Operating Manual of FC Account

Version __

Information Technology Division Pubali Bank Limited 16 Oct 2011

Document Approval and Version Control

Document Approval
This document has been endorsed and approved by the Division.

Document Version Control

Document Name: Document Status: Version Number: Date: Author: Authorized By: Distribution: Operating Manual of FC Account

Roksana Jahan Mr. Mohammad Ali, General Manager and CTO All Division Head, Regional Office and Branches

Members for Preparing Operating Manual

SL No. 1 2 3 4 5 6 7 8 Name Mr. Mohammad Ali Mr. Hossain Ahmad Mr. Shyamal Chandra Das Mr. Endra Mohan Sutradhar Mehedi Hossain MD. Habibur Rahman MD. Mahmudur Rahman Roksana Jahan Designation GM & CTO, ITD, Head Office DGM, ITD, Head Office AGM, ITD, Head Office AGM, ITD, Head Office SO, ITD, Head Office SO, ITD, Head Office SO, ITD, Head Office SO, ITD, Head Office

Table of Contents
Document Approval and Version Control ................................................................................2 Members for Preparing Operating Manual................................................................................2 Operating Manual of FC Account.............................................................................................3 Introduction............................................................................................................................3 Opening/Updating Account...................................................................................................4 Transaction.............................................................................................................................4 Cash Deposit..........................................................................................................................4 Release of Cash Deposit (by Passing Officer):....................................................................10 Cash Withdrawal..................................................................................................................14 Release of Cash Withdrawal (by Passing Officer):.............................................................17 Deposit by Transfer..............................................................................................................18 Release of Deposit by Transfer(by Passing Officer):..........................................................20 Withdrawal by Transfer.......................................................................................................20 Release of Withdrawal by Transfer (by Passing Officer):..................................................23 Interest Transfer...................................................................................................................24 Release of Interest Transfer (by Passing Officer):..............................................................26 Cash Deposit........................................................................................................................26 Release of Others Cash Deposit (by Passing Officer):........................................................28 Cash Withdraw.....................................................................................................................28 Release of Others Cash Withdraw (by Passing Officer):.....................................................30 Deposit by Transfer..............................................................................................................30 Release of Others Deposit by Transfer (by Passing Officer):.............................................32 Withdrawal by Transfer.......................................................................................................32 Release of Others Withdraw by Transfer (by Passing Officer):.........................................34

Operating Manual of FC Account

Introduction
Operating Manual of FC Account has been prepared to operate in house developed Pubali Integrated Banking System (PIBS) for continuous deposit accounts. This document will 3

illustrate the overall process of account opening, issuing a cheque book, setting of business profile, reporting, different processes and transaction for Savings Bank, Cash Credit, Current and Short Notice Deposit Account.

Opening/Updating Account
It has two versions. For new version please follow the document/manual Operating Manual of Customer Registration, A/C Opening, Know Your Customer (KYC) and Transaction Profile (TP) (New Version) For old version please follow the document/manual Operating Manual of Account Opening (Old Version)

Transaction
PIBS follows the maker and checker for each transaction specially in cash transaction. Transaction may have the following forms: 1. Cash Deposit 2. Cash Withdrawal 3. Deposit by Transfer 4. Withdraw by Transfer 5. Interest 6. A/C Closing 7. Others Cash Deposit Steps to be followed: 1. appear. Menu Selection: Click on Transaction > FEX Transaction. Figure 1 will

Figure 1: Screen for Selecting the Product for Transaction 2. Enter A/C Type Code. Account code for FC is 161. Transaction Screen is shown in Figure 2.

Figure 2: Initial Screen for Transaction 3. 4. Click on New Batch button or Press Alt+N. Batch No. and Transaction Serial Enter A/C Number. Screen will have the following appearance (Figure 3).

No. will be appeared automatically. Currency of A/C and Mid Rate of that currency will appear in the screen.

Figure 3: Screen for FC Transaction 5. Enter Transaction Nature Deposit. 6. Enter Transaction Code Cash. Automatically voucher prefix C and cheque number as voucher number will be shown. 7. 8. Enter Voucher Date, FC Amount, Modify Mid Rate (if necessary) and After entry data, Screen will have the following appearance (Figure 4). enter Description of the transaction (if necessary).

Figure 4: Complete Scenario of Data Entry for Cash Deposit 9. After entering data, screen will have the following appearance (Figure 5).All transaction will appear in grid of the Transaction tab. To save these transaction, save button have to click . 10. Modify Debit and Credit amount of the transactions (if necessary).

Figure 5: Scenario After Data Entry for Cash Deposit 11. Click on IBTA Transaction tab. Screen like Figure 6 will appear.

Figure 6: Scenario After Data Entry for Cash Deposit 12. 13. 14. Click on Advice No. Gen. Button to generate advice number. Write down Batch and Sl. No. on the instrument. The transaction will be Click on Save button to complete the transaction. Confirmation message will

displayed in the Grid of Transaction tab and will remain as pending. appear. After confirming, transaction will complete successfully.

Release of Cash Deposit (by Passing Officer): Steps to be followed: 1. Menu Selection: Click on Special Function > Authorization of Cash Release. Release Cash Transaction Screen will appear. 2. Enter Batch & SL. No. (Written in the instrument) in Release Cash Transaction Screen and press Enter. Cash Release Screen (Figure 7) will have the following appearance.

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Figure 7: Cash Release Screen 3. Signature and/or Photo Verification: Click the Sign-Photo button to verify the signature and photo of the drawer. The following Signature and Photo Verification Screen as shown in Figure 8 will appear.

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Figure 8: Signature and Photo Verification Screen 4. Click on Signature button or Press Alt+G to verify the Signature and Photograph button to see the photo of the account holder.

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Figure 9: Signature Verification Screen

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Figure 10: Photo Verification Screen 5. Click on Exit button in Sign-Photo Verification Screen. Cash release screen will be resumed again. 6. Enter or Select Y for Are you sure to release? 7. Press Enter to release this transaction. 8. Release all 4 transactions with same process.

Cash Withdrawal Steps to be followed: 1. Step 1 to 4 of Cash Deposit Process to be followed. 2. Enter Transaction Nature Withdrawal. 3. Enter Transaction Code Cash. Automatically voucher prefix C and transaction serial number as voucher number will be shown.

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4. Enter Voucher Date, FC Amount, Modify Mid Rate (if necessary) and enter Description of the transaction (if necessary). 5. After entry data, Screen will have the following appearance (Figure 11).

Figure 11: Complete Scenario of Data Entry for Cash Withdrawal 6. After entering data, screen will have the following appearance (Figure 12).All transaction will appear in grid of the Transaction tab. To save these transaction, save button have to click . 7. Modify Debit and Credit amount of the transactions (if necessary).

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Figure 12: Scenario After Data Entry for Cash Withdrawal 8. Click on IBTA Transaction tab. Screen like Figure 13 will appear.

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Figure 13: Scenario After Data Entry for Cash Deposit 9. Click on Advice No. Gen. Button to generate advice number. 10. Write down Batch and Sl. No. on the instrument. The transaction will be displayed in the Grid of Transaction tab and will remain as pending. 11. Click on Save button to complete the transaction. Confirmation message will appear. After confirming, transaction will complete successfully.

Release of Cash Withdrawal (by Passing Officer): Similar steps of release of cash deposit are to be followed .

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Deposit by Transfer Steps to be followed: 1. Step 1 to 4 of Cash Deposit Process to be followed. 2. Enter Transaction Nature Deposit. 3. Enter Transaction Code Transfer. 4. Enter Cheque Prefix, Cheque Number, Cheque Date, Amount and Description (if necessary). 5. After entry data, Screen will have the following appearance (Figure 14).

Figure 14: Complete Scenario of Data Entry for Deposit by Transfer 6. After entering data, screen will have the following appearance (Figure 15).All transaction will appear in grid of the Transaction tab. To save these transaction, save button have to click .

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7. Modify Debit and Credit amount of the transactions (if necessary).

Figure 15: Scenario After Data Entry for Deposit by Transfer 8. Click on IBTA Transaction tab. Screen like Figure 16 will appear.

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Figure 16: Scenario After Data Entry for Deposit by Transfer 9. Click on Advice No. Gen. Button to generate advice number. 10. Write down Batch and Sl. No. on the instrument. The transaction will be displayed in the Grid of Transaction tab and will remain as pending. 11. Click on Save button to complete the transaction. Confirmation message will appear. After confirming, transaction will complete successfully. Release of Deposit by Transfer(by Passing Officer): Similar steps of release of cash deposit are to be followed .

Withdrawal by Transfer

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Steps to be followed: 1. Step 1 to 4 of Cash Deposit Process to be followed. 2. Enter Transaction Nature Withdrawal. 3. Enter Transaction Code Transfer. 4. Enter Cheque Prefix, Cheque Number, Cheque Date, Amount and Description (if necessary). 5. After entry data, Screen will have the following appearance (Figure 17).

Figure 17: Complete Scenario of Data Entry for Withdraw by Transfer 6. After entering data, screen will have the following appearance (Figure 18).All transaction will appear in grid of the Transaction tab. To save these transaction, save button have to click . 7. Modify Debit and Credit amount of the transactions (if necessary).

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Figure 18: Scenario After Data Entry for Withdraw by Transfer 8. Click on IBTA Transaction tab. Screen like Figure 19 will appear.

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Figure 19: Scenario After Data Entry for Withdraw by Transfer 9. Click on Advice No. Gen. Button to generate advice number. 10. Write down Batch and Sl. No. on the instrument. The transaction will be displayed in the Grid of Transaction tab and will remain as pending. 11. Click on Save button to complete the transaction. Confirmation message will appear. After confirming, transaction will complete successfully.

Release of Withdrawal by Transfer (by Passing Officer): Similar steps of release of cash deposit are to be followed except signature and photo verification.

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Interest Transfer Steps to be followed: 1. Step 1 to 4 of Cash Deposit Process to be followed. 2. Enter Transaction Nature Interest. 3. Enter Transaction Code Transfer. 4. Enter Cheque Prefix, Cheque Number, Cheque Date, Amount and Description (if necessary). 5. After entry data, Screen will have the following appearance (Figure 20).

Figure 20: Complete Scenario of Data Entry for Interest Transfer 6. After entering data, screen will have the following appearance (Figure 21).All transaction will appear in grid of the Transaction tab. To save these transaction, save button have to click . 7. Modify Debit and Credit amount of the transactions (if necessary).

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Figure 21: Scenario After Data Entry for Interest Transfer 8. Click on IBTA Transaction tab. Screen like Figure 22 will appear.

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Figure 22: Scenario After Data Entry for Interest Transfer 9. Click on Advice No. Gen. Button to generate advice number. 10. Write down Batch and Sl. No. on the instrument. The transaction will be displayed in the Grid of Transaction tab and will remain as pending. 11. Click on Save button to complete the transaction. Confirmation message will appear. After confirming, transaction will complete successfully. Release of Interest Transfer (by Passing Officer): Similar steps of release of cash deposit are to be followed .

Others:
Cash Deposit Steps to be followed:

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1. Step 1 to 4 of Cash Deposit Process to be followed 2. Enter Transaction Nature Others. 3. Enter Transaction Code Cash. 4. Enter Cheque Prefix, Cheque Number, Cheque Date, Amount and Description (if necessary). 5. After entry data, Screen will have the following appearance (Figure 23).

Figure 23: Scenario of Data Entry for Others cash deposit

6. After entering data, screen will have the following appearance (Figure 24).All transaction will appear in grid of the Transaction tab. To save these transaction, save button have to click . 7. Modify Debit and Credit amount of the transactions (if necessary).

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Figure 24: Complete Scenario After Data Entry for Others Cash Credit

8. Click on Save button to complete the transaction. Confirmation message will appear. After confirming, transaction will complete successfully Release of Others Cash Deposit (by Passing Officer): Similar steps of release of cash deposit are to be followed .

Cash Withdraw Steps to be followed: 1. Step 1 to 4 of Cash Deposit Process to be followed 28

2. Enter Transaction Nature Others. 3. Enter Transaction Code Cash. 4. Enter Cheque Prefix, Cheque Number, Cheque Date, Amount and Description (if necessary). 5. After entry data, Screen will have the following appearance (Figure 25).

Figure 25: Scenario of Data Entry for Others cash withdraw 6. After entering data, screen will have the following appearance (Figure 26).All transaction will appear in grid of the Transaction tab. To save these transaction, save button have to click . 7. Modify Debit and Credit amount of the transactions (if necessary).

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Figure 26: Complete Scenario After Data Entry for Others Cash withdraw 8. Click on Save button to complete the transaction. Confirmation message will appear. After confirming, transaction will complete successfully Release of Others Cash Withdraw (by Passing Officer): Similar steps of release of cash deposit are to be followed .

Deposit by Transfer Steps to be followed: 1. Step 1 to 4 of Cash Deposit Process to be followed. 2. Enter Transaction Nature Others. 3. Enter Transaction Code Transfer.

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4. Enter Cheque Prefix, Cheque Number, Cheque Date, Amount and Description (if necessary). 5. After entry data, Screen will have the following appearance (Figure 27).

Figure 27: Scenario of Data Entry for Others Deposit by Transfer

6. After entering data, screen will have the following appearance (Figure 28).All transaction will appear in grid of the Transaction tab. To save these transaction, save button have to click . 7. Modify Debit and Credit amount of the transactions (if necessary).

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Figure 28: Complete Scenario After Data Entry for Others Deposit by Transfer 8. Click on Save button to complete the transaction. Confirmation message will appear. After confirming, transaction will complete successfully Release of Others Deposit by Transfer (by Passing Officer): Similar steps of release of cash deposit are to be followed .

Withdrawal by Transfer Steps to be followed: 1. Step 1 to 4 of Cash Deposit Process to be followed. 2. Enter Transaction Nature Others. 3. Enter Transaction Code Transfer.

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4. Enter Cheque Prefix, Cheque Number, Cheque Date, Amount and Description (if necessary). 5. After entry data, Screen will have the following appearance (Figure 29).

Figure 29: Scenario of Data Entry for Others Withdraw by Transfer 6. After entering data, screen will have the following appearance (Figure 30).All transaction will appear in grid of the Transaction tab. To save these transaction, save button have to click . 7. Modify Debit and Credit amount of the transactions (if necessary).

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Figure 30: Complete Scenario After Data Entry for Others Withdraw by Transfer 8. Click on Save button to complete the transaction. Confirmation message will appear. After confirming, transaction will complete successfully Release of Others Withdraw by Transfer (by Passing Officer): Similar steps of release of cash deposit are to be followed .

A/C Closing
A/C Closing by Cash Steps to be followed: 1. Step 1 to 4 of Cash Deposit Process to be followed. 2. Enter Transaction Nature A/C Closing. 3. Enter Transaction Code Cash.

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4. Enter Cheque Prefix, Cheque Number, Cheque Date, Amount and Description (if necessary). 5. After entry data, Screen will have the following appearance (Figure 31).

Figure 31: Scenario After Data Entry for A/C Closing by Cash 6. After entering data, screen will have the following appearance (Figure 32).All transaction will appear in grid of the Transaction tab. To save these transaction, save button have to click . 7. Modify Debit and Credit amount of the transactions (if necessary).

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Figure 32: Scenario After Data Entry for A/C Closing by Cash 8. Click on IBTA Transaction tab. Screen like Figure 33 will appear.

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Figure 33: Scenario After Data Entry for A/C Closing by Cash 9. Click on Advice No. Gen. Button to generate advice number. 10. Write down Batch and Sl. No. on the instrument. The transaction will be displayed in the Grid of Transaction tab and will remain as pending. Click on Save button to complete the transaction. Confirmation message will appear. After confirming, transaction will complete successfully A/C Closing by Transfer Steps to be followed: 1. Step 1 to 4 of Cash Deposit Process to be followed. 2. Enter Transaction Nature A/C Closing. 3. Enter Transaction Code Transfer. 4. Enter Cheque Prefix, Cheque Number, Cheque Date, Amount and Description (if necessary). 5. After entry data, Screen will have the following appearance (Figure 32). 37

Figure 32: Scenario After Data Entry for A/C Closing by Transfer 6. After entering data, screen will have the following appearance (Figure 32).All transaction will appear in grid of the Transaction tab. To save these transaction, save button have to click . 7. Modify Debit and Credit amount of the transactions (if necessary).

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Figure 32: Scenario After Data Entry for A/C Closing by Transfer 8. Click on IBTA Transaction tab. Screen like Figure 33 will appear.

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Figure 33: Scenario After Data Entry for A/C Closing by Transfer 9. Click on Advice No. Gen. Button to generate advice number. 10. Write down Batch and Sl. No. on the instrument. The transaction will be displayed in the Grid of Transaction tab and will remain as pending. Click on Save button to complete the transaction. Confirmation message will appear. After confirming, transaction will complete successfully

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