ITS America Coordinating Council Meeting

VIA Teleconference
Friday, October 5, 2007
11:00AM EST

UNCONFIRMED MINUTES
All attachments are available through ITS America

ROLL CALL AND ANTITRUST, PAST MINUTES APPROVAL – McGowan

Chairman
Pat McGowan
Scott Belcher Art Handman Rona Hapsari
Micki Bunn Rob Jaffe Heather Young
Brendon Hemily Chris Lane Larry Schulman
Steve Vaughn David Ridgley Sabrina Quirarte
Jan Urbahn Laura Rogers Bill Anderson
Bill Gouse Chris Strong

Chairman, Pat McGowan called the teleconference of the ITS America Coordinating
Council to order at 11:05 AM, October 5, 2007. A quorum of voting members of the
Coordinating Council was present. Pat reminded participants of the ITS America
Antitrust Policy.

DOT REPORT – Row

No Representative from US DOT present.

ITSA PRESIDENT’S REPORT & BOARD OF DIRECTORS – Scott Belcher

Scott reported that it has been a busy couple of weeks getting ready for World Congress
in Beijing. World Congress 07:

 We have 200 U.S. participants, goal achieved

 Sold out the U.S. Pavilion, goal achieved
 Large delegation from U.S. DOT attending
• Paul Brubaker, new Administrator
 Number of our Members attending and have a very important
role in the World Congress; presenting/organizing and also
providing leadership
Continuing to improve U.S. DOT relationship:

• Contract extension thru end of the year

• Submitted a contract proposal for the next 5 years; proposal
looks to grow the contract
• We have been looking to shore up our relationship with U.S.
DOT
• Contract negotiation meeting coming up

Preparing for Board of Directors Meeting:

• Two day meeting will be held on a Thursday Dec 6, 2007 and

Friday Dec 7, 2007.
• Bulk of Thursday will be a continuation of the Strategic Planning
process
• The Strategic Planning Commission will be working on the
Mission and Vision
• The staff will also be working on Mission and Vision
• Competitive scan; who is competing against us
• Internal scan components: Meeting with each employee and also
meeting with each Board member; Hope to have it with each of
the Forum chairs as well

Budget Process:

• Working on this at this time

• Working to try and prioritize; will be talking with the Board to
find out what is their HIGHEST priority for projects

Membership:

• Retention Rate 85 %
• We have just added a couple of key members
• About to add Alaska as a State Chapter
• Membership drive (Launching) for next year. We will be looking
for support from Forum chairs and members.
• New member package; what is a forum and what each forum
does and what they support
• President or a Board member calling each new member
Review of Action Items – Bill Gouse

• Big Five: Ongoing

o Developing an analysis that shows organization members and what
forums and special interest groups they are members of. This is a
tool used to help grow activity throughout the forums. This is a
continuous work in progress. It will be updated on the web site.
o Forum Core Functions. It is also on the meetings webpage as a
Power Point - Special Interest Groups. Forum chairs need to review
and if they have any questions they need to send recommended
changes/comments back to Bill Gouse.
o Three year active history report 3 years back is posted on the web
site. Action for the Forums is to get a 3 year projection of projects.
Something to set milestones.
o Two pagers: It is going to be a publication for existing and new
members of ITS America. It will be an ITS America Handbook. It
will let everyone know what projects we have done, which ones we
are now participating in and which forums are doing what. The roles
of all of the Councils and Forums. There will be updates yearly and
also possibly putting the annual report in this handbook.
o Work Plan: Is up on the web site and it is always a work in progress.

Two focused Activities: Major updates:

o David Ridgley working on Public Transit Forum across our entire

database and how to market this
o Rona is working with Dr. Bunn to go through the roster of the HSPS
( PSAG)

Membership: Laura Rogers

o Pat to sit down with Laura from Member services

o Discussed Member value to the membership as a whole
o Get Board members involved and inform members on how they
work
o Get new members information on Forums as they become new
members
Action Items for next Teleconference: Bill Gouse/Chris Lane

o Bill Gouse to get RITE Projects 73 and 81 on the website as

completed

Forum Updates: – All

o HSPS:
o Turn over on Steering Committee
 Secretary Mary Boyd stepped down
o Our Peer to Peer contact is not coming through; we will be changing persons
for this position
o Newly released National Preparedness Guidelines; we did send it to our
HSPS members and asked for contacts
o PSAG U.S. DOT- Enhanced relationship with them; we have a scheduled
meeting in October 25-26 in Washington D.C.

• PEA:
o D-Bay Project
 Process of taking D-bay document – potential workshop in the future
o Showcase possible projects, Future vision on congestion/pricing
o Approval PEA12; Comprehensive Plan 2008; be proactive and looking;
Motion Strong Second Bunn; Council Approved
• INFO:
o Approval for INFO06; Transit Weather Maintenance Decision Support
system Motion: Handman Second Vaughn; Council Approved
o Also working on other projects and will submit them, they will also be put on
the three year strategic project plan
• ATCE:
o Project to respond to RITA/ U.S. DOT National GPS
o Sent information to World Congress Beijing, ATCE relevant sessions in
Beijing
• CVFM:
o Two projects that have been developed by staff
o Requesting Approval for CVFM 16, IVBSS on Heavy Trucks Performance
Guidelines. Motion: Vaughn Second: Urbahn, Approved by Council
o Requesting Approval for CVFM 15, IVBSS on Heavy Trucks Functional
Requirements. Motion: Vaughn Second: Bunn, Approved by Council
o CVFM Fall meeting in Traverse City Michigan/NRITS Conference
 Core Functions Survey
 Michigan DOT heavy Presents there
 30 CVFM , 29 RWIS Training, 220 NRITS
• TSOP:
o Three current projects
 Dynamic Message signs; Drafted a white paper; if FHWA likes the
material they are considering funding a workshop
 Integrated Corridor Management Initiative as a result of the Annual
Meeting Showcase; we have been drafting a White Paper to put
together recommendations for some technical work for the TSOP
forum and PT forum potentially; This document is currently being
revised for edits for comments and we want to send it over to U.S.
DOT
o Wanting to schedule a TSOP meeting in January; trying to find appropriate
location
o New Representatives needed; some jobs have changed.
• RITE:
o Announce the Retirement of Kan Chen as Chair of SIG International
Research of Learning and Mohammad Hadi will replace him.
o Approval of RITE 84; Identification of Learning Needs of ITS Sectors;
What training Goals are and what already exists Motion: Jaffe Second:
Vaughn; Council Approved
o Approval of RITE 83; Professional Capacity Building; Linking PCB courses
to Forum websites; Hotlinks from forum web paging. Motion: Jaffe Second
Urbahn; Council Approved
o Approval of RITE 80; Student Involvement in ITS; Motion: Jaffe Second:
Vaughn; Council Approved
o Approval of RITE 85; System Engineering Workshop; Two Work shops for
2008; Outreach Motion: Jaffe Second: Bunn; Council Approved
o RITE 73 and RITE 81 completed and Sunset, Final reports need to get
approved Motion Jaffe Second Bunn
o RWIS training in Traverse City Michigan workshop for U.S. DOT
• PT:
o Focused on Dissemination
 U.S. DOT are redoing benefits of ITS Reports and we are helping
with
 David Ridgley has written the first article; we sent it own to the
National Transit Institute
 Potential candidates for Peer to Peer
Other Business:

• Coordinating Council Workshop January time frame

• Bill Gouse will be reporting on the new task/projects in the New
Contract

Adjourned: 12:33 PM Motion: Bunn Second Vaughn

NEXT TELECONFERENCE:

November2, 2007, 11 AM Eastern