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eManifest

Making the border smarter and more secure

Disclaimer

The Canada Border Services Agency (CBSA) does not charge a fee for this presentation. Any type of fee charged for this event is levied solely by the organizer of these sessions / seminars. The information contained herein was accurate at the time of distribution and may be subject to change. Please check the CBSA Web site at www.cbsa.gc.ca for the latest eManifest updates.

Presentation Overview
ACI/eManifest eManifest Data Elements eManifest Portal Records Management Are you ready? In-Bond Movement of Goods eManifest Current Status & Next Steps eManifest Client Support
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CBSA Modernizing Border Management


In support of the Agencys Border Vision, the CBSA will: Strengthen the Agency's risk analysis systems for people and goods. Strengthen risk targeting by improving the design, delivery and application of targeting activities. Develop a comprehensive trusted trader strategy. Strengthen CBSAs Service Strategy. Implement eManifest. Advance the implementation of the Single Window Initiative.
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eManifest Before the border


Time frames for submitting advance information
Marine Air Rail Highway

Carriers will provide Cargo: 24 hours prior to electronic cargo, loading or arrival depending on type and origin of goods conveyance and Conveyance/Crew: 24 or 96 4 hours prior to crew/passenger arrival or at time hours prior to arrival information as follows: of departure Freight forwarders will provide electronic secondary information as follows:

2 hours prior to arrival

1 hour prior to arrival

24 hours prior to loading or arrival depending on type and origin of goods

4 hours prior to arrival or at time of departure

2 hours prior to arrival

1 hour prior to arrival

The CBSA will validate data, risk assess the shipment and make examination recommendations prior to arrival of the shipment in Canada.

Importers will provide electronic advance trade data as follows:

24 hours prior to loading or arrival depending on type and origin of goods

4 hours prior to arrival or at time of departure

2 hours prior to arrival

1 hour prior to arrival

eManifest Implementation
Approach
eManifest will be implemented over a number of years, by client type, using an 18-month implementation timeline:

0-12 months - Once all eManifest transmission options (Electronic Data Interchange / EDI and Portal) become publicly available, there will be a 12-month period for clients to incorporate eManifest requirements into their business processes. 12-18 months - After the initial year, the transmission of advance electronic highway cargo and conveyance data becomes mandatory. The CBSA will offer a six-month period of informed compliance during which zero-rated penalties will be issued for non-compliance. 18 months and beyond - The implementation timeline is complete; regulations will be enforced.
12 months All transmission options available (EDI and Portal) Regulations take effect 6 months AMPs enforced

eManifest Implementation
Client types
The implementation schedule for each client type is as follows: Highway carriers

Current CBSA information transmission options (EDI / electronic data interchange) now include an eManifest function that was implemented on October 31, 2010.
The CBSA will offer an eManifest Portal option in the summer of 2011. Although registered and tested EDI users can now transmit eManifest information, the 18-month implementation timeline for all highway carriers to transmit cargo and conveyance data will begin when the eManifest Portal becomes available. Rail carriers - The 18-month implementation timeline will begin in late 2011 / early 2012 for rail carriers to transmit cargo and conveyance data. Freight forwarders - The 18-month implementation timeline will begin in 2012 for freight forwarders in all modes of transportation to transmit secondary cargo / house bill data. Importers - The 18-month implementation timeline will begin in 2012 for importers in the marine mode to begin transmission of advance trade data (formerly called Importer Admissibility Data, or IAD).
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CBSA Highway Carrier Code Changes


As of April 1, 2011, the itinerant highway carrier code 77YY is no longer accepted. To prepare carriers and drivers currently using code 77YY, a one year transition period began on May 1, 2010, until the final elimination of code 77YY on March 31, 2011. For further information on obtaining a carrier code, visit the CBSA Web site at www.cbsa.gc.ca (click on Commercial sector then Commercial carriers) or call the Border Information Service: From within Canada toll free: 1-800-461-9999 United States long-distance charges apply: East 506-636-5064 West 204-983-3500 TTY within Canada toll free: 1-866-335-3237 (for those with hearing or speech impairments) For more information about eManifest, visit the CBSA Web site at www.cbsa.gc.ca.
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eManifest Highway October 2010


Carrier process changes
The itinerant highway carrier code 77YY is no longer accepted as of April 1, 2011. The driver will provide a document containing a bar-coded Conveyance Reference Number (CRN or trip number), or a bar-coded Cargo Control Number (CCN) and a handwritten CRN. The Border Services Officer (BSO) will review the pre-arrival recommendation and make a decision to authorize the truck to move, or to refer it for primary or secondary processing (final discretion to refer or examine a conveyance will continue to rest with the primary officer). Carriers will require electronic release messages for their S. 12 cargo reports for their books and records (for electronically reported cargo) Importer processes have not changed with the October 2010 implementation. Electronic transmission of cargo and conveyance data did not become mandatory in October 2010, therefore, BSOs will be processing paper and electronic carrier documentation simultaneously for a period of time. Processes occurring after the Primary Inspection Line (PIL) have not changed with the October 2010 implementation.
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eManifest Before the border


Highway cargo and conveyance data elements
Cargo
Consignor (shipper) Name and Address (M) Cargo Carrier (M) Consignee Name and Address (M) Notify Party (O) Place of Acceptance (C) Foreign Port of Loading (M) First Canadian Port of Arrival (M) Customs Office of Manifest Destination ID (M) Delivery Address (C) Message Function, Coded (M) Mode of Transportation (M) Service Option Type (M) CSA Indicator (M) CSA Importer Business Number (C) Estimated Date of Arrival (M) Estimated Time of Arrival (O) Secondary Notify Party (SNP) ID (future use) (C) Secondary Notify Party (SNP) Detail Level ID (future use) (O) Importer Advance Trade Data (IAD) Exception Code (future use) (C) Cargo Control Number (CCN) (M) Consolidated Freight Indicator (C) Unique Consignment Reference Number (UCR) (O) Cargo Description of Goods (Brief Description) (M) Cargo Quantity (M) Cargo Packaging Type (M) Cargo Weight (M) Cargo Weight Unit of Measure (M) UN Dangerous Goods Number (C) Marks and Numbers (C) Special Instructions (C) Amendment Code (C)

Conveyance
Transporting Carrier (M) First Canadian Port of Arrival (M) Message Function, Coded (M) Mode of Transportation (M) Service Option Type (M) Conveyance Reference Number (CRN) (M) Manifest Summary List (M) Estimated Date of Arrival (C) Estimated Time of Arrival (M) Empty / Loaded Status Code (M) Equipment Qualifier Code (M) Equipment Identification Number (C) Seal Number (C) Secondary Notify Party (SNP) ID (future use) (C) Tractor Plate (M) Tractor Plate Province / State (M) Trailer Plate (C) Trailer Plate Province / State (C) Amendment Code (C)

Legend: M = Mandatory; C = Conditional; O = Optional Note: Highway cargo and conveyance data elements are in Appendix B of the ACI/eManifest Highway ECCRD, v1.4.1 10

eManifest Before the Border


Importer advanced trade data (anticipated 2012)
Manufacturer/Supplier Name and Address Seller (Vendor) Name and Address Exporter Name and Address (if different than seller) Importer Number/Importer Name and Address Buyer (Purchaser) Name and Address Consignee Number/ Name and Address Country of Origin/State Country of Export/State Commodity HS Code
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eManifest Before the border


Transmission methods
Clients will transmit electronic data to the CBSA using Electronic Data Interchange (EDI) systems or the eManifest Portal. There are four options for EDI clients to submit information to the CBSA: Value Added Network (VAN): a public EDI network used to exchange data through a single communication interface. Third Party Service Provider: a CBSA-approved third party that transmits data for their clients using a variety of communication modes. Customs Internet Gateway (CIG): a gateway used by the trade community to transmit cargo, release and accounting data over the Internet to the CBSA. Direct Connect to the CBSA: an alternative that provides trade chain partners with a direct connection to the CBSA.
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eManifest Portal Overview


The eManifest Portal is a secure data transmission option developed by the CBSA that allows the trade community to electronically transmit their prearrival information through the Internet. The Portal was developed to facilitate compliance and ease the transition from paper reporting to pre-arrival electronic data transmission for small- to medium-sized enterprises. The current version of the Portal is for highway carriers to transmit their prearrival cargo and conveyance data. To access the Portal you must have an Internet connection and a Web browser: Internet Explorer 6 and above or Firefox 2.0 and above
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Accessing the eManifest Portal


Portal Business Account A Portal Business Account is an area in the eManifest Portal dedicated to individual highway carrier companies to transmit data securely to the CBSA. To obtain a Portal Business Account, the legal authority of the company must obtain:
1. CBSA Carrier Code: A 4-character identifier issued by the CBSA to carrier companies. Detailed information on how to obtain a carrier code is available on the CBSA Web site. A temporary access code that the legal authority will require to register for the eManifest Portal the first time. Issued to businesses that request access to the Portal and have a valid CBSA-issued carrier code. Used to authenticate and validate a highway carrier company when creating an eManifest Portal Business Account. Only the CBSA and the legal authority of the company have access to this information. Must be requested in written or electronic format and will be issued by regular mail to the legal authority of the company indicated on the Shared Secret request. For more information visit the eManifest section of www.cbsa.gc.ca. 14

2. Shared Secret:

Accessing the eManifest Portal (cont.)


3. Access Key: The Access Key service is provided by the Government of Canada (GOC) to allow you to securely conduct online business with various governmental programs and services. To create an Access Key, you must go to the GOCs Web site at www.accesskey.gc.ca 4. Portal User Account: A Portal User Account is a standard way for all users to establish their identity in the Portal. All users of the Portal must create an eManifest Portal User Account. Once you have logged in to the Portal with your Access Key and have accepted the Portal Terms and Conditions, you may create an eManifest Portal User Account. After providing personal information and user preferences, your User Account will then be created and you will be given a User Reference Number (URN). After you have created your Portal User Account and entered your carrier code and shared secret, you will have created your Portal Business Account and you are now known as the Account Owner. 15

Managing your Portal Business Account - Account Users

The Account Owner may now add additional users to the Portal Business Account. All Account Users must obtain an Access Key and a Portal User Account. Once they have set up their Portal User Account, they will be given a User Reference Number (URN). The URN allows the Business Account Owner to assign roles and allow access to the Portal Business Account.

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User Roles
Features
Create / edit My Profile Add / update a Business Account Add / edit / suspend/remove a Proxy Account Owner

Account Owner

Proxy Account Owner

Account User

Account Browser


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Add / edit / suspend/remove an Account User and an Account Browser

Create /submit /edit / save a Trade Document Search / view a Trade Document Print / download a Lead Sheet Create / edit / delete a Lookup Search / view a Lookup Create / edit / delete a Useful Link View a Useful Link View a System Message

Trade Documents
The eManifest Portal has three types of Trade Documents: Highway Conveyance Document Provides information about the vehicle being used to transport goods entering Canada. Identified by a Conveyance Reference Number (CRN). Highway Cargo Document Represents the initial record of a shipment that will arrive in Canada and enables the CBSA to control the movement of imported goods. Also known as a Cargo Control Document (CCD) and is identified by a Cargo Control Number (CCN). Combined Highway Document Merges a Highway Cargo Document and a Highway Conveyance Document into a single document for easier data entry. Once submitted through the Portal, the Combined Highway Document is split into one Highway Conveyance and one Highway Cargo Document by the CBSAs system for processing as separate Trade Documents.
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Portal Features
The Portal allows users to: save up to 100 trade documents as drafts retrieve trade documents cancel submitted trade documents edit (update) a submitted trade document

A maximum of 200 trade documents per hour can be submitted through the Portal per business account up to 30 days in advance of arrival. Data will be available in the Portal from 90-120 days before information is archived, depending upon date of submission.

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Additional Portal Features


Electronic Data Interchange (EDI) transmission If you are using EDI to submit Trade Documents, you can use the Portal to view / change / amend / cancel and verify the status.

Status Feature The Portal displays the status history and details of Trade Documents.

Lookups A Lookup is a tool used by Business Account users to help them re-use frequently needed information when creating a Trade Document.

Useful Links Useful Links are similar to bookmarks or favourites in your Web browser. They can be created by users in your Business Account or by the CBSA.

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Portal Training, Help and Reference


Portal User Guide a 'how-to' reference tool that will guide readers through the functionality.

Portal Help Icons will be available within the eManifest Portal to provide additional information.

System Messages bulletins created and published by the CBSA for trade chain partners to learn about important information related to the Portal or their activities with the CBSA.

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Before the border


Notification systems / Manifest Forward
An automated notification system will confirm receipt of information, or detail detected errors that must be amended before arrival at the border. To assist trade in coordinating the various pieces of advance electronic information received for each shipment, the CBSA will offer a Manifest Forward feature. Manifest Forward will allow trade partners to identify other parties (e.g. carrier, freight forwarder, importer/broker) within the trade chain to whom the CBSA can forward manifest information. This will include Cargo and Housebill Information but not Conveyance information. This functionality is intended to facilitate the communication between trade chain partners to ensure the accuracy of information (e.g. CCN, quantities, packaging codes and descriptions) used to match data. The recipients of the data are nominated by the originator of the manifest information, not by the CBSA.

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Records Management Are you Ready?


Carriers are responsible for maintaining records for three (3) years plus current. Importers are responsible for maintaining importing records for six (6) years plus current. The Portal is a reporting mechanism only and is not a database for records management. Carriers, freight forwarders and importers are responsible for establishing their own effective records management system in order to comply with regulations.

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eManifest At the border


In-bond movement of goods

With the implementation of eManifest, shipments will continue to be authorized in-bond movement as long as all required pre-arrival data is provided within the CBSAprescribed time frames.

The CBSA is developing a revised in-bond process for situations when the submission of advance trade data from importers in the highway mode becomes mandatory.

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eManifest Current Status


eManifest Cargo and Conveyance in the Highway mode was implemented Oct. 31st, 2010.

Client Composition since implementation: There are 123 Carriers and 7 Service Providers in production. There are an additional 11 clients in the volume testing stage.

eManifest Volumes since implementation: 4,071 eManifest conveyance transmissions made under Service Option 976.

65,443 eManifest cargo transmissions made under Service Option 984.

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eManifest Current Status


Compliance Monitoring: Since implementation, compliance has been monitored on 912 eManifest conveyance transmissions and only 2 have failed to meet compliance requirements. (99.8% Compliance) Since implementation, compliance has been monitored on 1,333 eManifest cargo transmissions. 392 have failed to meet compliance requirements. (71.6% Compliance) Compliance is continually improving as the production increases. Approximately 2000 BSOs were trained prior to October 31, 2010.

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eManifest - Ongoing Consultation


The BCCC EDI subcommittee is looking for ways to increase PARS. The Agency announced the policy decision of arriving marine, air and rail vessels (just working on how). Consultations are underway with warehouse industry to mandate electronic arrival and release. The Agency is considering changing backend processes (i.e. timeframes for accounting) to provide flexibility to importers. Work is underway to address OGD impacts on trusted trader programs to maximize eligibility.

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eManifest Client support


To support trade chain partners with the implementation of, and compliance with eManifest, the CBSA will provide client support by email and telephone. The Border Information Services (BIS), which provides telephone support for most CBSA programs, has been expanded to include eManifest. An eManifest External Help Desk provides email support on eManifestrelated questions about policy or changes to processes at border crossings. An eManifest Internal Help Desk provides email and phone support for internal clients. The eManifest Technical Support Unit (TSU) provides technical support to those highway carriers that choose to use an EDI transmission option. Support will be extended to eManifest Portal users when that option becomes available in summer 2011. Compliance monitoring will provide early adopters with feedback and allow them opportunity to fix problems prior to mandatory program requirements and applicable AMPS.

The CBSA has ongoing awareness sessions to ensure that the trade community is aware of eManifest requirements.

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eManifest
Questions/Discussion

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