Pro-Forma tapping Forms Use for Data

Consolidation, Monitoring and Inspection

Introduction

The pro-forma production and field maintenance forms recommended in this

section are generally designed to assist plantation manager, field
supervisors/personnel, and capatazes organize their respective operations
management system that include planning, monitoring and evaluation of tappers
performance and crop yield.

Field maintenance and crop records are important documents needed in the
formulation and planning of production system, field fertilization and
maintenance and stimulation program. On the other hand, production related
records are important source documents necessary to track down individual field
performances and crop yields on a per block basis and also serve as
management references in forecasting yield and budgeting process.

1. Form 1A and 1B - Block History Form

The form is used as a general information sheet that records all vital
information of a particular block useful for assessment, evaluation and
planning.

The form covers information on a per block basis, the following: Soil
analysis, planting data, land use, tree stand, girth records, leaf analysis
results, fertilizer application records, tapping systems, stimulation records,
monthly and annual yield records, summary of yield per tapper and yield
per hectare and age of the rubber trees.

The form serves as database for planning and decision making by

management. To maintain its relevance it has to be updated annually by a
trained staff of the plantation preferably under the production department.

2. Form 2 - Daily Field Latex / Cup lumps Report Form

This form is normally assigned to capatazes to record field latex and

cuplumps report of individual tappers. This is later recorded in a separate
daily record notebook and submitted to the tapping Assistant for checking
and verification.

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 Pro-Forma tapping Forms Use for Data
Consolidation, Monitoring and Inspection

After checking, the forms and notebook will be collated by the production
clerk who will in turn record the figures in the Daily Production Report form.
The data is used to record tappers daily production performance and basis
for their premium computations.

3. Form 3 - Daily Production Report Form

This form is used to record daily field report submitted by the tapping
capatazes. The form records individual yields ( latex and cup lumps) of
tappers on a per block basis and schedules to record and compare
individual tapper's performance. At the end of each month, the total actual
yield per tapper will be compared against standards set by management
and will be used as basis for computing production premiums for tappers.
This form is useful for plantations that give monthly premiums to tappers
and supervisors.

4. Form 4 Tapping Inspection Form

This form is useful for Tapping Inspectors who conduct monthly quality
inspection in tapping. The slip covers important areas where inspections
should be conducted to ensure that exploitation practices are properly
observed. Inspection is carried out on a per tapper basis involving 20
sample trees, randomly selected for inspection. Inspection areas will
generally cover tapping depth, wounds, bark consumption, cleanliness of
tapping utensils, panels and off grades. Results of the inspections are also
used as references in computing monthly tappers premiums and sanctions.

5. Form 5 - Tapping Inspection Summary

This form is used in summarizing tappers yield performance and inspection

results per capataz. Yield performances are recorded against targets to
determine if a tapper is entitled to premium. A corresponding deduction, as
a result of inspection, will also be computed and deducted from the
potential premiums earned for the month. The net results after deductions
will be the premiums earned by tappers.

Premium computations for capatazes shall also be based on the average

premium earned by all tappers under his supervision.

This form is useful for production clerks.

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 Pro-Forma tapping Forms Use for Data
Consolidation, Monitoring and Inspection

6. Form 6 - Monthly Crop Statement Report Form

This form is accomplished through the production clerk to record monthly

performances of the productive blocks. Data provided in this report is very
important in monitoring individual block performances and yields.

The information will guide production management monitor yield trend of

tappers and blocks and help pinpoint areas where they could provide

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