Professional Diploma In strategic Purchasing and Supply Chain Management (intake 16th Course) Assignment for Module 1 : Purchasing

and Sourcing Management Student Name : Liu Sau Ming Laurence Now our company management have project to select the furniture potential supplier, our department need to take this task to comment and analysis the supplier to select, we need to site visit supplier in Hong Kong Office, Factory. I organize to brief guidelines informing staff of the products and how such visit should be conducted, we need Five parts to check as below : A. Company General Information B. Product Marketing C. Quality Insurance Program & Engineering Manufactory D. Factory Product Line & Inventory Control E. Environment Health & Safety Control A. Company General Information 1. 2. 3. 4. 5. 6. 7. 8. Company Name check the supplier registered in Business Register Company Address check the supplier office location is it the right place Company Telephone check and call the telephone correct Company Web Site check in internet the company ( yahoo, google, alibaba) Company Financial Report check the company 3yr financial status profit & loss Company Product it will show that the company major product the strength, is it our company need. Original Equipment Manufacturer(OEM) it showfor use in its own products a component made by a second company. Under this definition. Original Design Manufacturer (ODM) - company which designs and manufactures a product which is specified and eventually branded by another firm for sale. Such companies allow the brand firm to produce (either as a supplement or solely) without having to engage in the organization or running of a factory. Company Organization Chart It shows the relationships between directors : managing director chief executive officer: various departments.

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10. Company Profile it can know the company history( when to start, how the capital size, major customer etc.) 11. Factory Location it show transportation delivery environment 12. Function it show that company each department function ( Accounting, Engineering, Purchasing, Logistics, etc.) 13. Security Premise it will show that the premise safety ( Gate Passed, take record of the in/out (visitor and car), sample survey etc.) 14. Security check have any guideline of security rules 15. Cleaning Premise (Front Line) check the cleaning team the equipment and cleaning schedule and cleaning standard rules, is it suitable our company level. 16. Reception of House Keeping it show that they treated customer with repect 17. Uniform Management in the factory the staff wear tidy and clean company uniform or causal wear 18. Staff Management discuss with Human Resources Department have organization any event and activities B. Product and Marketing 1. 2. 3. 4. 5. 6. 7. Similar Product check them product have any similar other company product. In-house Design have any design team can tailor make with the customer need Major Customer the supplier major customer ( order volume and product) Customer Analysis check the size of customer natural ( MNC, Education, Corporate company) Company Reference the supplier have any reference ( project, company ) Annual Sale Volume check the supplier in 3yr sales record, it will show the company income. Market Channel - set of practices or activities necessary to transfer the ownership of goods, and to move goods, from the point of production to the point of consumption, and, as such, which consists of all the institutions and all the marketing activities in the marketing process Trade show exchibition the supplier have any event at which gands and services in a specific industry are exhibited and demonstrated. Product Catalogue & Company Brochure Marketing Dept have any latest catalouge show company product and awards

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C. Quality Insurance Program & Engineering Manufactory i) Engineering Manufactory

1. Employee staff check the roster of staff the working time and holiday, under the government labour laws 2. Product Testing Equipment - sample survey of make good product 3. Specification of Equipment check the custom special order to make good product, what the equipment use. 4. Computer Design check the design team use software and equipment use computerization. 5. Supervisory Knowledge discuss with supervisor and ask some question to know their knowledge 6. Equipment Maintenance to check there have any preventive maintenance routine check the equipment 7. Employ Attitude monitor the staff attitude is consternate the working ii) Quality Insurance Program 1. International Organization for Standardization Check the supplier have ISO9000, ISO9001, ISO14001, etc for product quality 2. Environment Control discuss and check the supplier factory environment rules and regular, 3. Water Disposal check the waste water process and the under the orginal country laws 4. Waste Management check collection, transport, processing or disposal,managing and monitoring of waste materials. The term usually relates to materials produced by human activity, and is generally undertaken to reduce their effect on health, the environment or aesthetics. 5. Child Labour check the factory have any labour age under age of 16, cause it was illegal in country and labour record. 6. Green Environment & Social Program check any protect environment (Water, Air) facilities equipment & polices, have join any government social program for support. D. Factory Product Line & Inventory Control i)Factory Product Line 1. Product Line check how many product lines on processing and product schedule 2. Product Flow check them the product procedures flow chart 3. Raw Material check the raw material purchase from which country and have any permit

4. Finish goods products check other company order is it same as our company requirement quality 5. Finish goods special products check the line special products is suitable our company request 6. Unused material control check the product line unused material save in where or reused the material create the other product. ii)Inventory Control 1. Warehouse Security check the security system for protect the customer goods 2. Raw Material Warehouse check the volume of stock the RM warehouse, the stock level to support our company order 3. Finish Goods Warehouse check the finish goods inventory protection packing for the customer order 4. Transportation Control Logistics supplier delivery to customer location (HK, US, Europe, etc) 5. Delivery Lead Time the schedule of timely delivery the goods to customer 6. Computerization of Management software check have any inventory control software to monitor the customer stock level, GPS monitor the stock status. 7. Inventory Filing System check filing system for document record E. Environment Health & Safety Control Chemical Safety & Waste Management - responsible for the removal of regulated or potentially regulated chemical waste from University facilities and for overseeing the proper disposal of the waste. The types of waste collected include laboratory reagents, spent solvents, batteries, and used oil. Also instructs generators in chemical safety, hazardous waste management, and waste minimization, as well as responding to chemical spills that occur on campus. 1. Instruction Manuel have labeling any safety instruction in public area 2. Safety Training have any training safety schedule for staff 3. First and and Emergency Equipment in the factory and office area have any first aid and equipment for injury use