1 FuelTrackTM System Overview

Banlaw Pipeline’s FuelTrackTM Fuel Management System is setting the standards in fuel monitoring and control.
FuelTrackTM Fuel Management System comprises of FuelTrackTM System Software application which is
Microsoft Windows compliant and a FuelTrackTM Depot unit which monitors and controls the fuel distribution.

1.1 FuelTrackTM System Software overview

The FuelTrackTM System Software provides a user friendly interface to configure and monitor the fuel
management system. Microsoft Access is used as the backend database providing ODBC and OLE connectivity
to other programmes such as Excel. This connectivity provides a method of extracting fuel transaction data for
reporting and interfacing to business systems such MIMS.

FuelTrackTM uses Crystal Reports for all its default reports:

• Fuel control report by day (litres/date/time/unit no/location dispensed)

• Fuel Control report by Unit No (litres/date/time/location dispensed)
• Total Volume dispensed report (by day)
• Total Volume dispensed report (by month)
• Total Volume dispensed by fleet (by day)
• Total Volume dispensed by fleet (by month)
• provide management reports by unit, group & class fuel & lube usages
• report to purchasing on stock levels & ordering,

Main FuelTrackTM System Screen

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1.2 FuelTrackTM Depot Unit overview
The FuelTrackTM Depot unit is a Microprocessor based system that is locally manufactured and supported by
Banlaw Pipeline. The Depot systems offer total flexibility in the control and monitoring of all different fuels,
lubes and oils.

• Robust and Industrially Designed

• Operation is Intuitive and user friendly
• Large character LCD user interface
• Provides automatic or manual entry vehicle identification
• Independently configurable
• Can monitor and control six (6) nozzles
• FuelTrackTM System can recognise up to 1,000 vehicles
• Individually retain in access of 10,000 transactions before the
last one if removed from the list
• Allows fuel transactions of up to 6.5 Million Litres to 2 decimal
places
• Four (4) digit User security access can be enabled with two (2)
levels of security, user and supervisor
• Ensure that fuel type matches vehicle requirements
• Can dispense by user entered batch levels
• Vehicles can placed into classes with 100 classes available.
Depots then control transaction to class limit.
• Transactions are recorded by type:
o T – Auto ID Transaction
o M – Manual Transaction FuelTrackTM Depot
o P – Pin Number Validated Transaction
o S – SMU Transaction
o E – SMU Transaction with manually entered engine hours
o O – SMU Transaction with manually entered odometer value
o D – Default entry (No identification detected)
• Configuration changes are locally logged and time stamped
• Engine hours can be automatically or manually entered
• Vehicle odometer can be automatically or manually entered
• Transactions can be logged by vehicle only or by user and vehicle
• Contractors can be provided with temporary pin numbers which automatically timeout after the preset
time.
• Depots can have water detection and or over fill protection implemented for automatic shutoff of fuel
lines.
• Depot nozzles can be configured to monitor lubricants and coolant and request user reason codes.
o Compartment – Engine, Hydraulic, Transmission, Coolant, Steering
o Service Type – Top Up, General Service, Mechanical failure

• System alarms with individual selection of email from and to addresses.

Enclosure: An IP67 rated cast aluminium enclosure Dimensions 90x260x160mm. Finish: Powder Coated Blue.

Power Supply: 250- 89 VAC or 12-24 VDC regulated power supply is installed inside the unit.

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1.3 Vehicle Recognition: Automatic ID
Each Depot Unit Console can monitor six issue points; two of the six nozzles have Automatic Identification
functionality. Once a fuel nozzle is connected, the Unique Serial Chip ID embedded into the fuel receiver is
sampled. The Serial Chip ID is a 12 Character Hex number. The Serial Chip is registered against the Vehicle
Unit Number and is stored in a memory buffer of the Depot Unit. This means that security is maximised as only
the vehicle that the nozzle is connected to can receive fuel - provided that it has been registered – thus preventing
unregistered receivers being issued fuel.

Plant Equipment Dry-Break Receiver - Automatic Vehicle Recognition is carried out upon nozzle connection.
A FuelTrack Fuel Receiver (BMS23) replaces the existing fuel receiver, and performs the same “refuelling
function”. The BMS23 incorporates a unique ID chip, which remains passive until a fuel nozzle is connected.

Plant Equipment Dry-Break Nozzle - The Dry-Break nozzle (BMS800/BMS1000) is specially designed to
allow for automatic vehicle identification. Its functionality remains the same as the existing nozzle. A data wire
runs inside the fuel hose from within the nozzle and eventually “breaks out” to connect to the depot unit. The
Data wire is powered by a max of 5VDC, 5mA. The Depot Unit samples for Unit ID connection every ½ second.
If the nozzle is disconnected or if the vehicle drives away with the nozzle still connected, the Unit ID is lost and
the pump and control valves can be configured to promptly shut down.

Light Vehicles and Splash Filled Equipment - A Receiver adapter is fitted to each piece of equipment that also
houses a serial chip ID, which remains passive until a nozzle is connected.

Splash Fill Nozzle - A Splash fill nozzle is modified to accommodate for Automatic Vehicle Identification. This
consists of a “Snap” fitting collar that is fitted to the neck of the nozzle. The nozzle mates with the receiver
adapter and the Vehicle ID is sampled similar to the method that is used by the Dry-Break system.

Auto ID Nozzle

Auto ID receiver

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1.4 Vehicle Recognition
SMARTKeys - SMARTkeys are a cost effective method of identifying vehicles. Using a SMARTkey in order to
receive fuel requires the operator to touch the key - typically attached to say the key ring of the vehicle - against
a “reader” that is mounted on the face of the Depot Unit Console. The SMARTKey is recognised by the Depot
Unit and on validation the user is asked for to enter the nozzle required from the list of available nozzles.
Security may be enhanced by requesting User identification in the form of a manual user PIN number before
fuel/oil is issued.

KeyPad Manual Entry – If the SMARTKey is not available, vehicle recognition can be achieved using the
keypad on the depot unit console. Vehicle identification must be manually entered and if required user PIN
number as well.

Identification using
SMARTKey

1.5 SMU Hours and Odometer Capture

The monitoring of engine hours and or odometers can be automatically monitored by Banlaw Pipeline Service
Metered Units (SMUs). There are two types of SMU one for Heavy vehicles and one for Light Vehicles. An
SMU also has an onboard unique vehicle identification which ensures that engine hours and odometers are
recorded to the respective vehicle by the FuelTrackTM system.

The SMU is installed onboard the vehicle, for light vehicles typically inside the cabin, for heavy vehicle
externally normally near the fuel receiver. The SMU inputs are connected to the digital outputs on the engine
hour meter or engine oil pressure sensor and vehicle odometer. The SMU then logs engine hours and or
odometer pulses if connected. The procedure for obtaining fuel is that a Banlaw SMU SMARTKEY is used
instead of a standard SMARTKEY. The SMU SMARTKEY is placed on the SMU reader and the vehicle
identification, engine hours and odometer values are written to the SMU SMARTKey by the SMU. The SMU
SMARTKey is then pressed onto the FuelTrackTM Depot reader as per the standard SMARTKey. The
FuelTrackTM Depot automatically identifies that it’s a SMU SMARTKey that is used and transfers the vehicle
identification, engine hours and odometer values if enabled for the nozzle selected. Refuelling is then as normal.

Light Vehicle
SMU

Heavy Vehicle
SMU

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