PROJECT CHRONOLOGY CHECKLIST

AIRPORT :
PROJECT :
REFERENCE Nos:
KIMBALL PROJECT #:
PROJECT MANAGER: SR. TECH LEADER

Date CONTRACT / AGREEMENT PHASE: Other Notes:

Completed
1. When was Kimball selected:
A. Engineering Agreement / Work Order Authorization, Cost and Scope
Prepared
B. Kimball Divisions (Or Other Subconsultants) Contacted for Cost
Estimates / Estimated Received
C. Status of Environmental Finding Completed
D. Scoping Meeting with Client Conducted
E. Add Recovery Costs for Project Development Previously Completed
(12yr Plan, Environmental, Etc)
F. Project Schedule Completed and Submitted for Incorporation into Master
Schedule
G. ALP Checked for Planning Consistency
H. In-House Agreement Review Completed
I. Agreement / Work Scope Finalized
2. Agreement Submitted to Client for Review
3. Agreement Submitted to FAA / State for Review (Based on Client Approval)
4. If over $100,000, Independent Fee Estimate (IFE) Done
5. Revise Agreement as Necessary
6. Kimball Signs Agreement / Work Order
7. Fully executed Agreement / Work Order from Client Received
8. Signed Agreement Sent to FAA and/or the State
9. Information to Accounting via 117 Form / KRM Form
10. Establish Project Team Which Server the Documents be Stored

NOTES:

Date ENVIRONMENTAL PHASE: Other Notes:

Completed
1. 1. Status of FAA Environmental Finding
2. Does this Project Need an Environmental Form Completed (Other than a
Categorical Exclusion)
3. Determine what Environmental Studies and Permits are Required
A. NPDES
B. Land Development
C. Hydrologic and Hydraulic Study
D. Zoning
E. Building Review / Permit
F. Other

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NOTES:

Date ADMINISTRATION PHASE: Other Notes:

Completed
1. FAA’s 5 Year ACIP Up-to-Date
2. State’s Planning Documents also Up-to-Date
3. Are the Necessary Pre-applications Filed (if Required)
4. What is the Current DBE Goal Is it Current
5. Discuss Schedule with Client. What are the Critical Dates for this
Project?
6. Initial Coordination with FAA (Airways Facilities) if NAVAIDS are Affected
7. Project File Folders Set Up
8. Peer / STL Reviewer Assigned
9. For Airports Using the Request for Reimbursement (RFR) Forms (SF271),
Forms Prepared and Ready for Use

NOTES:

Date PRELIMINARY DESIGN PHASE: Other Notes:

Completed
1. Project Schedule Revised
2. Utility One Call Completed
3. Geotechnical Investigation Scheduled/Completed
4. Surveying/Mapping Scheduled/Completed
5. Initial Drawing Schedule List Completed
6. In-house Design Meeting Completed and Project Team Established
7. Pre-Design Meeting Conducted (Completed With FAA/State/Client)
8. Pre-Design Meeting Minutes Written and Distributed
9. A. 7460 “Notice of Proposed Construction” Submitted When Scope is Set
B. Construction Phasing Plan Sent with 7460 as Applicable
C. Airport Layout Plan (ALP) “Pen & Ink” Change Submitted (if
applicable)
D. 7480 “Notice of Landing Area Proposal” Submitted (if applicable)
10. Modifications of Standards (MODs)? Submit Now, if Required
11. Prepare Preliminary Cost Estimate
12. 30% Engineers Report Completed
13. List of Outline Specs Completed
14. 30% In-House Review Completed
15. Design Review With Client Completed
NOTES:

Date PERMITTING PHASE: Other Notes:

Completed
1. If E&S is Required, Submit Appropriate Documents (Control Plan and
Report) to the County Conservation District
2. If Municipal approval is Required, Submit for Approval
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 3. Other Permits Submitted (List Permits)
A.
B.
NOTES:

Date FINAL DESIGN PHASE: Other Notes:

Completed
1. Assemble Draft Project Manual Including:
- Front End Specs
- Detailed Specs
2. A. 90% In-house Project Review Completed (Plans and Specs)
B. All Comments Addressed
3. Construction Phasing Plan Completed
4. Project Manual Finalized (Covers and Dividers made)
5. A. Construction Cost Estimate Finalized
B. Put Quantities in Bid Proposal
6. Complete all Design Certifications (Have them signed)
7. PennDOT-20 PT Checklist Completed (PennDOT Item Only)
8. Engineer’s Report Completed
9. Documents Signed and Sealed (by Engineer of that State)
10. Appropriate Completed Design Documents (Plans, Specs, and Engineer’s
Report) and Certifications Sent to Client / FAA / State
11. As Advertised Drawings Bound in CADD

NOTES:

Date BIDDING PHASE: Other Notes:

Completed
1. Appropriate Federal or State Wage Rates Incorporated into Project Manual
- Pre-Bid Meeting Date Set (If Applicable)
- Invitation to Bid Completed
- Invitation to Bid Sent to Client and Plan Houses
- (Bid Opening Date should be at least 15 days after 1st date Bid Ad is
Published)
2. Planholders List Document set up (Keep Current)
3. A. Pre-Bid Meeting conducted, if Applicable
B. Pre-Bid Meeting Minutes Sent / Addendum #1 Issued
4. Other Addendums Sent Out (As Necessary)
5. Bid Checks Sent to Accounting (Put to Appropriate Project # and Phase)
6. Bid Opening Date
7. Bid Tabulation Compiled and Verify Completeness of Bidding Documents
(Math Checked)
8. Apparent Low Bidder Documents Reviewed
9. Apparent Low Bidder References Checked (As Necessary)
10. Bidding Letters Prepared Letters to Client, FAA, and State Submitted (as
Applicable)
11. DBE Information from Apparent Low Bidder Received and Approved
12. For most Projects, Grants are Based on Bids. Appropriate Grant
Applications/Letters Submitted to the FAA and/or State

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 13. FAA and State Issued Concurrence on Low Bidder
14. Low Bidder Awarded the Project (The Bid Amount $ )
(The Contractor is: )

NOTES:

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 Date PRECONSTRUCTION PHASE: Other Notes:
Completed
1. Conformed (As-Bid) Plans Bound in AutoCADD
2. Addendum changes added to the Project Manual
3. Identify (Est.) Date when grant money will be available
4. Contractor provided with up to six (6) copies of the project manual for
execution
5. Verify all appropriate bonds and insurance form (ACORD form) are included
in the executed project manuals
6. Executed project manuals distributed to FAA / State / Owner
7. Kimball Inspector Identified (that person should attend the Pre-Con. meeting)
8. Pre-Construction Conference date Established
9. Pre-Construction Meeting Conducted
10. Pre-Construction Minutes Issued
11. Contractor’s Schedule and material submittals / JMF’s requested.
12. Comments / Approvals on Contractor submittals.
13. Notice to Proceed Date (NTP) Issued to Contractor (Copy to FAA / State /
Owner)
14. Construction Notebook (Binder) prepared
15. Request for Reimbursements (RFR’s) / State Payment Application forms
started. Complete and submit RFR #1 when able

NOTES:

Date CONSTRUCTION PHASE: Other Notes:

Completed
1. Project Start date letter sent to Contractor (Copy to FAA / State / Owner)
2. Daily reports formatted / first one written. (On-going item)
3. Weekly reports formatted / first one sent. Submit weekly. (On-Going item)
4. Schedule and conduct regular progress meetings. (Weekly, bi-weekly, etc.)
5. First payment request by Contractor processed. Submit to Owner for
approval (On-going item)
6. Stop Work Order (Only if Necessary)
7. Restart Work Order (Only if Necessary)
8. Substantial Completion date issued for the project
9. Are liquidated damages a factor?
10. Pre-final punchlist completed.
11. Punchlist submitted to Contractor
12. Punch-list items reviewed
13. Quantities finalized with the Contractor
14. Verify that all Certified Payrolls have been submitted
15. Summary of Test Results Started (On-going throughout Project)
NOTES:

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 Date CLOSE-OUT (OPERATIONAL) PHASE: Other Notes:
Completed
1. Final Inspection Date Set
2. Final Inspection Completed
3. Final Inspection Minutes Issued with Final Punchlist
4. A. Finalize As-Built Drawings
B. As-Built Drawings Bound in CADD
5. Final Change Order prepared
6. Final Change Order signed by all and distribute
7. Final DBE information received from Contractor
8. AIP Final Inspection Report prepared
9. Summary of Test Results compiled
10. All Construction Certifications completed (have them signed.)
11. Final AIP Project Cost Summary completed
12. All Close-out documentation submitted to FAA / State / Owner (as
applicable)
13. Final Engineering Invoice submitted
14. Final RFR’s / State Payment Applications submitted
15. Project Cost Summary submitted and request for grant to be closed
16. Files boxed up and archived

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