October 24, 2008

David Blakesley
Purdue University
College of Liberal Arts
English Department
HEAV 3020
West Lafayette, IN 47907

Dear Dr. Blakesley,

Thank you for considering Purdue for your Computers and Writing Conference!

Purdue University boasts one of the largest collegiate conference programs nationwide, hosting more
than 700 events each year. As a Big Ten University, you will experience the utmost service and
amenities for your event, including:
Over 55,000 square feet of dedicated meeting space
Professional production services in theatrical venues for up to 6000 people
On-site overnight accommodations at our 192-room campus hotel
Comfortable, well maintained university residences including air conditioned suites
Delicious meals with a lot of variety and style in award-winning dining courts
Professional conference coordination services including on-site facilitation
Registration services including an online system, bill payment, and more!

As we discussed, Purdue has availability to accommodate your event May 20-23, 2010. Attached is
an outline and attached estimates of the breadth of services and amenities available at Purdue.

Purdue Conference Division is ready to make your event a success! If you have any questions,
please do not hesitate to contact me directly toll-free at 800-955-6385, or via email at
susanx@purdue.edu. I look forward to speaking with you soon!

Thank you for considering Purdue University for your event!

Sincerely,

Susan R. Xioufaridou
Sales Coordinator
Purdue Conference Division
 Computers & Writing
at

Purdue University is a prestigious Big Ten campus on the banks of the Wabash River in West
Lafayette, Indiana. Centrally located in the state, Purdue is the perfect location for conferences.
Purdue offers all of the service you expect from one of the highest ranking hospitality colleges, the
latest technology you expect from a top-ranking technology and engineering school, the tradition of
a Big Ten university, and all of the beauty of a leading agriculture school. Couple that with the
convenient location of a mid-sized community offering diversity and fun, and you have the perfect
venue for any event!
 PURDUE UNIVERSITY CONFERENCE SERVICES & FACILITIES*

MEETING SPACE
Stewart Center Meeting Facilities
Centrally located on campus and adjacent to the Purdue Memorial
Union, Stewart Center serves as a hub for all conference activities at
Purdue University with a dedicated registration area, 22 meeting
rooms, 2 theatres, an art gallery, and a convenience store.

Stewart Center boasts modern facilities equipped with state-of-the-

art audio-visual equipment, wireless internet connectivity, and on-site catering. Meeting rooms are
set in a variety of configurations and can hold between 16 and 460 people.

Stewart Center also contains two proscenium-style theatres. Fowler

Hall seats 388 people and is ideal for lectures, films, panel discussions,
and debates. Hall of Music Productions enhances events in the theatres
as an on-site, high-tech production company skilled in making any scale
presentation a success!

Purdue University Classrooms

Serving around 35,000 students annually, Purdue’s classrooms offer a
wide variety of seating configurations for groups of 10 to 474 people.
Plus, most classrooms are equipped with modern technology including
LCD projectors, P.A. systems, and more.

OVERNIGHT ACCOMMODATIONS
University Residences:
For groups convening in the summer months, Purdue’s University
Residences offer a variety of accommodations for groups as large as 8,000
people. From air conditioned rooms with semi-private bathrooms to the
traditional residence halls, Purdue takes great pride in meeting the needs of
every group with well maintained, convenient accommodations. Amenities
available to groups in University Residences include private phone lines,
linen and towel services, kitchen facilities, meeting rooms, and much more.

2009 Summer University Residence RatesIV

Air conditioned Suite Style Rooms Double $32.00
Air conditioned Traditional Rooms Double $27.00
IV
Prices are estimated per night and do not include 5% innkeepers and 7% IN sales tax.

To learn more about University Residence accommodations, visit

http://www.conf.purdue.edu/sites/lodging/residences.asp.
Union Club Hotel:
Attached to the Purdue Memorial Union, the Union Club Hotel is
a convenient home away from home for many Purdue University
guests. With 192 rooms in a variety of configurations including
luxury and family suites, guests enjoy all of the modern amenities
in their rooms including high speed internet, voice mail, coffee
maker, and much more. Guests also enjoy complimentary
campus parking.
2008 Group Hotel RatesIV:
North Wing Queen $ 92.00
Deluxe Double $110.00
IV
Prices are per night and do not include 5% innkeepers and 7% IN sales tax.

Learn more about the campus hotel online at http://www.union.purdue.edu/HTML/UnionClubHotel/.

CAMPUS DINING
Purdue Memorial Union Dining Facilities
Adjacent to Stewart Center, Purdue Memorial Union contains a
wealth of meeting space, elegant banquet facilities, exhibition hall,
and a variety of restaurants and recreation activities. For example,
the North and South Ballrooms with over 14,400 square feet of
banquet or exhibit space can accommodate up to 840 guests for a
meal or up to 1400 guests set theatre style.

Available for your event banquet and awards ceremony:

Purdue Memorial Union North Ballroom

Purdue Memorial Union Catering

Serving both Stewart Center and Purdue Memorial Union, as
well as the rest of campus, PMU Catering and Events provide a
wide variety of dining options for catered events. From casual
to gourmet, the staff chef accommodates customized requests in
addition to the savory standard menus, and serves every feast with a Boilermaker flair.
See menus online at http://www.union.purdue.edu/HTML/CateringAndEvents/
CONFERENCE COORDINATION SERVICES
As one of the largest collegiate conference venues in the nation, Purdue University offers the
expertise and support you expect and deserve. With ten professional event coordinators on staff,
including three Certified Meeting Professionals, groups receive dedication and expertise through
each step of the planning process and throughout the event. Just some of the conference services
your group will enjoy include:
On-line pre-event registration for conference participants
Conference registration management and name badge printing
On-site check-in and registration
services
Step-by-step planning sessions
One-stop shopping to all that Purdue
has to offer
Marketing and media services
On-site event coordination services
Attention to detail in each of your
conference arrangements
Budget development and bill-paying services
Conference evaluation services
Storage and distribution of exhibits and documents
Knowledge of community resources and recreational activities
…and much, much more!

Conference Coordination Rates

Service is provided to manage all aspects of the event with the exception of the program and content
at a rate of 13.5 percent of total event expenses or revenue at a minimum of $250 per event.
 Computers and Writing
Proposed Meeting and Dining Space Use

Thursday, May 20, 2010

8 a.m.-5 p.m. Check-in/RegistrationStewart Center East Foyer (Windows)
8 a.m. (24 hr hold)Exhibits and Breaks Stewart Center 218ABCD
9 a.m.-5 p.m. Workshops Stewart Center 202 (84 Classroom)
3-? p.m. Breakout Sessions Stewart Center 204 (30 Hollow Square)
Breakout Session Stewart Center 218A (42 Classroom)
Breakout Session Computer Labs
Stanley Coulter and Heavilon
9 a.m.-3 p.m. Grad Research Network Stewart Center 218BCD (up to 120)
3 p.m.-5 p.m. New Teacher Forum Stewart Center 218BCD (up to 120)
3:45-5 p.m. Open House HEAV 226 Owl Lab
5 p.m.-8 p.m. Opening Reception PMU North Ballroom
8 p.m.-? Night on the Town

Friday, May 21, 2010

7 a.m. (24 hr hold)Continental Breakfast Stewart Center 214ABCD
Exhibits and Breaks
8-9:15 a.m. Town Hall I Fowler Hall (Theatre for 388)
9 a.m.-12:15 p.m. Breakout Sessions Stewart Center 202 (84 Classroom)
and Breakout Sessions Stewart Center 204 (30 Hollow Square)
2-3:15 p.m. Breakout Session Stewart Center 206 (176 Theatre)
Breakout Session Stewart Center 218A (42 Classroom)
Breakout Session Stewart Center 218B (42 Classroom)
Breakout Session Stewart Center 218C (42 Classroom)
Breakout Session Stewart Center 218D (68 Theatre)
Plus various classrooms and computer labs
12:30-1:45 p.m. Lunch with Speaker PMU North Ballroom
3:30-4:45 p.m. Keynote Fowler Hall
5-7 p.m. Banquet and Awards PMU North Ballroom
6:45-8:30 p.m. Excursions
9:30-11 p.m. 3-D Movie Fowler Hall

Saturday, May 22, 2010

7 a.m. (24 hr hold)Continental Breakfast Stewart Center 214ABCD
Exhibits and Breaks
8 a.m.-12:15 p.m. Breakout Sessions Stewart Center 202 (84 Classroom)
and Breakout Sessions Stewart Center 204 (30 Hollow Square)
2-3:15 p.m. Breakout Session Stewart Center 206 (176 Theatre)
Breakout Session Stewart Center 218A (42 Classroom)
Breakout Session Stewart Center 218B (42 Classroom)
Breakout Session Stewart Center 218C (42 Classroom)
 Breakout Session Stewart Center 218D (68 Theatre)
Plus various classrooms and computer labs
12:30-1:45 p.m. Lunch with Speaker PMU North Ballroom
2-3:15 p.m. Posters site tbd
3:30-4:45 p.m. Keynote Fowler Hall
5-7 p.m. Picnic site tbd

Sunday, May 23, 2010

7 a.m. to 2 p.m. Continental Breakfast Stewart Center 214ABCD
Exhibits and Breaks
9:15-10:30 a.m. Breakout Sessions Stewart Center 202 (84 Classroom)
Breakout Sessions Stewart Center 204 (30 Hollow Square)
Breakout Session Stewart Center 206 (176 Theatre)
Breakout Session Stewart Center 218A (42 Classroom)
Breakout Session Stewart Center 218B (42 Classroom)
Breakout Session Stewart Center 218C (42 Classroom)
Breakout Session Stewart Center 218D (68 Theatre)
Plus various classrooms and computer labs
10:45-12 noon Town Hall II Fowler Hall
11:30-12:30 Boxed Lunches pick up site tbd
2 p.m. Closing Party site tbd

View these rooms online at www.conf.purdue.edu

Estimate of Costs:
Estimated 450
Name of Event: Computers & Writing Attendance: People
price
Thursday, May 20, 2010 per number total
Check-in/Registration Stewart Center Room East Foyer Registration Area 1 waived
Exhibits Stewart Center Room #218ABCD 1 waived
Room Setup 60.00 4 $240.00
Continental Breakfast** 5.95 450 $3,346.88
Workshop 1 Stewart Center Room #202 (84 Classroom Seating) 1 waived
A/V LCD Projector 127.12 1 $127.12
Lavaliere Wireless Microphone 24.00 1 $24.00
Setup/Teardown Labor 41.50 1 $41.50
Workshop 2 Stewart Center Room #204 (30 Hollow Square Seating) 1 waived
Workshop 3 Stewart Center Room #218A (42 Conference Seating) 1 waived
Workshop 4-8 Various Classroom Spaces 1 waived
Stewart Center Room #218BCD (126 Conference
Grad Research & Seating) 1 waived
New Teacher Room Setup 60.00 3 $180.00
A/V LCD Projector 127.12 1 $127.12
Lavaliere Wireless Microphone 24.00 1 $24.00
Setup/Teardown Labor 41.50 1 $41.50
Open House HEAV 226 OWL Lab 1 waived
Refreshments?
Opening Reception Purdue Memorial Union North Ballroom 400.00 1 waived*
Estimated menu 25.00 450 $14,062.50
Friday, May 21, 2010
Exhibits Stewart Center Room #218ABCD 1 waived
Continental Breakfast** 5.95 450 $3,346.88
Town Hall I Fowler Hall (estimated production & rental) 815.00 1 $815.00
Breakout 1 Stewart Center Room #202 (84 Classroom Seating) 1 waived
A/V LCD Projector 127.12 1 $127.12
Lavaliere Wireless Microphone 24.00 1 $24.00
Breakout 2 Stewart Center Room #204 (30 Hollow Square Seating) 1 waived
Breakout 3 Stewart Center Room #206 (178 Theatre Seating) 1 waived
A/V LCD Projector 127.12 1 $127.12
Lavaliere Wireless Microphone 24.00 1 $24.00
Setup/Teardown Labor 41.50 1 $41.50
Breakout 4 Stewart Center Room #218A (42 Conference Seating) 1 waived
A/V LCD Projector 127.12 1 $127.12
Lavaliere Wireless Microphone 24.00 1 $24.00
Setup/Teardown Labor 41.50 1 $41.50
Breakout 5 Stewart Center Room #218B (42 Conference Seating) 1 waived
A/V LCD Projector 127.12 1 $127.12
Lavaliere Wireless Microphone 24.00 1 $24.00
Setup/Teardown Labor 41.50 1 $41.50
Breakout 6 Stewart Center Room #218C (42 Conference Seating) 1 waived
A/V LCD Projector 127.12 1 $127.12
Lavaliere Wireless Microphone 24.00 1 $24.00
Setup/Teardown Labor 41.50 1 $41.50
Breakout 7 Stewart Center Room #218D (68 Theatre Seating) 1 waived
 A/V LCD Projector 127.12 1 $127.12
Lavaliere Wireless Microphone 24.00 1 $24.00
Setup/Teardown Labor 41.50 1 $41.50
Breakout 8-13 Various Classroom Spaces 1 waived
Lunch Purdue Memorial Union North Ballroom 400.00 1 waived*
Estimated menu 18.95 450 $10,659.38
Banquet and Awards Purdue Memorial Union North Ballroom 400.00 1 waived*
Estimated menu 25.00 450 $14,062.50
Saturday, May 22, 2010
Exhibits Stewart Center Room #218ABCD 1 waived
Continental Breakfast** 5.95 450 $3,346.88
Keynotes Fowler Hall (estimated production & rental) 815.00 1 $815.00
Breakout 1 Stewart Center Room #202 (84 Classroom Seating) 1 waived
A/V LCD Projector 127.12 1 $127.12
Lavaliere Wireless Microphone 24.00 1 $24.00
Breakout 2 Stewart Center Room #204 (30 Hollow Square Seating) 1 waived
Breakout 3 Stewart Center Room #218A (42 Conference Seating) 1 waived
A/V LCD Projector 127.12 1 $127.12
Lavaliere Wireless Microphone 24.00 1 $24.00
Breakout 4 Stewart Center Room #218B (42 Conference Seating) 1 waived
A/V LCD Projector 127.12 1 $127.12
Lavaliere Wireless Microphone 24.00 1 $24.00
Breakout 5 Stewart Center Room #218C (42 Conference Seating) 1 waived
A/V LCD Projector 127.12 1 $127.12
Lavaliere Wireless Microphone 24.00 1 $24.00
Breakout 6 Stewart Center Room #218D (68 Theatre Seating) 1 waived
A/V LCD Projector 127.12 1 $127.12
Lavaliere Wireless Microphone 24.00 1 $24.00
Breakout 7-13 Various Classroom Spaces 1 waived
Lunch Purdue Memorial Union North Ballroom 400.00 1 waived*
Estimated menu 18.95 450 $10,659.38
Picnic tbd 400.00 1 waived*
Estimated menu 15.00 450 $8,437.50
Sunday, May 23, 2010
Exhibits Stewart Center Room #218ABCD 1 waived
Continental Breakfast** 5.95 450 $3,346.88
Keynotes Fowler Hall (estimated production & rental) 815.00 1 $815.00
Breakout 1 Stewart Center Room #202 (84 Classroom Seating) 1 waived
A/V LCD Projector 127.12 1 $127.12
Lavaliere Wireless Microphone 24.00 1 $24.00
Breakout 2 Stewart Center Room #204 (30 Hollow Square Seating) 1 waived
Breakout 3 Stewart Center Room #218A (42 Conference Seating) 1 waived
A/V LCD Projector 127.12 1 $127.12
Lavaliere Wireless Microphone 24.00 1 $24.00
Breakout 4 Stewart Center Room #218B (42 Conference Seating) 1 waived
A/V LCD Projector 127.12 1 $127.12
Lavaliere Wireless Microphone 24.00 1 $24.00
Breakout 5 Stewart Center Room #218C (42 Conference Seating) 1 waived
A/V LCD Projector 127.12 1 $127.12
Lavaliere Wireless Microphone 24.00 1 $24.00
 Breakout 6 Stewart Center Room #218D (68 Theatre Seating) 1 waived
A/V LCD Projector 127.12 1 $127.12
Lavaliere Wireless Microphone 24.00 1 $24.00
Breakout 7-13 Various Classroom Spaces 1 waived
Lunch Pick-up site tbd 400.00 1 waived*
Estimated Boxed Lunch Menu** 8.95 450 $5,034.38
Closing Picnic tbd 400.00 1 waived*
Estimated menu 15.00 450 $8,437.50
Miscellaneous Expenses
Parking Passes for Grant Street Parking Garage 2.00 250 $500.00
Online Registration 0.00 450 $0.00
Confirmation Letter 0.55 450 $247.50
Name Badges 0.25 450 $112.50
Subtotal $91,476.29
Conference -
Coordination Registration Fee Collected 200.00 450 $90,000.00
Minimum $250.00 per event 13.50% $12,349.30
Grand Total Amount due from sponsoring department $13,825.58

*if catering bill excluding service charges is twice amount of room rental
**line totals include applicable service fees, inkeeper and sales taxes