Computer Proficiency License (CS-001) Lecture 18 Print Management 1.

Objectives
The objective of this lecture is to provide information about How to install a printer? Be able to take prints Change the default printer View job print status from the print manager

2. Printer
Printer is hardware. It outputs hardcopy (print on paper) of some file on your computer.

3. Installation
Installation or setup means to connect a printer with computer and copy necessary software on the computer. It can be divided into (1) Hardware Installation and (2) Software Installation Hardware Installation Connect the main power cable to power socket Put the USB cable into USB socket Switch the main power on. LED on the printer panel will be on. It indicates the printer is on and ready for taking prints. Software Installation Click on the start < Control Panel Double click on the icon Printers and other hardware in control panel window. A new window will open. Click on Add a printer option here to open the Add hardware wizard Click on next button once Select the radio button against Local printer option and also check following option of Auto detect Select the Automatically install the printer (Recommended option) Insert the CD containing printer-driver in CD Rom and than click on the next button Computer will copy and install all the required driver files and set it as default printer. Incase you want to use this printer as the default printer click on next button. If your printer is not connected to any network, use Do not share option and click on next button.

4. Printing from installed printer

You can use any of these to get the print of your document. 1. Open your word pad or MS word file. In the menu bar, you can see an icon with printer shape Click on this icon to get the print. 2. Click on File < Print.. and press Ok. 3. Press Ctrl + P to get the print of your document.

5. Print job status

To view the print job status 1. Click on the start < Printers and Faxes 2. Click on the printer icon representing printer, you sent prints to 3. A new window for this printer will open which will display the information such as Document Name, status, Owner, Pages, Size, Submitted date/time and port etc.

6- Summary
In this lesson you have learnt: How to attach and install a printer with computer How to take prints of any file How to use printer How to view job status

7- Exercise
Task 1: Visit some office and explore how they use printers in a network environment. Task 2: There are different types of printers available in the market. If you have to buy a printer, which factors will you consider deciding which one is best for your requirement? Task 3: When the printer ink cartridge or laser toner is used up, what will you do with it? Task 4: Open a WordPad file which has some pages of text in it. Press Ctrl and P keys from the keyboard simultaneously. Click on the radio button beside the Pages text box and type

1-3 (without quotation marks). This setting will only print the first three pages of the current document. Task 5: Open a Notepad file and choose the print option from the file menu. From the print panel, increase the number of copies to be printed.