The following Customizing settings have to be made for down payment processing:

Settings for the billing plan - To activate the billing plan function, maintain the materials, for which you
wish to process down payments, with item category group 0005 (milestone billing). This gives the item
type TAO via item type determination. The item type TAO calls up the billing plan function.

You need to implement the following activities in the billing plan for down payments:

Maintain deadline category - This determines the billing rule (percentage or value down payment) for
the down payment request. The system assigns billing type FAZ (payment request) defined in the
standard system with billing category P. (For the billing type FAZ there is the cancellation billing
document type FAS in the standard system).

Maintain the deadline proposal - Use the down payments that are due for the proposed deadlines.

Maintaining a Pricing Procedure with the Condition Type AZWR:

n the standard system the condition type AZWR is delivered for the down payment value already
provided but which has not yet been calculated. You must include this condition type in the relevant
pricing procedure before output tax.

Enter condition 2 (item with pricing) and the calculation formula 48 (down payment clearing value
must not be bigger than the item value) for the condition type AZWR.

Before the condition AZWR you can create a subtotal with the base value calculation formula 2 (net
value). f the condition AZWR is changed manually, you can get information on the original system
proposal from the subtotal.

Maintain the printing indicator - The pricing procedure can not be marked as a transaction-specific
pricing procedure (field Spec.proc.) The condition type AZWR has the calculation type B (fixed
amount) and the condition category E (down payment request / clearing).

Maintaining the Billing Document - n the standard system there is the billing type FAZ (down payment
request) and the billing type FAS for canceling . The down payment is controlled using the billing
category P of the billing type. A billing type becomes a down payment request when the billing
category P is assigned. You have to maintain blocking reason 02 (complete confirmation missing) for
the billing documents and assign it to billing type FAZ.

Copying control - Copying requirement 20 must be entered in copying control at item level for the
down payment request. n the standard system the order type TA for copying control is set up
according to the billing type FAZ for the item category TAO.

Copying requirement 23 must be entered in copying control at item level for down payment clearing.
n the standard system the order type TA for copying control is set up according to the billing type F2
for the item category TAO.

Financial Accounting settings - A prerequisite for down payment processing is that the account is
assigned to the underlying sales document. To do this, change the field status settings in Customizing
as follows:

Set reconciliation accounts (transaction OBXR) - For the `received down payments' and `down
payment requests' from
the G/L accounts you have selected, you should assign the field status definition G031.

Maintain accounting configuration (transaction OBXB) - For the down payments (posting key ANZ in
the standard system) and the output tax clearing (posting key MVA in the standard system), you must
maintain the posting key.

You must also carry out a G/L account number assignment for the tax account.

Maintain the posting key (transaction OB41) - For posting key 19, set the sales order as an optional
field !!!

Maintain the field status definition (transaction OB14) - For field status variant 0001, field status group
G031, set the
sales order as an optional field !!!

Assign the company code to the field status variants (transaction OBC5)

Down Payments

Use
Down payments for sales documents are made and cleared in the billing document.

Prerequisites
The following Customizing settings have to be made for down payments:
Settings for the billing plan:
To activate the billing plan function, maintain the materials, for which you wish to process down
payments, with item category group 0005 (milestone billing). This gives the item type TAO via item
type determination. The item type TAO calls up the billing plan function.
You need to implement the following activities in the billing plan for down payments:
O Maintain deadline category. This determines the billing rule (percentage or value down
payment) for the down payment request.
O The system assigns billing type FAZ (payment request) defined in the standard system with
billing category P. (For the billing type FAZ there is the cancellation billing document type FAS
in the standard system).
O Maintain the deadline proposal: Use the down payments that are due for the proposed
deadlines.
Maintaining a pricing procedure:
O n the standard system the condition type AZWR is delivered for the down payment value
already provided but which has not yet been calculated. You must include this condition type
in the relevant pricing procedure before output tax.
O Enter requirement 2 and calculation formula 48 for condition type AZWR.
O Before the condition type AZWR set up a subtotal with the base value calculation formula 2. f
the condition AZWR is changed manually, you have the information in the subtotal on the
original system proposal.
O Maintain the printing indicator.
O The pricing procedure can not be marked as a transaction-specific pricing procedure
(field Spec.proc.)
Maintaining and assigning the billing block
O You have to maintain blocking reason 02 (complete confirmation missing) for the billing
documents and assign it to billing type FAZ.
Financial Accounting settings:
O A prerequisite for down payment processing is that the account is assigned to the underlying
sales document. To do this, change the field status settings in Customizing as follows:
O Financial Accounting FFinancial Accounting Global Settings Focument Fine
item Fontrols Faintain field status variants. n field status variant 0001, go to field status
group G031, and chooseAdditional account assignment.
O Financial Accounting FFinancial Accounting Global Settings Focument Fine
item Fontrols Fefine posting keys. n posting key 16, maintain Field status, General
data and set text as an optional entry. Set text as an optional entry.
O Financial Accounting FFinancial Accounting Global Settings Focument Fine
item Fontrols Fefine Posting Keys. n posting key 19, choose Field status,
and Additional account assignments.Set sales order as an optional entry.
O Field status bar G031, which you maintained earlier, has to be assigned for the reconciliation
account for the customers involved.

eatures
Agreed down payments are a component of and are saved in the sales order. As soon as the due
date arrives, a down payment request is sent to the customer in the form of a "down payment request
billing document". This down payment request is posted to Financial Accounting as a noted item.
The incoming payment amount for this down payment request is assigned to the sales order account.
n partial invoices and the final invoice, the completed down payments are copied into the billing
document. The down payment amounts for clearing can be changed in partial invoices.
The down payments to be offset can be displayed in a printout of the partial or complete invoice as an
appendix as well as in an order confirmation.
The down payments assigned to a billing document for clearing cause the system to offset all the
completed payments against receivables in Financial Accounting (F).

Activities

Down Payment Agreements in the SaIes Order

A down payment request can be stored as a deadline in a billing plan. The value of the down payment
that has been agreed on can either be entered as an amount or a percentage of the item value.
You can control this in the billing rule:
O Billing rule 4: Down payment for percentage partial billing
O Billing rule 5: Down payment for value partial billing
You can enter down payment agreements for an item in the sales order, or they can be independent
of the item. f the down payment agreements are entered for an item, the agreement is saved as a
deadline within the billing plan for this item.
f the down payment agreement is independent of the item, you have to create an additional sales
order item for the agreement. The billing plan created for this item only contains deadlines for down
payments. t can only be used for order-related billing and not for delivery-related billing.

Down Payment Request

Down payment requests are created as SD billing documents, known as "down payment request
documents". On the day that a down payment request is due, you create it transaction VF01 "Edit
billing due list". Alternatively, you can use transaction VF091 "Create billing document" to create the
down payment requests manually. The SD component manages the down payment deadlines in the
same way as billing deadlines, and they also start the billing process.
The down payment requests in the sales order are treated as values without tax. When you create a
down payment request, the system determines the tax, taking into account the customer and material
indicators for the item (as in other processing). The down payment request can contain various tax
records. When the system proposes the down payment for clearing, it contains the value without tax.
n partial and the final invoices, the tax is determined as previously and displayed in the printout.
The system automatically generates F down payment requests from the down payment request
billing document in the same way as F invoices are created from the SD billing documents. This
means that the items are posted directly via the accounting interface in F. The system checks
whether a down payment request in F exists for the down payment request created in SD.
You can view both the F and SD down payment requests in the document flow for the sales order.
The "Accounting" function is supported for down payment requests, which means that the system
chooses the relevant down payment request in Financial Accounting.
Billing type FAZ is used for the down payment request.. You have to create an output type (down
payment request) and a form for this billing type, both specific for that customer.

Incoming Payment for Down Payment Requests

The system assigns the incoming down payment in F to the relevant sales order item. This then
cancels the corresponding down payment request.

PartiaI and inaI Invoices

When a partial billing document is posted in SD, the posted down payments are proposed for
clearing. The maximum amount for clearing is the received down payment amount, minus any
previously cleared down payments, if applicable. You can change this amount manually. The system
runs a plausibility check to ensure that the changed amount does not exceed the total of paid down
payments. f this is the final invoice, the system checks that the change has taken into account all the
down payments for this sales order.

The down payments for clearing are displayed, including tax, in the printout of the partial or final
invoice.

The total amount of the partial/final invoice is automatically posted in F as a receivable, and the
allotted down payments are cleared directly (down payment clearing).
Once the incoming payment has been posted, the transaction is completed and all the open items are
cleared.

CanceIing each Down Payment Transaction

You can cancel down payment requests. When you try to cancel one, the system checks whether the
down payment request has already been cleared. f it has, then the payment request cannot be
canceled.

You are also able to cancel the partial/final invoice including cleared down payments.
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Assign an account to each of the following posting keys. The accounts for VS1, VS2, and VS3 are used as clearing
accounts during excise invoice verification.
O VS1 (basic excise duty)
O VS2 (additional excise duty)
O VS3 (special excise duty)
O VS5 (sales tax setoff)
O MWS (central sales tax)
O MW3 (local sales tax)
O ESA (service tax)
O ESE (service tax expense)
pecify Excise Accounts per Excise Transaction
Use
n this MG activity, you specify which excise accounts (for excise duty and CENVAT) are to be posted to for the various
transaction types. Enter all the accounts that are affected by each transaction type.
f you use sub transaction types, enter the accounts for each sub transaction type as well.
Activities
Transaction type UTLZ is used for determining accounts only while posting excise JVs and also if the payment of excise
duty has to be done fortnightly.
The fortnightly CENVAT payment utility picks up the credit side accounts from the transaction types of GRPO, EWPO,
and TR6C for determining the CENVAT and PLA accounts. There is no separate transaction type for fortnightly
payment.
Example
Excise TT DC ind Account name
GRPO CR CENVAT clearing account
GRPO CR RG 23 BED account
GRPO DR CENVAT on hld account
Specify G/L Accounts per Excise Transaction
Use
n this MG activity, you assign the excise and CENVAT accounts to G/L accounts.
When you come to execute the various transactions, the system determines which G/L accounts to post to by looking at
the:
O Excise group
O Company code
O ? Chart of accounts
Furthermore, if you want separate account determination settings within an excise group, you can also use sub
transaction types.
Requirements
You have already:
O Def ined the G/L accounts
O Def ined the excise groups
O Maintained the transaction accounts
Activities
For each excise group, assign the excise and CENVAT accounts to G/L accounts. For most businesses, one set of
accounts will suffice for all transactions.
Note
you need not remit the CENVAT to the excise department immediately, so maintain the credit account for transaction
type DLFC as an excise duty interim account. This will be set off when you remit the duty.
Config setting needed to be done in order to get the Excise Details Screen in Material Master.
Even though this functionality is available in enterprise version, a small config step has to be made in Screen
Sequences for Material Master.
Following document helps you to do this configuration. Material Master Logistics General
1. Go to MG Def ine Structure of Data Screen for eachConf iguring the Material master Screen Sequence.
2. Select your screen sequence. Usually it would be 21. Select the same and click on Data Screen in the left frame.
3. Once the data screens are exhibited, select data screen no. 15, ie. SSq. 21and Scrn 15, which is "Foreign Trade:
mport Data". Select the same and click on Sub screens in the left frame.
4. Go to the last sub screen i.e. 21-15-6 - SAPLMGD1- 0001 and select the same. Click on tab view sub screen and
ensure that the sub screen is blank.
5. Now in the last sub screen i.e. no.6 you delete SAPLMGD1 - 0001 and instead add SAPLJ1_MATERAL_MASTER
and in the screen no. 2205.
6. Save the setting.
7. Create a Material Master and check whether in Screen Foreign Trade - mport, Excise related sub screen appears.