What Are the Benefits of Effective Communication?

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Effective communication is important in personal and professional settings. Being able to communicate effectively saves time by preventing the need for multiple conversations. An effective communicator is more likely to get attention from his listener, because the listener knows the communicated information will be concise and beneficial to them. Related Searches: y y Agence De Communication Business Relationships

1. Client Relations
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Effective communication enhances client relations, which are crucial to a company's success. Employees are ambassadors of the company. If an employee effectively communicates with a client and answers her questions clearly, it can raise the client's confidence in the company.

Job Satisfaction
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Effective communication between an employee and his supervisor can boost an employee's job satisfaction by making the employee feel he can make a difference. For a manager and employee to communicate effectively, the manager must be able to convey objectives, and also be able to listen. Listening to the employee and implementing the employee's ideas will make the employee feel he is a valued contributor. An employee who feels valued will be a more productive team member.

Saving Time
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Time in business is crucial. Being able to choose the proper method of communication--phone, email, fax or face-face conversation--can save a company a lot of time and money. If there is a time-sensitive issue, a face-to-face conversation or a phone call is often the best choice.

Clarity
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Communicating in an effective way will prevent confusion. If you think about a message before delivering it and anticipate any way it can be misconstrued, you will be able to refine your message. The more clear and concise you are, the more effective your message will be.

Chances For Promotion

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If you are an effective communicator, you will appear more organized and knowledgeable and increase your chances to be promoted. Others will notice.

Importance of Effective Communication

An organization is a group of people associated for business, political, professional, religious, athletic, social, or other purposes. Its activities require human beings to interact and react, that is , to communicate. They exchange information, ideas, plans; order needed supplies; make decisions, rules, proposals, contracts, and agreements. Communication is the lifeblood of every organization. People in organizations typically spend over 75% of their time in an interpersonal situation; thus it is no surprise to find that at the root of a large number of organizational problems is poor communications. Effective communication is an essential component of organizational success whether it is at the interpersonal, intergroup, intra-group, organizational, or external levels. Communication can be considered as a personal process that involves the transfer of information and also involves some behavioral input. Communication is something people do. It has all to do with relationships between people and consists of the transfer of information and understanding between parts and people in an organization, and the various modes and media involved in the communication. Another way of looking at communication is as an interpersonal process of sending and receiving symbols with meanings attached to them resulting in the exchange of information and shared understanding between people. So a measure of the effective management of interpersonal communication is that information is passed, and relationships are built. Effective Communication is therefore critical to the success of an organization because ? Organisations today are becoming more complex both in structure and technology. ? Economic and market conditions are forcing greater efficiency and quality at minimum cost in manufacturing and services. ? Government legislation requires managers to interpret the changing implications for policies and practices in their own organisation. ? People at work have high expectations from their employers not just high wages, but also greater personal job satisfaction. ? Organizations are becoming more dependant on horizontal communication channels. With increased complexity, information needs to flow quickly between specialists rather than go up and back down the hierarchy, with its inevitable delay and message distortion. So when we look at the changes that are taking place in organizations today, it is clear that managers, to be effective, require communication performance at high levels of excellence. The Importance and Benefits of Effective Communication Communication is the lifeblood of every organization. A vital means of attending to company concerns is through effective internal communication downward, upward, and horizontal. Communication is the medium through an organization accomplishes its goals- ? It leads to greater effectiveness ? It keeps people in the picture. ? It gets people involved with the organization and : increases motivation to perform well; increases commitment to the organization. ? It makes for better relationships and understanding between : boss and sub-

ordinates colleagues ? people within the organization and outside it ? It helps people understand the need for change : how they should manage it; how to reduce resistance to change.

Communication Importance
The importance of communication can be summed up in only a few words : y y y Happiness Success Harmonious relationships with the people around you

Benefits of effective communication :

y y y y y Rewarding and harmonious relationships with others Easily build rapport with clients, customers, friends, new acquaintances Getting what you want More time for yourself and others Satisfaction and success in life

Failing to communicate effectively :

It is often our failure to communicate effectively that leads to : y y y y y Professional setbacks Personal disappointment Breakdown of important relationships Wasting energy and time on frustration and dramas Not reaching our full potential

Please browse through this site for resources to help your particular situation - the importance of effective communication cannot be underestimated in its power to help resolve problems.

Communication is a process of exchanging verbal and non verbal messages. It is a continuous process. Pre-requisite of communication is a message. This message must be conveyed through some medium to the recipient. It is essential that this message must be understood by the recipient in same terms as intended by the sender. He must respond within a time frame. Thus, communication is a two way process and is incomplete without a feedback from the recipient to the sender on how well the message is understood by him.

Communication Process

The main components of communication process are as follows:

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Context - Communication is affected by the context in which it takes place. This context may be physical, social, chronological or cultural. Every communication proceeds with context. The sender chooses the message to communicate within a context. Sender / Encoder - Sender / Encoder is a person who sends the message. A sender makes use of symbols (words or graphic or visual aids) to convey the message and produce the required response. For instance - a training manager conducting training for new batch of employees. Sender may be an individual or a group or an organization. The views, background, approach, skills, competencies, and knowledge of the sender have a great impact on the message. The verbal and non verbal symbols chosen are essential in ascertaining interpretation of the message by the recipient in the same terms as intended by the sender. Message - Message is a key idea that the sender wants to communicate. It is a sign that elicits the response of recipient. Communication process begins with deciding about the message to be conveyed. It must be ensured that the main objective of the message is clear. Medium - Medium is a means used to exchange / transmit the message. The sender must choose an appropriate medium for transmitting the message else the message might not be conveyed to the desired recipients. The choice of appropriate medium of communication is essential for making the message effective and correctly interpreted by the recipient. This choice of communication medium varies depending upon the features of communication. For instance - Written medium is chosen when a message has to be conveyed to a small group of people, while an oral medium is chosen when spontaneous feedback is required from the recipient as misunderstandings are cleared then and there. Recipient / Decoder - Recipient / Decoder is a person for whom the message is intended / aimed / targeted. The degree to which the decoder understands the message is dependent upon various factors such as knowledge of recipient, their responsiveness to the message, and the reliance of encoder on decoder. Feedback - Feedback is the main component of communication process as it permits the sender to analyze the efficacy of the message. It helps the sender in confirming the correct interpretation of message by the decoder. Feedback may be verbal (through words) or non-verbal (in form of smiles, sighs, etc.). It may take written form also in form of memos, reports, etc.