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Gentlemen
Board of Directors
Bogotá D.C.
In accordance with your request, we are pleased to submit this proposal for an external audit of
the basic financial statements (Balance Sheet and Income Statements) for the years 2006 and
2007 of Industrias Haceb S.A., which has been prepared taking into account the scope of the
work and the volume of operations of the company.
The purpose of our work is to review the financial information and operations of the company for
the years 2006 and 2007, with the necessary scope to allow us to express an opinion on its basic
financial statements, namely:
In the course of our audit, after reviewing the established controls, administrative procedures,
accounting records and supporting documentation, we will make observations and
recommendations regarding the accounting-administrative organization, effectiveness of internal
controls and other audit aspects that have been found during the course of the work.
1. To establish whether the company's financial statements for the years 2006 and
2007 reasonably reflect its financial situation and the results of its operations,
verifying that in the preparation thereof and in the transactions and operations that
originated them, the standards prescribed by the competent authorities and the
Generally Accepted Accounting Principles in Colombia were observed and
complied with.
2. The audit will be conducted in accordance with legal requirements and generally
accepted auditing standards in Colombia, and will therefore include tests of
documentation, accounting books and records, and other auditing procedures that
we consider necessary under the circumstances.
3. The scope of our audit will be based on selective tests sufficient to obtain
reasonable assurance about whether the information contained in the principal
accounting records and other source data is reliable as the basis for the
preparation of the financial statements and to enable us to obtain sufficient valid
evidence to form and justify the opinion we should express about the
reasonableness of the financial statements.
5. At the end of the work, we will present our report on the reasonableness of the
following financial statements prepared by the entity's managers in the light of
accounting techniques and legal standards:
6.
> Balance Sheet (Financial Component)
> Income statement.
7. In order to provide the best possible service, we will form a work group that, due to
its professional experience, its participation in similar works, in addition to its
knowledge, guarantees efficient and objective results.
C. WORK METHODOLOGY
Our approach is based on an understanding of the business and the market in which it
operates, the structure and the most relevant aspects of our approach are as follows:
2. Preliminary planning
Our planning activities consist, among other things, of understanding the client's
business, its accounting process and performing preliminary analytical procedures.
Most of these activities involve gathering information that allows us to assess risk
at the account and potential error level and develop an appropriate audit plan. In
addition, we strive to understand senior management's business concerns, in
response to which we develop customer-service objectives.
3. Assessing risk
By understanding the control environment, i.e., the overall attitude, awareness and
actions of management and directors with respect to the importance of the entity's
internal control and seeking to identify specific risk factors that require special
attention in the development of our audit plan and their relationships to potential
errors, we can assess the risks involved. Potential errors are particular types of
errors related to the completeness, validity, recording and cutoff of particular
transactions, and to the valuation and presentation of items in the financial
statements prepared by management.
For each potential error for which we have identified a specific risk, we decide
whether to: a) rely on controls that mitigate the specific risk and perform a basic
level of substantive testing, or b) perform focused substantive testing. The first
alternative may be adequate if effective controls exist and we can test them
efficiently. If we rely on controls that mitigate specific risks, we test them in the
course of the work. For potential errors for which we have not identified specific
risks, we decide whether to: a) rely on controls that contribute to the reliability of
the relevant systems and perform a basic level of substantive testing, or b) perform
an intermediate level of substantive testing. If we rely on controls that contribute to
the reliability of accounting systems, we may decide to test such controls under a
rotational plan.
If we conclude that the scope of our audit was not sufficient, we will have to
perform additional procedures. If we conclude that the financial statements
are materially misstated, we will discuss with the adjusting company.
It will have exceptions, for example, to the extent that uncertainties exist or
when a material area of the financial statements is not fairly presented.
Our opinion will be expressed, for example, when circumstances beyond
our control prevent us from performing the tests that are appropriate and
necessary for the expression of our opinion on situations or results that
could be material.
We will refrain from expressing an opinion or give a negative opinion if, for
example, because of the conditions and circumstances encountered it is
not possible to perform our work, or when accounting practices that
materially misstate the financial statements are present.
Whatever the result of the work and the type of opinion or report we issue,
the adjusted and reclassified financial statements in accordance with the
circumstances found will be delivered to you for your analysis.
E. PROFESSIONAL FEES
1. Our professional fees are related to the time to be invested in the work and the
responsibility involved, according to our billing rates and do not include value
added tax (VAT), or travel expenses caused when we have to perform audit tests
outside Bogota D.C., which will be for the account of Industrias Haceb S.A.
2. Based on this policy and taking into account the characteristics of the present
work, we have estimated our fees at $6,000,000 payable in three equal
installments of $2,000,000 each, as follows:
The first one in the week in which the work begins; the second one a month later
and the third one at the presentation of the report.
We have planned to develop the work in three months.
We will be pleased to provide any additional information you may need to make a
decision on this proposal.
In thanking you for the trust you place in us by requesting our professional
services, we subscribe as your attentive servants.
Sincerely yours,
AUDITORES AVENDAÑO LTDA.
CHARTERED ACCOUNTANTS
LETTER OF COMMITMENT
Gentlemen
BOARD OF DIRECTORS INDUSTRIAS HACEB S.A City.
In accordance with your request that we audit the Statements of Financial Position of
INDUSTRIAS HACEB S.A. as of December 31, 2008, corresponding to the Balance Sheet and
Income Statement. We hereby confirm our acceptance and understanding of this commitment.
We conducted our audit for the purpose of expressing an opinion on the financial statements.
We conducted our audit in accordance with generally accepted auditing standards in force in
Colombia. Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free from material misstatement. An audit
includes examining, on a test basis, evidence supporting the amounts and disclosures in the
financial statements. An audit also includes assessing the accounting principles used and
significant estimates made by management, as well as evaluating the overall financial statement
presentation.
By virtue of the test nature and other inherent limitations of an audit, together with the inherent
limitations of any accounting and internal control system, there is an unavoidable risk that even
some misstatements may remain undiscovered.
In addition to our opinion on the financial statements, we expect to provide you with a separate
letter concerning any material weaknesses in the accounting and internal control systems that
come to our attention.
We remind you that the responsibility for the preparation of the financial statements, including
adequate disclosure, rests with the company's management. This includes the maintenance of
adequate accounting records and internal controls, the selection and application of accounting
policies, and the safeguarding of company assets. As part of our audit process, we will request
written confirmation from management regarding the representations made to us in connection
with the audit.
We expect full cooperation from your personnel and trust that they will make available to us all
records, documentation, and other information required in connection with our audit. Our fees,
which will be billed as the work progresses, are based on the time required by the people
assigned to the job plus direct expenses. Individual hourly rates vary according to the degree of
responsibility involved and the experience and expertise required.
This letter will be effective for future years unless cancelled, modified or substituted.
Please sign and return the enclosed copy of this letter to indicate your understanding and
agreement to the arrangements for our audit of the financial statements.
Sincerely yours,
2 Verify that in the preparation of the Financial Statements and in the transactions and
operations that originated them, the standards prescribed by the competent authorities
and the Accounting Principles Generally Accepted in Colombia were observed and
complied with.
3 Make observations and recommendations about the accounting and administrative
organization, effectiveness of internal controls and other audit aspects that have been
found in the course of the work.
5 Direct confirmation of accounts payable, balances and other transactions with banks
and financial institutions.
6 Evidence of compliance with the rules prescribed by the provisions of the Commercial
Code and other legal regulations.
7 Examination of the evidence supporting the amounts and disclosures in the financial
statements.
I. TERMS OF REFERENCE
Statutory auditor's report on the first two basic financial statements as of December 31,
2004 and 2005.
AUGUST 30, 2008. Date of presentation: August 2008
Sending of special reports (results of planning and preliminary visits and internal control
letters at the end of each visit).
Internal control letters (for local management) At the end of each visit.
FINANCIAL INFORMATION
Current Assets:
The Fund is segregated as follows:
It is the company's policy that at the end of the accounting period (month) cash should be
worth $6'050,000:
The savings accounts are in the Banco Cafetero, with a monthly yield of 4 percentage
points. Performance Date, on the 12th day of each month.
The advance payment of taxes and contributions is divided as follows:
ACCOUNT NAME VALUE
Revenues Receivable:
Shares $48.000
Bonds $64.800
Fixed Assets:
The land is located in an urban area, whose address is Avenida Bolivar No. 26-40,
Armenia.
By means of a cadastral appraisal, it was determined that the real value of the land is
$20'450.000.
The constructions and buildings have an initial date of January 01, 2007, located at
Avenida Bolivar No. 26-40, Armenia. Its face value was $36,000,000.
The face value of the Office Equipment is $1'450,000. They were purchased on the same
day as the company's opening.
Office equipment consists of furniture and fixtures such as a set of armchairs (45%) and
equipment such as organizers (55% of the purchase value).
The Computer and Communication Equipment has an initial value of $4'000,000.
Other Assets:
Shares: 2,000 shares with a unit value of $1,200 were purchased from ECOPETROL for
an indefinite period with a monthly return of 10 percentage points of the value of the
investment. The date of purchase was April 25, 2007.
The bonds are public bonds in local currency, with a face value of $10,000, amount 30
bonds. They were purchased on March 7, 2008. In addition, they have a return (monthly)
of 27% (Simple Interest) of their face value.
Deferred Charges pertain to the purchase of office stationery, for 5 months, in the amount
of $1'300,000; such purchase was made on May 20, 2008.
Prepaid expenses pertain to the purchase of insurance for Fixed Assets, for an amount of
$1'160,000, for a period of 12 months. The Purchase was made on May 02, 2008.
Current Liabilities:
Withholding at Source belongs to Operating Purchases.
Payroll withholdings and contributions are broken down as follows: (Payroll is comprised
of 5 employees - 3 Operative, 2 Administrative)
EPS 33 Administrative 40
Operations 60
ARP 2 Administrative 40
Operations 60
PARAFISCALS 24 Administrative 40
Operations 60
BACKGROUND DE 41 Administrative 40
PENSIONS
Operations 60
Article %
Diapers 24
Shampoo 26
Alcohol 50
Social Benefits
The income tax corresponds to the provision for the current fiscal year.
Non-Current Liabilities:
The financial obligations pertain to a loan made with Banco Santander for a period of 10
months, with linear capital payment, and at a monthly rate of 4%. Credit approved for
$20'000,000, on January 25, 2008.
Diapers 35%
Shampoo 45%
Alcohol 40%
Bandages 30%
Prior to the start of our work, we met with Messrs. MARIO PATRICIO MOLANO PINZÓN,
legal representative; CLAUDIA SOPHIA VASQUEZ CARVAJAL, Public Accountant;
IGNACIO CUERVO TORRES, general secretary and treasurer. Executive representatives
before the board of partners of the company, DROGUERÍA SU INTEGRIDAD LTDA, and
we were informed that the main expectations regarding the development of our work as
EXTERNAL AUDITORS for the AUGUST 2008 period are the following:
c. Receive our comments on the proper administration of the resources destined for
INVESTMENT and those coming from FINANCING.
d. Receive our comments regarding the efforts being made by the Company's
management with its SUPPLIERS.
e. Receive our advice in the tax area of the Company, in order to optimize the resources
for this concept.
f. Receive advice on the actual and estimated labor items, in relation to a better business
performance.
IV. CONTROL ENVIRONMENT
AUDITORES & AUDITORES DE COLOMBIA has audited the Company's financial
statements for several years and we have observed that management maintains attitudes
and disciplines that provide reasonable assurance that the internal accounting controls in
use significantly reduce audit risks. In addition, in the course of our reviews we have not
detected any significant errors and therefore no significant adjustments have been
suggested. The financial statements are a true and fair reflection of the normal course of
business operations. There are no accounting entries that can be based on significant
subjective events that affect the financial statements.
However, your recommendations in this regard will be well received and implemented at
the time you deem appropriate.
V. ACCOUNTING POLICIES
The main accounting policies adopted by DROGUERÍA SU INTEGRIDAD LTDA, for the
preparation of its financial statements, which are the basis of our work, are summarized
as follows:
The rules regulated by Decrees 2649 are followed:
The exchange difference (arising from obligations in foreign currency for the purchase of
products traded abroad) and the recording of the valuation of fixed assets based on
technical appraisals.
It is the company's policy that at the end of the accounting period (month) general cash
should have a value of $5'700,000 and petty cash of $350,000.
To cause proportionally the financial returns from savings accounts, stocks and bonds.
Calculate the inventory allowance, equivalent to 5% of the merchandise available for sale.
Calculate the portfolio provision using the general method.
Depreciation of depreciable fixed assets, using the straight-line method.
To adjust at the end of the period the balance of the New York Bank.
Amortize deferred charges and prepaid expenses.
To provide social benefits
Any others that correspond to the accounting technique and legal regulations.
For the purposes of our audit work from AUGUST 01, 2008 to AUGUST 30, 2008, we will
take into account these criteria in order to give our opinion on their proper application.
VI. SIGNIFICANT FINANCIAL FACTORS
The most important events that occurred during AUGUST 2008, and that have an impact
on our audit plan are the following:
1. Representative variation in the result for the year: at the beginning of the audited
period a relatively high profit was recorded compared to the result at the end of the
same period.
2. According to the AUGUST P&G, gross operating income is below expectations.
3. According to the information presented in the P&G, Operating Expenses are higher
than net operating income.
4. The temporary functionality that non-operating items are fulfilling; both income and
expenses.
5. High liquidity surpluses are presented in the financial information (especially in banks).
VII. PRELIMINARY DECISIONS FOR FINANCIAL COMPONENTS
In our AUDIT PLAN FOR THE AGREED PERIOD, we will include substantive audit tests
to verify the SUSTAINABILITY, MATERIALITY AND REASONABILITY of the accounts, in
accordance with generally accepted accounting principles and internal company policies.
IX. BASIS FOR OTHER AUDIT STRATEGY DECISIONS
a) Areas of Emphasis:
Taking into account the relative importance of the figures, the probable risk of error, the
transactions involved and the procedures and controls used by the client, the emphasis of
our tests will concentrate on the following areas:
Balances as of August 30, 2008 of: Cash, Banks, Inventory, Clients, Shares, Tax items,
L.P. financial obligations, earned surplus and P&G accounts.
We will spare no effort to make Internal Control recommendations, if necessary.
b) Statistical sampling:
We will perform statistical auditing techniques, sampling and other techniques deemed
necessary during the execution of the work.
c) Coordination with third parties:
We will approach new sources of information other than those of the company, by means
of lawyers' letters, management letters, circularization of clients, and suppliers, and other
significant third parties in the normal performance of the company's business, for an
optimal endorsement of the audit work.
d) Work schedule:
Key dates
eviewed by:
pproved by: