. Enter "31-OCT2011". Click in the LC Expiry Date field. Enter the desired information into the LC Expiry Date field. Enter "31-OCT2011". Click the LC Type list. Click the Fixed Term list item. Press [Ctrl+F11]. Click the LC Invoices tab.

Step 48. 49. 50. End of Procedure. Action Click in the VTextField11657 field. Click the Close button.
Capturing Dividend Dividend Entry

Navigation: Accounts Receivables Responsibility Transactions Dividend Form
Description: GC User will use this form to enter Dividend Details along with Opening
Balance. The Form lets user to capture Dividends other details like Company Name, Cheque No against which the Dividend is received
Pre-Requisites:
1. Dividend Cheque or Notification should have been received
Step 51. 52. 53.
Action Double-click the Transactions list item. Double-click the Dividend Form list item. This field should have the company name on which GC has invested. Enter the desired information into the Company Name field. Enter "Kuwait Finance House". Year at which the Dividend is received. Click in the Dividend Year field. Enter the desired information into the Dividend Year field. Enter "2011".
54.
55.

Step 56. 57. Action Press [Tab]. Enter Cheque No details if it is Dividend Received. Else Move on to enter the Opening balance field if User just wants to enter the Opening Balance for the year. This is should be entered only once for the year. If there are any changes, delete the earlier created record and create new one for the year. Click in the Opening Balance field. 58. 59. 60. 61. 62. 63. 64. 65. 66. 67. 68. End of Procedure. Enter the desired information into the Opening Balance field. Enter "1140000". Click in the No Of Shares field. Enter the desired information into the No Of Shares field. Enter "325". Click in the Dividend Date field. Click in the Currency field. Enter the desired information into the Currency field. Enter "KWD". Click in the Remarks field. Enter the desired information into the Remarks field. Enter "Opening Balance as of 01-Jan-2011". Click the Save button. Click the Close button.
Querying Dividend
Navigation: Accounts Receivables Responsibility Transactions Dividend Form
Pre-Requisites:
1. There should be Dividends already entered in the system to query

Step 69. 70. 71. 72. 73. 74. 75. End of Procedure. Action Double-click the Transactions list item. Double-click the Dividend Form list item. Press [F11]. Enter the desired information into the Company Name field. Enter "Kuwait%". Press [Ctrl+F11]. Click the Close button.
Running Reports Running Reports Oracle Applications

Navigation: Accounts Receivables Responsibility View Requests Submit New Request Single Request Select Report to run
Description: This Process is followed across all Modules and not specific to Module.
Process shown here is just a sample on How to Run a Report (Both Standard and Customized) from Oracle Application Modules.
Step 76.
Action Click "View" Request from File Menu. Select "Requests" Option. Click the Requests menu. or Press [R].
77.
Click "Submit New Request" option. Optionally You can Click on "Find" button to find any request that was run earlier. Click the Submit a New Request... button. or Press [Alt+N].
78.
Select "Single Request" if you are going to run only one request. Select "Request Set" if you want to Run a Request Set that is already existing. Note: The Request Set is nothing but collection of multiple reports. To reduce the data entry this option can be used if there sequenced Reports to be run as part of Business Process. Click the OK button. or Press [Alt+O].

Step 79. Action Click on the "List of Values" button to expand the list of all reports that are available in the respective logged in Module. Click the Name button. If you do not know the report Name, you can opt to type %. If you know the partial name of the report you want to run, For example to run "Employee List" report Type "%Employee%" and Click "Find" button. Click in the Find field. 81. 82. Enter the desired information into the Find field. Enter "Employee%". Click the Find button. or Press [Alt+F]. 83. 84. Select the appropriate report which you wanted to run from the report list. Click the Name cell. Click the OK button. or Press [Alt+O]. 85. Optionally Enter / Select Parameteres for the report for filtering the Report Output. Click "OK" Click the OK button. or Press [Alt+O]. 86. If it is a XML Publisher Report, Oracle provides option to select the Output format like Excel, Word, PDF or HTML. To find a report whether it is XML Publisher report or not, Click "Options" as in the picture. Click the Options... button. or Press [Alt+O]. 87. 88. 89. Click in the Format field. Click the Format button. Click the OK button. or Press [Alt+O].
80.

Step 90. Action Select the desired format and click "OK" button. Click the OK button. or Press [Alt+O]. 91. Click "Submit" button to run the report. Click the Submit button. or Press [Alt+M]. 92. Select "Yes" if you want to run one more report or the same report again with different parameter. Select "No" if you do not want to run any report further. Click the No button. or Press [Alt+N]. 93. Click "Find" button to see the process status of the report you ran. Click the Find button. or Press [Alt+I]. 94. Use "Refresh Data" button to refresh the status of the report you ran. Click the Refresh Data button. or Press [Alt+R]. 95. Click the Refresh Data button. or Press [Alt+R]. 96. Click on "View Output" button to open the report output. Click the View Output button. or Press [Alt+P].
Step 97.
Action System prompts the user to either save or open the output file. User can decide to choose the option that fits the requirement. In this example we choose "Open" Click the Open button.
Step 98. 99.
Action Click the Maximize button. Click the Close button.
Step 100.
Action End of Process Click the Close button.
101. End of Procedure.
List of Custom Reports Reports Developed:

Report
GC BG/LC Expiry Alert Report GC Cumulative Balance of Dividend Report GC Dividend date wise Report GC Customer Statement Of Accounts GC Receipt Voucher
Report Name
GC BGLC Expiry Alert Report is an automatic alert which is send to the Super Users detailing the expiry of LC/Bank Guarantee to take a pro-active step.
GC Cumulative Balance of Dividend Report is custom report which lists all the Cumulative Balance of Dividends recorded in the Custom Form of Receivables for the dividends received from the various Investments of the Company GC Dividend date wise Report is custom report which lists date wise dividends received recorded in the Custom Form of Receivables for the dividends received from the various Investments of the Company GC Customer Statement Of Accounts list all the Transactions Invoices, Receipts and outstanding Customer balances GC Receipt Voucher is acknowledgement or a proof issued to Customer in receipt of Cash/DD from the Customer
Reports under Development:

Report
GC Customer Aging Report
Report Name
GC Customer Aging report provides user the Trial Balance of all the receivables by date range with Facilities and Credit Limit

GC Receivables - Master

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Gulf Cable & Electrical Industries Co.

[ACCOUNTS RECEIVABLES TRAINING GUIDE]

Training Guide Accounts Receivables

Credit Memo and Debit Memo........................................................................................18

Customer Advance & Accounting...................................................................................28

Running Reports & Period End Processes.....................................................................51

Letter of Guarantee - Export...........................................................................................92

Letter of Credit - Export................................................................................................107

List of Custom Reports..................................................................................................133

Training Guide Accounts Receivables

Training Guide Accounts Receivables

Training Guide Accounts Receivables

Training Guide Accounts Receivables

or Press [Alt+T]. 29. Click the Create Accounting menu.

Training Guide Accounts Receivables

Step 34. 35.

Training Guide Accounts Receivables

Action Click the Close button.

Training Guide Accounts Receivables

Training Guide Accounts Receivables

Training Guide Accounts Receivables

Click in the Receipt Number field.

Training Guide Accounts Receivables

Training Guide Accounts Receivables

Step 23. 24.

Action Click the Maximize/Restore button. Click the Close button.

Training Guide Accounts Receivables

Step 25. 26.

Action Click the Close button.

Training Guide Accounts Receivables

Training Guide Accounts Receivables

6. 7. 8. 9. 10. 11. 12. 13. 14.

Training Guide Accounts Receivables

Training Guide Accounts Receivables

Step 31. 32.

Action Click the Maximize/Restore button. Click the Close button.

Training Guide Accounts Receivables

Step 33. 34.

Action Click the Close button.

Training Guide Accounts Receivables

Credit Memo and Debit Memo Entering Credit Memo

Training Guide Accounts Receivables

Action Click the Java VM Main Window window.

Training Guide Accounts Receivables

Training Guide Accounts Receivables

Training Guide Accounts Receivables

Step 32. 33. 34.

Action Click the Maximize/Restore button. Click the Close button.

Training Guide Accounts Receivables

Entering Debit Memo

Description: An invoice or bill is a commercial document issued by a seller to the buyer,

Training Guide Accounts Receivables

Training Guide Accounts Receivables

Training Guide Accounts Receivables

Step 30. 31.

Action Click the Maximize/Restore button. Click the Close button.

Training Guide Accounts Receivables

Step 32. 33.

Action Click the Close button.

Training Guide Accounts Receivables

Customer Advance & Accounting Advance Collection

Training Guide Accounts Receivables