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PRINCIPAL INVESTIGATOR'S NAME HERE PROPOSAL TITLE HERE NSF SOLICITATION NUMBER HERE SPECIFIC PROGRAM PROPOSAL INSTRUCTIONS URL(S) HERE (Use the solicitation number above) Questions or Comments? Susan Gomes at sgomes@fas.harvard.edu or RAS website at: http://www.fas.harvard.edu/~research/administration/help.html Person Responsible Admin/PI PI/Admin

Component Dean's Approval Form PI Certification on Conflict of Interest Create proposal and upload to NSF FASTLANE NEW PI's: Contact departmental OSP rep to register with FASTLANE Letter of Intent (if necessary) PROPOSAL CONTENTS Cover Sheet Table of Contents 1.Project Summary (including Intellectual Merit and Broader Impacts!) 2.Project Description Results From Prior NSF Support Include a section on Broader Impacts here as well as in the Project Summary Add Rows as necessary here, using the proposal instructions as your guide. References Cited Biographical Sketches Budget, Budget Justification Current and Pending Support Facilities, Equipment, and Other Resources Supplementary Documentation Letters of Commitment #1 #2 #3 #4 #5 #6 Post-Doc Mentoring Plan

Notes http://www.fas.harvard.edu/~research/approvals/cvrsht.html http://www.fas.harvard.edu/~research/forms/PI_cert.pdf https://www.fastlane.nsf.gov/index.jsp check to see if required Current NSF Grant Proposal Guide (general NSF proposal instructions): http://www.nsf.gov/publications/pub_summ.jsp?ods_key=gpg generated by FASTLANE 1 page single spaced, see GPG for font size and formatting 15 single spaced pages, see GPG for font size and formatting http://www.nsf.gov/publications/pub_summ.jsp?ods_key=gpg No page limit 2 pages, NSF format Budget justification may be no more thatn 3 pages, single spaced Use form or enter directly in FASTLANE No page limit No page limit -please see GPG for full list of items to include

Status

Date Due

Admin/PI PI/Admin Admin/PI FASTLANE PI PI PI PI PI Admin/PI Admin/PI Admin/PI Admin/PI Admin/PI Admin/PI

1 page single spaced, see GPG for font size and formatting

Admin/PI

NOTE: FastLane does not also automatically paginate a proposal. Each section of the proposal that is uploaded as a file must be individually paginated in advance.

susan_gomes@harvard.edu

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Last Updated: 9/16/10 Cell: C2 Comment: Susan O. Gomes: Please indicate IRB application is pending.

Cell: C8 Comment: Susan O. Gomes: All requests for funding to be submitted to an external sponsor must be reviewed and approved by the following entities: The PI's department or center; the Dean of FAS or his/her designee; and, on behalf of the President and Fellows of Harvard College, by the Office for Sponsored Programs or, for industry sponsored agreements, the Office for Technology Development. In certain science departments, under certain circumstances, the Laboratory Director is authorized to review and approve as the Dean's designee before the proposal is forwarded to OSP. All other departments must submit proposals to FAS RAS for review and approval. To help FAS investigators and their administrators with the review process, a summary checklist called the Dean's Approval Form (DAF) is attached to the front of all proposals submitted for review. This form is for internal use and is not submitted to the sponsor. The DAF asks for summary proposal information and also provides a convenient way to confirm that certain special issues relating to proposal submission have been anticipated and addressed. For help with filling out a DAF, we have assembled a set of Guidelines for Completing the Dean's Approval Form. If you need additional assistance, please feel free to contact Dawn Elliott Patton (depatton@fas.harvard.edu, 5-9840) or Dean Gallant (drg@fas.harvard.edu, 5-2628). Proposals must be submitted to FAS RAS and OSP at least 3 days before they are due to any sponsor, to ensure sufficient time for review.. The 3 day rule will be changed soon to a five day rule. Cell: C10 Comment: Susan O. Gomes: All investigators seeking National Science Foundation (NSF) or Public Health Service (PHS) support must disclose to their universities every significant financial interest that would reasonably appear to be affected by any research for which NSF or PHS funding is sought. The "PI Certification on Investigator Conflict of Interest" must be filled out for for each NSF proposal certifying that the PI and the any others who bear responsibility for the project have completed the "Disclosure Form required for Federal Support." See the PI Certification form for further instructions. Cell: C15 Comment: Susan O. Gomes: Proposals must be prepared in strict conformance with GPG instructions. Proposals that deviate may be returned without review by NSF, unless prior authorization has been granted. Deviations may be authorized in one of two ways: 1) by a formal program solicitation which contains instructions departing from these standards, or 2) with the approval of the cognizant NSF Assistant Program Director or his/her designee.
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Last Updated: 9/16/10 The proposal must be clear, readily legible, and conform to the following requirements: a. Use one of the following typefaces identified below: Arial10, Courier New, or Palatino Linotype at a font size of 10 points or larger Times New Roman at a font size of 11 points or larger Computer Modern family of fonts at a font size of 11 points or larger A font size of less than 10 points may be used for mathematical formulas or equations, figure, table or diagram captions and when using a Symbol font to insert Greek letters or special characters. PIs are cautioned, however, that the text must still be readable; b. No more than 6 lines of text within a vertical space of 1 inch; and c. Margins, in all directions, must be at least an inch.

These requirements apply to all uploaded sections of a proposal, including supplementary documentation.

Cell: C16 Comment: Susan O. Gomes: Proposers are required to select the applicable program announcement, solicitation or program description. If the proposal is not submitted in response to a specific program announcement, solicitation, or program description, proposers should select "Grant Proposal Guide." Compliance with this requirement is critical in determining the relevant proposal processing guidelines. Proposals submitted with "Grant Proposal Guide" selected that are directed to Division/Program combinations with active program descriptions will default to the nearest target date for that program. Proposers are advised to select "No Closing Date" when the proposal is not submitted in response to any relevant NSF funding opportunity (which includes program announcements, solicitations or program descriptions). solicitations or program descriptions). Proposers are required to select the applicable program announcement, solicitation or program description. If the proposal is not submitted in response to a specific program announcement, solicitation, or program description, proposers should select "Grant Proposal Guide." Compliance with this requirement is critical in determining the relevant proposal processing guidelines. Proposals submitted with "Grant Proposal Guide" selected that are directed to Division/Program combinations with active program descriptions will default to the nearest target date for that program. Proposers are advised to select "No Closing Date" when the proposal is not submitted in response to any relevant NSF funding opportunity (which includes program announcements, solicitations or program descriptions). Cell: C18 susan_gomes@harvard.edu
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Last Updated: 9/16/10 Comment: Susan O. Gomes: Must include separate Intellectual Merit and Broader Impacts statements or proposal will be returned without review. Uploaded to Fastlane as a single file. Fastlane will convert to pdf. Cell: C19 Comment: Susan O. Gomes: 15 page limit, single spaced..The Project Description should provide a clear statement of the work to be undertaken and must include: objectives for the period of the proposed work and expected significance; relation to longer-term goals of the PI's project; and relation to the present state of knowledge in the field, to work in progress by the PI under other support and to work in progress elsewhere. The Project Description should outline the general plan of work, including the broad design of activities to be undertaken, and, where appropriate, provide a clear description of experimental methods and procedures and plans for preservation, documentation, and sharing of data, samples, physical collections, curriculum materials and other related research and education products. It must describe as an integral part of the narrative, the broader impacts resulting from the proposed activities, addressing one or more of the following as appropriate for the project: how the project will integrate research and education by advancing discovery and understanding while at the same time promoting teaching, training, and learning; ways in which the proposed activity will broaden the participation of underrepresented groups (e.g., gender, ethnicity, disability, geographic, etc.); how the project will enhance the infrastructure for research and/or education, such as facilities, instrumentation, networks, and partnerships; how the results of the project will be disseminated broadly to enhance scientific and technological understanding; and potential benefits of the proposed activity to society at large. Examples illustrating activities likely to demonstrate broader impacts are available electronically on the NSF website. Uploaded to Fastlane as a single file. Fastlane will convert to pdf. Cell: C20 Comment: Susan O. Gomes: iii) Results from Prior NSF Support If any PI or co-PI identified on the project has received NSF funding in the past five years, information on the award(s) is required. Each PI and co-PI who has received more than one award (excluding amendments) must report on the award most closely related to the proposal. The following information must be provided: (a) the NSF award number, amount and period of support; (b) the title of the project; (c) a summary of the results of the completed work, including, for a research project, any contribution to the development of human resources in science and engineering; (d) publications resulting from the NSF award;
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Last Updated: 9/16/10 (e) a brief description of available data, samples, physical collections and other related research products not described elsewhere; and (f) if the proposal is for renewed support, a description of the relation of the completed work to the proposed work. Reviewers will be asked to comment on the quality of the prior work described in this section of the proposal. Please note that the proposal may contain up to five pages to describe the results. Results may be summarized in fewer than five pages, which would give the balance of the 15 pages for the Project Description. Cell: C23 Comment: Susan O. Gomes: Reference information is required. Each reference must include the names of all authors (in the same sequence in which they appear in the publication), the article and journal title, book title, volume number, page numbers, and year of publication. If the document is available electronically, the website address also should be identified.20 Proposers must be especially careful to follow accepted scholarly practices in providing citations for source materials relied upon when preparing any section of the proposal. While there is no established page limitation for the references, this section must include bibliographic citations only and must not be used to provide parenthetical information outside of the 15-page Project Description.If the reference material is available electronically, the website address should be included. Uploaded to Fastlane as a single file. Fastlane will convert to PDF. Cell: C24 Comment: Susan O. Gomes: Do not submit personal information such as home address; home telephone, fax, or cell phone numbers; home e-mail address; date of birth; citizenship; drivers license numbers; marital status; personal hobbies; and the like. Such personal information is irrelevant to the merits of the proposal. (a) Professional Preparation A list of the individuals undergraduate and graduate education and postdoctoral training as indicated below: Undergraduate Institution(s) Major Degree Year Graduate Institution(s) Major Degree Year Postdoctoral Institution(s) Area Inclusive Dates (years) (b) Appointments A list, in reverse chronological order, of your academic/professional appointments beginning with the current appointment. . (c) Publications A list of: (i) up to 5 publications most closely related to the proposed project; and (ii) up to 5 other significant publications, whether or not related to the proposed project. Do not exceed ten publications. Each publication identified must include the names of all authors (in the same sequence in which they appear in the publication), the article and journal title, susan_gomes@harvard.edu book title, volume number, page numbers, and year of publication. Printed: 4/27/2012 7:12 PM

Last Updated: 9/16/10 If the document is available electronically, the website address also should be identified. For unpublished manuscripts, list only those submitted or accepted for publication (along with most likely date of publication). Patents, copyrights and software systems developed may be substituted for publications. Additional lists of publications, invited lectures, etc., must not be included. (d) Synergistic Activities A list of up to five examples that demonstrate the broader impact of your professional and scholarly activities that focuses on the integration and transfer of knowledge as well as its creation. Examples could include: innovations in teaching and training (e.g., development of curricular materials and pedagogical methods); contributions to the science of learning; development and/or refinement of research tools; computation methodologies, and algorithms for problem-solving; development of databases to support research and education; broadening the participation of groups underrepresented in science, mathematics, engineering and technology; and service to the scientific and engineering community outside of the individuals immediate organization. (e) Collaborators & Other Affiliations Collaborators and Co-Editors A list of all persons in alphabetical order (including their current organizational affiliations) who are currently, or who have been your collaborators or co-authors on a project, book, article, report, abstract or paper during the 48 months preceding the submission of the proposal. Also include those individuals who are currently or have been co-editors of a journal, compendium, or conference proceedings during the 24 months preceding the submission of the proposal. If there are no collaborators or co-editors to report, this should be so indicated. Graduate Advisors and Postdoctoral Sponsors A list of the names of your graduate advisor(s) and principal postdoctoral sponsor(s), and their current organizational affiliations. Thesis Advisor and Postgraduate-Scholar Sponsor A list of all persons (including their organizational affiliations), with whom you have had an association as thesis advisor, or with whom you have had an association within the last five years as a postgraduate-scholar sponsor. The total number of graduate students advised and postdoctoral scholars sponsored also must be identified. The information in section (e) above of the biographical sketch is used to help identify potential conflicts or bias in the selection of reviewers.

Cell: C25 Comment: Susan O. Gomes: For budget susan_gomes@harvard.edutemplates, please go to:

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Last Updated: 9/16/10 http://www.fas.harvard.edu/~research/training/proposals_and_budgeting.html For assistance with budget, budget justification or subcontracts, call or email Kara Colannino+1 617 495 1488 or kcolann@fas.harvard.edu

Cell: C26 Comment: Susan O. Gomes: The first project listed should be the proposal you are submitting, listed as pending. List all other outside support from all sources (Federal, State, private, etc.) for the PI and other senior personnel, even if no salary is charged. The total award amount for each project must be disclosed, as well as the number of person-months per year devoted to each project. Also include a list of all current proposals under consideration, by NSF or other sponsors. Can be entered directly into Fastlane or Uploaded to Fastlane as a single file. Fastlane will convert to PDF. Cell: C27 Comment: Susan O. Gomes: This section of the proposal is used to assess the adequacy of the organizational resources available to perform the effort proposed. Proposers must describe only those resources that are directly applicable. Uploaded to Fastlane as a single file. Fastlane will convert to PDF. Cell: C28 Comment: Susan O. Gomes: Please place in the order of importance to the project. Cell: C29 Comment: Susan O. Gomes: (iv) Unfunded Collaborations Any substantial collaboration with individuals not included in the budget should be described and documented with a letter from each collaborator, which should be provided in the supplementary documentation section of the FastLane Proposal Preparation Module. Collaborative activities that are identified in the budget should follow the instructions in GPG Chapter II.D.4. Proposers are reminded that, unless required by a specific program solicitation, letters of support should not be submitted as they are not a standard component of an NSF proposal, and, if included, a reviewer is under no obligation to review these materials. Letters of support submitted in response to a program solicitation requirement must be unique to the specific proposal submitted and cannot be altered without the authors explicit prior approval. NSF may return without review proposals that are not consistent with these instructions. Cell: C37 Comment: Susan O. Gomes: Please Note: THIS IS A REQUIRED ELEMENT IF INCLUDING POST DOC FUNDING. The proposal will returned without review if the plan is not included. Upload this in supplementary documents. Postdoctoral susan_gomes@harvard.edu Researcher Mentoring Plan. Each proposal that requests funding to support postdoctoral researchers must include, as a supplementary PM Printed: 4/27/2012 7:12

Last Updated: 9/16/10 document, a description of the mentoring activities that will be provided for such individuals. In no more than one page, the mentoring plan must describe the mentoring that will be provided to all postdoctoral researchers supported by the project, irrespective of whether they reside at the submitting organization, any subawardee organization, or at any organization participating in a simultaneously submitted collaborative project. Proposers are advised that the mentoring plan may not be used to circumvent the 15-page project description limitation. See GPG Chapter II.D.4 for additional information on collaborative proposals Examples of mentoring activities include, but are not limited to: career counseling; training in preparation of grant proposals, publications and presentations; guidance on ways to improve teaching and mentoring skills; guidance on how to effectively collaborate with researchers from diverse backgrounds and disciplinary areas; and training in responsible professional practices. The proposed mentoring activities will be evaluated as part of the merit review process under the Foundation's broader impacts merit review criterion. Proposals that include funding to support postdoctoral researchers, and, do not include the requisite mentoring plan will be returned without review (see GPG Chapter IV.B

susan_gomes@harvard.edu

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