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Keyboard shortcuts for Microsoft Office OneNote 2007

Hide All This Help topic describes keyboard shortcuts for common tasks in Microsoft Office OneNote 2007. The keyboard shortcuts refer to the U.S. keyboard layout. Keys on other keyboard layouts may not correspond exactly to the keys on a U.S. keyboard. For keyboard shortcuts in which you press two or more keys simultaneously, the keys are separated by a plus sign (+). For shortcuts in which you press one key immediately followed by another key, the keys are separated by a comma ( , ). To find a word or phrase in this topic, click Show All, press CTRL+F, type the word or phrase, and then press

TIP

ENTER.

Online Help
Keyboard shortcuts for using the Help window The Help window provides access to all Office Help content. The Help window displays topics and other Help content.

In the Help window

To do this Open the Help window. Close the Help window Switch between the Help window and the active program. Go back to the OneNote Help home page. Select the next item in the Help window. Select the previous item in the Help window. Perform the action for the selected item. In the Browse OneNote Help section of the Help window, select the next or previous item, respectively. In the Browse OneNote Help section of the Help window, expand or collapse the selected item, respectively. Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic. Select the previous hidden text or hyperlink. Perform the action for the selected Show All, Hide All, hidden text, or hyperlink. Press F1 ALT+F4 ALT+TAB ALT+HOME TAB SHIFT+TAB ENTER TAB or SHIFT+TAB

ENTER

TAB SHIFT+TAB ENTER

Move back to the previous Help topic (Back button).

ALT+LEFT ARROW or BACKSPACE ALT+RIGHT ARROW UP ARROW or DOWN ARROW PAGE UP or PAGE DOWN ALT+U

Move forward to the next Help topic (Forward button). Scroll small amounts up or down, respectively, within the currently displayed Help topic.

Scroll larger amounts up or down, respectively, within the currently displayed Help topic. Change whether the Help window appears connected to (tiled) or separate from (untiled) the active program. Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window). Stop the last action (Stop button). Refresh the window (Refresh button). Print the current Help topic.
NOTE

SHIFT+F10

ESC F5 CTRL+P

If the cursor is not in the current Help topic, press F6 and then press CTRL+P. F6, and then press DOWN ARROW F6, and then press DOWN ARROW F6

Change the connection state.

Type text in the Type words to search for box.

Switch among areas in the Help window; for example, switch between the toolbar, Type words to search for box, and Search list. In a Table of Contents in tree view, select the next or previous item, respectively.

UP ARROW or DOWN ARROW LEFT ARROW or RIGHT ARROW

In a Table of Contents in tree view, expand or collapse the selected item, respectively.

Microsoft Office basics

Display and use windows
To do this Switch to the next window. Switch to the previous window. Close the active window. Press ALT+TAB ALT+SHIFT+TAB CTRL+W or CTRL+F4 F6

Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.
NOTE If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar and then pressing CTRL+TAB to move to the task pane.

Move to a pane from another pane in the program window (counterclockwise direction).

SHIFT+F6

When more than one window is open, switch to the next window. Switch to the previous window. When a document window is not maximized, perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window, and when you finish, press ESC. Minimize a window to an icon (works for only some Microsoft Office programs). Maximize or restore a selected window. Copy a picture of the screen to the Clipboard. Copy a picture of the selected window to the Clipboard.

CTRL+F6 CTRL+SHIFT+F6 CTRL+F8

CTRL+F9 CTRL+F10 PRINT SCREEN ALT+PRINT SCREEN

Change or resize the font

To do this Change the font Change the font size Increase the font size of the selected text Decrease the font size of the selected text Press CTRL+SHIFT+F CTRL+SHIFT+P CTRL+SHIFT+> CTRL+SHIFT+<

Move around in text or cells

To do this Move one character to the left. Move one character to the right. Move one line up. Move one line down. Move one word to the left. Move one word to the right. Move to the end of a line. Move to the beginning of a line. Move up one paragraph. Move down one paragraph. Move to the end of a text box. Move to the beginning of a text box. Repeat the last Find action. Press LEFT ARROW RIGHT ARROW UP ARROW DOWN ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW END HOME CTRL+UP ARROW CTRL+DOWN ARROW CTRL+END CTRL+HOME SHIFT+F4

Move around in and work in tables

To do this Move to the next cell. Move to the preceding cell. Move to the next row. Move to the preceding row. Start a new paragraph. Add a new row at the bottom of the table. Press TAB SHIFT+TAB DOWN ARROW UP ARROW ENTER TAB at the end of the last row

Access and use task panes

To do this Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)
NOTE If pressing F6 doesn't display the task pane you want, try pressing ALT to place the focus on the menu bar and then pressing CTRL+TAB to move to the task pane.

Press F6

When a menu or toolbar is active, move to a task pane. (You may need to press CTRL+TAB more than once.) When a task pane is active, select the next or previous option in the task pane. Display the full set of commands on the task pane menu. Move among choices on a selected submenu; move among certain options in a group of options in a dialog box. Open the selected menu, or perform the action assigned to the selected button. Open a shortcut menu; open a drop-down menu for the selected gallery item. When a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu. Scroll up or down in the selected gallery list.

CTRL+TAB TAB or SHIFT+TAB CTRL+DOWN ARROW DOWN ARROW or UP ARROW SPACEBAR or ENTER SHIFT+F10 HOME or END PAGE UP or PAGE DOWN CTRL+HOME or CTRL+END ALT+Click

Move to the top or bottom of the selected gallery list.

Open the Research task pane.

Resize and move toolbars, menus, and task panes 1. 2. 3. Press ALT to select the menu bar. Press CTRL+TAB repeatedly to select the toolbar or task pane that you want. Do one of the following:

Resize a toolbar 1. 2. 3. On the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu. Click the Size command, and then press ENTER. Press the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to resize 1 pixel at a time. Move a toolbar 4. 5. 6. On the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu. Click the Move command, and then press ENTER. Press the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move 1 pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW, respectively, when the toolbar is all the way to the left or right side. Resize a task pane 7. 8. 9. In the task pane, press CTRL+SPACEBAR to display a menu of additional commands. Press the DOWN ARROW key to select the Size command, and then press ENTER. Press the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize 1 pixel at a time. Move a task pane 10. In the task pane, press CTRL+SPACEBAR to display a menu of additional commands. 11. Press the DOWN ARROW key to select the Move command, and then press ENTER. 12. Press the arrow keys to position the task pane. Use CTRL+ the arrow keys to move 1 pixel at a time. 4. When you finish moving or resizing, press ESC. Use dialog boxes
To do this Move to the next option or option group. Move to the previous option or option group. Switch to the next tab in a dialog box. Switch to the previous tab in a dialog box. Press TAB SHIFT+TAB CTRL+TAB CTRL+SHIFT+TAB

Move between options in an open drop-down list, or between options in a group of options. Perform the action assigned to the selected button; select or clear the selected check box. Open the list if it is closed and move to that option in the list.

Arrow keys

SPACEBAR First letter of an option in a drop-down list ALT+ the letter underlined in an option ALT+DOWN ARROW ESC ENTER

Select an option; select or clear a check box. Open a selected drop-down list. Close a selected drop-down list; cancel a command and close a dialog box. Perform the action assigned to a default button in a dialog box.

Use edit boxes within dialog boxes An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.
To do this Move to the beginning of the entry. Move to the end of the entry. Move one character to the left or right. Move one word to the left. Move one word to the right. Select or cancel selection one character to the left. Select or cancel selection one character to the right. Select or cancel selection one word to the left. Select or cancel selection one word to the right. Select from the insertion point to the beginning of the entry. Select from the insertion point to the end of the entry. Press HOME END LEFT ARROW or RIGHT ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW SHIFT+LEFT ARROW SHIFT+RIGHT ARROW CTRL+SHIFT+LEFT ARROW CTRL+SHIFT+RIGHT ARROW SHIFT+HOME SHIFT+END

Use the Open and Save As dialog boxes

To do this Press ALT+1

Go to the previous folder.

Up One Level

button: Open the folder up one level above the open folder.

ALT+2

Search the Web

button: Close the dialog box and open your Web search page

ALT+3

Delete

button: Delete the selected folder or file.

ALT+3

Create New Folder

button: Create a new folder.

ALT+4

Views

button: Switch among available folder views.

ALT+5

Tools button: Show the Tools menu. Display a shortcut menu for a selected item such as a folder or file. Move between options or areas in the dialog box. Open the Look in list. Refresh the file list.

ALT+L SHIFT+F10 TAB F4 or ALT+I F5

Taking and formatting notes

Typing and editing notes
To do this Open a new OneNote window. Open a small OneNote window to create a side note. Undo the last action. Redo the last action. Select all items on the current page.
NOTE

Press CTRL+M CTRL+SHIFT+M CTRL+Z CTRL+Y CTRL+A

Press CTRL+A more than once to increase the scope of the selection. CTRL+X CTRL+C CTRL+V HOME END LEFT ARROW RIGHT ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW BACKSPACE DELETE

Cut the selected text or item. Copy the selected text or item to the Clipboard. Paste the contents of the Clipboard. Move to the beginning of the line. Move to the end of the line. Move one character to the left. Move one character to the right. Move one word to the left. Move one word to the right. Delete one character to the left. Delete one character to the right.

Delete one word to the left. Delete one word to the right. Insert a line break. Check spelling.

CTRL+BACKSPACE CTRL+DELETE SHIFT+ENTER F7

Formatting notes
To do this Highlight selected text. Insert a hyperlink. Open a hyperlink.
NOTE

Press CTRL+SHIFT+H CTRL+K ENTER

The cursor must be placed anywhere within the formatted hyperlink text. CTRL+B CTRL+I CTRL+U CTRL+HYPHEN CTRL+SHIFT+= CTRL+= CTRL+PERIOD CTRL+SLASH ALT+SHIFT+RIGHT ARROW ALT+SHIFT+LEFT ARROW CTRL+R CTRL+E CTRL+L CTRL+SHIFT+F, UP ARROW or DOWN ARROW CTRL+SHIFT+P, UP ARROW or DOWN ARROW CTRL+D

Apply or remove bold formatting from the selected text. Apply or remove italic formatting from the selected text. Apply or remove the underline from the selected text. Apply or remove strikethrough from the selected text. Apply or remove superscript formatting from the selected text. Apply or remove subscript formatting from the selected text. Apply or remove bulleted list formatting from the selected paragraph. Apply or remove numbered list formatting from the selected paragraph. Indent a paragraph from the left. Remove a paragraph indent from the left. Right-align the selected paragraph. Center the selected paragraph. Left-align the selected paragraph. Apply a font to the selected text. Apply a font size to the selected text. Open the Font task pane.

Adding items to a page

To do this Press

Insert a document or file on the current page. Insert a document or file as a printout on the current page. Show or hide document printouts on the current page (when running OneNote in High Contrast mode) Insert a picture from a file. Insert a picture from a scanner or a camera. Insert a screen clipping.
NOTE

ALT+I, F ALT+I, O ALT+SHIFT+P ALT+I, P, F ALT+I, P, S Windows logo key+S

The OneNote icon must be active in the notification area, at the far right of the Windows taskbar. ALT+SHIFT+D ALT+SHIFT+F ALT+SHIFT+T SHIFT+ENTER

Insert the current date. Insert the current date and time. Insert the current time. Insert a line break.

Selecting notes and objects

To do this Select all items on the current page.
NOTE Press CTRL+A more than once to increase the scope of the selection.

Press CTRL+A

Cancel the selected outline or page. Move the selected note or object up. Move the selected note or object down. Move the selected note or object left. Move the selected note or object right. Select the current paragraph and its subordinate paragraphs. Add or remove space on the page.

ESC ALT+SHIFT+UP ARROW ALT+SHIFT+DOWN ARROW ALT+SHIFT+LEFT ARROW ALT+SHIFT+RIGHT ARROW CTRL+SHIFT+HYPHEN ALT+I, N, then press the UP ARROW or DOWN ARROW key, and then press ENTER DELETE HOME END LEFT ARROW RIGHT ARROW ALT+LEFT ARROW

Delete the selected note or object. Move to the beginning of the line. Move to the end of the line. Move one character to the left. Move one character to the right. Go back to the last page visited.

Go forward to the next page visited.

ALT+RIGHT ARROW

Tagging notes
To do this Apply, mark, or clear the To Do tag. Apply or clear the Important tag. Apply or clear the Question tag. Apply or clear the Remember for later tag. Apply or clear the Definition tag. Apply or clear a custom tag. Apply or clear a custom tag. Apply or clear a custom tag. Apply or clear a custom tag. Remove all note tags from the selected notes. Press CTRL+1 CTRL+2 CTRL+3 CTRL+4 CTRL+5 CTRL+6 CTRL+7 CTRL+8 CTRL+9 CTRL+0

Using outlines
To do this Show through Level 1. Expand to Level 2. Expand to Level 3. Expand to Level 4. Expand to Level 5. Expand to Level 6. Expand to Level 7. Expand to Level 8. Expand to Level 9. Expand all levels. Show body text for the selected heading. Hide body text for the selected heading. Increase indent by one level. Decrease indent by one level. Press ALT+SHIFT+1 ALT+SHIFT+2 ALT+SHIFT+3 ALT+SHIFT+4 ALT+SHIFT+5 ALT+SHIFT+6 ALT+SHIFT+7 ALT+SHIFT+8 ALT+SHIFT+9 ALT+SHIFT+0 ALT+SHIFT+= ALT+SHIFT+HYPHEN TAB SHIFT+TAB

Specifying language settings To change the writing direction for your notes, you must first enable right-to-left languages in the Microsoft

NOTE

Office 2007 Language Settings dialog box.

To do this Set writing direction left to right. Set writing direction right to left. Increase indent by one level in right-to-left text. Decrease indent by one level in right-to-left text. Press CTRL+LEFT SHIFT CTRL+RIGHT SHIFT TAB SHIFT+TAB

Organizing and managing your notebook

Working with pages and side notes
To do this Enable or disable full page view. Open a new OneNote window. Open a small OneNote window to create a side note. Print the current page. Add a new page at the end of the selected section. Add a new subpage to the current group of pages. Select all items.
NOTE

Press F11 CTRL+M CTRL+SHIFT+M CTRL+P CTRL+N CTRL+SHIFT+N CTRL+A

Press CTRL+A several times to increase the scope of the selection. CTRL+SHIFT+A If the selected page is part of a group, press CTRL+A to select all of the pages in the group. CTRL+SHIFT+LEFT BRACKET CTRL+SHIFT+RIGHT BRACKET ALT+SHIFT+UP ARROW ALT+SHIFT+DOWN ARROW CTRL+T ALT+PAGE UP ALT+PAGE DOWN

Select the current page.

Increase the page tab size. Decrease the page tab size. Move the selected page tab up. Move the selected page tab down. Move the insertion point to the page header. Go to the first page in the currently visible set of page tabs. Go to the last page in the currently visible set of page tabs.

Scroll up in the current page. Scroll down in the current page. Scroll to the top of the current page. Scroll to the bottom of the current page. Go to the next paragraph. Go to the previous paragraph. Move the insertion point up in the current page, or expand the page up. Move the insertion point down in the current page, or expand the page down. Move the insertion point left in the current page, or expand the page to the left. Move the insertion point right in the current page, or expand the page to the right. Go to the next note container. Go to the beginning of the line. Go to the end of the line. Move one character to the left. Move one character to the right. Go back to the last page visited. Go forward to the next page visited. Zoom in.

PAGE UP PAGE DOWN CTRL+HOME CTRL+END CTRL+DOWN ARROW CTRL+UP ARROW CTRL+ALT+UP ARROW CTRL+ALT+DOWN ARROW

CTRL+ALT+LEFT ARROW

CTRL+ALT+RIGHT ARROW

ALT+DOWN ARROW HOME END LEFT ARROW RIGHT ARROW ALT+LEFT ARROW ALT+RIGHT ARROW ALT+CTRL+PLUS SIGN (on the numeric keypad) OR ALT+CTRL+SHIFT+PLUS SIGN ALT+CTRL+MINUS SIGN (on the numeric keypad) OR ALT+CTRL+SHIFT+HYPHEN CTRL+S

Zoom out.

Save changes.
NOTE While OneNote is running, your notes are automatically saved whenever you change them. Manually saving notes is not necessary.

Working with notebooks and sections

To do this Create a new notebook. Create a new section. Open a section. Press ALT+N, N ALT+N, S CTRL+O

Go to the next section. Go to the previous section. Go to the next page in the section. Go to the previous page in the section. Go to the first page in the section. Go to the last page in the section. Go to the first page in the currently visible set of page tabs. Go to the last page of the currently visible set of page tabs. Move the current section.

CTRL+TAB CTRL+SHIFT+TAB CTRL+PAGE DOWN CTRL+PAGE UP ALT+HOME ALT+END ALT+PAGE UP ALT+PAGE DOWN ALT+F, R, V

Searching notes
To do this Move the insertion point to the Find box. Change the search scope. While searching, move to the next search result. Press CTRL+F CTRL+F, TAB, DOWN ARROW ENTER

Sharing notes
Sharing notes with other people
To do this Send the selected pages in an e-mail message. Start a live sharing session. Join a shared session. Leave a shared session. Press CTRL+SHIFT+E ALT+S, L, S ALT+S, L, J ALT+S, L, L

Sharing notes with other programs

To do this Send the selected pages in an e-mail message. Send the selected page to Microsoft Office Word 2007. Create an appointment in Microsoft Office Outlook 2007. Create a contact in Microsoft Office Outlook 2007. Press CTRL+SHIFT+E ALT+F, D, W ALT+SHIFT+A CTRL+SHIFT+C

Create a Today Outlook task from the currently selected note. Create a Tomorrow Outlook task from the currently selected note. Create a This Week Outlook task from the currently selected note. Create a Next Week Outlook task from the currently selected note. Create a No Date Outlook task from the currently selected note. Open the Outlook Tasks menu. Open the selected Outlook task. Mark the selected Outlook task as complete. Delete the selected Outlook task. Sync changes in the current shared notebook. Sync changes in all shared notebooks.

CTRL+SHIFT+1 CTRL+SHIFT+2 CTRL+SHIFT+3 CTRL+SHIFT+4 CTRL+SHIFT+5 ALT+K CTRL+SHIFT+K CTRL+SHIFT+9 CTRL+SHIFT+0 SHIFT+F9 F9

Protecting notes
Password-protecting sections
To do this Specify password protection options. Lock all password-protected sections. Select the Enter Password box in the Password Protection dialog box. Select the Confirm Password box in the Password Protection dialog box. Press ALT+F, S CTRL+ALT+L ALT+P ALT+C