INTRODUCTION

This organization study was conducted at Harrisons Malayalam.Ltd to acquire knowledge about the organization structure as well as functions of the firm as a part of the curriculum for the MBA programme. Organization study provides help to study organization as a whole and the various functions carry out in the organization. The project work provided an opportunity to practice what we learnt in the classroom. The study provides opportunity to gain knowledge about the industry. The study helps to understand how a company purchase department tries to improve their business and helps to understand how the company controls the material. The study helps to give the awareness about the proper classification and defections of materials. To check the material should be purchased at the rest of time.
1.

This work enriched to the researcher to know the various department of Harrisons Malayalam.Ltd and their functions. To improve the primary and secondary facilities provided by Harrisons Malayalam . Ltd. To evaluate, whether the materials are properly managed by the company.
1

2.

3.

4.

It helps to analyze and study of the various materials which is being used in the company

HISTORY OF THE COMPANY

The first of Their Tea Plantations was established nearly 200 years ago as Tea was first planted on the slopes of the mountains that form the backbone of South India. (The Western Ghats). Over the next 100 years. Tea Plantations became a major activity transforming the landscape of these mountains, turning them into the manicured tea gardens we see today and providing employment and subsequently a reasonable standard of living, to the local population. In the early 1900's these estates saw consolidation and in 1907 Harrisons & Crosfield, which was set up as Tea Traders in 1857 in Liverpool, bought and established Malayalam Plantations Ltd. As Owners and Managing Agents of Malayalam Plantations, Harrisons & Crosfield further consolidated their land holdings, including plantations in Rubber, to produce the highest quality of both Tea and Rubber in this part of the World. About 15 years ago, changing priorities of Harrisons & Crosfield saw the RPG Group, one of the largest business houses in India, take control of this Company. Harrisons & Crosfield in India and Malayalam Plantations were merged to establish Harrisons Malayalam Ltd 5. Today, Harrisons Malayalam Ltd., as the largest Plantation Company in South India, leads the industry in scientific and modern agriculture and manufacture. The Company also preserves its proud heritage of looking after its employees and evolving them with modern HR practices. 6. Co-existing with Nature, plantations in South India have a proud ecological history in harmony with nature. Our lands
2

borders virgin tropical forest and, as such, we operate with a little "helping hand" from wild life. It is not uncommon for elephants to ramble in our rubber plantations or dig up tea bushes. The old bungalows while able to protect the occupiers from such ventures do regularly have panthers looking for a pet dog meal!

BOARD OF DIRECTORS
An integrated agriculture operation giant Harrisons Malayalam Limited is India's largest producer of rubber, South India's largest cultivator of Tea and perhaps the largest farmer of Pineapple in the region. It is also a major processor of other agricultural produce from neighboring farmlands. The company also produces smaller quantities of a variety of other exotic horticultural crops like Areca nut, Banana, Cardamom, Cocoa, Coffee, Coconut, Pepper and Vanilla as well as limited quantities of Organic tea and Spices. The Management team of Harrisons Malayalam.Ltd include the following persons, Board of Directors

Sanjiv Goenka : Chairman Haigreve Khaitan : Director P.K. Chowdhary : Director Golam Momen : Director Umang Kanoria : Director Ajith Singh Chouhan : Director Pankaj Kapoor : Managing Director

Management

Pankaj Kapoor :Managing Director

3

K. N. Mathew : Vice President - Finance V. Balaraman : Vice President-Commercial C.Vinayaraghavan :Vice President-Rubber Baburaj Nair : General Manager - Human Resource V.Venugopal : General Manager -Legal P.N. Ravunni :General Manager Tea George Sebastian:DGM- Engineering & Projects As far as each valley is concerned there will be one group manager and all other executives will come under the group manager

Company Profile
Harrisons Malayalam Limited (HML) is the most successful integrated agricultural operation in South India. One of the oldest with a history that goes back over hundred and fifty years - it has been a pioneer in corporate farming and has, over this period, established and run plantations for Tea, Rubber, Cocoa, Coffee and a wide variety of Spices. Today the company cultivates about 14,000 ha and processes produce from other farmlands in its neighborhood. Rubber, Tea and Pineapple, respectively on 7,400 ha, 6,000 ha and 1000 ha of own farmland give the company its primary products With a production of about 9,000 tonnes of Rubber, 20,000 tonnes of tea and 25,000 tonnes of Pineapple, HML is South India's largest agriculture operation. The company also produces smaller quantities of a variety of other exotic horticultural crops like Areca nut, Banana, Cardamom, Cocoa, Coffee, Coconut, Pepper and Vanilla as well as limited quantities of Organic tea and spices. Our operations are spread over 20 Estates, 8 rubber factories and 12 tea factories along with a number of blending and processing
4

units in the three southern states of Kerala, Karnataka and Tamil Nadu. The company also operates a full-fledged tissue culture laboratory for its own use as well as for production and sale of both crop and exotic ornamental plants. The product range includes both CTC and Orthodox Tea, Rubber in concentrated rubber latex, crepe, block and sheet rubber forms. Fresh Pineapple is the other large produce. As a dominant player in tea exports from South India over its entire history, a position that it maintains even today, the company is a source for quality teas for all the big names in the Tea industry in Europe. In the local market the company sells its own brands of tea. Our brands - Harrison's Gold, Mountain Mist, Surya and Spencer's have a significant market share in the states of Kerala, Tamil Nadu and Karnataka. Being the industry leader in natural rubber production, HML is known for its high quality natural rubber in the local and export markets. Exotic horticulture being a labour intensive activity the company has been a major employer of people. It today has a workforce of about 15,000. Operating in rural India, the company has been responsible for bringing economic activity to remote parts of this region and providing basic amenities including healthcare to a population otherwise deprived of such support. Over half of the workforce comprises of women. Equal status is accorded to them and they earn the same salaries/wages as their
5

male counterparts. With a strong in-house back up of relevant services, which include Shipping , Clearing & Forwarding and Engineering the company is well placed to understand and fulfill the needs of the demanding world market and is well positioned to cater to it. Over its history, the company has built many of the tea factories and commercial premises and bridges in the region. The activity is continued today - the company's Engineering Division takes up independent civil and electrical projects. The company is part of RPG Enterprises one of the largest and well-respected industrial groups in India. The Group has a turnover of around Rs.73 Billion and interests in tyres, cables, power transmission, telecommunications, pharmaceuticals, specialty chemicals, retail and consumer marketing, hotel and tourism, entertainment and agri-business. Listed on the National, Bombay and Cochin stock exchanges, HML has a paid up capital of Rs.184.50 million and a shareholder base of around 33,000.

VISION
Each organization should have vision. It is the dream or future aspiration of the organization. Vision is a powerful motivator for action. Vision is a forward looking view of what an organization whishes to become. As far as Harrisons Malayalam .ltd is concerned their vision include the following,

To be a world class agri-based profitable business company

6

 To make HML an exciting place to work

MISSION
The mission of HML includes the following: Growth by more than 40% every year for the next three year PBT to grow by 50% every year At least 40% of the business and 50% of the profits to be outside plantation crops agricultural operation

To be among the top 10 companies to work for ranking nationally.

GOALS OF THE COMPANY

Goals or objectives are important in every area where performance and results directly affect the survival and prosperity of business. Harrisons Malayalam. Ltd is true professionals in the field of agricultural industry with well organized infrastructure. Within short period of operation we have carved a niche for itself in the infrastructure industry by sheer innovation, supreme quality standards and ongoing technological up gradation.
7

The important objectives or goals of HML are as follows; I. Customer sovereignty II. People orientation III. Innovation & entrepreneurship IV. Transparency and integrity V. Anticipation ,speed and flexibility VI. Passion for superior performance

NATURE OF PRODUCTS & SERVICES

Harrisons Malayalam Limited operates its various businesses through independent divisions. The company has leveraged skills developed in one sphere of activity to complement the requirements of another. Over a period of time we have developed competence in all these areas. The various divisions are

Tea Rubber Spices and Horticulture crops Tissue Culture Engineering and Services Marketing of Branded Consumer Products Trading & Exports Clearing & Shipping

PRODUCTION UNITS & PRODUCT LINE

RUBBER UNITS
8

PALAPILLY- THRISSUR MOOPLY KUNDAI KALIYAR LAHAI KONEY VENTURE ISFIELD - THRISSUR -THRISSUR - IDUKKI - PATHANAMTHITTA - PATHANAMTHITTA -KOLLAM - KOLLAM

MUNDAKAYAM KOTTAYAM KUMBAZHA -PATHANAMTHITTA

NAGAMALLEY - KOLLAM

TEA UNITS
ANCHOOR WAYANAD CHOUNDALE WAYANAD SENTIND ROCK WAYANAD ARRAPATIA - WAYANAD TOURAMALLA -WAYANAD MAYFIELDS - NILGIRIS WENWORTH -

NILGIRIS

HOCKHORT - IDUKKI UPPER SURRINELLE - IDUKKI MOONGILER - IDUKI PUTTUMALAYAR - IDUKKI

PRODUCT LINE
RUBBER PRODUCTS
9

LATEX SOLECREPE RUBBER SHEET ISNR FORMS TEA PRODUCTS HARRISONS TOURAMULLA HARRISON HOCK HANT HARRISON SORRIANALLE SURYA TEA HARRISON MALAYALAM GOLD TEA MOUNTAIN MIST HARRISONS GOLD LEAF HARRISONS & CRISFIELD OTHER PRODUCTS PINEAPPLE CARDAMOM MALABAR PEPPER CLOVES COCOA VANILLA COCONUT&BANANA ETC

CAPITAL OF THE COMPANY

10

The Company's Share Capital Base is Rs.18,45,54,050 divided into 18455405 equity shares of Rs.10/- each fully paid up out of which 9063113 shares of the company, constituting 49.11% of the issued and subscribed share capital, is in dematerialized form as on 30.09.2005. The shares are available for trading under both the Depository Systems in India - NSDL and CDSL. The International Securities Identification Number (ISIN) allotted to the Company's share under the Depository System is INE 544A01019. The Company's shares are listed at Mumbai Stock Exchange, National Stock Exchange and Cochin Stock Exchange. Stock Code Mumbai Stock Exchange: 500467 National Stock Exchange: HARRMALAYA Cochin Stock Exchange: HML Share transfer process All valid transfer requests are processed and approved by the Share Transfer Committee which meets once in a fortnight and the share certificates after transfer are returned to the transferees within 30 days from the date of receipt. Requests for dematerialisations/rematerialisation of shares are processed and confirmed to the respective Depository within 15 days from the date of receipt of the document.

OBJECTIVES OR POLICIES OF THE COMPANY

11

1. HR Policy Companys vision is to be recognized as a preferred employer with over 17000 employees across Kerala. They believe that they should always comply with the relevant legislation aimed at protecting people at work HML aims at the creation of an environment in which all people are valued and can be successful at work as a result of our genuinely valuing differences in all people. The company also recognizes that they are an important employer in many local communities and we offer competitive pay and benefit packages reflecting local market conditions. Our leaders, managers and supervisors are critical in ensuring our employees welfare and we invest heavily in their training and development. 2. Quality policy

HML will produce agri-products to satisfy needs of quality ,consistency and standards for both Indian and international customers

Companys systems will ensure that high quality right from the stage of raw material, production while caring for safety of our environment, people and ecology.
12

3.Safety policy It is the policy of HML to Maintain a safe and clean work place Providing training in safe job performance Ensure that unsafe situations are recognized reporter and corrected promptly Comply with applicable safety laws and regulations HML is committed to the safety and well being of their employees and customers. Protecting human life from harm and property from loss is the key responsibility of every employee. They must always think before and during every task. 4.Food safety policy HML endeavors to: Enhance customer satisfaction and customer confidence with companys products and processes by incorporating both statutory regulatory requirements and latest standards in food safety management. Ensure commitment to communicate, implement and maintain food safety and policy at all levels. Review to achieve continual improvement by setting measurable objectives 5.Social responsibility policy
13

HML is committed to uphold the dignity of labour to provide a conducive environment to work with pride and lead a comfortable life. To achieve this they will Comply with all national and regional laws rules and regulations Continually improve the system Document communicate and create awareness among all members Be a model to others Our concern shall be common good of the workman vis--vis impetus on unity ,integrity and fraternity

Declare the policy for public awareness Organization remain environmental friendly while achieving our business goals and contribute to sustainable development

6. Environmental policy

Company trying to achieve this by, Minimizing the consumption of natural resources through process improvements resulting in reducing ,reusing and recycling

14

 Preventing pollution through reduced consumption, improved process and use of environmental friendly materials Continually improving the environmental process Complying with all relevant environmental legislation and regulatory requirements Contributing to conservation of natural resources using renewable sources of energy and water harvesting Contributing to social forestation in association with local government bodies Creating environmental awareness among through camps and projects with special emphasis on educational institutions

CODE OF CONDUCT FOR BOARD MEMBERS AND SENIOR MANAGEMENT

The adoption of this Code of Conduct (the Code) by the Board stems from the fiduciary responsibility which the Board Members
15

and the Senior Management have towards the stakeholders in the Company. Therefore, Board Members and Senior Management act as trustees in the interest of all stakeholders of the Company, by balancing conflicting interest, if any, between stakeholders, for optimal benefit. (In the observance of the Code, the Directors in their capacity as Directors, per se, have a Directional role and the Executive Directors and Senior Management Personnel have executive responsibility.) The Code encompasses the following: 1. Ethical and Moral behaviour

Business shall be conducted ethically and by not committing, condoning or ratifying illegal or immoral acts. Standards of fair dealing and personal integrity will be observed. An environment free from gender-specific harassment, discrimination and exploitation will be maintained.

2. Conduct of Business Conduct of the business will be consistent with the Core Values, which are as under:

Customer Sovereignty People Orientation Innovation and Entrepreneurship Transparency and Integrity Anticipation, speed and flexibility Passion for superior performance

3. Safety, Health and Clean Environment In all aspects of Company's operations, its employees, customers and society, safe, healthy and clean environment shall be given prime importance.
16

4. Conflict of Interest

Conflict Situations: Any relationship, influence, or activity that may impair the ability to make objective and fair decisions is to be avoided. Disclosure of Interest: Any financial or other material interest by oneself or through relatives / organization in any contract with the company (including vendors and customers), shall be disclosed at first opportunity. Competing with the Company: Acceptance of any position of influence or of pecuniary interest in any other organisation, whose business is in direct competition with that of the Company, shall be avoided. Use of Company's Resources / assets / property: Assets of the company are to be used solely for the benefit of the company. Opportunities discovered through use of corporate property, information or position shall not be exploited, for own personal gain, unless the opportunity is disclosed fully in writing to the Company.

AWARDS & ACHIEVEMENTS

HML has been the recipient of many accolades and awards for both its products and for the welfare work in the rural hinterland that it operates in. At The Golden Leaf Indian Tea Award (TGLIA), organized by the Tea Board of India in March 2007 at Kochi, HML won the following awards for the best tea quality in the following categories Wayanad Region 1. Orthodox Leaf - Mayfield Estate
17

High Range Region 1. Orthodox Leaf - Lockhart Estate Bought Leaf Sector 1. Orthodox Leaf - Terramia Factory At The Golden Leaf Indian Tea Award (TGLIA), organized by the Tea Board of India in February 2006 at DUBAI , HML won the following awards for the best tea quality in the following categories Wayanad Region 1. Orthodox Whole Leaf - Arrapetta Estate 2. Orthodox Fannings - Wentworth Estate Travancore Region 1. CTC Leaf - Moongalaar Estate 2. CTC Fannings - Moongalaar Estate 3. Orthodox Leaf - Pattumalay Estate High Range Region 1. CTC Fannings - Surianalle Estate At the inaugural Golden Leaf South Indian Tea Competition, organized by the United Planters Association of South India in September 2005, HML had pride of place when it won the largest number of awards for the best tea quality in a wide range of categories. These were:High Range Region 1. CTC Leaf - Surianalle Tea Estate
18

2. CTC Dust - Surianalle Tea Estate Travancore Region 1. CTC Fannings - Moongalaar Tea Estate 2. Orthodox Whole Leaf - Pattumalay Tea Estate 3. Orthodox Brokens - Pattumalay Tea Estate Wayanad Region 1. Orthodox Dust - Arrapetta Tea Estate 2. Orthodox Whole Leaf -Wentworth Tea Estate 3. Orthodox Brokens - Wentworth Tea Estate The Federation of Indian Chambers of Commerce (FICCI) has, in recognition of efforts in the welfare of workers, given HML the Award for Corporate Initiative in the field of Family Welfare in 1990-91, 1996-97 and 2000-01.

Trade unions present in HML

In order to get all of the employees rights to be accomplished following trade unions work in HML unit Rubber estate workers congress (CITU) Rubber estate labour congress (INTUC) Rubber estate workers union (AITUC) Kerala state estate & plantation workers union (TUCI) Thrissur jilla estate masdor sangh (BMS) Thrissur district thottam thozhilali union (STU) Plantation employee union (CITU)

Market share HML market share 11% Pie diagram showing market share
19

St.Mary's Latex

HML 11% 59% 9% 13% 8% Others Kurian Ebraham.Pvt.Lt d RK Latex

Company life cycle

20

- Harrison Malayalam Limited

Life cycle is very important part of any organization. It indicates four stages of the company. The stages are introduction, growth, maturity and decline. HML is in a growth stage. Growth stage means the market acceptance stage. That is sales and profit rise often at a rapid rate. So profit increased. The firm is in a growth stage, focus a trade off between high market share and high current profit on the basis of sales and trend of HML is in the growth stage.

Competitors of HML St.marys Latex Kurian Ebraham . Pvt. Ltd R K Latex

Future prospects and growth plans

21

 Market capitalization of rubber to collect raw material from the other suppliers processed in own factory after the process it can be marketed Diversification of the marketing activities Developing other agri based product, eg. pineapple, banana,wwa, etc Rubber production to dip by 50% in 3 to 4years New plans for tea exporting HML modernized all its rubber and tea factories and taking efforts to maximize capacity utilization Company undertakes massive re-plantation

OBJECTIVES OF THE STUDY

22

Primary objectives of the study are to study the overall functions of Harrisons Malayalam .Ltd. And also to know how HML value their workers and customers. Secondary objectives To understand the functions performed by various departments in the company. To understand how effectively the company implementing their plans. To study the performance of Harrisons Malayalam .Ltd To interact with the highly qualified Manager and study their duties. To identify strength and weakness of the company. To offer suggestions and recommendations based on findings. To know the visions and missions of the company. To study the organization structure of the company and reporting relationships existing in the organization.

NEED OF THE STUDY

23

As I am a student from a rural area, I decided to do my internship in a company which do its business mainly in the rural areas. HML is such a company which provides a lot of assistance to rural people in uplifting their life. But most of the people are not aware of the same so I decided to torch up to their unawareness. So I thought that by doing an organizational study in HML both myself and others will come to know the major activities as well as the role which HML conduct in our area.

SCOPE OF THE STUDY

Each departments of Harrisons Malayalam Ltd
24

 Both permanent and temporary workers of the Harrisons Malayalam Ltd Local people who come within the boundaries moooply valley estate Financial performance of Harrisons Malayalam Ltd Products of Harrisons Malayalam Ltd of HML

REVIEW OF LITERATURE
Organizational studies encompass the study of organizations from multiple viewpoints, methods, and levels of analysis. For instance,
25

one textbook divides these multiple viewpoints into three perspectives: modern, symbolic, and postmodern. Another traditional distinction, present especially in American academia, is between the study of "micro" organizational behavior which refers to individual and group dynamics in an organizational setting and "macro" strategic management and organizational theory which studies whole organizations and industries, how they adapt, and the strategies, structures and contingencies that guide them. To this distinction, some scholars have added an interest in "meso" scale structures - power, culture, and the networks of individuals and ie ronit units in organizations and "field" level analysis which study how whole populations of organizations interact. Whenever people interact in organizations, many factors come into play. Modern organizational studies attempt to understand and model these factors. Like all modernist social sciences, organizational studies seek to control, predict, and explain. There is some controversy over the ethics of controlling workers' behavior, as well as the manner in which workers are treated (see Taylor's scientific management approach compared to the human relations movement of the 1940s). As such, organizational behavior or OB (and its cousin, Industrial psychology) have at times been accused of being the scientific tool of the powerful. Those accusations notwithstanding, OB can play a major role in organizational development, enhancing organizational performance, as well as individual and group performance/satisfaction/commitment. One of the main goals of organizational theorists is, according to Simms (1994) "to revitalize organizational theory and develop a better conceptualization of organizational life." An organizational theorist should carefully consider levels assumptions being made in theory, and is concerned to help managers and administrators.

DATA COLLECTION
a) PRIMARY SOURCE
26

Primary data were collected through discussions and interviews with management personnel of different departments.

b)

SECONDARY DATA

Secondary data were collected form the company profile, magazines, annual reports, journals, company website etc.

METHODOLOGY
This organizational study was conducted by collecting information from primary and secondary data sources. The study was conducted in three phases. The first phase involved interviewing departmental heads and other staffs for understanding the activities of each department. The second phase involved collecting information from various manuals, reports, articles, website etc. Its structure and the roles played by each of them. The third phase involved visiting operational factories whr the processing of rubber milk has carried out. The main aim of visit was to obtain a physical feel of the factory and observe the activities performed by it, and its importance to the whole organization.

TOOLS OF DATA COLLECTION

27

 Interview Observation Published sources Interview Interview is a direct method of collecting data. It is a verbal method of securing data in the field of study. The researcher conducted formal and informal interview and discussions with different department managers and officials. Observations This method implies the collection of information by way of researchers own observation. The information obtained relates to what is currently happening in the organization. The study needed to have a personal visit to the different departments of the company Published sources In this type of data collection the data are collected in records, journals, and magazines. It is also called secondary methods of data collection. It is already collected and published for some other purposes.

28

ORGANIZATIONAL STRUCTURE
Company follows functional organization structure where employees are group together on the basis of the business function they need to perform. An explanting organization structure of HML is depicted below
29

DEPARTMENTS
All organization should have various departments. All operations of the company are done with the help of various
30

departments. Department must help to increase day today operations of the company. All jobs of organization must be divided and it must be given to various departments. Various departments include: 1. Marketing department. 2. Human resource department. 3. Production department. 4. Finance department 5. Department for Quality Control. 1. MARKETING DEPARTMENT Marketing is the most challenging function to be performed by every organization. It is the process of financing and fulfilling consumer desires. In such a way that to achieve profit to the organization and satisfy the customers in competitive economy, it is consumer desires the success of the failure of business either buying or not buying the product. Today, it has become necessary to study substantively to different aspects relating to marketing process with regard to fulfilling the expectation and needs of the consumers by the right things at the right time and at the right price marketing department is doing the function of selling the business.

31

The following are the important functions of marketing department 1. Pricing. 2. Advertisement. 3. Competition. 4. Distribution. 5. Sales promotion. 6. Understanding customers needs and wants. MARKET Market means that the place where commodities are bought and sold. In our company, commodity means that the flats, villas etc. Due to high quality maintained by the company it has ready market in India. The company has succeeded in arranging right quality Latex at the right time for the right customers on the basis of firm orders, which flow in resources for all type of product.

MARKETING STRUCTURE

32

MARKETING STRATEGIES The strategy that has been adopted by the firm is customers oriented. HMLs marketing strategies evolves around its product quality. At HML we firmly believe that success and acceptance comes the hard way, landmarks are tasks to build and equally challenging is the sustainability of reputation. Our success lies on the trust and confidence we have acquired over the years. We see
33

quality in its full realm of expression and the same is maintained as a prime measure of customer satisfaction. We take each project as a novel challenge, as potential target for perfection. Best value additions to clients are made possible adopting largest technology and combining the right proportion of aesthetics, innovation, utility and economy. HML has mainly two segments, 1. Industrial market. 2. Domestic market. FUNCTIONS OF MARKETING MANAGER 1. To coordinate with sales department to effectively analyze customers feedback. 2. Effectively to formulate marketing strategies of companys product based on feedback.
3.

Researching Agri business with top management. marketing.

4. To prepare marketing policies and programs to support 5. Marketing manager act as an agent between customers and producers. 6. Sales promotion activities are main function of marketing manager.
34

7. Marketing manager understanding customers needs and wants. 8. Strategies for companys product. HUMAN RESOURSE DEPARTMENT This department is functioning under the authority of managing director. It keeps an overall record of the employees and staffs. As the company a labor intensive, the importance of human factor has been highly recognized by the management. This department functions as intermediately between the management to credit in atmosphere in which five exchanges of ideas and information between the management and workers is possible. The principle resource of an organization is the people. Managing the people is the most important aspect of an organization. Human resource management is concerned with the human relationship with the organization. It is the aspect of management which has its goal effective utilization of the labors resource at an organization. Human resources mean the total knowledge, skill, creative ability, talent and aptitude of an organization work force. A clear and detailed picture of the human resource department is being depicted below
35

HUMAN RESOURSE DEPARTMENT STRUCTURE

36

37

Human resources manager should give attention in the: 1. Employment No persons below the age of 18 shall be normal entitles to be recruited as workman in the factory.
38

On

recruitment

every

workman

shall

produce

documentary proofs of this age to the satisfaction of the personnel department and the same shall be entered in the companys record. All tapping employees should undergo with a tapping test before he is being appointed There is no special qualification for the supervisors The assistant managers should be graduates The security staffs are selected from the X-army category 2. Training & Development Training programmes are being conducted for the rubber tapping employees Training programmes are being conducted for the assistant managers also 3. Performance Appraisal An yearly performance appraisal is being carried out in HML. It is with a view to enhance the moral of the workers towards the firm. The appraisal is being conducted on hierarchical basis ie. assistant managers performance is evaluated by the Manager and so on. 4. Transfer
39

Transfer is given only for executives and staff persons. The workers and the supervisors will not get transferred. 5. Classification of workers Permanent:

Temporary: Only the daily paid workers will come under this category Probationary: the appointed staffs will be undergone with a probation period for one year before they get permanent

6.

Total pay: Basic pay + Dearness allowances + Education

allowances Large estates

staff 1 5060+1204+219=6483 staff 2 6565+1204+272=8041 staff 3 6675+1204+276=8155 staff 4 7600+1204+308=9112

Medium estates

staff 1 4520+1032+194=5746 staff 2 6030+1032+216=6378

40

Small estates

Senior Grade 3770+946+165=4881

General grade 3385+946+152=4483 Some important notes regarding salary payment in HML The salary scale of the estate employees is determined by an association named United Planters Association of South India The members of the association consists of , representatives of plantation companies, government, workers union According to UPSAI estates are graded into 3 ie. Large estates, medium estates and small estates. The annual leave TA will be revised from Rs. 1.50/km to Rs. 2.00/km For retirement on superannuation or discharge on medical grounds or in cases involving death of the staff members concerned, traveling and transport charges to cover expenses of both staff and, where it applies, their families will be paid at the rate of Rs.30/km subject to a maximum of Rs.6000/-.

PRODUCTION DEPARTMENT
Production denotes the conversion of raw materials to semi finished products with the help of certain production process. The
41

main aim of production system is to produce fundamentally goods and services required by the customers. The main function of this department is: Production planning and achieving targeted production. Ensure proper operation and maintenance of all machineries. Planning and implementing preservative maintenance. Maintaining records of production process.

Supervision in factories and arranging researcher to understand the upcoming threats as well as oppertunities

PRODUCTION DEPARTMENT STRUCTURE The structure of production department consist of,

42

PRODUCTION FUNCTION The important functions of production department are as follows. Receiving materials ie. Latex collected from collecting sheds Preparation of intend for semi finished goods. Receiving the list of production requirements. Preparation of finished goods receptions. Preparation of out turn sheet. Production Process
43

44

FINANCE DEPARTMENT
Finance is the life blood and nerve centre of business. Just a circulation of blood is essential to smooth running of business. In our present day economy, the finance may be defined as provision of money at the time when it is needed. It can be otherwise say that procurement of fund and their effective utilization. Accounting is an ancient as certainly as old as the money itself even throw the art must have been rudimentary in the beginning Chankya clearly defined in his Srthashastra, existence and the need of proper amounting and auditing. The AICPA defined accounting as the art of recording, classifying and summarizing in a significant manner and in terms of money transactions and events which are in part at least of a financial character and interpreting the result there of. In HML, the management of finance is vested with financial department. This department is headed by Vice-president of finance department who is assisted by various Administrative officers.

45

Structure of finance department

The finance department of HML is being structured as follows.

Various functions carried out by this department are Financial plans Implementation plans Preparation of various financial statements like fund flow statement, cash flow statements. Controlling the receipts and payments.
46

 Preparation of profit and loss account and balance sheet on yearly basis.

Financial performance of Harrison Malayalam .Ltd

Harrisons Malayalam has declared Profit of Rs 3.47 crores for the quarter ending June2011, as against a loss of Rs 3.89 reported in Q1 last year. The turn over for the quarter has increased by 13%. Tea production from HMLs gardens during the quarter is higher by 11%, as compared to Q1 10-11.With plantations having experienced good monsoon showers during the period, HML expects to have a good cropping in the months to come, reflecting better performance. The Board of Directors, announced results for the year ended March 2011, following a meeting held in Mumbai. Income stood at Rs 370.8 crore as against Rs 331.51 crore in FY09-10, registering a growth of 12 percent. The Board has recommended a dividend of 15 percent. The profit for the FY10-11 stood at Rs 5.25 crore as against Rs 12.36 crore in FY09-10

47

QUALITY CONTROL DEPARTMENT

48

SWOT ANALYSIS
A Scan of internal and external environment is an important part of the strategic planning process. Environmental factors internal to the firm usually can be classified as strengths (S) Weakness (W) and these external to the firm can be classified as Opportunities (O) or Threats (T) .such an analysis of the strategic environment is referred to as an SWOT analysis. The swot analysis provides information that is helpful in matching the firms resources and capabilities to the competitive environment in which it operates as such, it is instrumental in strategy formulation and selection.

Strength:
Strength of Harrison Malayalam.Ltd are its resources and capabilities that plays an important role in its survival is the changing environment. The main strengths of company are Manufacturing efficiency Skilled work force Large scale production Adequate financial resource Superior image and reputation Economies of scale
49

 Products and service differentiation ISO Certification

Weakness:
Employees turn over Highest overall unit cost relative to competition

Opportunities:
Modern technology Enter into the international market Exporting opportunity Holding huge land area for production markets

Threats:
Economic recession Competition Natural calamities

50

FINDINGS AND SUGGESTIONS FINDINGS:

1.

The main advantage of the organization is that they adopt new technology and modern machineries in their factories

2.

company provides better training and welfare facilities

3. Due to some environmental problems company had been facing some problems for some days 4. When compared with the public sector workers, the employees keep better relationship between them. 5. The state government provides them with appropriate financial resources as and when required. 6. There is very good relation between various divisions and the workers and management.
7. 8.

Employees are committed and competent. Employees are very skilled and experienced.

SUGGESTIONS:
1. The organization should recruit and train young employees for the future and the vacant posts should be filled either by new recruitment or by promotion.
51

2. Company should concentrate on diversifying its product line and product mix 3. Marketing of the employees should be widened.
4.

Company should utilize the opportunities of exporting of products

5.

The company must provide good atmosphere in the region where it operates

6.

Even though the company has provided its employees with all the welfare facilities , the company should also try to ensure the proper utilization of these facilities

52

CONCLUSION
The study was conducted at Harrison Malayalam.Ltd, which is one of the pioneer in plantation industry and the market leader in Latex production companies in south India. It was a general study regarding all functions and aspects of Harrison Malayalam.Ltd, and giving more importance to Human Resource, Marketing, Finance, Production and quality control department. It was found that a cordial relationship is maintained between all departments for the smooth functioning and achievement of the organizational goal of achieving the market leadership and companys image. The company has achieved these heights mainly due to the hard work and through maintains cordial relationship with the customers. The study helped the researcher to understand that how the company identifies the right needs of the consumers. The researcher was also able to understand some of the opportunities and threats of the company. Being an MBA student, the internship entitled an

organizational study of Harrison Malayalam.Ltd has benefited the

53

researcher with so much of confidence and awareness, so as to be capable himself to work in a firm. The study gave the researcher an opportunity to experience and improves his practical knowledge besides his theoretical knowledge about a plantation company.

BIBLIOGRAPHY
WEBSITES www.harrisonsmalayalam.com www.wikipedia.com

54