HINDUSTAN PETROL PUMP

Management Information System.

8/22/2011 TIMSR

Roy Rajan Ramita Gambhira Amar Kadam Archita Sangoi Nikhil Vartak

03 09 17 41 58

Introduction to HP petrol pump HPCL is a Government of India Enterprise with a Navratna Status, and a Fortune 500 company, with an annual turnover of Rs. 1,32,670 Crores and sales/income from operations of Rs 1,43,396 Crores (US$ 31,546 Millions) during FY 2010-11, having about 20% Marketing share in India among PSUs and a strong market infrastructure.

A Petrol pump, also known as a fueling station, gas station, is a facility which sells fuel and lubricants for motor vehicles. The most common fuels sold today are petrol, diesel fuel and electric energy. Filling stations that only sell electric energy is also known as charging stations. Fuel dispensers are used to pump petrol/gasoline, diesel, CNG, CGH2, HCNG, LPG, LH2, ethanol fuel, bio fuels like biodiesel, kerosene, or other types of fuel into vehicles and calculate the financial cost of the fuel transferred to the vehicle. Many filling stations also combine small convenience stores, and some also sell propane or butane and have added shops to their primary business. Conversely, some chain stores, such as supermarkets, discount superstores, warehouse clubs, or traditional convenience stores, have provided filling stations on the premises.

IPO MODEL IN PETROL PUMP

IPO involved in Petrol Pumps

Competitors:

Indian Oil

Reliance petrol Pump

IBP

SUBSYSTEM

SUB SYSTEMS

SECURITY

ADMINISTRATION

INVENTORY MANAGEMENT

IN & OUT STORES

Security:This department deals with all security operations related with the petrol pump.It includes CCTV surveillence along with recording of the footage.

INPUT Security tools CCTV cameras Security Guards

PROCESS Recording daily activities Inspecting staff activities

OUTPUT Overall safety of the Pump Safety of the customers

ADMINISTRATION: This department deals with the overall transaction recording and processing of the data, which gives valid processed information to the management.

INPUT Staff Books Of Accounts Ledgers Membership Card Attendance Records

PROCESS Transaction recording Entering details of the members Salary calculation of the employees

OUTPUT Detailed reports Valid records Membership records Employee records

INVENTORY MANAGEMENT: It is process through PAR level is maintained for all resources. It reduces risk of longer period of lead time. It is also used in in and out stores.

INPUT Fuel,gas,diesel etc Lubricants Consumer products Pressure Gauge meter

PROCESS Gauge meter checks the volume of the gas level Inventory management software

OUTPUT Maintaining Systematic records of inventory Reduces the risk of running out of inventory

IN &OUT STORES: This place provides refreshments, shopping facilities, ATM facilities, Rest rooms and convenience retailing.

INPUT Consumer products Infrastructure Staff ATM

PROCESS Buying and selling of the goods Withdrawal of cash Maintenance of Infrastructure

OUTPUT Customer satisfaction Better facilities Revenue

Inventory Management

Security

Administrative dept.

Suppliers

In and Out stores

LINKAGE BETWEEN DIFFERENT DEPARTMENTS

Admin to other department:In petrol pump admin department holds the key position. It deals with salary of the whole staff inventory maintaining, record keeping. It also co ordinates with suppliers to provide resources at right time. Suppliers to in and out stores and inventory: Suppliers supplies fuel to the petrol pump as well the consumer products which are required in the in and out stores. Security the transparency of transactions. Whereas admin department keeps track of the payment of the suppliers.where inventory management team makes sure about the product inflow and its outflow. Security to all other departments: Security department reduces the risk of thefts or any wrongdoings on the premises. Security also responsible for firefighting activities if it happen on small scale.

Inventory Management and other departments: Inventory management is a sub part of the admin department which takes care of the par stock of fuel and other supplies. They contact supplier as and when the stock reaches the par level.