FINAL AGENDA MEETING OF THE IRVING CITY COUNCIL THURSDAY, OCTOBER 27, 2011 COUNCIL CHAMBER - CIVIC CENTER

COMPLEX 825 WEST IRVING BOULEVARD IRVING, TEXAS

~

1:00 P.M. -- CITY COUNCIL WORK SESSION -- WEDNESDAY, OCTOBER 26, 2011-- FIRST FLOOR CITY COUNCIL CONFERENCE ROOM -- CIVIC CENTER COMPLEX -- 825 WEST IRVING BOULEVARD -- IRVING, TEXAS

6:15 P.M. ------------------------------------------------------------------Pre-Council Briefing (If Necessary) 1st Floor City Council Conference Room Or City Council Chamber Conference Room, Civic Center Complex 7:00 P.M. -----------------------------------------------------------Organizational Service Announcements

Invocation Pastor Andrew Jackson Jr., West Irving Church of God in Christ Pledge Of Allegiance Proclamations, Announcements, and Special Recognitions Citizens' Forum Citizens are invited to speak for three (3) minutes on matters relating to City government and on items not listed on the regular agenda. Public Hearing: Items 1 through 44
THIS MEETING CAN BE ADJOURNED AND RECONVENED, IF NECESSARY, WITHIN 24 HOURS ON THE FOLLOWING DAY IN THE COUNCIL CHAMBER. ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE.

This facility is wheelchair accessible and handicap-parking spaces are available. Requests for interpretation services or assistive hearing devices must be made 48 hours prior to the meeting. Contact the City Secretarys Office at (972) 721-2493 or (TDD) 1-800-RELAY TX (1-800-735-2989) for assistance.

City Council Agenda 10/27/2011

CITY COUNCIL AGENDA

1 City Operations Update

CONSENT AGENDA
2 3 4 Approving Work Session Minutes for Wednesday, October 05, 2011 Approving Regular Meeting Minutes for Thursday, October 06, 2011 Resolution -- Approving and Adopting the Tarrant County 9-1-1 District 2011-12 Annual Budget
Administrative Comments 1. This item supports Strategic Goal No. 4: Safe and Secure City. 2. Impact: Approval of this annual budget by member cities will allow the Tarrant County 9-1-1 District to increase Wireless 9-1-1 reliability through continued wireless accuracy testing, testing of new wireless devices and services, and expansion of Wireless one-on-one training in PSAPs. 3. The Tarrant County 9-1-1 District is requesting its members to approve and adopt the districts annual operating budget for 2011-12. District boundaries include all of Tarrant County, all areas outside Tarrant County included in the corporate limits of a member city, plus DFW International Airport and the City of Irving. 4. The Tarrant County 9-1-1 District Board of Managers approved the 2011-12 annual operating budget at their board meeting on July 18, 2011. Recommendation The resolution be approved.

Resolution -- Authorizing the Mayor to Accept Grant Funds through the Fiscal Year 2011 Emergency Management Performance Grant (EMPG) Offered by the Governors Division of Emergency Management
Administrative Comments 1. This item supports Strategic Goal No. 4: Safe and Secure City. 2. Impact: This grant assists local governments in maintaining viable emergency management/homeland security programs. 3. This reimbursement grant is for the period of October 1, 2010, to March 31, 2012.

City Council Agenda 10/27/2011

4. This grant will reimburse the City up to 50% of allowable Emergency Management program costs, totaling $66,855.05, which covers staff payroll, benefits, travel, and general administrative expenses for the Emergency Management Office. 5. The City has participated in the EMPG program since 2003. Recommendation The resolution be approved.

Resolution -- Resolution Approving Addendum No. 1 Extending the Contract with IESI TX Corporation for the Sale of Capacity at Hunter Ferrell Landfill
Administrative Comments 1. This item supports Strategic Goal No. 10: Environmentally Sustainable Community. 2. Impact: This contract addendum will maintain the Citys revenue as well as ensure the efficiency of the landfill operation. 3. This addendum has been recommended by Solid Waste Services. 4. This addendum establishes the extension of the contract for the sale of capacity at the Hunter Ferrell Landfill. The purpose of this addendum is to improve operational efficiency of the landfill with no increase in manpower or equipment or decrease in the landfill life beyond normal usage. 5. The extension shall be effective October 1, 2011 through December 31, 2011. 6. Revenue in the amount of $16.50 per ton will be deposited in the Solid Waste Services Enterprise Fund. The extension contract amount shall be calculated by multiplying the cost per ton by the number of tons in the defined quantity of 20,000 tons of municipal solid waste for the extension period. Recommendation The resolution be approved.

City Council Agenda 10/27/2011

Resolution -- Approving the Proposal from Dallas Area Agency on Aging to Provide Funding for Daily Meals to Senior Citizens at the Heritage Senior Activity Center through September 30, 2012
Administrative Comments 1. This item supports Strategic Goal No. 7: Cultural, Recreational, and Educational Environments. 2. Impact: The agreement provides funding for daily hot meals for seniors at the Heritage Senior Activity Center, free of charge or with nominal donations accepted. The service agreement includes access to other services and benefits, such as counseling services, information and referrals, health screenings, and other resources provided through the Dallas Area Agency on Aging (DAAA) service provider network. 3. The meal service is administered by the Visiting Nurses Association (VNA) and funded by the DAAA. The nutrition program is an important component, ensuring a superior quality of life to our senior citizens. 4. Funding in the amount of $21,105.00 is available in the Heritage Senior Center program budget for the temporary salaries of two part time Kitchen Aids, who along with volunteers, prepare and serve meals. Recommendation The resolution be approved

Resolution -- Approving a Second Amended Economic Agreement Between the City of Irving and Michaels Stores, Inc.
Administrative Comments 1. This item supports Strategic Goal No. 3: Economic Development.

Incentive

2. Impact: Approval of this amended agreement changes the date the lease must be signed to June 30, 2012. Due to delays in the lease process, Michaels could not meet the previously approved lease date of June 30, 2011. The Michaels retail store will be located in the MacArthur Park shopping center at 635 and MacArthur. All other requirements for Michaels remain unchanged. 3. The retail operation will occupy approximately 24,000 square feet and is estimated to generate $3.2 million in annual taxable sales which will result in estimated City sales tax of $32,000. 4. The incentive requires Michaels Stores, Inc., to sign at least a 5-year lease by June 30, 2012, occupy at least 24,000 square feet, and generate at least $2 million in annual taxable sales to qualify for the grant.

City Council Agenda 10/27/2011

5. The agreement provides five annual grants calculated as a percentage of sales tax received by the City: year 1 (60%), year 2 (50%), year 3 (50%), year 4 (40%) and year 5 (30%). The estimated net benefit to Michaels is $73,600 over 5 years and $86,400 to the City. 6. The agreement terminates the earlier of December 31, 2019 or the date the Grant payment for year 5 is made. Recommendation The resolution be approved.

Resolution -- Authorizing Staff to Negotiate an Engineering Services Agreement with Pacheco Koch for the Design of the MacArthur Utility and Paving Reconstruction Project
Administrative Comments 1. This item supports Strategic Goal No. 9: Infrastructure. 2. Impact: This consulting contract will design the necessary segments of the 48-inch Jamison water supply line, additional transmission lines, and the roadway reconstruction of MacArthur Blvd. from Grauwyler to SH 183 within the hospital district. 3. This contract includes the design of three different pipelines under MacArthur Blvd. and the reconstruction of MacArthur Blvd. 4. It also includes the design of three different pipelines within the Northgate Drive, Tom Braniff Drive, and Texas Plaza Drive right-of-way. 5. The replacement of the aged 48-inch Jamison water supply line is necessary to accommodate the future TxDOT SH 183 widening project. 6. The City of Grand Prairie will participate in the funding for the design of this project. 7. Requests for qualifications were solicited for this design project. Qualifications were received from 25 firms. Five were chosen to be interviewed. Pacheco Koch was determined to be the firm to have the best design team expertise for the design work solicited. 8. Minority- and/or Women-owned Business (M/WBE) participation in this award is 55%. Recommendation The resolution be approved.

City Council Agenda 10/27/2011

10

Resolution -- Approving a Contract with All American Roofing & Siding for Repairs to the Irving Arts Center Exterior Insulation Finish System (EIFS) and Tile Roof as a Result of Hail Damage During the May 24, 2011 Storm
Administrative Comments 1. This item supports Strategic Goal No. 9: Infrastructure. 2. Impact: This project will repair significant exterior damage to the Irving Arts Center Building caused by the hail storm on May 24, 2011. These repairs will prevent further water damage to the structure and contents of the building, and will prevent unsafe conditions for visitors. 3. This project includes the repairs and refinishing of the Exterior Insulation Finishing System (EIFS) that was damaged by hail. Also included is the removal and replacement of the roof tile system. 4. Based on the authorization by Richard Huff, Art Center Executive Director and concurrence by the Purchasing Department, this project is being awarded on an emergency basis to expedite repairs. 5. This purchase is exempt from the competitive bidding process as specified in Local Government Code 252.022 because it is necessary to preserve or protect the public health or safety of residents and to prevent unforeseen damage to public property by rainwater infiltration. Three contractor proposals were received for the work. The lowest and best based proposal was from All American Roofing & Siding in the amount of $220,700.00. 6. Funding in the amount of $220,700.00 is available in the Property & Casualty Self Insurance Fund. Recommendation The resolution be approved.

City Council Agenda 10/27/2011

11

Resolution -- Approving an Agreement with Garland Company, Inc. (dba) Design-Build Solutions, Inc., for the Roof Replacement and Restoration at Animal Care Campus and Fire Station # 7
Administrative Comments 1. This item supports Strategic Goal No. 4: Safe and Secure City. 2. Impact: The project will repair roof damage sustained from storms in May 2011. 3. The new roofing system consists of a multi-ply membrane system at both locations and a new metal roof at the Animal Care Campus. This includes re-roofing the living quarters of Fire Station #7 which has reached the end of its useful life. The contract provides 90 calendar days to complete the work. 4. The insurance claim only allowed re-coating of the roof of the living quarters of Fire Station #7. This portion of the claim reimbursement will be applied to the re-roofing cost. 5. This project is being awarded through the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Cobb County, Georgia and the U.S. Communities cooperative buying program. 6. Funding in the amount of $357,988.00 is available in the Property & Casualty Self Ins. Fund and $24,000.00 is available in the General Fund. Recommendation The resolution be approved.

12

Resolution -- Approving a Reimbursement Agreement Between the City of Irving and ExxonMobil Pipeline Company (EMPCo) for the Adjustment of a Pipeline to Accommodate Widening of Grauwyler Road
Administrative Comments 1. This item supports Strategic Goal No. 9: Infrastructure. 2. Impact: The upcoming improvements for eastern Grauwyler Road, between Carl Road and Loop 12 will require work on the existing ExxonMobil Pipeline Company (EMPCo) pipeline to accommodate the widening of this section of Grauwyler. 3. Plans are being finalized and will be out for bid in December 2011 for improvements to the last segment of Grauwyler Road from Carl Road to Loop 12. The road improvements will be similar to the previous work on the western sections of Grauwyler Road. 4. This agreement will allow the 8 pipeline adjustments to be completed prior to the road work starting next spring. The needed adjustments include installation of a 12 casement pipe around existing pipeline which crosses Grauwyler just east of Irving Heights.
City Council Agenda 10/27/2011 7

5. This agreement will reimburse EMPCo for the actual costs and expenses incurred in the adjustment of the pipeline. The estimated cost for the adjustments is $117,347.47. Should the actual cost be less than the estimated cost, the difference will be refunded to the city upon project completion. Should the actual cost be greater than the estimated cost, the city shall be responsible for the additional costs to EMPCo. 6. Funding in the amount of $117,347.47 is available in the Street Improvement Bond Fund. Recommendation The resolution be approved.

13

Resolution -- Approving an Interlocal Agreement Between the City of Irving and the Dallas County Utility and Reclamation District (DCURD) for the Desiltation of District Waterways and the Maintenance of the Levee, Waterway Slopes, and Structures
Administrative Comments 1. This item supports Strategic Goal No. 9: Infrastructure and No. 10: Environmentally Sustainable Community. 2. Impact: This Interlocal Agreement provides partnering opportunities between the City of Irving and DCURD to provide funding assistance for the dredging of District canals, lakes, and waterways to maintain proper depths and water quality as well as to provide adequate cross sections for water conveyance and for the maintenance of the levee, waterway slopes, and structures. 3. This Interlocal Agreement meets a requirement of the Texas Commission on Environmental Quality (TCEQ) for our Texas Pollutant Discharge Elimination System (TPDES) Storm Water Permit to preserve the water quality of our waterways. 4. Funding in the amount of $384,000.00 is available in the Municipal Drainage Utility Fund. 5. Funding for this annual expenditure was approved by the adoption of the FY201112 MDU budget. Recommendation The resolution be approved.

City Council Agenda 10/27/2011

14

Resolution -- Approving an Interlocal Agreement Between the City of Irving and the Irving Flood Control District Section I for the Desiltation and Maintenance Related to District Waterways
Administrative Comments 1. This item supports Strategic Goal No. 9: Infrastructure and No. 10: Environmentally Sustainable Community. 2. Impact: The Interlocal Agreement provides partnering opportunities between the City of Irving and Irving Flood Control District Section I for all design, construction, permitting, repairs, operation and maintenance of the Districts levees, sumps, channels, interior drainage facilities and pump stations using District engineers, contractors and personnel. 3. This Interlocal Agreement meets a requirement of the Texas Commission on Environmental Quality (TCEQ) for our Texas Pollutant Discharge Elimination System (TPDES) Storm Water Permit to preserve the water quality of our waterways. 4. Funding in the amount of $600,000.00 is available in the Municipal Drainage Utility Fund. 5. Funding for this annual expenditure was approved by the adoption of the FY201112 MDU budget. Recommendation The resolution be approved.

15

Resolution -- Approving an Agreement Between the City of Irving and Oncor Electric Delivery Company LLC, for Underground Facilities and Cost Recovery for the Installation of Underground Electrical Facilities at Two Intersections and Between Metker Street and Northgate Drive Along MacArthur Boulevard
Administrative Comments 1. This item supports Strategic Goal No. 1: Land Use, Goal No. 7: Cultural, Recreational and Educational Environments, and Goal No. 9: Infrastructure. 2. Impact: The item will result in the undergrounding and removal of the overhead power lines at two intersections; and the aerial line crossings between Metker Street and Northgate Drive along MacArthur Boulevard. The undergrounding of overhead utilities will improve the reliability of electrical power and reduce the visual clutter along the MacArthur corridor.

City Council Agenda 10/27/2011

3. The original Oncor Underground Facilities Cost Recovery Program, to allow for funding the installation of underground power utilities was approved by City Council on June 14, 2007. This cost recovery program helps cities finance undergrounding improvements to the electric utility infrastructure. 4. This is the same cost recovery program which funded the utility undergrounding at the intersection of MacArthur Boulevard and Shady Grove Road adjacent to the South Campus of North Lake College. 5. Staff finalized the undergrounding project to utilize this cost recovery program to fund underground utility installation at the intersections of Sixth Street and Pioneer Drive and removal of all the utility crossings between Metker Street and Northgate Drive along MacArthur Boulevard. 6. The cost recovery program utilizes a surcharge to Irving electric customers monthly bill and the funds would be placed in an account with Oncor to pay for the underground installation. The surcharges vary for each of the six different classes of electrical service customers. The largest customer class is residential (82,969 customers) and the surcharge will be 13 cents per month for residential customers. The surcharges for each of the six rate classes are listed in the attached contract. 7. The amount of funding that the surcharge will generate for the undergrounding improvements along MacArthur is $832,834.00. The surcharge will be collected for a 24-month period for these intersection improvements. At the end of two years the collection of the surcharge on the electric bills will end. Recommendation The resolution be approved.

16

Resolution -- Awarding a Contract to SYB Construction Company, Inc., for the English Street and Channel Street Emergency Water Main Improvements
Administrative Comments 1. This item supports Strategic Goal No. 9: Infrastructure. 2. Impact: This work is part of the priority replacements for the Water Utilities Department. This was declared an emergency project in the interest of the public safety and welfare, due to low pressure issues on English Street and Channel Street resulting from heavily rusted water mains. This project provides for the continued maintenance and improvement of the citys water distribution system. 3. On September 22, 2011, the Water Utilities Department notified the Capital Improvement Program Department of a potential emergency water replacement needed on English Street and Channel Street.

City Council Agenda 10/27/2011

10

4. Quotes were received from two contractors that have proved to be very reliable and reasonable with recent projects. SYB Construction Company, Inc., submitted the lowest responsive quote of $154,262.50. An additional $1,500.00 is required for testing, bringing the total cost of the project to $155,762.50. This is $10,737.50 (6.5%) below the funding allocated for this project. These savings will pay for 100 linear feet of additional water mains on future projects. 5. The contractor was given a Notice to Proceed with construction beginning October 5, 2011 and to be completed by December 4, 2011. 6. Minority- and/or Women-owned Business (M/WBE) participation in this award is 100%. 7. Funding in the amount of $155,762.50 is available in the Water Improvement Bond Fund. Recommendation The resolution be approved.

17

Resolution -- Awarding a Contract to Tiseo Paving Company for OConnor Road Reconstruction - Phase II Project
Administrative Comments 1. This item supports Strategic Goal No. 1: Land Use and Goal No. 9: Infrastructure. 2. Impact: This project will improve traffic flow by widening and adding a continuous left turn lane to OConnor Road and adding a dedicated right turn lane at the Rochelle Road intersection. This project will also improve water delivery and wastewater and storm water collection for OConnor Road and the adjacent side streets. 3. Bids were received from four bidders. Tiseo Paving Company submitted the lowest responsive bid of $4,295,240.50. An additional $44,759.50 is required for testing, bringing the total cost of the project to $4,340,000.00. This is $205,000.00 (4.5%) below the funding allocated for this project. 4. Minority-and/or Women-owned Business (M/WBE) participation in this award is 34%. 5. Funding in the amount of $3,420,819.50 is available in the Street Improvement Bond Fund, $523,115.00 is available in the Water Improvement Bond Fund, and $396,065.50 is available in the Sanitary Sewer Bond Fund. Recommendation The resolution be approved.

City Council Agenda 10/27/2011

11

18

Resolution -- Approving Change Order No. 1 to Dal-Ec Construction Ltd, for the Installation of a Generator at the Irving Criminal Justice Center (ICJC)
Administrative Comments 1. This item supports Strategic Goal No. 4: Safe and Secure City and No. 9: Infrastructure. 2. Impact: The installation of a second 600 KW generator to replace the existing 350 KW generator which has reached the end of its useful life. This project will enhance the emergency back-up power system of the ICJC by providing the entire building with emergency power capability. This public safety facility houses the 911 call center and the city jail. 3. This project will provide back-up power to ensure the continuity of mission critical operations at the ICJC in the event of a power outage. 4. The 600 KW generator was purchased in August 2011 as part of a Homeland Security grant. 5. Dal-Ec Construction Ltd is the prime contractor for the installation of the first generator and is familiar with the project requirements. This change order provides the labor and supplies necessary for the installation of the second generator. 6. Funding in the amount of $45,216.17 is available in the City Building Improvement Bond Fund. Recommendation The resolution be approved.

19

Resolution -- Concluding the Communications Committee

Administrative Comments

Services

of

the

Heritage

Crossing

1. This item supports Strategic Goal No. 8: Sound Governance. 2. Impact: The Committee has worked diligently with resident and business stakeholders and city staff to create design standards and guidelines for redevelopment, culminating in the Heritage Crossing Vision presented to the City Council October 5, 2011. This work will be a tool to guide future redevelopment efforts. The work of this Committee is now concluded. 3. The Heritage Crossing Communications Committee was created in May 27, 2010 as an ad hoc committee with an undefined term to give input on the Heritage District redevelopment plan.

City Council Agenda 10/27/2011

12

4. In December 2010, the City Council established the Tax Increment Reinvestment Zone No. 2 (TIF No. 2) which encompasses the Heritage Crossing District. The TIF Board is responsible for advising the council regarding future planning and funding, infrastructure improvements, enhanced streetscape and property revitalization along Irving Boulevard. It will use the Vision as guidance in preparing its project and financing plan. Recommendation The resolution be approved.

20

Resolution -- Authorizing the Taking of Bids for the Sale of 3.59 Acres of Land Located at 200 North Main Street for Transit Oriented Development
Administrative Comments 1. This item supports Strategic Goal No. 3: Economic Development. 2. Impact: Development of this property will positively impact Heritage Crossing and facilitate transit oriented development in proximity to the South Irving station. 3. This 3.59 acre property was originally purchased in June 2006 pursuant to Council Resolution 6-1-06-187 at a purchase price of $625,000.00. That funding was provided through the DART Local Assistance Program [LAP] for transportation enhancement projects at rail stations. 4. As the property can be developed independently, it is eligible to be sold at a sealed bid sale. 5. This is the first step of a two step process to sell the property. The second step is to present the bids to City Council for consideration. 6. Minimum bid for the property will be set at $625,000.00 plus the Citys interest cost and any other costs incurred by the city during its ownership. 7. Bidders will be required to submit a design/development plan for the property that will encourage and facilitate transit oriented development in proximity to the South Irving station consistent with the plans for revitalization in the Heritage Crossing. The intent is to require that the property be developed in the near term as opposed to holding for future development. The city will retain the right for final approval of the plans, specifications and use of the property. Recommendation The resolution be approved.

City Council Agenda 10/27/2011

13

21

Resolution -- Approving an Interlocal Agreement Between the City of Irving and the Upper Trinity Regional Water District (UTRWD) for a Lake Chapman Water Access Feasibility Study
Administrative Comments 1. This item supports Strategic Goal No. 9: Infrastructure Network. 2. Impact: This Interlocal Agreement with UTRWD will allow for a Lake Chapman Access Feasibility Study to be performed by Freese and Nichols, Inc. 3. The study will evaluate an emergency raw water pumping solution in the event the lake level drops below an elevation of approximately 419 feet. 4. The cost for the study will be shared between the City of Irving, Upper Trinity Regional Water District, North Texas Municipal Water District (NTMWD), and City of Sulphur Springs. City of Irving Upper Trinity Regional Water District North Texas Municipal Water District City of Sulphur Springs $11,333.00 $11,334.00 $11,333.00 $4,000.00

5. Funding in the amount of $11,333.00 is available in the Water and Sewer System Fund. Recommendation The resolution be approved.

22

Resolution -- Supporting an Application for Municipal Setting Designation by National Metal Finishing Partnership for the Property Located at 2929 Barge Lane in Dallas, Texas
Administrative Comments 1. This item supports Strategic Goal No. 9: Infrastructure Network. 2. Impact: Support of this MSD application has no environmental impact to the City of Irving and will promote the redevelopment of this property. 3. National Metal Finishing Partnership is seeking a Municipal Setting Designation (MSD) for 2929 Barge Lane in Dallas, Texas that would eliminate the need for additional groundwater mitigation associated with groundwater contamination on this site. To obtain this designation, a resolution in support of this application for an MSD is required from the City of Irving because the MSD site is located within onehalf mile of the city boundary for the City of Irving.

City Council Agenda 10/27/2011

14

4. Staff recommends approval of a resolution supporting this MSD application for the following reasons. Approval of this MSD has no environmental impact to the City of Irving. Approval of the MSD will promote economic development in a manner that is protective of human health and the environment. The Public Works Committee was briefed on this item on September 21, 2011.

Recommendation The resolution be approved.

23

Resolution -- Authorizing the Irving Convention and Visitors Bureau to Purchase Advertising Space in the Media
Administrative Comments 1. This item supports Strategic Goal No. 3: Economic Development. 2. Impact: Through its focused advertising program, the Irving Convention and Visitors Bureau promotes the City of Irving to potential visitors which will generate additional visitor spending in Irving. 3. The advertising schedule, which includes both online and traditional media, has been reduced to $275,000.00 for calendar year 2012 bringing the total reduction to the advertising schedule over the last two years to $175,000.00 or almost 40% less than in calendar year 2010. The final schedule will be determined based on proposals submitted, and the evaluation of these to select those that best address the primary objectives of the 2011-12 ICVB Marketing Plan. 4. Messaging will focus on both Irving as a destination and the Irving Convention Center. Destination messaging will be focused primarily on the meetings trades and specialty publications within that segment; consumer messaging will be concentrated primarily through the Dallas/Fort Worth Area Tourism Council cooperative program. 5. Past Irving advertising conversion studies reported the following impacts and return on investment: for each $1 spent on advertising by the ICVB, $31 was spent by travelers in Irving businesses. (Irving Conversion Study, Smart Business, 2000.) 5. Funding in the amount of $275,000.00 is available in the ICVB General Fund. Recommendation The resolution be approved.

City Council Agenda 10/27/2011

15

Bids & Purchasing Items Items 24-37

24

Resolution -- Renewing the Annual Contract with Sunbeam Foods, Inc., and Southern Foods Group dba Oak Farms, for Prisoner Food
Administrative Comments 1. This item supports Strategic Goal No. 4: Safe and Secure City. 2. This item has been recommended by Police. 3. Impact: This service provides prisoners with nutritious meals. 4. This renewal establishes the continuation of annual contracts to provide prisoner food. The original contract was awarded on the basis of competitive bids. 5. Minority- and/or Woman-owned Business Enterprises (M/WBE) participation on this award is 89%. 5. The annual estimated amount will be $105,333.00 for this one-year contract, and funding will be from the General Fund.
Items A B FY 2011-12 Est. Expenditure (Current FY) $86,105.25 $10,450.00 $96,555.25 FY 2012-13 Est. Expenditure (Future FY) $7,827.75 $ 950.00 $8,777.75 Total Estimated Expenditure $93,933.00 11,400.00 $105,333.00

Vendor Sunbeam Foods, Inc. Oak Farms Dairy Total Estimated Amount

Recommendation The resolution be approved.

25

Resolution -- Approving Purchase from Dallas Dodge for 24 Police Dodge Charger Police Vehicles through the Houston-Galveston Area Council of Governments (H-GAC) Interlocal Cooperative Purchasing Program
Administrative Comments 1. This item supports Strategic Goal No. 4: Safe and Secure City. 2. This item has been recommended by Police. 3. Impact: The listed vehicles will replace high mileage vehicles currently in the Police fleet. As the vehicles accrue higher mileage, the maintenance costs increase, as does the down time. Due to the emergency operations that these vehicles perform, the higher mileage vehicles become a safety hazard for both Police Officers and Irving residents.

City Council Agenda 10/27/2011

16

4. Funding in the net amount of $769,944.00 is available in the Equipment Replacement Fund.
Vendor Dallas Dodge FY 2011-12 Est. Expenditures
(Current FY)

Total Est. Expenditure $769,944.00

$769,944.00

Recommendation The resolution be approved.

26

Resolution -- Approving Purchase from Reliable Chevrolet for Police Tahoes and Caprice Pursuit Vehicles through the State of Texas Smart Buy Cooperative Purchasing Program
Administrative Comments 1. This item supports Strategic Goal No. 4: Safe and Secure City. 2. This item has been recommended by Police. 3. Impact: The listed vehicles will replace high mileage vehicles currently in the Police fleet. As the vehicles accrue higher mileage, the maintenance costs increase, as does the down time. Due to the emergency operations that these vehicles perform, the higher mileage vehicles become a safety hazard for both Police Officer and Irving residents. 4. Funding in the net amount of $102,979.89 is available in the Equipment Replacement Fund.
FY 2011-12 Est. Expenditures
(Current FY)

Vendor Reliable Chevrolet- 2 Tahoes Reliable Chevrolet-1 Caprice TOTALS:

Total Est. Expenditure $ 69,827.96 $ 33,151.93 $102,979.89

$ 69,827.96 $ 33,151.93 $102,979.89

Recommendation The resolution be approved.

City Council Agenda 10/27/2011

17

27

Resolution -- Renewing an Interlocal Agreement with Dallas County Health and Human Services for Control of Communicable Disease Services
Administrative Comments 1. This item supports Strategic Goal No. 4: Safe and Secure City. 2. This item has been recommended by Fire. 3. Impact: Providing free preventive health services helps to promote a healthier lifestyle and improved quality of life for Irving residents. 4. This renewal establishes the continuation of an annual contract to provide control of communicable disease services. This contract includes services for tuberculosis control, sexually transmitted diseases, laboratory tests, immunizations, and wellbaby exams. 5. Funding in the net annual amount of $81,906.00 for this one-year contract is available in the General Fund.
Vendor Dallas County Health and Human Services FY 2011-12 Expenditures
(Current FY)

Total Expenditure $81,906.00

$81,906.00

Recommendation The resolution be approved.

28

Resolution -- Renewing Annual Contract to NAFECO, for Bunker Clothing

Administrative Comments 1. This item supports Strategic Goal No. 4: Safe and Secure City. 2. This item has been recommended by Fire. 3. Impact: Firefighters are able to provide the highest quality emergency response in environments that are otherwise dangerous to their health and safety due to the protection factor provided by the bunker clothing items purchased through this contract. 4. This award establishes an annual contract for the continuation of providing bunker clothing. 5. Funding in the net estimated annual amount of $79,014.70 for this one-year contract is available in the General Fund.
Vendor NAFECO Items 1, 2, 3A & 4 FY 2011-12 Est. Expenditures (Current FY) $79,014.70 Total Est. Expenditure $79,014.70

Recommendation The resolution be approved.

City Council Agenda 10/27/2011

18

29

Resolution -- Approving Emergency Purchase from Holt Cat for a Landfill Compactor
Administrative Comments 1. This item supports Strategic Goal No. 9: Infrastructure Network and Goal No. 10: Environmentally Sustainable Community. 2. This item has been recommended by Solid Waste Services. 3. Impact: Replacement of the waste compactor is necessary to continue to operate the citys landfill. 4. Funding in the net amount of $779,750.00 is available in the Equipment Replacement Fund.
Vendor HoltCat FY 2011-12 Expenditures
(Current FY)

Total Expenditure $779,750.00

$779,750.00

Recommendation The resolution be approved.

30

Resolution -- Approving and Accepting the Bid of Dyna Pak Corp., for Polyethylene Refuse and Recycling Bags
Administrative Comments 1. This item supports Strategic Goal No. 10: Environmentally Sustainable Community. 2. This item has been recommended by Solid Waste Services. 3. Impact: Refuse and recycling bags provide residents with a convenient and inexpensive way to dispose of household garbage and recyclables. 4. This award establishes an annual contract for the continuation of providing refuse and recycling bags to city residents. 5. Funding in the net estimated annual amount of $144,500.00 for this one-year contract is available in the Inventory Fund.
Item 1 Refuse Bags 2 Recycling Bags FY 2011-12 Est. Expenditures
(Current FY)

Vendor Dyna Pak Corp. Dyna Pak Corp. TOTALS

FY 2012-13 Est. Expenditures

(Future FY)

$100,283.33 $ 32,175.00 $132,458.33

$ 9,116.67 $ 2,925.00 $12,041.67

Total Est. Expenditure $109,400.00 $ 35,100.00 $144,500.00

Recommendation The resolution be approved.

City Council Agenda 10/27/2011

19

31

Resolution -- Awarding the Software Maintenance Agreement to Azteca Systems, Inc. for Cityworks Software
Administrative Comments 1. This item supports Strategic Goal No. 9: Infrastructure Network. 2. This item has been recommended by Information Technology. 3. Impact: This software maintenance is necessary in order to receive support and updates for the Cityworks software. Cityworks is a GIS-based asset maintenance management system and is used for service requests and work orders. This is the primary work order system for resident requests and is used by multiple departments including Water Utilities, Streets, and Building Services. 4. This award establishes an annual contract for the continuation of providing Cityworks software maintenance management. 5. Funding in the net annual amount of $10,500.00 will be available in the General Fund and $59,500.00 in the Water and Sewer System Fund each year for this three-year contract.
Account No. 1001-2310551501-100 5402-3204551501-1050 Totals Vendor Azteca Systems, Inc. Azteca Systems, Inc. FY2011-12 Expenditure (Current Year) $10,500.00 $59,500.00 $70,000.00 FY2012-13 Expenditure (Future Year) $10,500.00 $59,500.00 $70,000.00 FY2013-14 Expenditure (Future Year) $10,500.00 $59,500.00 $70,000.00 Total Expenditure $ 31,500.00 $ 178,500.00 $210,000.00

Recommendation The resolution be approved.

32

Resolution -- Approving and Accepting the Bid of C. Green Scaping, LP, for an Annual Contract for the Repair And/Or Installation of Sprinkler Systems, Landscaping, and Fences
Administrative Comments 1. This item supports Strategic Goal No. 9: Infrastructure Network. 2. This item has been recommended by Water Utilities. 3. Impact: This award allows Water Utilities to replace sections of sprinkler systems, fences, and landscaping on an as-needed basis due to damage incurred during water or sewer system repairs.

City Council Agenda 10/27/2011

20

4. This award establishes an annual contract for the continuation of providing repair and/or installation of sprinkler systems, landscaping and fences. 5. Funding in the net estimated annual amount of $41,070.00 for this one-year contract is available in the Water Distribution - Water and Sewer System Fund and in the net estimated annual amount of $34,000.00 is available in the Waste Water Collection Water and Sewer System Fund.
Vendor C. Green Scaping, LP FY 2011-12 Est. Expenditures
(Current FY)

Total Est. Expenditure $75,070.00

$75,070.00

Recommendation The resolution be approved.

33

Resolution -- Renewing the Annual Contract with Micro-Systems to Provide Instrumentation Services for Water Utilities
Administrative Comments 1. This item supports Strategic Goal No. 9: Infrastructure Network. 2. This item has been recommended by Water Utilities. 3. Impact: This service keeps the citys water distribution system performing at an optimal level to provide residents with reliable water service. 4. This award establishes the continuation of an annual contract to provide instrumentation maintenance, service upgrades, calibration of equipment, trouble shooting, repair, and additional services for the citys water distribution system. 5. Funding in the net estimated annual amount of $69,125.00 for this two-year contract is available in the Water and Sewer System Fund.
FY 2011-12 Est. Expenditures
(Current FY)

Vendor Micro-Systems

FY 2012-13 Est. Expenditures

(Future FY)

$37,442.70

$31,682.30

Total Est. Expenditure $69,125.00

Recommendation The resolution be approved.

City Council Agenda 10/27/2011

21

34

Resolution -- Rejecting the Annual Bid for Road Maintenance Materials & Recycled Concrete
Administrative Comments 1. This item supports Strategic Goal No. 9: Infrastructure and No. 10: Environmentally Sustainable community. 2. This rejection has been recommended by the Solid Waste Services and Traffic and Transportation Departments. 3. Impact: It is recommended that the city reject this response and rebid this item. 4. Road Maintenance Materials consist of various sands, gravel, etc. Recommendation The resolution for rejection be approved.

35

Resolution -- Approving and Accepting the Bids of Big City Crushed Concrete, Crouch Sand & Gravel, Jordan & Companies, Lowery Sand & Gravel Co., Inc., and Sunbelt Materials, for Road Maintenance Materials and Recycled Concrete
Administrative Comments 1. This item supports Strategic Goal No. 9: Infrastructure Network and Goal No. 10: Environmentally Sustainable Community. 2. This item has been recommended by Traffic and Transportation and Solid Waste Services 3. Impact: This contract provides flex base, mudjack dirt, remix, topsoil, cushion sand, masonry sand, recycled concrete and crushed stone necessary to repair and maintain the safety of the transportation network within the City of Irving. 4. This award establishes an annual contract for the continuation of providing Road Maintenance Materials and Recycled Concrete.
Vendor Big City Crushed Concrete Big City Crushed Concrete Crouch Sand & Gravel Jordan & Companies Lowery Sand & Gravel Co., Inc. Sunbelt Materials Items 9 7 3, 4 & 6 1&8 5 2 Department Solid Waste Services Street Operations Street Operations Street Operations Street Operations Street Operations FY 2011-12 Total Estimated Expenditure (Current Year) $18,000.00 $7,200.00 $125,688.30 $89,600.00 $8,365.00 $48,000.00

Recommendation The resolution be approved.

City Council Agenda 10/27/2011

22

36

Resolution -- Rejecting All Bids for Asphalt Patching Materials

Administrative Comments 1. This item supports Strategic Goal No. 9: Infrastructure Network. 2. This item has been recommended by Street Operations. 3. Impact: It is recommended that the city reject this response and rebid this item. 4. The only response received on this bid is over budget. 5. The City will rebid this item. Recommendation The resolution for rejection be approved.

37

Resolution -- Renewing Annual Contract with Destination Analysts for Market Research
Administrative Comments 1. This item supports Strategic Goal No. Economic Development. 2. This item has been recommended by Irving Convention & Visitors Bureau. 3. Impact: Destination Analysts will conduct research programs during the 2012 and 2013 calendar years to identify economic impact and traveler profiles for Irving visitors using a cost-effective and proprietary methodology. 4. This renewal establishes the continuation of an annual contract to provide market research. 5. The net amount of funding for this two-year contract is $120,000.00. Funding for the first year: January 1, 2012 - December 31, 2012 (FY 2011-12) is available in the ICVB General Fund; funding for the second year: January 1, 2013 December 31, 2013 (FY 2012-13) is subject to funds being authorized in the 2012-13 budget.
Jan. 1, 2012 Dec. 31, 2012 (FY2011-12) $60,000.00 Jan. 1, 2013 Dec. 31, 2013 ( FY2012-13) $60,000.00 Total Exp. For Two Years $120,000.00

Vendor Destination Analysts

Recommendation The resolution be approved. End of Bids

City Council Agenda 10/27/2011

23

38

Ordinance -- Second Reading - Approving a License Agreement Between the City of Irving and the Parmenter Las Colinas Towers, L.P. a Texas Limited Partnership, for the Purpose of Operating, Maintaining, and Improving a Pedestrian Tunnel and Stair Entry Within Mandalay Drive Right-Of-Way Between an Office Building and Parking Garage Located at 225 and 315 E. John Carpenter Freeway
Administrative Comments 1. This item supports Strategic Goal No. 3: Economic Development and Strategic Goal No. 9: Infrastructure Network. 2. Impact: This license agreement will accommodate improvements to an existing pedestrian tunnel connecting the Las Colinas Towers office building and parking garage in the Urban Center. 3. This is the second of three readings for the approval of this license agreement that will provide for the operation, maintenance and improvement to the existing pedestrian tunnel under Mandalay Drive connecting the office building at 225 E. John Carpenter Freeway with the parking garage at 315 E. John Carpenter Freeway. 4. Improvements to the stair entry were approved per Zoning Case ZC11-0025 approved by City Council October 6, 2011. Recommendation The ordinance be adopted.

39

Ordinance -- Authorizing the Abandonment of a Portion of a Private Drainage and Utility Easement Located at 1460 South Walton Walker
Administrative Comments 1. This item supports Strategic Goal No. 3: Economic Development. 2. Impact: This abandonment will allow the property owner to expand an existing commercial building. 3. The City of Irving is considering the abandonment of a portion of a private drainage and utility easement dedicated by plat recorded in Volume 2000177, Page 1146, M.R.D.C.T. 4. The requirements of the City of Irving have been satisfied and there are no objections to the request. Recommendation The ordinance be adopted.

City Council Agenda 10/27/2011

24

INDIVIDUAL CONSIDERATION
40 Resolution -- Withdrawing Citys Petition for Review to the Texas Supreme Court in Ex Parte City of Irving
Administrative Comments 1. This item supports Strategic Goal No. 3: Economic Development. 2. Impact: This resolution addresses the appeal of the Entertainment Venue lawsuit. 3. The Court of Appeals ruled May 20, 2011, validating all aspects of the project except the availability of the state share of the alcoholic beverage tax. A petition for review in the Supreme Court was filed August 15, 2011. 4. Funding for litigation is available in the entertainment venue project fund. Recommendation The resolution be approved.

ZONING CASES AND COMPANION ITEMS

41 Ordinance -- Zoning Case #ZC11-0038 - Granting S-P-2 (Generalized Site Plan) for C-O (Commercial Office) and Daycare Uses - Approximately 2.09 Acres Located at 1000 and 1010 West Oakdale Road - JDJR Engineers & Consultants, Inc., Applicant - New Horizon Assets, LLC, Owner
Administrative Comments 1. This item supports Strategic Goal No. 1: Land Use. 2. Planning and Zoning Commission Hearing Date and Recommendation: October 3, 2011 Favorable 7-0 (Commissioners Zapanta and Allen, absent). 3. The applicant is requesting to rezone the property for professional office and daycare uses. 4. The Comprehensive Plan recommends Office uses for this property. This request is in conformance with the Comprehensive Plan. 5. The applicant is seeking rezoning to develop the southern portion of the property with a daycare facility and the northern portion with a one-story professional office. 6. The concept plan notes that all buildings constructed on this property shall have exterior facades that are residential in character to be compatible with the surrounding residential properties. The daycare building would be approximately 8,750 square feet with three adjacent playground areas. The maximum building height will be 25 feet on both the daycare and future office building, and both will have a 5:12 roof pitch. The plan also includes a 6-foot tall wood fence adjacent to all residentially zoned properties to the south and east.
City Council Agenda 10/27/2011 25

7. Landscaping, parking, and commercial building design will meet all City requirements. 8. Staff believes this low-intensity commercial use is appropriate adjacent to residential properties. The applicant has complied with all of staffs requests for modifications to the plan to minimize any impacts on the adjacent properties. 9. This property must be platted prior to redevelopment. 10. Public notices were sent to twenty-four (24) property owners, with one (1) letter in support and one (1) letter in opposition received. The opposition represents 5.13% of the property within 200 feet. Recommendation The ordinance be adopted per the recommendation of the Planning and Zoning Commission.

42

Ordinance -- Zoning Case #ZC11-0040 - Granting S-P-1 (Detailed Site Plan) for Warehouse and Manufacturing Uses - Approximately 1.17 Acres Located at 400 East Pioneer Drive - Performance Door and Hardware, Applicant - Johnny Gonzalez, Jr., Owner
Administrative Comments 1. This item supports Strategic Goal No. 1: Land Use. 2. Planning and Zoning Commission Hearing Date and Recommendation: October 3, 2011 Favorable 6-0 (Commissioners Zapanta and Allen, absent; Commissioner Gregory stepped down) with the stipulation that a note be added to the site plan stating that the shade structures must be maintained in good condition. 3. The applicant is requesting a zoning change to allow car shade structures to be constructed along the Britain Road side of the existing building. 4. The 2008 Comprehensive Plan Future Land Use Map recommends Commercial uses for this property. This request is in conformance with the Comprehensive Plan. 5. The property is developed with a manufacturing use. The applicant is proposing car and building shade structures over the parking area on the west side of the building on the Britain Road frontage. Since the property has a previously approved detailed site plan, the new structures require new approval. 6. The structures will be cantilevered steel with a fabric roof system made of polyethylene and monofilament with a life expectancy of 8 years. The material is designed not to unravel and is load-engineered. The color will be a shade of gray that is compatible with the building. 7. The intersection of Pioneer and Britain Road is an area of mixed commercial and residential. There are residences across Britain Road, but the canopies will be set back more than 30 feet from the property line and behind mature trees in the
City Council Agenda 10/27/2011 26

parkway area, negating any potential negative aesthetic impact. 8. The stipulation of the Planning and Zoning Commission has been met. 9. Public notices were mailed to 29 adjacent property owners with one (1) letter received in support and none in opposition. Recommendation The ordinance be adopted per the recommendation of the Planning and Zoning Commission.

APPOINTMENTS AND REPORTS

43 44 Mayors Report Adjournment

City Council Agenda 10/27/2011

27