IP-511

Print Controller Network Scanner

Read this manual before printing. Keep readily available for reference.

Thank you very much for purchasing the Konica IP-511 Print Controller. This INSTRUCTION MANUAL includes instructions for printing, handling the machine correctly, and safety precautions. Please read this manual befor printing or using the equipment in any way. In order to maintain satisfactory printing performance, please keep this INSTRUCTION MANUAL readily available for reference.

CONTENTS

CONTENTS

Introduction .......................................................................................................................... v About this Manual ............................................................................................................... vi Conventions Used in this Manual ..................................................................................... vii
System Requirements ......................................................................................................................... vii

Chapter 1 Overview of the Scanning Features

Available Scanning Features ........................................................................................... 1-2
Scan to HDD ........................................................................................................................................1-3 Scan to Email ......................................................................................................................................1-3 Scan to FTP .........................................................................................................................................1-3

Scanning Process ............................................................................................................. 1-4

Chapter 2 Configuring Destination/Storage Location Settings

Choosing destinations to transmit scanned data. ......................................................... 2-2

Scan to HDD ...................................................................................................................... 2-3

[Select Transmission Object] screen (HDD) ....................................................................................2-3 [HDD - Box No.] Screen ......................................................................................................................2-4 [Select Transmission Object] screen (E-Mail) .................................................................................2-5 [E-Mail Transmission Object] screen ...............................................................................................2-6 [E-Mail - Title in E-Mail] screen ..........................................................................................................2-7 [Select Transmision Object] screen (FTP) .......................................................................................2-8 [FTP Transmission Object] screen ................................................................................................... 2-9 [FTP Port No. Entry] screen .............................................................................................................2-10

Scan to Email ..................................................................................................................... 2-5

Scan to FTP ....................................................................................................................... 2-8

Chapter 3 Scanner Operation

Performing a Scanning Task ............................................................................................ 3-2

Scanner Basic screen ....................................................................................................... 3-4

[File Name] ..........................................................................................................................................3-4 [ADDRESS] ..........................................................................................................................................3-4 File Form .............................................................................................................................................3-4 [SCAN MODE] .....................................................................................................................................3-4 [SCAN DENSITY] ................................................................................................................................ 3-4 [LENS MODE] ......................................................................................................................................3-4 [SCAN SIZE] ........................................................................................................................................3-5 [QUALITY] ...........................................................................................................................................3-5 Functions ............................................................................................................................................3-6 Deciphering Tag Displays ..................................................................................................................3-9 CHANGE SETTINGS .........................................................................................................................3-10 CANCEL SETTINGS ..........................................................................................................................3-10

Check Settings for Scanning ......................................................................................... 3-10

iii

CONTENTS

Chapter 4 Loading In From Computers

Software to load in scanned data .................................................................................... 4-2

Network Scanner Driver ................................................................................................... 4-3

To install the scanner driver (Konica Network Scanner Driver) ....................................................4-3 TWAIN-equipped applications can be used to read in scanned data. ...........................................4-5 Scanner Drivers Main Screen ........................................................................................................... 4-7 Variable Option ...................................................................................................................................4-9 To Delete Scanned Data ...................................................................................................................4-10

Appendix A Troubleshooting


Troubles Concerning the Scanner ................................................................ Appendix A-2
Cannot connect to the scanner ....................................................................................... Appendix A-2 Cause ................................................................................................................................. Appendix A-3 Remedy .............................................................................................................................. Appendix A-3 NOTE .................................................................................................................................. Appendix A-3 Listing Objects .................................................................................................................. Appendix A-4 Causes of Non Output ...................................................................................................... Appendix A-4 Accessing the List ............................................................................................................Appendix A-4 Content of the List ............................................................................................................ Appendix A-4 Deleting List Data ............................................................................................................. Appendix A-4

HD Full .............................................................................................................. Appendix A-3

Scan Error List ................................................................................................ Appendix A-4

Appendix B Using Scan Direct

Overview of Scan Direct ................................................................................. Appendix B-2
Major Features .................................................................................................................. Appendix B-2 Requirements and others ................................................................................................ Appendix B-2 Main Window ..................................................................................................................... Appendix B-3 File Menu .......................................................................................................................... Appendix B-4 Setting Menu ..................................................................................................................... Appendix B-5

Screens Explained .......................................................................................... Appendix B-3

Saved Files ...................................................................................................... Appendix B-6

iv

Introduction

Introduction
The IP-511 Print Controller is an internal print controller built into the Konica 7165 Copier that offers the capability of letting the copier function as a network scanner and so you can store image data scanned by the copier on the hard disk of the Print Controller and read these data into TWAIN-compliant applications. It also provides a way of sending scanned data as an attachment to email or uploading scanned image data to FTP servers.

Registered Trademarks
Microsoft, MS and MS-DOS are registered trademarks of Microsoft Corporation in the United States. IBM is a registered trademark of International Business Machines, Inc. in the United States. WindowsTM is a trademark of Microsoft Corporation. HP and PCL are registered trademarks of Hewlett-Packard Company. Agfa Microtype font is a registered trademark of Agfa Corporation. PEERLESS is a registered trademark of PEERLESS SYSTEMS CORPORATION. Adobe, Adobe Logo, Acrobat, Acrobat Logo, PostScript and PostScript Logo are registered trademarks or trademarks of Adobe Systems, Inc. Other company names and product names used in this manual are the registered trademarks or trademarks of their respective companies.

Copyright
COPYRIGHT 2001 Konica corporation. All rights reserved.

Patent Notice
The product includes an implementation of LZW licensed under U.S.Patent 4,558,302.

Introduction

About this Manual

This is an instruction manual for use of the scanning features built into the Konica IP-511 Print Controller. More specifically, this manual discusses how to use the scanning features of the IP-511 Print Controller and how to let the Konica copier function as a scanner controlled from computers and through networks. This manual assumes you are familiar with the basic operations of Windows. Instructions for using the major features of the copier and print controller, and instructions about the printer driver and networking features are discussed in the respective separate manuals. Please refer to them as the need arises. For instructions for operating Windows95/98/Me, Windows NT 4.0 and Windows 2000, refer to their manuals. For an explanation of using applications, refer to their individual manuals. This manual is made up of the following four chapters and some appendices: Chapter 1 Overview of the Scanning Features This chapter sketches out the scanning features offered by the print controller. Chapter 2 Configuring Destination/Storage Location Settings This chapter discusses how to configure scanned data transfer destinations from the operation panel of the printer (copier). Chapter 3 Scanner Operation This chapter discusses how to use the operation panel of the printer (copier) when scanning original documents. Chapter 4 Loading In from Computers This chapter shows you how to install the scanner driver and how to load in scanned data from a hard disk of Windows computers connected to networks. Appendices Appendix A deals with troubleshooting. Appendix B gives an explanation of the [Scan Direct], a tool for loading in scanned data.

vi

Introduction

Conventions Used in this Manual

System Requirements
Notation of each product
The following abbreviations are used in this manual: (1) IP-511 Print Controller: (2) Konica 7165 Printer/Copier: (3) Internal Network Interface Card: (4) A printing system that combines the above (1) and (2) or (1), (2) and (3) products: (5) Microsoft Windows 95: Microsoft Windows 98: Microsoft Windows Me: Microsoft Windows NT4.0: Microsoft Windows 2000: Above OSs: printing system Windows 95 Windows 98 Windows Me Windows NT4.0 or Windows NT Windows 2000 Windows 95/98/Me Windows NT4.0/2000 Windows NT/2000 Windows 95/98/Me/NT/2000 print controller main body printer or copier network interface card

Notation of cautions in this manual are shown with the caution symbol.
Each mark used in this manual has the following meaning.

Precautions and limits at the time of operating hardware or software were written.

Hints, advice, confirming items, etc. at the time of operating hardware or software were written.

Things important in operating hardware and software were described.

Limitations imposed by a combined use of features offered by hardware and software were described.

vii

Introduction
Notation of names shown on the screen are written within square brackets e.g., click the [OK] button. Notation of folders
Folders are referred to in upper-down-to-lower sequence.

For example:
Select the [Printer.inf] file in the PCL\English\Win9X folder of the User Software CD.

Notation of the reference in this manual is written within quotation marks e.g., Chapter 1 Overview. Indicates where to be referred to for information concerned e.g., (p.1-1).
When you click page number, move reference page.

viii

Chapter 1 Overview of the Scanning Features

Available Scanning Features ....................................... 1-2 Scanning Process ......................................................... 1-4

1-1

Chapter 1 Overview of the Scanning Features

The following offers a brief overview of the scanning features offered by the Print Controller.

Available Scanning Features

Originals image data scanned from the copiers RADF or platen glass in scanner mode are available to be stored or uploaded as files in the TIFF or PDF format. This illustration provides an overview of the scanning features.
Scan to HDD: Scan to Email: Scan to FTP:
TWAIN-capable Application Network Scanner Driver Email Application FTP Client

Import

Original

Scanning
Scan to HDD

Ethernet

TCP/IP (FTP) Print Controller Internet

E-RDH

Main Body Printer/Copier

SMTP Server
Scan to Email

FTP Server
Scan to FTP

During scanning preparation, you can set such things as IMAGE ENHANCE, SCAN MODE, SCAN DENSITY, LENS MODE, SCAN SIZE, QUALITY, SPECIAL ORIGINAL, etc. The scanning features fall into three groups: Scan to HDD, Scan to Email, and Scan to FIP.

1-2

Chapter 1 Overview of the Scanning Features Scan to HDD

This feature lets you save scanned data to the hard disk of the print controller. To scan originals, you need to specify a 4-digit box number from the control panel. This box number is handled as if it were a holder in the print controllers hard disk. Scanned data files thus stored on the hard disk are available to be loaded in, edited and stored via networks using TWAIN-capable Windows applications. When loading in scanned data, you need to enter a box number. Scanned data sitting on the hard disk of the print controller can be deleted only from personal computers on a network.

You can program the print controller to automatically delete scanned data sitting on the hard disk by configuring the [ScanDataAutoDel.] setting in the Print Controller Setup on the control panel. In addition, when the remaining disk space reaches less than 20 MB, your attempt to store scanned data is automatically rejected.

Scan to Email
This feature transmits scanned data to recipients at specified addresses as attachments to email.

Scan to FTP
This feature uploads scanned data to specified FTP servers.

1-3

Chapter 1 Overview of the Scanning Features

Scanning Process
The process of scanning originals, storing/transmitting and loading in scanned data, may be summed up as follows:

1. 2. 3.

Set originals on the copier, and select a destination on the control panel.
(p.2-1).

Run a scan job. Scanned data is stored/transmitted depending on your settings.

(p.3-1).

Load in from your personal computer scanned data stored on its hard disk.
(p.4-1).

For information regarding using scanned data sent as an attachment to email or scanned data uploaded to FTP servers, refer to the corresponding applications manuals.

1-4

Chapter 2 Configuring Destination/Storage Location Settings

Choosing destinations to transmit scanned data...... 2-2 Scan to HDD .................................................................. 2-3 Scan to Email ................................................................ 2-5 Scan to FTP ................................................................... 2-8

2-1

Chapter 2 Configuring Destination/Storage Location Settings

Here is how to set the settings for destinations to which to send scanned data, as controlled from the copiers control panel.

Choosing destinations to transmit scanned data.

Before you scan originals, you need to decide where to store or transmit scanned data.

1. 2.

Load the original to be scanned on the copiers platen glass or in the RADF. Press the [MODE] button on the control panel to have the SCANNER/SERVER Basic screen appear.

3.

Press the [SCAN] on the SCANNER/SERVER Basic screen.

The [Select Transmission Object] screen appears.

4.

Choose scanned data upload destinations from [E-Mail], [HDD] or [FTP].

The screen corresponding to your choice will appear on which to choose storage locations or recipients.

You can choose destinations for [E-Mail], [HDD] and [FTP] at the same time. The currently selected setting tag (E-Mail, HDD or FTP) is highlighted in reverse image.

You need to shift the copier to the key operator mode to change or delete the currently registered recipients/storage locations. For more on this, refer to the Copiers INSTRUCTION MANUAL.

2-2

Chapter 2 Configuring Destination/Storage Location Settings

Scan to HDD
This lets you store scanned data on the hard disk of the print controller.

[Select Transmission Object] screen (HDD)

You can select only one [HDD] storage location.

1.

Choose [HDD] on the [Select Transmission Object] screen.

2.

Choose a storage location from the displayed listing.

If necessary storage locations are not previously registered, you need to manually enter necessary locations at this stage. Pressing the [MANUAL I/P ADDRESS] key opens the [HDD - Box No.] screen at which you can enter storage locations. Pressing the [SEARCH] key opens the [Enter Search Letter] screen at which you can enter the first letter of registered names. When the search result is displayed, the [SEARCH] key is highlighted in reverse image. At this stage, you can press the [ALL ITEM] to have all registered options be displayed as before. Pressing the [CANCEL] key brings you back to the [Scanner/Server Setup Menu] screen.

3.

Press the [OK] key and the Scanner Basic screen will open.
For a detailed explanation for the procedure you need to follow from this stage onwards, refer to the section, Chapter 3 Scanner Operation Scanner Basic Screen.

(p.3-4)

2-3

Chapter 2 Configuring Destination/Storage Location Settings [HDD - Box No.] Screen

Entry Name
You need to enter alphanumeric names that will be displayed on the [Select Transmission Object] screen for HDD. Any name can be up to 10 characters long. Use the touch panel to enter alphabetical letters, and the hard keypad to enter numbers. (You cannot enter signs.)

Box No.
Into this field you enter a 4-digit Box No. using the hard keypad. The Box Nos. are numbers to attach to folders when storing scanned data on the hard disk. Be sure to write down these numbers. You need them when reading scanned data from your PC.

If you intend to use your printing system as a scanner, it is recommend that you assign Box Nos. (from 1 to 9998) to the users and inform them about their allotted numbers by way of email in advance. The Box Nos. perform the function of protecting each users data.

[Delete] key
Press this key to delete the character to the left of the cursor.

[Capital/Small] key
Press this key to replace an upper case letter with a lower case and vice versa.

[Sign] key
Press this key and the lowercase alphabetical letter keys produce signs. Then the [Sign] key is changed into the [Alphabet] key. Press this key again and you can enter alphabetical letters as before.

] keys
Pressing these keys moves the cursor. A letter enters to the left of the cursor.

[ENTRY] key
Press this key to register information you have entered and return to the [Select Transmission Object] screen.

[CANCEL] key
Press this key to go back to the [Select Transmission Object] screen without registering what you have entered.

[OK] key
Press this key to open the [Scanner Basic] screen.

2-4

Chapter 2 Configuring Destination/Storage Location Settings

Scan to Email
This feature sends scanned data to users as an attachment to email.

[Select Transmission Object] screen (E-Mail)

You have the option to select multiple destinations at a time. The keys selected as destinations are highlighted in reverse image.

1.

Choose [E-Mail] on the [Select Transmission Object] screen.

2.

Choose recipients from the displayed listing.

If necessary recipient names are not previously registered, you need to manually enter necessary recipient names. Pressing the [MANUAL I/P ADDRESS] key opens the [E-Mail Transmission Object] screen for EMail and you can enter email addresses. Pressing the [SEARCH] key opens the [Enter Search Letter] screen and you can enter the first letter of a registrant. When the search result is displayed, the [SEARCH] key is highlighted in reverse image. At this stage, you can press the [ALL ITEM] to display all registrants as before. Pressing the [CANCEL] key brings you back to the [Scanner/Server Setup Menu] screen.

3.

Press the [OK] key and the [Scanner Basic] screen will appear.
For a detailed explanation for the procedure you need to follow from this stage onwards, refer to the section, Chapter 3 Scanner Operation Scanner Basic Screen.

(p.3-4)

2-5

Chapter 2 Configuring Destination/Storage Location Settings [E-Mail Transmission Object] screen

Entry Name
Enter the name of a recipient, up to 10 alphanumeric characters long, that will be displayed in the [Destination] window on the [Select Transmission Object] screen. To enter alphabetical letters, use the touch panel, and to enter numbers, use the hard keypad. (You cannot enter signs.)

E-Mail Address
Enter an email address, up to 60 alphanumeric characters long. To enter alphabetical letters, use the touch panel, and to enter numbers, use the hard keypad.

[Delete] key
Press this key to delete the letter to the left of the cursor.

[Capital/Small] key
Press this key to replace an upper case letter with a lower case and vice versa.

[Sign] key
Press this key and the lowercase alphabetical letter keys produce signs. Then the [Sign] key is changed into the [Alphabet] key. Press this key again and you can enter alphabetical letters as before.

[TITLE] key
Pressing this key opens the [E-Mail - Title in E-Mail] screen.

] keys
Pressing these keys moves the cursor. A letter enters to the left of the cursor.

[ENTRY] key
Press this key to register information you have entered and return to the [Select Transmission Object] screen.

[CANCEL] key
Pressing this key brings you back to the [Select Transmission Object] screen without registering what you have entered.

[OK] key
Pressing this key opens the [Scanner Basic] screen.

2-6

Chapter 2 Configuring Destination/Storage Location Settings [E-Mail - Title in E-Mail] screen

Subject
Here you can enter a brief Subject of email messages, up to 45 alphanumeric characters long. Use the touch panel to enter alphabetical letters, and the hard keypad to enter numbers.

[Delete] key
Pressing this key deletes the letter to the left of the cursor.

[Capital/Small] key
Pressing this key replaces an upper case letter with a lower case and vice versa.

[Sign] key
Press this key and the lowercase alphabetical letter keys produce signs. Then the [Sign] key is changed into the [Alphabet] key. Press this key again and you can enter alphabetical letters as before.

] keys
Pressing these keys moves the cursor. A letter enters to the left of the cursor.

[CANCEL] key
Pressing this key brings you back to the [E-Mail Transmission Object] screen without registering what you have entered.

[OK] key
Pressing this key stores in memory the Subject you entered, bringing you back to the [E-Mai Transmission Object] screen.

2-7

Chapter 2 Configuring Destination/Storage Location Settings

Scan to FTP
This feature uploads scanned data to an FTP server.

[Select Transmision Object] screen (FTP)

You can select only one [FTP] destination.

1.

Choose [FTP] on the [Select Transmission Object] screen.

2.

Choose a destination from the displayed listing.

If there are no destinations registered, you need to manually enter necessary destinations at this stage. Pressing the [MANUAL I/P ADDRESS] key opens the [FTP Transmission Object] screen at which you can enter the host address or other information about FTP servers. Pressing the [SEARCH] key opens the [Enter Search Letter] screen at which you can enter the first letter of a registered destination for search. When the search result is displayed, the [SEARCH] key is highlighted in reverse image. At this stage, you can press the [ALL ITEM] key to get all registered names displayed as before. Pressing the [CANCEL] key brings you back to the [Scanner/Server Setup Menu] screen.

3.

Press the [OK] key and the [Scanner Basic] screen will open.
For a detailed explanation for the procedure you need to follow from this stage onwards, refer to the section, Chapter 3 Scanner Operation Scanner Basic Screen.

(p.3-4)

2-8

Chapter 2 Configuring Destination/Storage Location Settings [FTP Transmission Object] screen

Press an entry item key and the key is highlighted in reverse image, the corresponding field being available for entry.

Profile Name
Here you can enter a name that will be displayed in the [Transmission Object] window on the [Select Transmission Object] screen for FTP. Any alphanumeric name can be up to 10 characters long. Use the touch panel to enter alphabetical letters, and the hard keypad to enter numbers. (You cannot enter signs.)

Host Address
Here you can enter the address of an FTP server, up to 63 characters long. Use the touch panel to enter alphabetical letters, and the hard keypad to enter numbers.

File Pass
Here you can enter the file path of an FTP server, up to 96 characters long. Use the touch panel to enter alphabetical letters, and the hard keypad to enter numbers.

Login
You can here enter the account of an FTP server, up to 47 characters long. Use the touch panel to enter alphabetical letters, and the hard keypad to enter numbers.

Password
Here you can enter the password of an FTP server, up to 31 characters long. Use the touch panel to enter alphabetical letters, and the hard keypad to enter numbers.

[Anonymous] key
Pressing this key enters Anonymous in the [Login] field. Use this feature when logging into an anonymous FTP server that does not require any account for login.

[Delete] key
Pressing this key deletes the character to the left of the cursor.

[Capital/Small] key
Pressing this key replaces an upper case letter with a lower case and vice versa.

[Sign] key
Press this key and the lowercase alphabetical letter keys produce signs. Then the [Sign] key is changed into the [Alphabet] key. Press this key again and you can enter alphabetical letters as before.

[PORT No.] key

Pressing this key opens the [Enter FTP Port No.] screen at which you can enter the port number for an FTP server.

] keys
Pressing these keys moves the cursor. A letter enters to the left of the cursor.

[ENTRY] key
Press this key to register information you have entered and return to the [Select Transmission Object] screen.

2-9

Chapter 2 Configuring Destination/Storage Location Settings

[CANCEL] key
Pressing this key brings you back to the [Select Transmission Object] screen without registering what you have entered.

[OK] key
Pressing this key opens the [Scanner Basic] screen.

[FTP Port No. Entry] screen

FTP Port No.

Here you can enter the port number for an FTP server using the touch panel. Any number can be up to 5 digits long.

[RESET] key
Pressing this key clears the entered numbers, restoring the display to the default port number: 21.

[CANCEL] key
Pressing this key brings you back to the [FTP Transmission Object] screen without registering what you have entered.

[OK] key
Pressing this key stores in memory the port number you entered, bringing you back to the [FTP Transmission Object] screen.

2-10

Chapter 3 Scanner Operation

Performing a Scanning Task ........................................ 3-2 Scanner Basic screen................................................... 3-4 Check Settings for Scanning ..................................... 3-10

3-1

Chapter 3 Scanner Operation

Here is how to operate the copiers operation panel to scan original documents.

Performing a Scanning Task

When specifying a destination/storage location, the [Scanner Basic screen] will appear.

You can let the copier function as a scanner in one of two modes: Real Mode and Store Mode.

To Scan Documents in Real Mode

The scanned data is sent to the print controller every time one sheet is scanned in this mode.

1. 2.

On the Scanner Basic screen, configure settings such as IMAGE ENHANCE, QUALITY and APPLI, as required. Press the [START] button and the original loaded in the RADF or on the platen glass is scanned, taking on the concerned current settings.

Before the scanned data is sent to the Print Controller, you can press the [START] button again to run an additional scanning process, so that two sets of scanned data are sent at one time to the Print Controller. You can press the [START] button without pressing the [STORE] key and, once the scanning process is completed, the scanned data is uploaded to the hard disk as a TIFF file. Depending on the direction in which the original is loaded, the image direction varies when read into applications.

Paper sizes acceptable for scanning and the way of loading the original are the same as in the copy mode. For more details, refer to the Copiers INSTRUCTION MANUAL.

3-2

Chapter 3 Scanner Operation

To Scan Documents in Store Mode
Scanned data is not sent to the print controller unless the Store Mode is disabaled. This enables the machine to scan multiple originals and send them to the print controller at the same time.

1. 2. 3. 4.

On the Scanner Basic screen, configure settings such as IMAGE ENHANCE, QUALITY and APPLI. Press the [STORE] key. Press the [START] button and the original loaded in the RADF or on the glass platen is scanned, taking on the concerned current settings.
At this stage nothing is sent to the print controller.

Press the [STORE] key, then press the [START] button and the scanned data is sent to the print controller.

3-3

Chapter 3 Scanner Operation

Scanner Basic screen

[File Name]
Press this key when you need to change or enter scanned data file names. Pressing this key opens the [Enter File Name] screen. Any file name can be up to 26 alphanumeric characters long. Depending on the file format the extension .tif or .pdf is automatically added to the end of a file name.

[ADDRESS]
Press this key to go back to the [Select Transmission Object] screen.

File Form
You can choose a scanned data file form from [TIFF] and [PDF]. You cannot change the file form in the process of scanning in Store mode. At [Scan to HDD], the file format is fixed at [TIFF].

[SCAN MODE]
Use this feature to determine whether the original document is Duplex or Simplex. If [Duplex] is selected, a message appears to mount the RADF.

[SCAN DENSITY]
Press this key to select a read density. The default is the same as that in the copy mode. You cannot change the file form in the process of scanning in Store mode.

[LENS MODE]
Press this key to change the magnification ratio at which the original document is read. You can select [ZOOM], [RE] or [1:1]. [RE] is the same as the default in the copy mode. [ZOOM] range in each resolution are as follows: 200 dpi: 300 dpi: 400 dpi: 600 dpi: 75% - 400% 50% - 400% 38% - 400% 25% - 400%

3-4

Chapter 3 Scanner Operation [SCAN SIZE]

Press this key to select the scanning paper size. This is available only when using the Platen mode. You can select [AUTO] or [SIZE SETTING]. [AUTO]:Same as the default in the copy mode [SIZE SETTING]:Allows you to select a scanning frame size. Example: When an 5.5x8.5 original is loaded and you select 8.5x11, then the scanning takes on the 8.5x11 frame. Options: 5.5x8.5, 5.5x8.5R, 8.5x11, 8.5x11R, 8.5x14, 11x17, A3, A4R, A4, A5R, A5, A6R, B4, B5R, B5, B6R, F4, Full AREA Default is [AUTO].

[QUALITY]
Use this feature to select the resolution. You can select [600 dpi], [400 dpi], [300 dpi] or [200 dpi]. The scanned data is read into the copiers memory (E-RDH). If scanned data exceeds the E-RDH capacity, which translates into an error, you cannot go on with scanning. The following table shows how many Letter/A4-size originals can be scanned with the copiers standard memory (64 MB).
Data Size (1 sheet) About 70 KB About 130 KB About 200 KB About 480 KB About 430 KB

Resolution 200 dpi

Original Text only Text and Picture Text only Text and Picture Text only

No. of Originals About 890 About 480 About 310 About 130 About 140 About 40

400 dpi

600 dpi

Text and Picture About 1.43 MB

Data Size and No. of Originals available to be read depend on data actually scanned. Understand that the numbers in the table are intended to serve as a rough guide for you.

3-5

Chapter 3 Scanner Operation Functions

When scanning an original document, you can use advanced features such as Special Original, Z-Folded Original, Non-image Area Erase, Frame/Fold Erasure, Reverse Image, Full-image Area, and Dual Page.

Special Original
Pressing the [SPECIAL ORIGINAL] key in the scanning setting basic screen displays the special original screen which looks like this:

After selecting an application function, pressing the [OK] key brings you back to the scanner setting basic screen. Or, you can press the [CANCEL] key to abandon your setting, going back to the scanner setting basic screen. Pressing the [Default] key resets every configuration to default setting.

ORIGINAL LOADING DIRECTION

Allows you to choose directions in which to load the original.

IMAGE ENHANCE
Use to select an image quality. The default is the same as that in the copy mode (AUTO mode). For the default setting of the copy mode (Key Operation mode), refer to the Copiers INSTRUCTION MANUAL. [AUTO] : Distinguish between text and photo automatically and select the appropriate image quality. [Increase Contrast] : Darken lightly printed images (e.g., pencil) without changing background exposure. [Photo] : Reproduce a halftone photo image. [Text] : In this mode, text is improved in comparison to using the AUTO mode.

SPECIAL ORIGINAL
You can set this feature depending on originals. [Normal Mode] : Choose this mode when loading a standard sheet of original. [Mixed Original] : Choose this mode when loading originals of varying sizes in the RADF. [Z-Folded Original ] : Choose this mode when loading Z-folded originals in the RADF. This mode ensures detecting paper size correctly.

The Mixed Original or the Z-Folded Original mode cannot be used in combination with the Nonimage Area Erase option.

3-6

Chapter 3 Scanner Operation

APPLI.
Pressing the [APPLI.] key in the scanning setting basic screen displays an application selection screen which looks like this:

After selecting an application function, pressing the [OK] key brings you back to the scanner setting basic screen. Or, you can press the [CANCEL] key to abandon your setting, going back to the scanner setting basic screen. Pressing the [ALL CLEAR] key clears every scanner advanced setting.

For details of each feature, refer to the Copiers INSTRUCTION MANUAL.

[FILE EDIT] - [Dual Page]

Sets/Cancels the book copy settings and binding position. The Dual Page mode scans facing pages of a book or brochure, page by page, separately, but in a single pass. You can use this feature whether the original is loaded in the RADF or on the glass platen.

Non Image Area Erase is selected automatically.

You need to press the [START] button without closing the RADF. This feature cannot be used in combination with Mixed Original.

[IMAGE EDIT] - [Non-image Area Erase]

Allows you to enable/disable the Non-image Area Erase. Original sizes loaded on the glass platen are automatically detected and the scan is limited to the printable area.This feature does not work with originals loaded in the RADF.

This feature cannot be used in combination with Mixed Original, Z-Folded original, SDF, Reverse Image, or Full-image Area. If lights are present just above the machine, the original size may not be correctly identified.

3-7

Chapter 3 Scanner Operation

[IMAGE EDIT] - [Reverse Image]
Allows you to enable/disable Reverse Image mode.

This feature cannot be used in combination with the Non-image Area Erase, or Full-image Area.

[IMAGE EDIT] - [Frame/Fold Erasure]

Allows you to enable/disable Frame/Fold Erasure setting. Use this feature when a thick original such as a book is loaded on the glass platen. Then, the scanned data does not take on the black shadow which otherwise develops along the outer edge or at the center of a duplicated original. This feature works with originals loaded in the RADF as well (not only originals loaded on the glass platen).

The Fold Erasure mode cannot be used in combination with the Full-image Area.

[IMAGE EDIT] - [Full-image Area]

When the SPECIAL ORIGINAL feature is set to Normal, the scan is made with an image data erase of 2 mm width at the top, bottom, left and right edges. In this mode, the document is scanned completely to the edges.

This feature cannot be used in combination with Non-image Area Erase, Reverse Image, or Frame/ Fold Erasure.

ROTATION OFF
Use this feature not to rotate the original image automatically by 90 degrees counterclockwise. Not Selected is the default. Whether or not this ROTATION OFF is activated, rotation does not occur in [RE] or [Mixed Original] modes if a selected paper size is [A4/A4R] and LENS MODE is [8.5x11/8.5x11R] or larger.

STORE
Press this key for scanning in Store mode. As long as this mode is activated, scanned data is not sent to the Print Controller. Press this key again to disable the Store mode.

3-8

Chapter 3 Scanner Operation Deciphering Tag Displays

SCANNER READING JOB
A scan job is being read in.

SCANNER OUTPUTTING JOB

A scan job is being output to the print controller.

SCANNER WAITING JOB

A scan job has been read in but is waiting to be output because a print job request is now being output.

SCANNER INTERRUPTING JOB

The reading in of a scan job is stopped.

SCANNER JAM JOB

A paper jam has been produced in the process of the reading in of a scan job.

When the copiers operation panel is in the scanner mode, no print job is sent and therefore no output is produced. You are advised to put the operation panel into the PRINTER mode or the Copy mode when you dont need any scanning features. Incidentally, when AUTO RESET is activated, the operation panel automatically shifts to the Copy mode when a predetermined time is up.

3-9

Chapter 3 Scanner Operation

Check Settings for Scanning

Press the [CHECK] button on the control panel and the [CHECK] screen will appear.

This screen shows the current settings for scanning.

CHANGE SETTINGS
Pressing an item key opens the [Scanner Basic] or the [Select Advanced Features] screen at which you can change the settings concerned.

CANCEL SETTINGS
If advanced features are configured, you can disable any of them by choosing the corresponding items on the screen.

3-10

Chapter 4 Loading In From Computers

Software to load in scanned data ................................ 4-2 Network Scanner Driver ............................................... 4-3

4-1

Chapter 4 Loading In From Computers

The following discusses how to install the scanner driver, and how to read in scanned image data sitting on the hard disk of Windows-compliant computers on a network.

Software to load in scanned data

To upload scanned data sitting on the hard disk of the print controller to a computer, you need either of the following: Konica Network Scanner Driver and TWAIN-compliant software Dedicated tool for Konica-scanner-compliant complex machines (Scan Direct) (p.Appendix B-1) In the following we use the Network Scanner Driver.

4-2

Chapter 4 Loading In From Computers

Network Scanner Driver

When the Konica Network Scanner Driver is installed, you can upload scanned data from the hard disk of the print controller to a computer using TWAIN-compliant applications. The scanner driver can be used on the following OS: Windows 95/98/Me Windows NT 4.0 Windows 2000 For the printing system to be used as a scanner, you need the network interface card. The parallel port on the print controller is not available for scanning work. It is necessary that the PC and the network interface card should be assigned appropriate IP addresses, and that the TCP/IP network should be enabled. For the TCP/IP settings of the network interface card, see the separate INSTRUCTION MANUAL for the network interface card.

To install the scanner driver (Konica Network Scanner Driver)

To install the scanner driver, perform the following procedure.

1. 2. 3. 4.

Turn on the computer and start Windows.

Exit from all active Windows applications, if required.

Set the User Software CD on the CD-ROM drive. Double-click the [My Computer] icon on the desk top to open the [My Computer] window, and then double-click the icon corresponding to the connected CD (i.e. User Software CD). Double-click [Setup.exe] in the [\English\Scanner] folder.
The setup program starts running and the [Welcome] window will appear.

4-3

Chapter 4 Loading In From Computers

5.

Click the [Next] button.

The [Start Installation] window will appear.

6.

Click the [Next] button.

The [Installing] window will appear and the file copy process starts.

7.

The [Installation Complete] window will appear

Clicking the [Finish] button terminates the setup program.

4-4

Chapter 4 Loading In From Computers TWAIN-equipped applications can be used to read in scanned data.
Select a TWAIN driver (the Konica Network Scanner Driver) from your application, select a scanner (copier having scanned original) using the TWAIN driver, then enter the box number corresponding to the scanned data so that the scanned data can be read in from the print controllers hard disk. There are several TWAIN-capable applications on the market. In this manual, Adobe Acrobat 4.0 is used to illustrate how to read in scanned data.

Reading in Scanned Data

Reading in Scanned DataTo read in scanned data, you should follow these steps:

1. 2.

Run the Application that conforms to TWAIN (Adobe Acrobat 4.0). Select [File] - [Import] - [Scan].
[Adobe Acrobat Scan] dialog box will appear.

3. 4.

Choose [Konica Network Scanner Driver] from the [Device] pull-down menu.
From the [Format] pull-down menu, choose [Single sided] or [Double sided], as required. Also, choose [Current Document] or [New Document] into which scanned data to be taken in.

Clic [Scan] button.

[Scanner Box No. Set-up] dialog box will appear.

4-5

Chapter 4 Loading In From Computers

5.

In the Scanner Box No. Set-up dialog box, enter the server name (IP address) of the scanner you want to connect to, the scanner name for the driver to identify the scanner, and the box number you entered when scanning the document. Then click [OK].
Once the Scanner setting has been set, this dialog box is not displayed the next time you perform a scanning task. To display this dialog and select another scanner, click the [Scanner Selection] button on the Konica Network Scanner Drivers Main Screen. Then click the [Add] button on the Scanner Box No. Set-up dialog box.

Neither the DNS nor the NetBIOS names can be used as a Scanner Server name. The main screen for Konica Network Scanner Driver will appear.

6.

Select a file from the file list shown in the main window, then click [Reading] to allow the selected file to be read in.
By default, the file is cleared from the controllers hard disk immediately after the file is fully read in. If you want, you can override this default setting so that the file is held in the hard disk. (p.4-9)

7.

You can open the read-in document within the application for editing/saving.

4-6

Chapter 4 Loading In From Computers Scanner Drivers Main Screen

Displayed Information
[Box No.]
Shows the currently selected box number.

[Scanner Name]
Shows the currently selected scanners name. Any desired name can be entered.

[Document]
Shows scanned data file numbers. Numbers are automatically assigned in sequence.

[Date & Time]

Shows the date and time each scanned data file was generated.

[Page]
Shows the total number of pages of each scanned data file.

[Size]
Shows the horizontal and vertical pixel numbers of the first page of each scanned data file.

[Resolution]
Shows horizontal resolution (dpi) of the first page of each scanned data file.

4-7

Chapter 4 Loading In From Computers

Functions
[Box No. Selection] key
Click this key when changing only the box number of the currently connected scanner.

[Scanner Selection] key

Click this key when establishing connection to another scanner, registering new scanner settings, or performing editing, copying and deleting.

[Page Selection]
This key is used to select a page or pages when reading in a scanned data file. Enter the number of start page and end page. By default, All Pages is selected. With applications that cannot handle files containing multiple pages, Specify page is set to 1.

[Reading] key
This reads in a selected scanned data file from the scanner.

[Delete] key
This deletes a selected scanned data file.

[Refresh] key
This updates information in a scanned data file in the selected box number field, so it reflects all changes you made most recently.

[Option] key
This is used to change various settings of the scanner driver.

[Close] key
This key is used to close the scanner driver.

[Help] key
This key is used to access Help.

4-8

Chapter 4 Loading In From Computers Variable Option

In the Konica Network Scanner Driver main window, click [Option] to display the [Variable Option] dialog box. You can set up the various elements of the scanner driver described below.

[Use reverse display of Scanned document]

Reverse the image of the scanned document.

[Delete after taking in Scanner document]

Delete a scanned document file held in the scanner after reading it in.

[Temp folder set-up for scanner]

This allows you to select a directory for temporarily stored data before saving it to the PCs hard disk. Click [Folder Change], then specify where you want to temporarily store the current scanned document.

4-9

Chapter 4 Loading In From Computers To Delete Scanned Data

Perform the following steps to delete a scanned data file from the hard disk.

1. 2. 3. 4. 5.

Run Adobe Acrobat 4.0. Select [File] - [Import] - [Scan].

[Adobe Acrobat Scan] dialog box will appear.

Select [Konica Network Scanner Driver]in the [Device]. Click [Scan] button.
The Konica Network Scanner Driver main window will appear.

On the scanner selection dialog, enter the server name (IP address) to access the scanner, the scanner name to be identified by the driver and the box number you entered when scanning the original document, and then click the [OK] button.
The scanner driver (Konica Network Scanner Driver) main screen will appear.

6.

From the file list shown in the main window, select a file you want to delete, and then click the [Delete] button.
The selected scanned data is deleted.

4-10

Appendix A Troubleshooting

Troubles Concerning the Scanner ............ Appendix A-2 HD Full ......................................................... Appendix A-3 Scan Error List ............................................ Appendix A-4

Appendix A-1

Appendix A Troubleshooting

Troubles Concerning the Scanner

Cannot connect to the scanner
When an error dialog appears when attempting to access the scanner, perform the following checks:

1. 2.

Check whether the correct IP address of the scanner has been entered.
If the entered IP address is not correct, enter the correct one. If the entered IP address is correct, go on to step 2.

From the DOS prompt run a ping test through the destination host to the IP address of the scanner.
If the ping test fails, check whether the copiers main power is switched on, and also check the network cable for proper connection. If the ping test is successful, go on to step 3.

3. 4.

Check whether the IP router is correctly set.

If it is not correctly set, set it correctly. If there is no problem in IP router setup, go on to step 4.

Trace the routing to the scanner to check whether there are any error conditions within the network.
If any error conditions are found, eliminate them. If no error is found and yet the connection to the scanner cannot be established, contact your service representative.

Appendix A-2

Appendix A Troubleshooting

HD Full
Cause
Hard-disk full occurs when 1% of total disk capacity is used by the print/scan jobs; if the disk capacity is 2 GB, the HD Full is 20 MB free space. Under the HD Full condition, the following message is displayed on the front panel of the main body printer. Printer HD Full Please free HD space

Remedy
Remove the scan job in the HD on network computer. Refer to Chapter 4 Scanner Operation To Delete Scanned Data. (p.4-10) Output the password print job in the HD from control panel. When the [Delete After 24H] is selected in the [Set Default] - [Scan Data AutoDel.] on the control panel of the Copier, the print controller automatic timer deletes the jobs from the HD which exists for more than 24 hours.

NOTE
Under HD Full: The print job can not be printed. If the scan job starts, the job is canceled automatically: The following message is displayed on the control panel. Printer HD Full Scan JOB was canceled You may want to view the scan job canceled at this time. To do this, touch [NON COMPLETE JOB LIST] in the Job Status Screen.

Appendix A-3

Appendix A Troubleshooting

Scan Error List

When scanned image files sitting on the hard disk of the print controller are deleted without being output from the print controller as a consequence of something other than user operations, relative information is displayed as a scan error list.

Listing Objects
Listed are image files and the corresponding management data stored on the hard disk of the print controller as a result of the scan using the Scan to FTP, the Scan to Email or the Scan to HDD feature.

Causes of Error
The automatic deletion feature (ScanDataAutoDel) was activated in the Scan to HDD process. The file was not successfully sent to an FTP server in the Scan to FTP process because, for example, of connection timeout or login error. The Email relay was not completed on the part of the SMTP server in the Scan to Email process. Remember, however, the print controller does not identify the cause of errors developed after the SMTP relay has been completed, errors because of the wrong Email address for example.

When a job is interrupted in the process of uploading from the engine, the job is handled on the scan error list on the part of the engine and is not displayed on the print controller.

Accessing the List

The scan error job list is shown on the [Scan Error List] in the [Printer Mode Basic Screen].

Content of the List

The list shows the following, one line by error-developed destination. If FTP and E-Mail were both enabled, one line is assigned to one error in each of them.

Destination
As a destination, an FTP server name, an email address or a box number is shown. There are occasions when only the first few characters are shown because of the display space limits. Even if multiple email addresses were specified, only the first few characters of a string of comma-separated addresses are shown.

File Name
This refers to a file name managed by the FTP server in the Scan to FTP mode, or to an attachment file name in the Scan to Email mode.

Factor
The cause of an error is displayed within the display space limits, sometimes in the form of error codes.

Deleting List Data

A maximum of 16 line list data is kept in memory. As an additional non-output scan job is detected, the oldest one is deleted from the list in sequence.

Appendix A-4

Appendix B Using Scan Direct

Overview of Scan Direct ............................ Appendix B-2 Screens Explained...................................... Appendix B-3 Saved Files.................................................. Appendix B-6

Appendix B-1

Appendix B Using Scan Direct

Overview of Scan Direct

Scan Direct is a tool exclusively designed for the purpose of extracting data that were scanned in using a Konica scanner-compliant complex machine. With Scan Direct, extracted data is not referred to or worked with.

Scan Direct is not included on the [User Software CD] that comes with Scan Direct-capable printers. For how to get the software, contact your service representative.

The information about Scan Direct in the following is composed of excerpts from the Scan Direct INSTRUCTION MANUAL. Be sure to refer to that guidebook when using Scan Direct.

Major Features
Polling Boxes related to scanner-aware machines identifiable by IP addresses, and storing data in specified directories. Automatic data acquisition capability taking periodic polls. Choice of keeping or deleting data in Boxes after taking in data from there. Capability of specifying two Boxes at a time. Pop-up window reporting data acquisition.

Requirements and others

Scan Direct runs on Windows95*1 (OSR2 or later)/98/Me, WindowsNT4.0 (S.P.3 or later), Windows2000*2 5 MB or more of hard disk space Monitor with a QUALITY of 800 x 600 dpi or higher Internet Explorer 4.0 (S.P.1) or later*1 Previously set up TCP/IP Acquisition of data impossible from inside proxies or firewalls Capability of launching a maximum of 6 programs at a time Scan Direct is occasionally subject to incompatibilities depending on applications in use for opening files imported. Use applications which have been successfully run with [Konica Network Scanner Driver] at Konica. If incompatibilities appear, restart the operating system. *1: Combined use of specific operating systems and Internet Explorers is subject to incompatibilities. *2: When you plan to install Scan Direct in WindowsNT4.0 or Windows2000, you need to have a full access right to the folder in which to install the program. (Important: By default it is installed in the Program Files directory.) If there are incompatibilities with Windows95, restart the operating system; with other operating systems, install the latest version of Internet Explorer and at the same time update the operating system.

Appendix B-2

Appendix B Using Scan Direct

Screens Explained
Main Window
This is a window that first opens when launching the program.

When you click the [Retrieval] button after specifying the [IP Address], [Box Number] and [Save In], the polling process starts (one pass only). When you click the [Auto-Retrieval] button after specifying the [IP Address], [Box Number] and [Save In], the polling process is automatically repeated at intervals predetermined in the Setup menu until you press the [Stop] button or shutdown Windows. Time predetermined means the intervals automatically acquired in the process. The IP address defaults to 0.0.0.0, and the Box Number to 1. After running the auto acquisition feature, the program is accessible from the task bar: you can rightclick the task bar to access [Display], [Stop] and [Exit]. These three options provide the following functions: Display: shifts the program to its display status. Stop: Exit: stops the automatic data acquisition process and returns the program to its display status. ends the program.

During operation the [Retrieval] and the [Auto-Retrieval] button are both grayed out and only the [Stop] button is operable. The [Stop] button stops the auto repeat of polling process. As long as the auto acquisition settings are in effect, the setting fields are grayed out and you cannot change the current settings. When you need to change the settings, first click the [Stop] button to stop the auto repeat of polling process. Depending on whether the [Delete Fils] box is checked or unchecked, data in the Box is deleted or is left alone. By default, data is deleted. Checking the [Enable Additional Box] disables the graying out, making it possible to poll multiple boxes. The box number defaults to 0. When acquiring a scanned image data, the following pop-up window opens. Clicking the [OK] button closes this window. Or, it automatically closes when one minute is up.

Appendix B-3

Appendix B Using Scan Direct

File Menu
When you click the File Name in the Main window, the following pull-down menu appears.

Setting Read/Save
Clicking [File]-[Read] or [File]-[Save] opens the following window.

This window lets you load in or save the settings such as [IP address], [Box Number] and [Save In] as a file with a .sdc extension. To change folder to load in or to save to, click the [Browse] button and the following window opens, in which you can choose another folder.

Exit
Clicking [File]-[Exit] lets you leave the application. When launched next time, the application takes on the settings at the last exit.

Appendix B-4

Appendix B Using Scan Direct

Setting Menu
Clicking [Setting] in the Main window gets the following pull-down menu appeared.

Setting Auto-Polling Interval

Clicking [Setting]-[Setting Auto-Polling Interval] opens the following window. In this window you can set the interval at which the auto polling is taken, in 1-minute increments, between 3 and 1440 minutes. The default is 10 minutes.

List Logs
Clicking [Setting]-[List Logs] opens the following window. The [Delete Logs] button deletes all of the logs.

Log displays include the following: No.: Log number When you change file name or delete a file, a crisscross () is displayed to the left of the log number. BOX No.: IP Address: File Name: Act: Number assigned to a box from which data is imported as a result of the polling process. IP address of a scanner the access right to which is acquired. Name given to a file imported (file name in the box) Success or failure of the acquisition process. When [NG] shows in the Act column and [OK!!] shows in the Condition column, normally, the file is successfully imported, but there is a chance that part of the imported scanned data lacks. If this is so, try again to take in the scanned image data. Local File: File Date: File Size: Condition: Name of a file stored Date a file is imported/stored. Size of a file imported (in byte) File status (indicating whether or not the file is stored as normal TIFF file)

Appendix B-5

Appendix B Using Scan Direct

Saved Files
Files are distributed in the TIFF form. If you dont delete data from the box after imported, the box number and IP address assigned to the print controller are referred to in order to prevent double acquisition of files. Even if multiple sets of data are contained in a single Box, they are imported a single polling pass.

Appendix B-6

Index

Index
A
ADDRESS .............................................................3-4 APPLI. ...................................................................3-7 Scanner Drivers Main Screen .............................. 4-7 Software to load in scanned data ......................... 4-2

T
To Delete Scanned Data .................................... 4-10 To install the scanner driver ................................. 4-3 To Scan Documents in Real Mode ....................... 3-2 To Scan Documents in Store Mode ...................... 3-3 TWAIN-equipped applications can be used to read in scanned data. ................ 4-5

C
CANCEL SETTINGS ...........................................3-10 CHANGE SETTINGS ..........................................3-10 Check Settings for Scanning ...............................3-10

D
Deciphering Tag Displays .....................................3-9 Displayed Information ...........................................4-7

F
File Form ...............................................................3-4 File Name ..............................................................3-4 Functions ...............................................................3-6

H
HD Full ................................................. Appendix A-3 HDD - Box No. ......................................................2-4

K
Konica Network Scanner Driver ............................4-3

N
Network Scanner Driver ........................................4-3

O
Overview of Scan Direct ....................... Appendix B-2

P
Performing a Scanning Task .................................3-2

Q
QUALITY ...............................................................3-5

R
Reading in Scanned Data .....................................4-5

S
SCAN DENSITY ....................................................3-4 Scan Error List ..................................... Appendix A-4 SCAN MODE ........................................................3-4 SCAN SIZE ...........................................................3-5 Scan to Email .................................................1-3, 2-5 Scan to FTP ...................................................1-3, 2-8 Scan to HDD ..................................................1-3, 2-3 Scanner Basic screen ...........................................3-4

Index-1

MANUFACTURER

KONICA CORPORATION

TOKYO JAPAN

2001.8 IP511SCN_INT_v100