RECEIVING FLOWCHART WEIGHBRIDGE Supplier Delivery Schedule (9) (2) (1) (4) Supplier DO (2) Security Registration (3a),

(9) Weighbridge Checking (3) (N) Weighing (6) Ticket (5) QC Inspection
Accept?
Gate Pass

WAREHOUSE

ACCOUNTS

Goods Return Form

(9)
Reject

QC Inspection

(8) Receiving Processing GRN (13)

Inventory Systems
UBS Accountin g System

(Y)

Inventory Report

(5a) Daily Weighing Summary

Inspection Record

Material Issue Note

(7)

(12)

F Key to abbreviations used 1. F = Filing of documents

(1) Suppliers delivered the goods according to Delivery Schedule/Purchase Order. (2) Upon arrival, the lorry driver will approach the security office for registration, with the name and vehicle no. recorded. After that will pass the Delivery Order to the Weight Bridge personnel to check whether it is on the schedule. (3) After confirmation, the lorry will go through the weighbridge and have the weight taken together with the goods using the weighing bridge systems. (3a) Weighbridge personnel will contact the office or Purchaser should the dleivery is not in the Delivery Schedule and will only be allowed after permission is given. Those that not allowed will be rejected. (4) Goods will be unload in the receiving point. Storerkeeper will check and ensure quantity and description tally with the DO. (5) Goods/materials that required QC inspection should be inspected according to the standard. After the inspection, the received items will be stored in the storage area. If things are in order, Storekeeper will acknowledge receipt by chop and sign on the DO and Goods Receive Note(GRN) will then be issued. Original DO shall be retained, copy of the DO will be returned to transporter. (5a) Goods that are found to be not in order will be rejected immediately. In which case, the DO will not be acknowledged. Partial delivery will be accepted by amending on the original as well as duplicate copies of the DO. (6) The lorry after delivery, on leaving the warehouse will pass by the weighbridge and will have the weight taken again.Weighing ticket will be generated The difference in weigth represent the quantity delivered. (7) The ticket will pass to the Material Control whose personnel will check on the difference in weight and compare against the delivered quantit. Any variances must be highlighted immediately. (8) The GRN approved by the Warehouse Manager, will then be recorded into the Inventory System by the Material Control personnel. (9) For goods already in store but found to be defective after receiving, will be returned to the supplier using Goods Return Form(GRF). Gate pass shall be issued for all outgoing delivery. (10) Copy of the GRF must be given to the Accounts Dept to request for the Credit Note. (11) Monthly Inventory Reports will be generated. (12) Generally, consumable, misc item and spare parts that are non stocked item will be issued directly upon received using Material Issue Note which shall be acknowledged receipt by the respective end user who requested/used. (13) Supplier DO, GRN, GRF & Weighing Note must be attached and given to Accounts Dept.