Making An Information Disclosure

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Guidance for CRC: Making an Information Disclosure
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Using this document

This document is part of a series of guides designed to help you comply with the requirements of the CRC Energy Efficiency Scheme. This guide is aimed at private and public sector organisations who have read Am I In? A guide to qualification and organisational structure and have decided that they need to make an information disclosure to comply with their obligations under the Scheme. This guidance is based upon the CRC Order laid before parliament in February 2010. You should make sure that you are using the most recent version of our Guidance and contact our helpdesk at CRCHelp@environment-agency.gov.uk or seek independent legal advice if you have any questions regarding the requirements in the final legislation. Although reference is made to legislative obligations, following this series of Guidance is not in itself obligatory. However if you do follow it, subject to any revisions in updated Guidance, you will normally be doing enough to help your organisation meet its legal obligations in relation to the obligations of the Scheme that are covered by the particular guides.

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This guide should be used by any organisation that has assessed its qualification status and has decided that it has to make an information disclosure under the CRC scheme. It sets out: the information you have to provide in making your disclosure; how and when to make your disclosure; and what happens if you dont comply.
Does my organisation need to make an information disclosure?
What information must my organisation provide to make its disclosure? The information that you will be asked to provide to make your disclosure can be divided into the following areas: (a) Information about your organisation (b) Contact details for individuals within your organisation (c) Meter and electricity information Further detail is given later in this section. Who should make the disclosure? Qualification for CRC must be assessed on the basis of the qualifying electricity supply to the whole organisation or, if you are part of a group of undertakings, for the group as a whole. Undertakings or public bodies that have a meter settled on the half hourly market but that are not required to register as a participant should make their information disclosure independently; however, if you are part of a group of undertakings or public bodies we encourage you to make your information disclosure as a group on behalf of your group members, to reduce the administrative burden. Where this guidance refers
You should already have read Am I in? A Guide to Qualification and Organisational Structure to find out if your organisation needs to take any action to comply with CRC. If your organisation had at least one half hourly electricity meter (HHM) settled on the half hourly market in the qualification year 2008, but your total qualifying electricity supplies through all HHMs (i.e. both settled and non-settled supply and dynamic supply) was less than 6,000 MWh, you must make an information disclosure under CRC.
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to organisation please treat this as a reference to undertaking, public body and group also. How and when do I make my disclosure? You will need to make your information disclosure via the CRC on-line Registry (a web site that we are using to collect information for the CRC), between 1 April and 30 September 2010. How long will it take to make my disclosure? Provided you have collected the information you need beforehand, completing your on-line registration should only take approximately 30 minutes. How much does it cost to make an information disclosure? There is no fee for making an information disclosure. What happens if we do not provide the information? An undertaking or public body may be fined if it has to make an information disclosure, but doesnt do it by 30 September 2010, or if its list of meters is incomplete. There is a fine of 500 for each settled half hourly meter for which you are responsible and have not disclosed.
Why does government require our organisation to make an information disclosure? The information you disclose helps the Government understand more about energy use and ensures that all HHMs settled on the half hourly market have been accounted for.

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Information about your organisation
Contact details for individuals within your organisation
Meter and electricity supply information

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This section explains the information you will need to collate in order to complete the on-line information disclosure process.

Each organisation making a disclosure should provide the following information: Registered companies: registered company number or registered name. The system will provide the registered address and standard industrial classification for economic activities (or SIC code) if you have one. Other organisations: : if you are representing an organisation that is not a registered company, please provide its name and main place of business or headquarters. Organisation type: whether your organisation is a company, public body, organisation of individuals. Location: please provide the country within which your organisation is located or, if you are representing a company group, within which your parent company is located (England/Wales, Scotland or Northern Ireland). If you are representing a public body please provide the country within which your organisations headquarters is based.
Overseas ownership: if your highest UK parent has an ultimate parent based overseas, you will need to provide the name of the worldwide parent organisation and its registered address or headquarters. If you are an overseas company with no UK subsidiary you will need to contact us.

You must nominate three individuals to take responsibility for your information disclosure. You must also provide contact details for them. These three individuals should be: Senior officer contact. You will need to nominate, and disclose the name of, a director or a person of equivalent status to act for your organisation. Any fines and statutory notices will generally be served on this individual. The nominee must be someone senior enough to act on behalf of the organisation i.e. someone exercising management control. It cannot be a third party. - For a registered company this would be a director. - For a public body or other type of organisation it would be a director or person of equivalent seniority.

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Primary and secondary contacts. You will need to nominate, and disclose the name of, two individuals to be primary and secondary contacts. They will be responsible for any administration in relation to the CRC. We will contact these individuals from time to time if there are actions you need to take. This role could suit someone who is responsible for energy management or environmental compliance. The primary and secondary contacts must be different people. One of these contacts may also be the senior officer contact. For each contact you must provide the following information: name, job title, organisation name and address, e-mail address, phone number (and also mobile number, if applicable).
Important: Keep a record of all the information sources that you use to complete the steps below and keep the information sources themselves. We may ask you to present them in the future and you may need to refer to them again.
Step A: collate meter information Record a list of all the half hourly electricity supplies you were responsible for during the qualification period: If you are choosing to make a disclosure as a group then take the group structure of your organisation as the one in place at the end of the qualification period (i.e. for Phase 1 on 31 December 2008). For further information on defining your CRC organisation see the accompanying guidance document Am I in? A guide to qualification and organisation structure: Section 2: Detailed guidance for the public sector page 19 or Section 3: Detailed guidance for the private sector page 31. Include all the electricity supplies measured by any half hourly meter (HHM) received by your organisation in 2008.
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Follow the steps below in order to collate the meter and electricity supply information you will need to disclose.
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This includes all remotely read automatic meter reading (AMR) meters, as well as the settled HHM types listed in Annex 3: Meters and metering page 32 of this guidance document. To understand which electricity supplies your organisation was responsible for, you must account for supplies for which you: had a contract with a supplier to purchase electricity; and received the supply via a metering device that measures electricity supply for charging purposes meter; and paid for For further information on determining the supplies for which you are responsible see Annex 1: Definition of supply page 25 of this guidance document. Remember: Include all electricity supplies you were responsible for during the qualification period. You do not need to include any new meters that you have acquired since the qualification period. You should not remove from your list any meters that you were not responsible for after the end of the qualification period
Make a note of the meter details for each supply (i.e. whether it is settled on the half hourly market and, where relevant, the MPAN (Meter Point Administration Number) or MPRN in Northern Ireland (Meter Point Reference Number) Please refer to Annex 3 - Meters and metering page 32 of this guidance document which defines the different meter types for the purpose of determining whether you qualify for CRC. The list of both settled and non-settled meters you have collected will be useful to collate your energy data. You will also need to submit the list of MPANs to the on-line registry (see below). Step B: collate the volume of electricity for each of your half hourly supplies during the qualification period Collate information about how much electricity was supplied during the qualification period for each of the settled and non-settled meters in the list from Step A. To do this you can use: the meter and electricity consumption data that we sent to your settled HHM billing address(es) during 2009 data from the relevant electricity supplier electricity bills meter readings

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Record the volume of electricity supplied during the qualification period for each supply in the list from Step A and retain the information you used as evidence. You will need to enter this figure into the CRC Registry when you make your information disclosure. Step C - Uses of energy that you do not need to count (excluded use) Not all energy use is included in CRC. Supplies for some uses are outside the scope of the scheme therefore you need to identify them. Remember that, for the purposes of making an information disclosure, you need to declare half hourly and dynamic electricity supply only. Uses that you do not need to count are: supply for the purposes of domestic accommodation supply for the purposes of transport energy that is supplied to you but that your organisation does not consume at all for its own use. The exception to this is where a landlord organisation is supplied with energy but that energy is partly or entirely consumed by its tenants. In this case, the landlord is still responsible for the supply
electricity used for the purposes of distribution, generation or transmission by an organisation that has a licence for such activities under the Electricity Act 1989 Street lighting in Northern Ireland The above list refers to half hourly electricity supply only. Please refer to the following references for further information: Annex 1 - Definition of supply page 25 of this guidance document. This explains the rules for determining responsibility for supply, including landlord/tenant situations. Annex 2: Electricity you should not account for - page 27 of this guidance document. Explains which uses of energy are excluded from CRC. We have also produced a separate guidance note Supply rules which provides further detail. What happens next: You should record the amount of energy that you were supplied with during 2008 that you do not need to count under CRC (that is, your excluded use that you calculated in Step C).

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You should then subtract this figure from the total amount you calculated under step B. You must retain the information you used as evidence.
Checklist
If you do not have any excluded supplies, the amount calculated for Step B is your total qualifying HHM electricity supply in the qualification period. If you have excluded supplies, you need to deduct these (step C) from your total during the qualification period (step B) to calculate your total qualifying electricity supply. Step D: check the meter and electricity supply information you need to provide The information you need to disclose depends on your total HHM electricity supplies during the qualification period (i.e. the results of the calculation in Steps A to C). I. If your HHM electricity supplies were at least 6,000 MWh HHM electricity in the qualification period, you must participate in the CRC. (Step B minus Step C) You must therefore register as a participant and should refer to the accompanying guidance document Registering as a CRC Participant. This guidance document Making an Information Disclosure does not apply to you.
If you have completed Steps A to C you should now have: - a list of the half hourly electricity supplies for which you were responsible during the qualification period (Step A) - details of the meters for each of those supplies, including the MPAN for settled HHM (Step A) - a calculation of your total HHM electricity supplies during the qualification period which count towards CRC (Step B) - a record of all of the information you used to compile and calculate each of these points

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II. If your total HHM electricity supplies were at least 3,000 MWh but less than 6,000MWh HHM electricity in the qualification period, you must: make an information disclosure which must include: - the information listed in sections (a) and (b) of this document - list of all your settled HHMs by providing the MPAN for each (from Step A) - your total HHM electricity supply during the qualification period (from Steps B to C) III. If your total HHM electricity supplies were less than 3,000 MWh in the qualification period, you must: make an information disclosure which includes: - the information listed in sections (a) and (b) on page four of this document - list of all your settled HHMs by providing the MPAN for each (from Step A).
Important: We intend to carry out audits on the structures of those organisations that have made an information disclosure. We may impose fines where an information disclosure is not made on time or is incomplete. Please see our accompanying guidance document Am I in? A Guide to Qualification and Organisational Structure, for advice on defining organisation structures.

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Using the on-line CRC Registry

Preparing to use the registry
Making an information disclosure on-line
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Organisations that need to make an information disclosure must do so via the on-line CRC Registry. This section explains how to get ready to use the registry, then how to make an information disclosure via the on-line CRC registry.
CRC system at any time during your information disclosure and then return at a later time. Who needs to complete my information disclosure? You may give access to anyone (either within your organisation or a third party) to fill in the information. However, the contact details provided must relate to one of the three individuals described in Section 2: Information you will need to make your disclosure - (b) Contact details for individuals within your organisation page 7 of this guidance document. What is my registration number? This is a unique serial number that identifies your organisation in the on-line registry. The system will allocate this to you automatically when you make your information disclosure.

What security arrangements are in place? To prevent any unauthorised access to the information that you give us, access to the CRC on-line registration system will be underpinned by the Government Gateway (GGW) security arrangements. Your organisation may already be registered on it e.g. to make use of Electronic VAT Returns, Employer Direct Online and PAYE Online for Employers. For more information on the Government Gateway, please visit www.gateway.gov.uk How do I log in? When you log on to the CRC system for the first time, it will create a username and password. If you are already registered with the GGW you can use your existing registration details. Do I have to complete my information disclosure in one go? No, you will be able to save and exit the
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You must make your information disclosure using the CRC on-line information disclosure form. It leads you through the process of submitting your information disclosure. The system will lead you through the registration requirements. We have included screen shots below where we believe it will help you to understand what is required and how to enter the information. You can save and exit at any time. The screen shots shown on the following pages are taken from the test version of the CRC Registry prior to the live version having been fully completed. The screens may look slightly different when you come to register.
after having deducted any excluded use, you should select make an information disclosure. 2. Please provide details of your organisation, or the highest UK parent organisation if you are part of a group The first few screens ask for information described below. Organisation type and address Please tell us the type or organisation from the following: company, public body or organisation of individuals. Enter the name of the organisation, or the highest parent if you are a group. Company The system has a company address look-up facility based on data held at Companies House. This will bring back a list of options if you type in part of your company name or registered number Public body If you are a public body you should define the type of body further by selecting from the options presented:

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1. Choose registration type You will be asked to indicate which type of registration you are making. If you had at least one settled half hourly electricity meter in 2008 and your electricity supply through all half hourly meters was less that 6,000MWh during that year,
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You can enter part of the name of the organisation and then identify the correct option from the information shown on the system. If your organisation is not listed in the system, please enter the organisation name and it will be added to the database. Organisation of individuals Please select the closest match from the drop down list: You should enter the full name of the organisation and its main business address. Country where UK registered office is located Please select from the drop down box (England/ Wales, Scotland, N Ireland). If you do not have a registered office, please use your main place of business or main office. SIC (Standard Industrial Classification for economic activities) code If you are registering as a company, the system will insert this data for you. If you are registering as any other type of organisation, this does not apply. Overseas organisation details Please indicate whether your organisation is a subsidiary of an overseas parent. If yes please provide the name and address. This should be the highest worldwide parent.
3. Primary and secondary contacts Please enter contact details for your primary and secondary contacts. They must be different individuals, but they can be the same as the senior officer contact. We will communicate with these contacts via the e-mail addresses that you provide. 4. Senior officer (Person exercising management control) You should enter the details of a director or senior officer of the organisation, or parent organisation if you are part of a group. 5. Enter information about individual half hourly electricity meters You will be asked to enter the list of settled half hourly meters that you were responsible for during the qualification year into the following screen (the list you have collated for Step A above). You do this by providing the MPAN/MPRN for each meter. In Northern Ireland the equivalent number is an MPRN. Where we refer to MPAN, please treat this as a reference to MPRNs also. You will see the following screen:
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You will see the following screen:
(1). You can type the MPAN/MPRN numbers directly into the system using the meter registration number field towards the top of the screen. As you enter the meter numbers onto the system, they will appear in a list in the middle of the screen. An error message may be displayed under the circumstances described below (see Check settled half hourly electricity meter data). (2). You can also upload a text file containing a list of all of the MPANs. To do this, use the browse button at the bottom right hand side of the screen to find the file you want to upload and click import file The next step provides further detail on this. Once you have finished your list, click on the button at the bottom of the screen marked Next.

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The system gives you the option to enter the settled half hourly meter information in two ways:
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What do I do if I have an Excel spreadsheet file rather than a text file? Excel files can be converted into text by selecting File then Save As and choosing the *.txt file option from the Save as type drop down box. What do I do if I have more than one list of MPANs? If you have a number of lists covering your organisation, you will be able to upload each list separately. You do not need to combine the lists beforehand. Check settled half hourly electricity meter data The system will check each MPAN against our master list of all HHMs and play back the numbers that you have entered. The system will then produce a warning message against any meter numbers where there seems to be a problem, i.e. meter numbers that: do not appear on our master list someone else has already claimed are not in the correct number format The screen that will display any errors is shown below. If the screen shows that warnings have been issued, you should select review warnings.
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You should check that you have entered your meter numbers correctly and edit accordingly. If there are errors in an uploaded file you can correct these outside of the system and upload your file(s) again if you wish. Once you have finished your corrections, click on the button at the bottom of the screen marked Next. If you think that your list does not contain any errors, even though warnings have been issued, you should click on next. The Registry will accept your input and you can continue with registration.
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We will investigate any unresolved errors and may ask the primary contact for further information in due course. This will not prevent you being able to submit your information disclosure 6. Enter qualifying HHM electricity supply data during qualification year On the next screen you will be asked to record information about your total HHM electricity supply during the qualification period. This is the calculation set out in Step B above; it includes electricity from all types of HHM (not just settled HHM). The figure that you enter must include your excluded supplies, that is, you must not deduct the figure that you calculated in Step C. The excluded supplies will not play a part in determining whether you qualify as a participant or need to make an information disclosure but you do need to account for them The screen below explains the information you are required to enter. If your total HHM electricity supplies were less than 3,000 MWh in the qualification period (organisation type III in Step D above), tick Yes in response to the first question; otherwise tick No.
If you ticked Yes, then you will not be asked to report a value for that supply. If you ticked No (organisation type I or II in Step D above), enter the value for your total HHM electricity supplies in the qualification period. There are then two statements relating to excluded use (below). You should tick the appropriate radio button if either of these apply, otherwise click on next When I remove excluded supplies from my qualification amount this results in my qualification falling below 6000MWh. I have no supplies for excluded uses.
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7. Summary of data entered and information disclosure submission The system will now display the data you have entered and you may edit or add to any of the data. Once you are satisfied, please click on Submit. Your disclosure is now complete. The system will allow you to download a summary of the data that you have entered. You have now met the requirement to make an information disclosure.

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Once you have finished your entry, click on the button at the bottom of the screen marked Next.
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Re-assessment of qualification for the next phase of CRC
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Re-assessment of qualification for the next phase of CRC
As you have made an information disclosure and are not required to register as a participant, you do not need to collect and report any future supply data, or to purchase allowances. We may, however, need to contact you from time to time and you must also contact us under certain circumstances as described below: Requests for further information: We may contact the primary or secondary contact for further information if we have any queries about your meter numbers or your HHM supply figure. Notifying us of changes to organisation structure: You should let us know if your organisation takes over another organisation that is registered as a CRC participant or is a significant group undertaking of a participant organisation because you will need to register as a participant. You can do this by emailing us at CRCHELP@environment-agency.gov.uk
Re-assessment of qualification for the next phase of CRC:

CRC runs in phases, each of which will be preceded by a qualification year. Each organisation which has at least one settled half hourly electricity meter during a qualification year will need to re-assess its qualification status for the next phase based on their electricity supply during the qualification period. The introductory phase lasts for three years and will run from 1 April 2010 until 31 March 2013. As noted above, the qualification year for this phase was the calendar year 2008. The next phase (phase 2) of CRC starts on 1 April 2011 and will run for seven years. The qualification year for phase 2 is the financial year 2010/11.
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Qualification letters: We will be sending out letters detailing re-assessment of qualification and meter information for the period 2010/11.
How can I get help?

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Re-assessment of qualification for thr next phase of CRC
These letters will be sent to primary and secondary contacts during the summer of 2011. You should re-assess the supply for which your organisation is responsible and your supply during the qualification period. Even If your qualification status does not change, you must re-register and confirm your information disclosure. The CRC system will present you with a partly completed form for you to re-affirm your details. We will send out a full explanation with the qualification letter in 2011.
If you have any queries relating to your energy supply or your meters you should contact your energy supplier. The on-line registry contains guidance to help you understand what you need to do, but if you have any questions, please contact the helpdesk at CRCHelp@environment-agency.gov.uk,quoting your registration number.
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1 - Definition of supply
2 - Electricity you should not account for
3 - Meters and metering
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Annex 1 - Definition of supply

Organisations must work out if they are responsible for a half hourly electricity supply for the purposes of CRC qualification, following the criteria set out below. Supply In CRC an organisation receives a supply when it has an agreement with another organisation for the supply of energy. For the purposes of qualification for CRC this is half hourly electricity. On the basis of the agreement the customer receives the supply of electricity via a metering device that measures electricity supply for charging purposes half hourly and pays for the quantity received. The supplier can be either a licensed or an exempt supplier or any other third party organisation. In this way, if you buy energy through a third party provider, a broker or as part of a facilities management company you will retain responsibility for emissions of the electricity you have been supplied with. For example, where Organisation A buys electricity from an authorised licensed supplier, this electricity counts as a supply to A.
Responsibility for this supply in CRC rests with A. Alternatively, Organisation A may be buying its electricity from a facilities management company. Even if it is the facilities management company, and not A, which has the contract with the authorised licensed supplier, A will be responsible for that supply of electricity in CRC. This is because the facilities management company buys energy not for its own use, and the energy is in fact used by organisation A. This applies whether the supply is delivered to A by the facilities management company or a third party supplier. There are four key points for assessing supply. The answer to all the following questions must be yes for the supply in question to count as supply under CRC: 1. Is there agreement between two parties that one will supply electricity to the other and that the recipient party shall pay the supplying party? 2. Does the recipient party receive a supply further to that agreement? 3. Is the electricity supplied via a metering device that measures electricity supply for charging purposes or is it a dynamic supply? 4. A supply of electricity or gas is made at the time it is received.

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Landlord/tenant arrangements Where a landlord receives an electricity supply that is defined as CRC qualifying supplies and provides some or all this supply to the tenants, the landlord remains responsible for that energy use under CRC. Therefore: If you are a tenant and were responsible for the supply of electricity in 2008 you, or your parent organisation, will be responsible for the supply when defining qualification for CRC. If your landlord was responsible for the supply in 2008 it, or its parent organisation, must include that in the consideration of whether it meets that qualifying criteria for CRC or not. A landlord organisation can acquire a directed utility status under the Climate Change Levy regime (pursuant to the Finance Act 2000) for the purpose of collecting the levy on behalf of its tenants. However, you should note that this has no relevance for the purposes of CRC. These organisations will be treated as landlord organisations. Facilities management and third party supply If your organisation is supplied with electricity via a facilities management company or any other third party supplier that is not your landlord (where relevant), you are responsible for the supply of energy you receive. Even though it is the third party organisation that receives the electricity supply from the energy supplier, in CRC you receive and are responsible for the supply of electricity from your provider. Likewise if your organisation operates a facilities management company or any other third party supply contract (not in a landlord capacity) then you are not responsible for the electricity that you do not use yourself. This is classified as unconsumed supply in the CRC.

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Annex 2 - Electricity you should not account for

There are some instances where you will not need to account for electricity supplied to you. These are:

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If, as a result of deducting electricity supplies, your qualifying supply is below 6000MWh you do not need to register as a participant. In this case you must make an information disclosure. These subtractions apply for the whole of the phase. Exclusion of domestic energy-use Energy that is supplied for the purposes of domestic accommodation is not included in CRC unless it is provided in relation to any of the activities described in the Table below. This supply should be deducted when you calculate your total half hourly supply for the purposes of determining if you qualify for CRC. The following are examples of domestic accommodation which is not included in CRC: private owner occupied housing, accommodation provided on caravan/camp sites, accommodation provided on travellers sites, emergency temporary accommodation, rented/social housing (most forms). However, energy-use provided for accommodation for the following purposes is included in CRC and you must take this use into account when determining your half hourly qualifying electricity supply. Please see Table 1 Domestic accommodation included in CRC.
supply for the purposes of domestic accommodation supply for the purposes of transport energy that is supplied to you but that your organisation does not consume at all for its own use. The exception to this is where a landlord organisation is supplied with energy but that energy is partly or entirely consumed by its tenants. In this case, the landlord is still responsible for the supply electricity used for the purposes of distribution, generation or transmission by an organisation that has a licence or is exempt from the requirement to hold a licence, for such activities under the Electricity Act 1989 Street lighting in Northern Ireland in Phase 1 only
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Activity Education Employment Service Recreation Care services
Examples of specific use included in CRC University halls of residence, boarding schools Police section houses, nurses accommodation Monasteries, nunneries and other similar religious establishments Hotels, hostels and bed and breakfasts Hospitals, care homes, care homes with nursing homes and rehabilitation centres

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The appropriate technique for this estimate is a pro rata comparison. You should use actual meter readings for a period to derive a daily supply rate for the building and then gather evidence of all units and appliances that are supplied by energy for CRC (i.e. non-domestic) purposes. This evidence should be used to arrive at an estimate of qualifying electricity supplies. This evidence should be retained in your Evidence pack in case we ask for it.
Is the property used solely for domestic purposes?
No Yes
Table 1: Domestic accommodation included in CRC
Is the energy consumption associated with domestic use, sub-metered?

No Yes
Mixed use buildings If you operate within a mixed use building, the electricity supplied for domestic accommodation within this building should be calculated and removed from your total half hourly supplies when determining qualification. This can be done using a sub-meter or by using estimation/approximation techniques as described below. Where there is no sub-meter in the building, you should determine the split between electricity supplies which are to be included in CRC and that which is to be excluded by calculating on the basis of an estimate of your electricity supplies through half hourly meters.
Is the domestic accomodation provided for the purposes of education, employment, religion, recreation or care services?
No Yes
You will need to use estimation techniques to account for your domestic energy consumption. This should be excluded from CRC.
The energy consumption associated with domestic use should be excluded
The energy consumption should be excluded from CRC
The energy consumption should be included in CRC. Examples include university halls of residence, police section houses, monasteries, hotels and residential care homes
Figure 16: Summary for mixed use buildings
The half hourly energy supplies which are used in their entirety for domestic use should always be removed - ie there is no option to include if it cannot be measured. There is discretion however where there are communal areas in mixed use buildings (please refer to the section below) which provides further information. This use can be included if the organisation so wishes.
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Communal areas Energy supplied for communal areas of a property solely used for domestic accommodation is excluded from CRC. It is up to you and other organisations sharing communal areas in mixed use buildings whether or not you treat them as part of the domestic accommodation. You can either: treat them as part of the domestic accommodation and so remove the energy supplies used for communal areas when you are calculating your qualifying electricity (default position); or to avoid the need to include or remove supplies, you can decide that all energy-supplied for communal areas is not treated as domestic accommodation and is therefore included for qualification. Whatever decision you make this decision must be applied for the entire phase. You must maintain a record of what the decision was, and how it was made in your Evidence pack. Exclusion of transport-related energy use Energy supplied for the purposes of transport is excluded from CRC. For the purpose of CRC energy is consumed for the purposes of transport where it is used by certain types of transport which are listed in Table 2 Transport equipment included and excluded in CRC. This supply should not be included when you calculate your total half hourly supply for the purposes of determining if you qualify for CRC. Where your organisation uses half hourly electricity for transport in situations where there is no submetering in place you can decide at the point of registration, if you wish to include in CRC transport related supplies that are not sub-metered. Whatever you decide, this decision will apply for the rest of the phase, and you will be required to maintain evidence of this decision in your Evidence pack. Transport equipment is divided into four categories. All other transport is included in CRC.

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Transport
Excluded from CRC
Included in CRC

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All vehicles which require a licence (including a nil licence) under the Vehicle Excise and Registration Act 1994 or are exempt from this requirement under the provisions of Road going vehicles that Act. Vehicles which are required to display a certificate of Crown exemption under regulation 31 of the Road Vehicles (Registration and Licensing) Regulations 2002 are also excluded. Vessels, meaning any boat or ship which is self propelled and operates in or under water (this would include hydrofoil boats, air cushion vehicles, submersibles, floating craft, fishing vessels, pleasure boats, hovercrafts, warships and wooden ships). Any self-propelled machine that can move through air other than against the earths surface. All trains, as defined section 83 of the Railways Act 1993. All network services (as defined by section 82 of the Railways Act).
Vehicles operating without a licence such as on-ste vehicles. (Subject to the definition of transport some forklifts, drill rigs, non-road going mobile or floating cranes and excavators may be included in CRC)
Vessels
Aircraft
Train and Railways
Energy used in relation to railways to provide heating, power or lighting to a building.
Table 2: Transport equipment included and excluded in CRC
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Electricity not for own use Where a person A receives a supply of electricity that is then consumed by others (A does not consume it for its own use), A is not responsible for that unconsumed supply. As an example, a facilities management company is in fact providing a service to its client, it is not using energy for its own company. The facilities management company is therefore not responsible for the supply in CRC. If however a person A receives a supply of electricity that is partly consumed by others (A does consume some of it for its own use), it is responsible for the portion it consumes. This does not apply to landlord/tenant arrangements. Public lighting in Northern Ireland Half hourly electricity supplied for the purpose of public lighting in Northern Ireland is excluded in Phase 1 only.

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Annex 3 - Meters and metering

Settled half hourly meters A settled half hourly meter: (a) is able to measure electricity supplied at least every half hour; and (b) is used by electricity generators, suppliers, distributors and transmitters to calculate the balance or imbalance between electricity generated and consumed. This definition deliberately does not take into account the mandatory requirement to install these meters. This is because the mandatory threshold for installation of settled half hourly meters is not consistent across the United Kingdom. The definition is instead based on the technical characteristics of settled half hourly meters and on the function they perform. Electricity suppliers use half hourly meters (HHMs) to calculate your bill. There are four types of metering which can be settled on the half hourly market. These are: mandatory HHMs (which are HHMs required to be installed in certain situations)
voluntary HHMs half-hourly light meters Mandatory HHMs Mandatory half hourly meters are required where a sites average peak electricity demand exceeded 100kW in three out of the previous 12 months. Voluntary HHMs Voluntary half hourly meters have, in most cases, been installed on a voluntary basis. They are installed because an organisation wants their electricity settled on the HH market or because it wants to collect data on their electricity consumption for energy management purposes. Half hourly light meter HH light meters were introduced in April 2009 and are designed to be an alternative to traditional half hourly settled meters, as they are able to provide HH data at a lower cost. The data recorded by half hourly light meters can be used for settlement purposes. In CRC, these meters are therefore counted as HHMs settled on the HH market. As they were only introduced in 2009, they will not be relevant for determining qualification for Phase1.

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Non-settled half hourly meters A non-settled half hourly meter is able to measure: electricity supplied at least every half hour; and the majority of electricity supplied to a premises. Automatic Meter Reading (AMR) meters are nonsettled half hourly. Automatic Meter Reading (AMR) meters AMR meters have been developed for electricity supply not measured by traditional HHMs. These meters provide consumers with access to halfhourly data of their energy consumption. CRC will only capture AMR meters, which are the main meters measuring the electricity for charging purposes, not a sub-meter or clip on device. In CRC, AMR meters must be read remotely either by customers or a third party and that data made available to the customer. A meter will now be defined as an AMR meter for electricity under CRC if it meets the following four criteria: The meter needs to be capable of capturing consumption data on at least a half hourly basis; The meter must be the main meter for electricity
for charging purposes for that supply and not a clip-on or sub metering device. The meter is read remotely (Read remotely means that the data is not accessed at the meter itself. The remote reading may be done by the customer or a third party) The electricity consumption data needs to be made available to the customer. The definition now reflects the fact that AMR meters might not be read directly by the customer but instead may be read by a third party organisation that makes the data available to the customer. Pseudo HH supply Also referred to as unmetered supply (UMS), pseudo half-hourly supply is a technique for calculating half hourly electricity consumption where the supply is unmetered. This data is used for settlement purposes and so in CRC is counted as an HHM settled on the half hourly market. Pseudo half hourly Unmetered supply falls within two categories dynamic or passive. Only dynamic supply counts towards qualification.

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Dynamic supply Is characterised by: (i) a set of equipment that is fixed to land that performs a common function (eg street lighting) (ii) one of the set is metered (eg a lamp post) and (iii) the existing meter point is used as a benchmark to determine the overall supply to the entire set of equipment over a given period. Passive supply - allocates the un-metered supply across the HH periods by a mathematical relationship of annual burning hours to the daily time of sunrise and sunset, in the example of street lighting. Passive supply is treated as standard unmetered supply and does not count towards qualification or supply and is not reportable under CRC. Total half hourly electricity To work out your qualifying electricity consumption, you need to add up all the electricity you have been supplied with over the course of the qualification year that was measured by all types of HHM, both settled and non-settled. This includes all remotely read automatic meter reading (AMR) meters, as well as the settled HHMs listed above. To understand whether you have a half hourly meter, you can refer to the label that appears on any meter. An example of meter label is shown below:
00 indicates that the meter is a HHM. The lower line of 13 digits forms the unique MPAN (Meter Point Administration Number) number. This is the number you need to submit as part of your CRC registration or information disclosure. The upper line of 8 digits provides extra information. This is not needed for CRC. In Northern Ireland the equivalent of an MPAN is MPRN (Meter Point Registration Number) which is an 11 digit number usually starting with an 8 e.g. 80000000000.
GEHO0410BSDH-E-E
Figure 16: Summary for mixed use buildings
Is the property used solely for domestic purposes?

No Yes
Is the energy consumption associated with domestic use, sub-metered?

No Yes
Is the domestic accomodation provided for the purposes of education, employment, religion, recreation or care services?
No Yes
You will need to use estimation techniques to account for your domestic energy consumption. This should be excluded from CRC.
The energy consumption associated with domestic use should be excluded
The energy consumption should be excluded from CRC
The energy consumption should be included in CRC. Examples include university halls of residence, police section houses, monasteries, hotels and residential care homes

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