Intact iQ Feature List

INTACT iQ - Outline Active Feature List (August 2011)

(NB - This list does not include features considered part of the iQ Agility toolkit)

Core Application Multi Company Multi Branch Branch/Location/Stock Bin hierarchy Customer home branch allocation Branch document numbering Branch based printed form control Branch based cost centre and GL integration Inter branch stock transfer management Despatch vs Accounting branch separation Access and transaction visibility control by branch Selected users with multi branch mobility Roles and Users Structure organisational policy by user and role Comprehensive system access control by user/role Custom views, lists and menus by user/role Multi Currency Auditing Detailed auditing of all user activity View audit trails by item, by user or for the whole organisation View before and after details for each event Interactive Authorisation User definable business rules to trigger authorisation View transaction screenshots Interactive authorisation, rejection and completion Item suspension and recall Suspend and later recall any item being created Form Designer Powerful multi-level banded form designer Customise any printed forms Customise automated email signatures and attachments

Security Policy Editor Control every aspect of the system by User/Role right down to read/write on individual properties Control access to commands and modules Global control of key functions like delete, edit etc. Load, save and copy policies for easy deployment Workflow Map business processes and inform users, customers, suppliers etc.. when any defined trigger condition is met Create users tasks, send emails, send SMS messages based on triggers User dashboard integration for tracking key events Application Tasks and Scheduling Create tasks like Print Invoice, Post Journal or Email Report and then schedule them for automated execution Data Migration and Export Comprehensive data import mechanism supporting master detail csv and excel data sources. Import historical transactions effortlessly including paid/ part paid invoices. Perform recurring imports e.g. system integration Export data either for update and reimport or for scheduled system integration Workstation Management Control printer access by workstation Assign specific printer forms to workstation Track user login/logout by workstation Customisable Document Sequence Numbering Support complex number sequences e.g. SO-1-1234/A Support shared sequences e.g. Delivery Note and Invoice sharing the same set Optional numbering by branch Special Date Control Manage bank holidays and weekends for due date/shipment calculation

Core Application (continued) Custom Menus Define custom menus per user/role Show filtered lists of items (e.g. Orders for only one rep in one branch) Allow creation of transactions Run external applications Execute reports Infinite nesting for complex menu structures Interactive preview (see the menu as you build it) Printer Form Sets Group printed forms by delivery mechanism (e.g. All email forms) for simpler management and assignment Output Rules Conditionally choose where a transaction is output when it is saved Send to specific printer, send to specific email address, output to file, send to FTP Send to email address associated with the transaction EDI File Output Schema Designer Design complex multi-level XML or CSV documents for any object in the system for EDI Barcode management Control automated barcode generation, including checksums, padding, stripping and length. Accounting Period Control Transactions managed by date for credit control and period for accounting. Local period control by user Automatic rolling forward of ledger periods Manual period locking Customisable period ranges (13 period years) Separate period management for Sales, Purchase, G/ L, Bank and Cash and Stock Custom Aging Define debtor and creditor aging calculations By day, month, week Control number of increments (e.g. 6 X month or 12 X week) Specify aging method by customer/supplier Email Integration SMTP, Mapi and Outlook (IMAP) handling for mail delivery Configure separate accounts for statement runs, invoice runs, individual users etc. Support for background service based mail delivery SMS Integration Support for Clickatell and iWord. Integrates with workflow and SMS delivery is background service based Mapping Integration Built in Google maps access for all addresses Directions from company base to any address Free text searching for accounts and products Choose which properties should be scanned for any given item Highly configurable Instant Access Menu Decide what each user sees on their F12 instant access menu Filter lists Run external applications Notes, Document Links and Relationships Record textual notes against any item Link external documents to any item View relevant related items connected to any item

Business Intelligence Features Configurable Interactive Dashboards Support for report results Multiple dimensions, multiple measures Support for 40 chart types Special support for date ranges, months, years, weeks and days Support for comparatives Drill down to original transaction details Integrated Analysis Pivot table smart parts for accounts e.g. Customer, Supplier, Product , General Ledger etc.. Data Drill smart parts Integrated charting Define queries and create pivot tables and data drills Create custom smart parts based on reports and permanently associate them with relevant items Reporting Wizard based report query generation Highly sophisticated multi-level banded report writer - Support for scripting for complex reports - Detailed formatting capabilities - Export to a variety of common formats - Style-sheet management for professional company-wide presentation - WYSIWYG design and preview - HTML support Scheduled delivery - Background service based email and printing of reports - Comprehensive scheduling control e.g. Daily, weekly, monthly

Sales Customer Account Management 3 tier group accounts (delivery to, invoice to and payment from) Configurable credit status levels Favourite products Excluded products (products the customer cannot buy) Multiple sites per customer Selection messages by transaction type Multiple delivery contacts Customer specific product information, codes and descriptions Multiple fax numbers and email addresses per transaction type Comprehensive interactive customer account analysis - Ledger history both open and historical - Order, Quotation, Delivery Note, Invoice and Credit note analysis using pivot tables and data drills Cash customer directory Record cash customer information per transaction for any cash based account Pricing Category Discounts Product Discounts and Fixed Prices Group Discounts Supplier Discounts Configurable condition discounts Infinite price bands per product and price rule Quantity breaks Date range scoping Supplier price support contracts Gross pricing supported at the core Delivery/Collection method specific rules Batch date range updating Rules requiring validation Rules can be based on list, trade, selling, landed or average Factor on calculation can be monetary or percentage, margin or mark-up based Product price list discounts (group selected products together and discount them across multiple price lists) Features common to all sales document processes Related items Special offers Alternate items Price haggling Populate transaction from a customers order history Populate transaction from a customers favourite products Populate transaction from the products a custom has specific codes, descriptions for Special product support (supplier code, description etc..) Kit editing Delivery charging by Agent and Service (e.g. Interlink 1-day, FedEx 3 day) Quotations Support for workflow based control Optional items Convert to Invoice Convert to Order Order Processing Support for workflow based control Require complete order shipment Direct orders Memo orders Forward orders Consignment orders Control of order stock level update by workflow status Configurable order types Sale or Return orders Stock allocation Pricing control and confirmation Write off (recording user and reason) Stock checking

Sales (Continued) Back to back orders Generate purchase orders from sales orders Trigger order status change on purchase order receipt Deposit Control Take multiple deposits per order Generate invoice per deposit to manage tax requirements View deposit history by order and customer Handle deposit refunds Invoice Run Bundling of multiple deliveries to a single invoice Grouping of customers for segregated runs Deferred billing Direct Invoicing Create invoices directly Auto create back orders for unfulfilled invoices Returns and Credit Requests Generate and track credit requests from deliveries, invoices, orders Complete RMA system including Authorisations and Confirmations Credit note run to block create credit notes from requests Trade counter Choose transaction types available by user Change transaction type during entry Customer backdrop personalisation Customer specific branding Comprehensive Cash Drawer control Track cash drawer contents including security totals (Cash/cheques) Date based reconciliation with support for floats, discrepancies and withdrawals Share cash drawers across pcs and users Configurable receipt types (permit refunds, cash back and change by type) Journals Easy Opening Balance entry Receipts Direct Customer Lodgements Statement Run Run for single or groups of accounts Balance forward and open item support Delivery by email, fax, file

Purchasing Supplier Account Management Requisitions Workflow based control Bulk ordering (quick selection of products to request) Bulk ordering by supplier Order based on historical supplier activity Kits Alternate items Related items Generate order Orders Workflow based control Bulk ordering Bulk ordering by supplier Order based on historical supplier activity Kits Alternate items Related items Invoice & Credit Note register Record invoices and credit notes for approval without affecting ledgers Optionally match to purchase delivery notes in 2 stages (pricing and quantities) Create from deliveries or directly Workflow based control Generate accruals for unbilled register entries Payment Run Group suppliers for segregated runs Preview payment runs and adjust before posting Remittance generation Support for settlement discount calculations (net/ gross) EFT Generate EFT batches from payment runs

Bank and Cash Bank Account Management Record Bank account information including contacts View transaction history by bank account (independent of G/L) Bank Journals Bank Reconciliation Lodgements Collate receipt types into lodgement groupings Record lodgement contents and withdrawals Direct Customer and Supplier Lodgements Non account payments, receipts and lodgements

General Ledger Management account designer Supports multi column layouts Comparatives Relative Periods Support for Balance Sheet, Profit & Loss, Trial Balance and free format layouts Cost centre and departmental analysis General Journals Accruals Prepayments

Fixed Asset Register Depreciation via Straight Line or Reducing Balance Asset Disposal Create an Asset from a Purchase Invoice Manual or calculated depreciation journals

Stock Control Product Management Standard, Open, Service, Kit, Special and Comment Product types Product Images Stocked, Non-Stocked, Superseded, Discontinued and End-Of-Life products Multiple Barcodes per Product (optionally related to units of measure) Infinite stocking, selling and purchasing units of measure - Support for packs and splits Full/Partial Stock Takes - Pricing adjustments for packs and splits Configure features by branch - Stock Bin - Replenishment Method (Order/Inter-branch Transfer) - Min, Max and Reorder Levels Multiple Suppliers and codes and descriptions Last, Average, Standard, Landed, FIFO costing Calculated inflated Selling Costs (by percentage or amount) Selection messages by transaction type Bill of Materials configuration Kit configuration Measurements (dimensions, weights etc..) COSSH document links 5 levels of configurable trade discounts (rolling/ percentage/amount) Infinite selling prices per products Minimum selling margin and mark-up Alternate items Related items Costing method override per product Delegate pricing to another product 3 Tier (Branch/Location/Stock Bin) stock tracking Control permissions to stock/sell by branch Allow sale of discontinued or superseded products with stock levels Run multiple simultaneous stock takes Filter by any user definable condition Up to 3 counts supported per stock take Count by count comparison and accuracy reporting Workflow based control Counting, Verifying, Closed Import actual values from Excel/CSV Configurable stock sheet sequences and sheet size (products/sheet) Product Pricing Create arbitrary product price lists (e.g. special offers) Create customer discount structures based on them Configurable selling stock level Physical, Unallocated, Available, Free, Effective Stock bin transfers Inter Branch Stock Transfers Request, delivery, receipt cycle Write offs and discrepancies Workflow based control Bulk ordering Stock taking

Customer Relationship Manager Lead, Prospect and Customer account classifications Multiple contacts per lead, prospect or customer Contact type classification for marketing Track phone calls, emails, letters, sms messages, tasks per contact Track opportunities for both prospects and customers Assign conversion probabilities Workflow based control Manage a single/independent pipeline for prospects and customers Create prospect quotations Marketing Lists Create contact lists from leads, prospects or customers Generate lists based on criteria Create contact list based on sales/CRM analysis reports Include contacts on a report or exclude contacts on report (e.g. all contacts who have not bought a specific product) Marketing campaigns Create campaigns based on marketing lists SMS, Email and Form Letter activities Multiple activities per campaign Track follow up and budget/returns on campaign Convert Lead->Prospect->Customer retaining all history Powerful mailshot and form letter editor