ESP-Environmental Support Programme Danida

Appendix 9.2 to Inception Report Environmental Support (ESP)

Phase 2 Component 1.

Appendix 9.2 to Inception Report Environmental Support (ESP) Phase 2 Component 1

Semi-Annual Progress Report and Financial Report for ESP2 Component 1, endorsed 02/02/2009
Programme: Environmental Support Programme 2

National Partner(s): KLH, Bappenas and MoHA Programme Director Reporting period: Pak Bambang Setyabudi 01.01.08 01.07.08

Outputs

Implementing agency/agencies [name and contact details]: KLH Bappenas, KLH and MoHA

Output 1: EIA reform and Decentralization Process Strengthened Output 2: SEA Applied in Development Planning and Policy Analysis

Output 3: The Role of Economic Instruments Strengthened in Bappenas, KLH Indonesian Policy and Regulation

Programme starting date Programme completion date (expected) Previous reports

01.01.2008 31.12.2012 NIL

Appendix 9.2 to Inception Report Environmental Support (ESP) Phase 2 Component 1

Executive summary
1. Summary of development for ESP2 activities

With regard to the budget and activities for ESP2. The Semi annual report refers to the Inception Report, as the two reports cover the same six months period. ESP2 component 1 activities started in January 2008. During the six month inception phase component activities already endorsed by the ESP1 Programme Steering Committee were initiated. The so called interim activities for an amount of less than 10% of the component budget were implemented.

Local as well as international TA has supported the inception phase of the 5 year component. 1.1. Development since start of component 1: Secretariat Office with satellite offices established Annual Work Plan and activity based budget developed for 2008 developed 5 year activity based budget developed Component 1 document revised Revised Logical Frame Work developed Milestones developed Interim component activities implemented Process Action Plan updated Inception report prepared Gender mainstreaming strategy drafted Semi annual progress report prepared Semi annual financial report prepared Monthly and quarterly financial reports prepared Bank accounts for the outputs have been opened Component disbursement plan prepared Draft accounting manual developed Draft administration manual developed Local and International TAs contracted 1st Component Steering Committee Meeting prepared 1st Programme Coordination Meeting prepared

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20.

Ad 1. Office space for a main secretariat has been established in KLH and administrative units have been established in MoHA and financial staff has been hired to assist the component activities. Local staff has been contracted for the component administration.

Ad 2. Detailed annual work- and activity plans as well as revised activity based budgets for each of the three outputs have been prepared.

Appendix 9.2 to Inception Report Environmental Support (ESP) Phase 2 Component 1

Ad. 3. A draft 5 year budget has been developed based on the revised logical frame work.

Ad. 4. The component 1 document has been revised reflecting the revised logical frame work and reduction of outputs. The revised documents include many of the above mentioned papers as annexes.

Ad. 5. A revised Logical Frame Work has been developed, supported by TA. As the original Log Frame was very week it was needed to spend quite some time and energy on agreeing on a revised Log Frame.

Ad. 6. Milestones for all three outputs have been developed in order to be used for future reporting and monitoring.

Ad. 7. To follow up on ESP1 activities, interim activities have been implemented under each of the three outputs. Terms of Reference and budget for the interim activities were all endorsed by the component management and were in line with the endorsed consolidation report from ESP1.

Ad. 8. A Process Action Plan for component 1 activities has been revised and updated. Most of the planned inception activities have taken place on time. It should be noticed that the official establishment of the Component Steering Committee and the Programme Coordination Committee took more time than expected.

Ad. 9. The inception report for the 6 month inception phase was developed. As it covers the same period as the first semi annual progress report, the last mentioned refers to the inception report.

Ad. 10. A draft gender mainstream report has been prepared based on consultations with all three outputs.

Appendix 9.2 to Inception Report Environmental Support (ESP) Phase 2 Component 1

Ad. 11. Semi annual progress report prepared. As the revised budget and the revised activity plan is expected to be endorsed by the end of the 6 month inception phase, the semi annual progress report is referring to the inception report as well as the annual activity plan and the detailed Log Frame.

Ad. 12. Semi annual financial report has been prepared based on the newly developed soft ware finance system.

Ad. 13. Monthly and quarterly financial reports have been prepared for the Royal Danish Embassy and for the component steering committee as well as for the Programme Coordination Committee. The financial reporting has followed the original budget for component 1.

Ad. 14. Bank accounts for the secretariat, MoHA and Bappenas have been opened in the name of the Royal Danish Embassy.

Ad. 15. Based on the revised activity plan and the revised Log Frame, a component disbursement plan has been prepared. As annual budgets are to be endorsed by the Steering Committees, only 2008 and 2009 disbursement plans are rather detailed.

Ad. 16. Based on the experience from ESP1 an accounting manual has been developed and discussed at coordination meetings. Due to delays the planned input from international financial manager did not take place during the inception phase but is expected to take place in September 2008.

Ad. 17. Based on experience from ESP1 an administrative manual for component 1 has been developed. In particular cost norms had been discussed. As Danida does not cover per diem for GOI staff in Indonesia, this subject was due to intensive discussions.

Ad. 18. Contracts with local and international consultants (TA) have been prepared and entered. During the inception phase the Royal Danish Embassy signed the contract on behalf of the Component. After the

Appendix 9.2 to Inception Report Environmental Support (ESP) Phase 2 Component 1

inception phase the Programme Management will sign on behalf of the Component based on recommendations from outputs.

Ad. 19. The first Component Steering Committee has been prepared to take place 07.06.08, just after the inception phase. The committee is chaired by the deputy minister no.1 in KLH and has members from all outputs.

Ad. 20. The first Programme Coordination Meeting is prepared to take place 14.06.08. The committee is chaired by Bappenas.

Appendix 9.2 to Inception Report Environmental Support (ESP) Phase 2 Component 1

Budget Vs Expenditures
(in Million)

Component / Outputs

Original Grant

Total Disbursement per 2008 31.12.

Total Budget for

National Partner

Danida

Total Expenditures as 21/6/2008 [d+e=f] DKK of

Balance on 21/06/2008 Current year's Budget [cf=g] in DKK

Balance on

in DKK

2008

Expenditures

Expenditures

Grant for Coming year [a-bf] in DKK

in

[a] Component 1 Output 1 EIA Reform & Decentralization Process Strengthened Output 2 SEA Applied in Planning and Policy Analysis Development 14.91

[b] in DKK

[c] in DKK

[d]

[e] in DKK

4.36

0.00

1.86

0.00

0.07

0.07

1.79

4.29

0.00

6.18

0.00

0.55

0.55

5.63

14.36

Output 3 The role of Economic Instruments Strengthened in Indonesia Policy and Regulation Contigency Funds Long Term TA Total Component 1 Incl. Contigency

10.15 0.38 10.00 39.80

0.00 0.00 0.00 0.00

1.70 0.06 2.00 11.80

0.00 0.00 0.00 0.00

0.20 0.00 0.06 0.88

0.20 0.00 0.06 0.88

1.50 0.06 1.94 10.92

9.95 0.38 9.94 38.92

PROGRAMME MANAGEMENT

13.00

0.00

2.88

0.00

0.64

0.64

2.24

12.36

Appendix 9.2 to Inception Report Environmental Support (ESP) Phase 2 Component 1

Total Programme Management

13.00

0.00

2.88

0.00

0.64

0.64

2.24

12.36

Unallocated Funds Total Unallocated Funds

20.00 20.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

20.00 20.00

Notes : Exchange Rate (March 2008), DKK =

1773