Introducing EMS AND ISO 14001

What is ISO?

What is ISO?

International Organization for Standardization Network of the national standards institutes of 157 countries One member per country Central Secretariat in Geneva, Switzerland Non-governmental organization ISO occupies a special position between the public and private sectors. This is because, on the one hand, many of its member institutes are part of the governmental structure of their countries, or are mandated by their government. On the other hand, other members have their roots uniquely in the private sector, having been set up by national partnerships of industry associations. Therefore, ISO is able to act as a bridging organization in which a consensus can be reached on solutions that meet both the requirements of business and the broader needs of society, such as the needs of stakeholder groups like consumers and users.

Related Standards

Some ISO and other standards

ISO 9001: 2000 (2008) ISO 27001 (Specification for ISMS) OHSAS 18001: 1999 (2007) SA 8000

What is ISO 14000?

What is ISO 14000?

A family of standards structured by the ISO that address various aspects of environmental management. First standards published in 1996. The series is made up of documents related to EMS (i.e., ISO 14001 and ISO 14004) and documents related to environmental management tools (i.e., all other ISO 14000 series documents).

Other standards of the ISO 14000 family

ISO 14015: Environmental assessment of sites and organizations ISO 14020: Environmental Labels and Declarations related ISO 14030: Environmental performance evaluation related ISO 14040: Life Cycle Assessment related ISO 14050: Environmental Management:Vocabulary ISO 14060: Environmental Aspects in product standards ISO 14064 and 65: GHG related

Objectives of ISO 14000

The Objectives of the ISO 14000

To provide a framework for an overall strategic approach to an organization's environmental policy, plans and actions. To help an organization of any size or type to control the impact of its activities, products and services on the environment. To enable a structured approach to setting environmental objectives and targets, to achieving them and to demonstrating that they have been achieved.

The Objectives of the ISO 14000

To make environmental management a proactive exercise and show that a strategic approach can bring higher return on investment in environment related measures. To establish a common approach to environmental management systems that is internationally recognized, leading to improved environmental protection and reducing barriers to international trade.

Driving forces for self regulation

Driving Forces of Change to Self-Regulation

National / International agreements Increasing Competition Green Consumerism Public Pressures Resource crunch Stricter environmental laws and regulations

All our sites in all countries will be certified to ISO 14001 in the next three years

IBM Sulzer Kodak 3M ABB Vedanta Arcelor Toyota Ford Many more

We will require our subcontractors and suppliers to submit themselves to the EMS process which means we will no longer accept those who have not been certified
Toyota GM Siemens Shell Nokia Canon LG Many more

Changes in Environmental Management Practice

60s: Environmental awareness- Dilution as a solution to pollution 70s: End of pipe approach Early 80s: Pollution prevention Mid 80s: EMS and Environmental audits Early 90s: Cleaner production 1996: ISO 14001 2000 onwards: Other environmental management tools

Who certifies?

ISO 14001 certification

Certifying bodies DNV TUV ICS BVQI IRQS NVT Quality Certification LRQA

Accreditation bodies National Accreditation Board for Certification Bodies

ISO 14001 certification

Audits before certification Certification audit Surveillance audits Re-certification audits

Business benefits of ISO 14001 certification

Risk Management Competitive Advantage Cost savings Improved relationships with the community and regulators Stakeholders Financial Institutions

What is an EMS?

Environmental Management System

Based on the Plan Do Check Act (PDCA Cycle) Part of an organizations management system used to develop and implement its environmental policy and manage its environmental aspects A management system is a set of interrelated elements used to establish policy and objectives and to achieve those objectives A management system includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources

Features of ISO 14001

The ISO 14001 is . Consensus driven The ISO 14001 does not . Applicable industry-wide Voluntary specify levels of environmental performance replace legislative and regulatory requirements set performance standards but management standards.

Critical factors Success of an EMS depends on...

Top Management Commitment Employee involvement at all levels Integration into overall management function

Common barriers
Constraints of time and resources Insufficient support from top management. Uncertainty about the intent of ISO 14001. Reservations about added documentation and paperwork.

Interfacing the process with current operations

The EMS concerns virtually all business and management activities within any enterprise: Production processes Stores Utilities Finance and Administration Planning and development Management and marketing

Environmental Management System

A
Continual Improvement Environmental Policy

Management Review

EMS Elements

Planning

Checking Implementation and Operation

Who will do it?

Possibilities A high-level environmental management group entrusted with the full range of issues to be covered by the EMS Each operating or functional division having its own organization and system for the management of environmental issues relevant to that division, working in coordination External consultant

Developing an Environmental Policy

What is an Environmental Policy?

a statement by the organization of its intentions and principles in relation to its overall environmental performance..." The Policy...
provides a framework for action lends an overall sense of direction serves as foundation of the EMS serves as a reference point for revisiting strategies, plans and actions.

Initial Environmental Review Continual Improvement Environmental Policy

Management Review

The EMS Cycle as per ISO 14001

Planning

Checking

Implementation and Operation

Why is the Environmental Policy so important?

It provides visible evidence of support of top management It is a public statement of commitment It may have far-reaching business implications It is usually a (relatively) long-lived document

EMS and ISO 14001

Environmental Policy

Defined by top management Nature, scale and environmental impacts Commitment to continual improvement and prevention of pollution Commitment to comply with legal and other requirements

EMS and ISO 14001

Environmental Policy (contd)

Framework for objectives and targets Documented, implemented, maintained and communicated Available to public

EMS and ISO 14001

ENVIRONMENTAL POLICY OF ASIAN PAINTS (I) PLANTS We consider compliance to statutory EHS requirements as the minimum performance standard and are committed to go beyond and adopt stricter standards wherever appropriate. We shall focus on resource optimisation and waste minimisation. We believe that these measures will help in sustainable development. We are committed to Continual Improvement in the area of EHS. We will give priority and attention to health & safety of employees. We will impart training to all employees to institutionalise EHS values throughout the company. We will encourage sharing of information & communication of our EHS management system with the stakeholders. We will educate customers and the public on safe use of our products. Ashwin Choksi ChairmanMumbai 10th May 2004.

EMS and ISO 14001 (WiproEnvironmental Policy)

At Wipro, we are committed to providing a safe and healthy work environment to all the employees and associates. This is done with the help of suitable management systems that are aimed at: Prevention of accidents - through fire, security losses, damages to property, personal injuries and loss of life Conservation of natural resources - by efficient use of energy, water and effective utilization of waste Prevention of pollution and hazards Compliance with legislation and regulations that are relevant to our organization Development of safe work practices by regular training to employees and support staff Periodic review of systems and processes aimed at continual improvement

Aspects and Impacts

Continual Improvement

Environmental Policy

Management Review

Environmental aspects Legal and other requirements Objectives, targets and programs

Planning

Checking and Corrective Action

Implementation and Operation

Defining Environmental aspects and impacts

An Environmental Aspect *...

an "element of an organization's activities, products and services that can interact with the environment

An Environmental Impact*
...any change to the environment, whether adverse or beneficial, wholly or partially resulting from an organization's activities, products and services."

* as per standard

Properties of Environmental Aspects and Impacts

Activity 1

Aspect 1

Aspect 2

Aspect 3

Aspects

Impact 1

Impact 2

Impacts

Aspects are neutral Impacts may be negative or positive

Aspects and Impacts

Enlist a few aspects and impacts associated with the following Laundry Office Institute canteen

ACTIVITY

ASPECTS Power Consumption Water consumption Use of chemicals Paper, plastic packaging of clothes

IMPACTS Resource Consumption Water , soil pollution VOC emissions Health risks

Resource Consumption Solid waste generation

ACTIVITY

ASPECTS Paper, supplies consumption Use of inks, carbon, solvents Electricity consumption

IMPACTS

Solid waste generation Toxic wastes Resource depletion

Steps:Identification of aspects and impacts

Department or functionwise Team formation Inputs, outputs, wastes Data gathering Aspect identification, various scenarios Impact identification and significance

EMS and ISO 14001

Planning Environmental Aspects

Identification of environmental aspects Control and influence New developments, activities, products, services Significant impacts Significant impacts to be considered in setting objectives Up to date Reckoned in establishing, implementing and maintaining EMS

NORMAL Regular fertilizer application ABNORMAL Use of pesticides, weedicides EMERGENCY Spills, leakage of chemicals

Soil, ground water pollution Soil, ground water pollution Health risks Soil, water pollution Long term health risk Damage to native communities

EMS and ISO 14001

Planning Legal and other requirements

Identification and access to legal and other requirements Determine how these requirements apply to its environmental aspects Reckoned in establishing, implementing and maintaining EMS

EMS and ISO 14001

Planning Objectives, Targets and programmes

Documented objectives and targets at relevant levels and functions Measurable where practicable Consistent with the environmental policy Consideration to Legal and other requirements Significant environmental aspects Technological options Financial, Operational and business requirements Views of interested parties

EMS and ISO 14001

Planning Objectives, Targets and Programmes (contd)

Programmes for achieving objectives and targets Responsibility Means and time frame

EMS and ISO 14001

Corporate Environmental Goals (3M): 2000-05
Reduce volatile air emissions indexed to net sales

G 25 % 50 20 25

R 61% 64 27 30

Reduce U.S. Environmental Protection Agency Toxic Release Inventory Releases (TRI) indexed to net sales Improve energy efficiency (energy use indexed to net sales) Reduce waste indexed to net sales Double the number of Pollution Prevention Pays (3P) projects from the previous five-year period from 194 to 400 projects

400 1262

Environmental Performance: Dr. Reddys

Sustainability Program 2008 - 11: Deutsche Bank

To expand the range of sustainable products offered To carry out further measures against climate change To further reduce our carbon footprint To expand steering instruments, particularly in the field of corporate ecology

Activity Laundry

Aspect

Impact

Objective

Target By 20% in one year starting Jan 2007

Policy : To Conserve water

Reduce water Excessive water Increased use consumption consumption of raw water Wastewater generation

Indicator for target water consumption in cum per ton of production Actions Repair and maintenance of equipment Use of water efficient equipment Rationalization of operations through training of staff

Area Guestroom

Aspect Supply of toiletries

Impact Waste from packaging Waste from unused products

Objective

Target By 30% in one year

Policy : To minimize waste

Reduce waste generation

Indicator for target Kg of waste generated Actions Replace products with recyclable alternatives Reduce packaging Recycle products

EMS and ISO 14001

Implementation and Operation

Resources, roles, responsibility and authority Competence, training and awareness Communication Documentation Control of Documents Operational Control Emergency Preparedness and Response

EMS and ISO 14001

Checking

Monitoring and measurement Evaluation of compliance

What could be monitored and measured?

EMS and ISO 14001

Checking Monitoring and measurement (examples of what can be M & M)

Quantity of raw material or energy used Quantity of emissions like CO2 Waste produced per quantity of finished produced Process efficiencies Number of environmental incidents (like excursions above limits)

EMS and ISO 14001

Checking Monitoring and measurement (examples of what can be M & M)

Number of environmental accidents (like unplanned releases) Percentage waste recycled Percentage recycled material used in packaging Quantities of specific pollutants emitted Investment in environmental protection Number of prosecutions / notices Green belt

EMS and ISO 14001

Checking Evaluation of compliance Various methods

Audits Document and / or record review Facility inspections Interviews Routine sample analysis or test results and/ or verification sampling / testing Facility tour and/or direct observation

EMS and ISO 14001

Checking Nonconformity, CAPA
What is a non conformity? What is a corrective action? What is a preventive action?

EMS and ISO 14001

Checking Nonconformity, CAPA
Nonconformity : Non-fulfillment of a requirement Corrective Action: Action to eliminate the cause of a detected nonconformity Preventive Action: Action to eliminate the cause of a potential nonconformity

EMS and ISO 14001

Non-conformity System performance
Failure to establish O & T Failure to define responsibilities Failure to periodically evaluate compliance with legal requirements Energy reduction targets not achieved Maintenance requirements not performed as scheduled Operating criteria (like permit limits) not met

Environmental Performance

EMS and ISO 14001

Checking Control of Records

EMS and ISO 14001

Checking Control of Records (Examples)
Complaint Training Process monitoring Inspection, maintenance, calibration Pertinent contractor and supplier records

EMS and ISO 14001

Checking Control of Records (Examples)

Incident Tests for emergency preparedness Audit results Management review results External communication decision

EMS and ISO 14001

Checking Control of Records (Examples)
Envrionmental Performance information Legal compliance records Communications with interested parties

EMS and ISO 14001

Checking Internal Audit

EMS and ISO 14001

Management Review

Top management Planned intervals Continuing suitability, adequacy and effectiveness Assessment of improvement opportunities and need for change Records of management reviews

EMS and ISO 14001

Management Review (contd)
Inputs Results of internal audits Evaluation of compliance External interested party communication including complaints Environmental performance Objectives and targets Status of CAPA Follow-up actions from previous management reviews Changing circumstances Recommendations for improvement

EMS and ISO 14001

Management Review (contd)
Outputs Decisions and actions
Environmental Policy Objectives and targets Other elements of EMS

Typical Cost Structure

Putting a cost to EMS implementation is quite difficult as it depends on varied factors like the size of the organization, nature of operations, level of environmentally sound practices already initiated, etc. Significant costs Staff time Consulting fees where external expertise is required Travel, EMS auditor training and software Cost of certification Additional costs EMS registration and Baseline Assessments Recertification audits Surveillance Audit every six months

The ISO 14001 Registration Process

PRE ASSESSMENT (optional)

APPLICATION AND PROPOSAL

STAGE 1 VISIT

STAGE 2 VISIT

REGISTRATION

6-12 months

2-4 months 8-20 months

0-4 months