Acrobat6 Complete

Adobe Acrobat 6.
Curriculum Guide
Step-by-Step Lessons for Educators
Contents
Introduction
Contents Overview of the Curriculum Guide Using the Curriculum Guide Resource Files Acrobat Digital Workflow System Requirements
Lesson One: Getting Started Viewing PDF Files

Using the Help File Using Navigation Tools in the Work Area Using the How To Window Activities
Lesson Two: Creating PDF Files from Source Files

Using Adobe Acrobat Distiller Creating a PDF Document Activities
Lesson Three: Working with PDF Files

Manipulating Pages Creating and Structuring Bookmarks Creating Articles Adding Actions Adding Headers and Footers Activities
Lesson Four: Annotating PDF Files

Adding Comments Working with Comments Collaborating in a Workgroup Activities
Lesson Five: Editing PDF Files

Editing Text and Images Exporting Images and Text Activities
Lesson Six: Adding Interactive Features

Creating Links and Buttons Working With Media Clips Making a Form Activities
Adobe Acrobat Curriculum Guide
Lesson Seven: Importing Image Files

Importing Image Files Preparing Paper for Scanning Capturing a Scanned Page Activities
Lesson Eight: Working with the Web

Converting Web Pages to PDF Files Editing Captured Web Pages Activities
Lesson Nine: Presenting PDF Files

Creating an Opening View Creating an Interactive Slide Show Creating a Presentation Activities
Lesson Ten: Protecting PDF Files

Using Security to Control Access Activities
Lesson Eleven: Distributing PDF Collections

Preparing the Collection Indexing with Catalog Searching for PDF Files in Folders and on the Web Activities
Lesson Twelve: Using eBooks

Creating an eBook Account Working with the Bookshelf and Reading eBooks Activities
Lesson Thirteen: Creating Accessible PDF Documents

Investigating PDF Accessibility Creating Accessible Documents Activities
Overview of the Adobe Acrobat 6.0 Curriculum Guide

The Adobe Acrobat Curriculum Guide provides lessons and activities to help students understand concepts and learn the essential skills of digital document construction with Adobe Acrobat 6.0 software. With the Guide, teachers and students will examine the key features of the Acrobat authoring program and use the Acrobat tools to create a variety of interactive digital documents. The Guide and its lessons can be used as a technology integration unit to supplement just about any course, or the Guide can be taught on its own. With an extensive range of lessons and activities, students and teachers will learn useful techniques for integrating their own documents and projects into the versatile Adobe Portable Document Format (PDF). An Adobe PDF document preserves all the fonts, formatting, graphics, and color of any source document, regardless of the application and platform used to create it. Adobe PDF files are compact and can be shared, viewed, navigated, and printed exactly as intended by anyone with free Adobe Acrobat Reader software. You can convert any document to an Adobe PDF file using Adobe Acrobat 6.0 software. Adobe PDF is the foundation for the emerging workflows used in the publishing industry. It also plays a key role in financial services, regulated industries, and government, with hundreds of agencies worldwide sharing Adobe PDF files. Because educational institutions share many of the same document-specific tasks as these industries, Acrobat PDF integration is a natural fit for the classroom. Equally important is the opportunity for students to explore the digital workflow Adobe PDF provides. As students progress to post-secondary education and careers in the workplace, their familiarity with this format will provide them with the essential skills needed to create and work with digital documents across the office or across the Web. The Acrobat Curriculum Guide consists of 13 lessons designed to introduce important features of the application. Each lesson contains exercises emphasizing key techniques that enable the student to create and design PDF documents. At the end of each lesson, there are suggested activities for applying the techniques learned in the exercise. Students learn how to create digital documents and work collaboratively in a digital environment. Each lesson is made up of three parts: (1) An overview of skill requirements, summary and objectives, and key concepts; (2) Exercises that contain step-by-step hands-on practice to focus on these key techniques and concepts; (3) Suggested activities for integrating these skills and concepts in a variety of settings. It is suggested that you proceed through the lessons in sequence. However, if you already have some experience with PDF authoring, you may wish to work with lessons out of sequence. Since Acrobat has so many different strengths, you can pick lessons that address the skill that you want to learn. Throughout your practice with the activities, you are encouraged to use the online Acrobat Help file to quickly find detailed information about the program. Enjoy the Guide!
Steve Adler
Using the Curriculum Guide Resource Files

The included resource files are grouped by lesson. These files can be placed anywhere on the computers hard drive for use when working with the exercises. It is a good idea to keep a backup of all files when using the Acrobat Curriculum Guide.
Lesson One
Lesson One uses the Acrobat Help file. Throughout the lessons the Help file will be mentioned often. It is the best electronic source for additional information about Adobe Acrobat software.
Lesson Two
Lesson Two uses the students own host file. This can be any file created on the computer. The lesson discusses PDF creation from different types of host applications.
Lesson Three
The Lesson Three folder contains a PDF document for manipulation. A finished project file is included. This project file is suitable for other lessons if needed.
Lesson Four
Lesson Four uses the Acrobat Help file as the basis for the exercises. The standalone Help file is included on the Acrobat installation CD. Markup and annotations done in this exercise can be shared among students to create a comprehensive collection of help notes.
Lesson Five
The Lesson Five folder uses a PDF file created from the NASA Web site (www.NASA.org). It is the basis for learning the PDF editing process. It can also be used for other projects.
Lesson Six
The Lesson Six folder uses a PDF document for use in creating buttons actions and links to multimedia files. It also contains a small QuickTime movie. A simple announcement form and finished examples of both files are included.
Lesson Seven
Lesson Seven contains JPEG and TIFF images for conversion to PDF documents. Finished examples are also included.
Lesson Eight
Lesson Eight uses files from the Web. The Finished folder has examples in case an Internet connection is not available. Included is a JPEG image of the original Bill of Rights for use in the exercise.
Lesson Nine
The Lesson Nine folder contains the complete Bill of Rights PDF file from the previous exercise. It also contains a finished presentation PDF file.
Lesson Ten
The Lesson Ten folder contains an unprotected PDF file. The Finished folder contains the protected version.
Lesson Eleven
Lesson Eleven uses the entire Resource Guide folder as the basis for the catalog and index. A completed index is provided for inspection in the Lesson Eleven folder.
Lesson Twelve
Lesson Twelve does not have a Resource Guide folder. It uses the Adobe eBook library.
Lesson Thirteen
Lesson Thirteen contains a U.S. government brochure about the Section 508 accessibility initiative. A finished version is also included for comparison.
Acrobat Digital Workflow

The lessons are grouped to coincide with a typical Acrobat workflow containing processes used in publishing and printing environments. The Acrobat Curriculum Guide workflow consists of: 1. 2. 3. 4. The distilling process provided by Acrobat Distiller, part of the Acrobat suite used to compress text and graphics from host files (files created in other design and layout programs) into an optimal PDF file. The manipulation process, handled by the Acrobat application, allowing PDF pages to be moved around and organized in a number of different ways. The comment and markup process, handled by the Acrobat application, which enhances collaboration among groups and individuals. The editing process, handled by the Acrobat application, which allows digital authors to touch up PDF files and add interactive features such as actions, fields, and links to other files, and integrate these with other digital technologies including the Web and multimedia files. The importing process, handled by the Acrobat application, which allows the import and conversion of both scanned paper documents, image files, and Web pages into fully functional PDF files. The distribution process, handled by Catalog, now part of the Acrobat application. Catalog allows collections of PDF files to be indexed so that they can be searched at high speed on disk, internal networks, and CD-ROMs.
5. 6.
System Requirements
Windows
Intel Pentium processor Microsoft Windows NT Workstation 4.0 with Service Pack 6, Windows 2000 Professional with Service Pack 2, Windows XP Professional or Home Edition, or Windows XP Tablet PC Edition Microsoft Internet Explorer 5.01 64MB of RAM (128MB recommended) 245MB of available hard-disk space 1,024x768 screen resolution
CD-ROM drive
Macintosh
PowerPC G3 processor Mac OS X v.10.2.2 64MB of RAM (128MB recommended) 405MB of available hard-disk space 1,024x768 screen resolution CD-ROM drive
Web Browser Support

The Web browsers within which PDF files may be viewed, using either Acrobat or Acrobat Reader, are Internet Explorer 5.0, and Netscape Navigator 4.x and 6
Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. Distribution of the Guide outside of the educators classroom or commercial use of the content of the Guide is prohibited. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way, please contact the author, Steve Adler at his Web site: www.guidedsystems.com. Adobe, the Adobe logo, Acrobat, Acrobat Distiller and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Apple, Mac and Macintosh are trademarks of Apple Computer, Inc., registered in the United States and other countries. Intel and Pentium are trademarks or registered trademarks of Intel Corporation or its subsidiaries in the U. S. and other countries. PowerPC is a registered trademark of IBM Corporation in the United States. Microsoft, Windows, and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and and/or other countries. All other trademarks are the property of their respective owners.
2003 Steve Adler. All rights reserved.
Adobe Acrobat 6.0

Curriculum Guide
Lesson 1:
Getting Started Viewing PDF Files
Getting StartedViewing PDF Files

Level
Intermediate beginner. Students are assumed to have a basic understanding of the use of computers and computer applications. It is also assumed that students have experience surfing the Web and are comfortable with a graphical user interface and online help resources.
Summary and Objectives

The purpose of this lesson is to introduce the student to the interface of Adobe Acrobat 6.0 and to familiarize the students with the Acrobat Portable Document Format (PDF) Help file. At the end of this lesson students will be able to: 1. 2. 3. 4. 5. 6. 7. 8. Navigate pages of a PDF document to obtain the desired view. Re-trace their previous document views to go back to a previous location in a document. Use the Help file as a PDF document to become familiar with it as a primary help source. Use the How To panel to find quick steps for common tasks. Use the navigation tools to browse through the Acrobat Help file. Use the Zoom tool to explore different view options. Use the navigation pane to move through a PDF documents table of contents. Use the Find tool to look for text in a PDF file.
_ Lesson One is designed to be taught in approximately one hour. The first half is structured while the second half will be used for further investigations of the Help file and How-To window. There are many equivalent ways to view items in a PDF window. The student is encouraged to find the most comfortable technique.
Key Terms for Lesson One

Toolbar: The toolbars contain buttons for many commonly used tools and commands in Acrobat, such as scrolling and zooming. How-To Panel: A panel of shortcuts to the most commonly used tasks in Acrobat. Navigation Pane: The pane on the left side of the document window that allows access to bookmarks, thumbnail views, and other useful navigational elements. Work Area: The entire space within the Acrobat printable area containing the document as well as the toolbars, menu items, tab palettes, and navigation pane. Bookmarks: Links to destinations in a document that provide specific views of the PDF document.
Exercise One: Using the Help File

The Acrobat Help File
The Acrobat Help file is the best source for information and a good place to practice browsing PDF files. Because it is a PDF file it can be manipulated, searched, and marked up just like any other PDF file. We will use it as the basis for getting familiar with the user interface. The contents of the Help file is integrated into the Acrobat application. For Windows users the file is located in the Help folder inside the Acrobat program folder. Note: The Help file for Mac OS X is included as a separate file on the Acrobat CD. It is located in the Extras folder. Be sure you have access to the Acrobat Help file on your hard drive before you work through this lesson.
Opening the Help file

In this exercise we will use the self-contained Help file: 1. 2. Locate the Help file in the Acrobat folder on your computer. Double-click the file to open it.
Acrobat Help will open in a new document window with the bookmark pane open. If the bookmark pane is not open, choose View > Navigation Tabs, Bookmarks or click the Bookmarks tab on the left side of the document. You can navigate the Help document using bookmarks, by using the Contents and Index navigation links, or by searching the document for the term you want to find.
The Help file With the navigation pane showing, you can click the little triangles on the left of the navigation pane to expand the bookmarks. You can also click the hot text links in the main document window to move through your PDF file.
Exercise Two: The Work AreaNavigating Views

The Acrobat Work Area
The work area comprises the whole desktop of the Acrobat application. It includes the toolbars and the document window of an open Acrobat file. At first look it can be confusing but each tool area is grouped according to the type of features it provides. We will look at the Navigation and View tools in this exercise.
Toolbars open by default A. File toolbar B. Tasks toolbar C. Basic toolbar D. Zoom toolbar E. Rotate view toolbar F. How to toolbar
The work area A. Toolbars B. Document pane C. Navigation pane (Bookmarks tab displayed) D. status bar E. How to window
To Change the Size of the Document You Are Viewing

1. 2. Click the + or buttons to move through preset views of the document. You can also type directly in the % window to change the size of the view. Click the page icons to preset views: Actual size Fit Window Fit Width.
3.
Click the Zoom Tool ( ) in the Toolbar to enlarge your view. Press and hold the Option key (Mac) or the Control key (Windows) while clicking the Zoom tool to zoom out your view.
Moving Among Pages in a Document

1. Acrobat uses familiar tape-player controls located at the bottom of the work area to move among the first page, last page, previous page, and next page of your document. Try selecting each one and notice how the document window reflects the changes. You can also type directly into the status bar to go to the page you want.
2. 3.
4. The three icons on the lower right of the work area allow you to see your pages as a single page, continuous scroll, or continuous set of facing pages.
Retracing Your Views

Click the last two green arrows to the right of the player control set to move back sequentially through your last 30 or so views. This is useful for finding an important piece of information as you are moving through your Acrobat files.
Using the Navigation Pane

The navigation pane is useful for navigating a document through the use of bookmark links in your document. You can toggle the Navigation Pane on and off by clicking any of the tabs on the left wide of the work area or by pressing F6.
Expanding a Bookmark
1. Expand and condense the bookmarks on the left side of the document window by clicking on the little triangle (Mac) or + (Windows) to the left of the bookmark. Click a bookmark to move to a specific destination view in the PDF document.
2.
Using the Find Tool

Text in a PDF is real. It is not a picture of text. This gives you the ability to search the document or group of documents for occurrences of text that are specified in the Find dialog box. 1. 2. 3. 4. Click the Search tool ( ) in the toolbar at the top of the work area.
When the Search PDF pane appears on the right side of your screen type navigation in the top field. Make sure to select the current PDF document. Click Search. All the occurrences of the word navigation will appear.
5. 6.
Roll the mouse over each highlighted occurrence to see which page it is on. Click any of the highlighted results to jump to that location in your document or click the Command key (Mac) or the Control key (Windows) to go the next occurrence.
Exercise Three: Using the How To Window

What is the How To Window?
The How To window enhances the complete Help by presenting step-by-step procedures for key tasks. The How To window appears on the right side of the document window. It is set to open by default. To open or close the How To window do this: 1. 2. 3. Choose Help > How To > How To Window. Select Create PDF at the top of the list to reveal the steps. When the steps appear, make a selection and follow the instructions.
4.
Click the back and forward arrows at the top of the How To window to move through your views.
5.
Click the related topics if needed to find additional steps.
6.
To return to the original How To window click the pane in its upper left corner.
_ Right-click (Windows) or Control-click (Mac) to hide and dock it on either side of the document.
Activities
1. 2. 3. 4. Have the students figure out as many different ways as possible to perform a navigation or view task and have them share their discoveries with the class. Using the Find tool, have students look up all the terms in the Help file that were introduced in Lesson One. Have students count the number of retraceable steps using the Views tool. Have students use the Help menu to locate shortcuts to the features covered in the lesson.
__ with most applications, there is usually more than one way to accomplish a task. Allow users with different As learning styles to use the technique that is most effective for them. Showing the many different ways that a particular task can be accomplished helps expand each learners ability to grasp new techniques.
Additional Adobe Resources on the Web Visit the Adobe Education Web site at www.adobe.com/education for additional resources: Instructional resourcesfree lessons, course guides, and projects that incorporate Adobe tools: www.adobe.com/education/curriculum/main.html Complete product informationLearn about Adobes complete line of integrated, award-winning products: www.adobe.com/education/ed_products/main.html Training opportunitiesBuild your Adobe software skills with free and discounted training resources:: www.adobe.com/education/educators/training/main.html
Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. Distribution of the Guide outside of the educators classroom or commercial use of the content of the Guide is prohibited. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way, please contact the author, Steve Adler, at his Web site: www.guidedsystems.com.
Adobe, the Adobe logo, and Acrobat are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Mac is a trademark of Apple Computer, Inc., registered in the United States and other countries. Windows is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners.
Adobe Acrobat 6.0

Curriculum Guide
Lesson 2:
Creating PDF Files From Source Files
Creating PDF Files from Source Files

Level
Intermediate beginner. Students are assumed to have a basic understanding of the Adobe Acrobat work area from Lesson One. It is also assumed that students have experience opening, closing, and saving files on their computer.

The purpose of this lesson is to introduce the student to the Portable Document Format (PDF) file creation process. The student will learn how a source application prints a PDF file through three basic methods; (1) The Adobe PDF Driver for Mac; (2) The Adobe PDF Printer Driver for Windows; (3) PDFMaker for Microsoft Office. At the end of this lesson the student will be able to: 1. 2. 3. Select the proper printer settings for creating a PDF file. Access the Adobe Acrobat Distiller properties. Create a general-purpose PDF file.
Lesson Two is designed to be taught in a one-hour session. The instructor and students should be familiar with how to print a document to a conventional printer by means of the Print command from their source applications dialog box. The student must have a file available for conversion. The file can be any sample file from the source applications sample or template folder. Prior to the start of the lesson, the instructor should verify that the Acrobat PDF printer driver is working properly on the students computer by converting a sample file. More or less time can be allotted for mastering this technique from additional applications if desired.
Key Terms for Lesson Two

Source File: Any file created by an application that can print to a printer. Acrobat Distiller: The module included in Acrobat that prints the PDF file to disk and controls conversion settings. Adobe PDF Printer: The PostScript printer driver that communicates with the Distiller application. PDFMaker: The Microsoft Office macro that allows creation of a PDF file while preserving document structure.
Exercise One: Using Acrobat Distiller

What is Acrobat Distiller?
Acrobat Distiller is an application tool that takes page information from a document and distills it by converting and compressing the information for viewing with the Acrobat Reader or Acrobat application. Fonts and graphics as well as the layout of the document are transformed into a digital portable document that can print to the highest resolution of a selected output device such as a printer or viewing screen. The source file that is distilled remains unchanged for later use with the application that created it. In this exercise you will focus on some of the settings available within Acrobat Distiller. The Standard Distiller settings will be used to create suitable PDF files for screen or print.
Opening Acrobat Distiller

Acrobat Distiller is an application located in the Acrobat folder, on your hard drive. To open it do this: 1. From the Acrobat menu select Advanced > Acrobat Distiller.
The Application will open and present the default settings. There are several settings available for creating your PDF files. The following choices are suggested depending on the documents intended use. The Smallest File Size option is used for creating the most compact PDF file for use primarily on screen and occasional printing. This setting compresses graphics suitable for viewing on screen and for delivery on the Web (100 dots per inch, or dpi). It embeds only the font characters used in the document. The Standard option is used for creating PDF files suitable for both screen and most print jobs (images at150 dpi and embedded fonts). The High Quality option is used for creating PDF files with better image quality (images at 300 dpi). The other options shown are available in Acrobat 6.0 Professional. They are used when working with specialized PDF service bureaus.
2. 3.
From the Acrobat Distiller menu choose Settings > Edit Adobe PDF Settings. Investigate (but do not change) the various settings available for each type of compression. When you are finished close the Settings window. Quit or exit Acrobat Distiller. The selected setting will be the default Job Option that Distiller uses to create your PDF files until you change it again by opening up Distiller and selecting a new Job Option. You can temporarily override this choice from within your source application through its Print Dialog Properties window.
4. 5.
Acrobat Distiller has many configurable features. These features include font embedding specifics, image compression settings, and other detailed settings for advanced users. It will not be necessary to change the predefined options for the exercises in this Guide. It is important to note that all PDF text will print to the highest resolution of a particular printer. By increasing compression of images to a lower dpi setting, you can achieve extremely compact files. For more information on Acrobat Distiller settings and preferences consult the online Help file.
Exercise Two: Creating a PDF Document

Now that the Distiller Job Option has been selected, it is time to make a PDF file. There are different ways to do this depending on the source application and in some cases the operating platform. This exercise will focus on the common creation of a PDF file from several different sources.
Creating PDF Files on a Macintosh Computer You should have your source file open on your desktop. 1. Make sure your file is ready for printing. You will want to check spelling, formatting, and other key parts of the document. After your file is converted, you will have limited touch-up capabilities within the Acrobat application. Any major changes will have to be made in the source application that created the original file. From the File menu choose Print. Select Adobe PDF from the printer list. Select the PDF Options from the menu: 5. 6. 7. Next to settings select Use Default From the After PDF Creation menu select Launch Acrobat
2. 3. 4.
Choose the number of copies and the page range as you would a regular print job. Click Print. You will be prompted to save the file. Name it and be sure to leave the .pdf extension in the filename. In a few moments your PDF file will be created and will open on your desktop.
Macintosh users should not confuse the OS X Save As PDF option with the Adobe PDF option. The Adobe PDF option is the only method that utilizes the powerful Acrobat Distiller.
Creating PDF Files on a Windows Computer You should have your source file open on your desktop. 1. Make sure your file is ready for printing. You will want to check spelling, formatting, and other key parts of the document. After your file is converted, you will have limited touch-up capabilities within the Acrobat application. Any major changes will have to be made in the source application that created the original file. Choose File > Print from the menu of your source application. In the Print dialog box select the Adobe PDF printer. Click the Properties button in the dialog box. Click on Conversion Settings and select the Standard Job Option if it is not already selected. Make sure Prompt for PDF Filename is checked. When prompted save your document as a PDF file. Be sure to include the .pdf suffix in your filename.
2. 3. 4. 5. 6. 7.
In a few moments your PDF file will open on your desktop. Creating PDF Files Directly From Microsoft Office
When you install Acrobat on a Windows computer with Microsoft Office installed, a special set of macros is added to allow for quick creation of PDF files from within the Microsoft Office application. Although you can always create a PDF file by selecting the Adobe PDF printer, using the Convert To Adobe PDF icon in the Office toolbar allows special structures embedded in the Microsoft Office document to be placed in the PDF file. The location and options will depend on your Windows version and Microsoft Office version.
You should have your source file open on your desktop. Make sure your file is ready for printing. You will want to check spelling, formatting, and other key parts of the document. After the document is converted, you will have limited touch-up capabilities within the Acrobat application. Any major changes will have to be made in the source application that created the original file. To create a PDF file from within Microsoft Office for Windows do one of the following: Convert to Adobe PDF. Click the Acrobat icon in the Microsoft Office toolbar.
You will be prompted to save your PDF file. Be sure to include the .pdf suffix in your filename. In a few moments your PDF file will open on your desktop.
Acrobat PDFMaker for Microsoft Office for Windows To change settings in the Acrobat PDFMaker macro do this: 1. 2. 3. From the Microsoft Office menu click on the Acrobat menu located to the right of the Adobe PDF menu and select Change Conversion Settings. The Acrobat PDFMaker dialog box will appear. Select the conversion setting you wish to use for your conversion. Click the tabs along the top of the PDFMaker dialog box to view and change different aspects of the conversion, including Microsoft Office specific settings such as Internet link conversions, article threads, table of contents, and index features, as well as other structure tags. For more information consult the Acrobat Help file in your Acrobat application. Creating a PDF file directly from Microsoft Office X for Macintosh In Microsoft Office X for Macintosh you can create a PDF file directly by clicking the Create PDF button in the Office toolbar. 1. Click the Create PDF tool from the Microsoft Office toolbar. If you do not see the toolbar, from the main menu select View > Toolbars > Adobe Acrobat PDFMaker. When prompted save the file to your hard drive.
2.
The PDFMaker will begin processing. In a few moments the conversion will be complete. Click View File to inspect your file.
Inspecting your PDF digital document Take a look at your converted PDF document. Notice that it looks exactly like the original. 1. Quit or exit your source application
2. In the Acrobat application select File Properties. Select Description and fill in key information about your document such as Title, Subject, Author, Creator, creation and modification dates, file size, and other settings. Notice how much smaller your PDF document is than the original source file.
Creating PDF Files from Internet Explorer (Windows Only)

Windows users can create PDF files directly from Internet Explorer. When you print a Web page that has been converted to an Adobe PDF file, the page is reformatted to a standard page size with logical breaks. This provides consistent results when you print directly from a browser window. To convert a Web page directly from Internet Explorer do this: 1. 2. Click the arrow to the right of the Convert button in the Internet Explorer toolbar. Make a choice from the menu.
There are many ways to create Adobe PDF files from your source documents. All files can be converted through the Print command. Microsoft Office also allows the creation of PDF files through the PDFMaker Tool for direct PDF printing. Internet Explorer for Windows also allows direct PDF conversion. Later in the Guide we will learn how to convert Web pages directly within Acrobat itself.
Activities
1. 2. 3. Have the students create Acrobat files with the different Distiller settings and compare quality and file size. Have them use the Zoom tool to determine the different graphics compression effects. Microsoft Office usersHave students create Acrobat files using PDFMaker. Have them report on the different features that can be converted using the PDFMaker macro. In the students Acrobat file, have them open the Document Properties window using this path: File > Document Properties > General and report on the different properties available. Use the Acrobat Help file for assistance. Microsoft Office usersHave students convert a Word file, Excel spreadsheet, and a PowerPoint file, and report on their successes or difficulties.
Conversion to Acrobat PDF is simple but there are different ways it can be done. It is well worth the time for students to become familiar with the process so that they use the right Job Option for the output.
4.
Additional Adobe Resources on the Web Visit the Adobe Education Web site at www.adobe.com/education for additional resources: Instructional resourcesfree lessons, course guides, and projects that incorporate Adobe tools: www.adobe.com/education/curriculum/main.html Complete product informationLearn about Adobes complete line of integrated, award-winning products: www.adobe.com/education/ed_products/main.html Training opportunitiesBuild your Adobe software skills with free and discounted training resources:: www.adobe.com/education/educators/training/main.html
Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. Distribution of the Guide outside of the educators classroom or commercial use of the content of the Guide is prohibited. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way, please contact the author, Steve Adler, at his Web site: www.guidedsystems.com. Adobe, the Adobe logo, Acrobat, and Distiller, PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Mac and Macintosh are trademarks of Apple Computer, Inc., registered in the United States and other countries. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners.
Adobe 6.0 Acrobat
Curriculum Guide
Lesson 3:
Working with PDF Files
Working with PDF Files

Level

The purpose of this lesson is to introduce the student to the ways in which Portable Document Format (PDF) documents can be manipulated and made navigable. There are many ways to add navigational elements to a PDF document. This lesson will specifically introduce: (1) The manipulation of pages through the Page Thumbnail tab of the navigation pane, (2) The creation and structuring of bookmarks in the Bookmarks tab in the Navigation pane, (3) Creating articles for easier viewing, (4) Adding Actions to bookmarks. At the end of this lesson students will be able to: 1. 2. 3. 4. 5. Use Page Thumbnails to manipulate pages within a PDF document and between PDF documents. Create Bookmarks and modify their properties. Structure Bookmarks to make navigating a PDF file easier. Use the Article tool to create an article thread. Create Bookmark actions that read Articles.
Lesson Three is designed to be taught in approximately two one-hour sessions. The first hour will concentrate on thumbnail and bookmark creation and manipulation. Remaining time should be allotted to allowing the student to enhance the project document. The second hour will concentrate on the use of articles and bookmark hierarchy to create a functional navigational flow within the Bookmark tab of the navigation pane. These times may vary depending on the class. Sufficient time should be allotted for the student to exchange the project file with other groups for feedback.
Key Terms for Lesson Three

Page Thumbnails: Miniature proxies of pages that can be manipulated for easier viewing and editing Bookmarks: Objects similar to a table of contents like objects that allow users to jump to a particular location in a PDF document. Page Tiling: A feature that allows two or more pages to be opened next to each other in the workspace. Articles: Threaded links that link text spread out over a page or group of pages for easy reading. Actions: Predefined processes that allow the PDF author to create interactivity in a PDF document. Header: An area at the top of pages that is used for providing useful information such as Title or chapter Footer: An area at the bottom of pages that provides useful information such as page number, date, author, etc.
Exercise One: Manipulating Pages

The Document Menu
Pages in Acrobat can be manipulated easily. The easiest way is to use the selections under the Document menu. The page items listed on the left are useful for document organization and updating. In Acrobat you can insert, extract, replace, crop, and delete PDF pages. In this exercise you will focus on an even more useful way to work with pages using thumbnails. This gives the added benefit of seeing your pages as you manipulate them.
Working in the Page Thumbnail View

To work in the Thumbnail view you need to have your PDF file open in your work area: 1. 2. Open Lesson3.pdf located in the Lesson 3 Folder of your Acrobat Curriculum Guide Resources. On the left side of the document window click on the Page Tab.
Your document window will reveal the thumbnail view of your project. 3. Click on each thumbnail to jump to that page in your document.
Re-ordering Pages
Your project contains pages that are out of sequence. Your job is to re-order the pages according to the table of contents located on page 9. Page 9 should be the first page of the document and the other pages should be dragged to the proper locations so that the document is in the proper sequence. To re-order the pages in this document do this: 1. 2. Click on page 9 in the thumbnail view. Drag the Page 9 icon to the top of the thumbnail pane to make it the first page of the document.
Notice the table of contents on this page. Inspect your project file and continue re-ordering the pages until the page order matches the table of contents on your new Page 1. 3. When you have successfully re-ordered your pages, save the document.
Deleting Pages
Notice in your project that there is a blank page. To delete this page from your PDF file do this: 1. 2. 3. Click on the page in the thumbnail pane that you want to delete. Press the Delete key You can also right-click (Windows) or Control-click (Mac) and choose Delete Pages and click OK in the dialog box.
Extracting Pages
Extract Pages makes a copy of the pages in a file called Pages from When this file is created you will need to save it to keep a copy. To extract pages do this: 1. 2. Choose Document > Pages > Extract. The Extract dialog appears. You can choose a range of pages and optionally keep same font, weight, etc.
Inserting Pages Using Thumbnails

One of the easiest ways to insert pages in your PDF file is by using the thumbnail view. You can use the same dragging technique that you used earlier to copy and insert pages between documents. To insert pages into your project document do this: 1. 2. Open the Maps.pdf file located in your Adobe Acrobat Curriculum Guide Resource Folder. It is already in Thumbnail view. From the menu select Window > Tile > Vertically. Your work area should look like the one below.
3. 4.
Select the map thumbnail you want to add to your project document. Drag it across to the bottom of the thumbnail pane on the left-side document. A copy of that page will be inserted in the corresponding location in your PDF file.
You can also Control-select (Windows) or Command-select (Mac) a number of pages and insert them into your project. 5. When you are satisfied with your collection of pages, save your project document.
Exercise Two: Creating and Structuring Bookmarks

While thumbnails are a good way for digital authors to view and manipulate pages, the user will have a better experience navigating in a bookmark view. In this exercise you will create a set of bookmarks and structure them so that the user will be able to easily navigate your document. You should have the Lesson3.pdf file from the previous exercise open in your work area.
Creating Bookmarks
1. 2. 3. From the menu select View > Navigation Tabs > Bookmarks. Or click the Bookmark tab on the left of the document window. Go to the first page of your document Click on the Options menu at the top of the navigation pane and select New Bookmark from the menu. A new untitled bookmark will appear in the Navigation pane. Click twice on the word untitled and type Welcome. You have now created a bookmark that will take the user to the view you created when you made the bookmark. Navigate to each main section of your project and create a bookmark for it. When you are finished your bookmarks should look like the second window shown here.
4.
5.
Try your bookmarks by clicking each of them. To change where a bookmark jumps to, choose a new view, click it, then right-click (Windows) or Control-click (Mac) the bookmark you want to change and choose Set Destination. Your bookmark will reset to jump to the new destination you set.
Structuring Bookmarks
Bookmarks can be moved to create a logical structure after they are created so that the user can navigate your document easily. In this section you will nest some bookmarks under the Welcome bookmark. 1. 2. 3. 4. Shift-click each bookmark below the Welcome bookmark to select it. Click on the Page icon of one of the selected bookmarks Drag the group of selected bookmarks just under and to the right of the Welcome bookmark. You will be prompted to confirm the change. Click OK. If you are successful you will see the selected bookmarks nest under the topmost one. You can click on the disclosure triangle to expand or collapse the nested bookmarks. 5. Save your document.
Exercise Three: Creating Articles

Articles are a useful tool for reading column text on screen. When you create article threads, users can easily move through the article for easy viewing. Articles are most effective when the text is in a column format similar to a newspaper layout. In this exercise you will create an article thread in your Lesson3.pdf. This will allow users to click on a column of text and have it thread through the entire article. You should have your Lesson3.pdf file open in your work area. 1. 2. 3. 4. 5. 6. From the menu select Tools > Advanced Editing > Article. You can also show the Advanced Editing toolbar by selecting it from the Acrobat toolbar. Navigate to page 3, Re-Teaching Teachers, and select the Fit Page View icon in the toolbar. With the Article tool selected carefully drag an article box around the left column of the page. Release the mouse and move the loaded pointer to the top of the right column. Drag another article box around the right side. If you make a mistake click on the article box and press the Delete key to delete either the box or the entire article. When you are successful click on the Hand tool. You will be prompted to name the article. Name it Re-Teach. With the Hand tool selected click on the left column of the page. Notice how the text expands to fit the width of the screen.
7. 8. 9.
10. When you have finished reading the viewable area click on the page. The next viewable area will jump into view. 11. Continue reading until you reach the end of the article. The page will return to its original view indicating that you are finished reading the article. 12. When you are happy with the results save your document.
Articles can continue to other pages in the same document but not to other documents. Many host applications such Microsoft Office, Adobe PageMaker, Adobe InDesign, Adobe FrameMaker, and QuarkXPpress allow savvy authors to export bookmarks and articles directly in the PDF file conversion process. For more information consult the host application documentation.
Exercise Four: Adding Actions

In Acrobat, actions can be assigned to objects such as bookmarks. This gives the digital author a powerful set of tools to help build in an enriched experience to the viewer. To begin you should have your Lesson3.pdf open in the work area. You will create a bookmark that will read the article you created in Exercise 3. To make a bookmark perform an action do this: 1. 2. Right-click (Windows) or Control-click (Mac) the Document window and select New Bookmark form the context menu. Right-click (Windows) or Control-click (Mac) the Bookmark you just created and choose Rename from the Context menu. Name it Read this Article. Right-click (Windows) or Control-click (Mac) the bookmark again and choose Properties from the context menu. The Properties dialog box appears. There are many different actions that can be associated with this bookmark. Click on the actions area and scroll to select Read Article. Select Re-Teach from the article list. Click OK and close the dialog box. Click on the Article bookmark you just made. The Article view will fill the viewing area allowing the reader to move though the article by clicking the page.
3. 4. 5. 6.
Exercise Five: Adding Headers and Footers

Usually headers and footers are added in the host document. But there will be times when it is important to add them to a PDF file, especially when you are assembling pages from different sources. When you are planning to create headers and footers in a PDF file, make sure that there is ample space on each page before proceeding. In this exercise you will add headers and footers to the Lesson3Footer.pdf in the Lesson Three folder. To add headers and footers do this: 1. 2. 3. 4. Open the lesson3Footer.pdf. From the Menu choose Document > Headers and Footers. Click on the Footer tab. When the dialog box opens set the following. Refer to the picture below. Select 1of n for Insert Page Number Type Global School of Learning. Apply page Range and Set page range From 2 to 9 Set bottom margin to 0.3 inches. Click the Insert button. Move the page number to the right panel by selecting it and clicking Right Align. Click OK. When you are done the footers are added on pages 2-9.
5. 6.
7.
If you make a mistake reselect Document > Headers and Footers and make your adjustments. You may have to click Remove to reset your footers. When you are finished pages 2 through 9 should look like this:
Activities
1. Have the students create bookmarks of their project and organize them using the skills in this lesson. Then have them switch workstations or exchange files with each other and evaluate the ease and structure of the bookmarks. This will give them valuable feedback into the design process of their bookmark navigation. Have the students modify bookmark destinations and bookmark appearance by using the bookmark properties window. Try a variety of header and footer options to customize reports and assignments. Have students research the different actions available in Acrobat and discuss their usefulness for different projects.
There are many different actions in Acrobat. Some are only available in the Acrobat 6.0 Professional. This activity will help spark the classs interest in scripting actions.
2. 3. 4.
Additional Adobe Resources on the Web Visit the Adobe Education Web site at www.adobe.com/education for additional resources: Instructional resourcesfree lessons, course guides, and projects that incorporate Adobe tools: www.adobe.com/education/curriculum/main.html Complete product informationLearn about Adobes complete line of integrated, award-winning products: www.adobe.com/education/ed_products/main.html Training opportunitiesBuild your Adobe software skills with free and discounted training resources: www.adobe.com/education/educators/training/main.html
Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. Distribution of the Guide outside of the educators classroom or commercial use of the content of the Guide is prohibited. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way, please contact the author, Steve Adler at his Web site: www.guidedsystems.com. Adobe, the Adobe logo, Acrobat, FrameMaker, InDesign, and PageMaker are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Mac is a trademarks of Apple Computer, Inc., registered in the United States and other countries. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners. 2003 Steve Adler. All rights reserved.
Adobe Acrobat 6.0

Curriculum Guide
Lesson 4:
Annotating PDF Files
Annotating PDF Files

Level

The purpose of this lesson is to introduce the student to the different markup tools available in the Acrobat application and to use these tools to create useful commenting and annotations for further use. This lesson will specifically introduce: (1) the Highlight tool, the Pencil tool, and the Notes tool, (2) the comment features associated with each tool, (3) the process of exporting, importing, and summarizing comments. At the end of this lesson students will be able to: 1. 2. 3. 4. 5. 6. Use the Highlight tool to mark up a Portable Document Format (PDF) document for later use. Use the Notes feature of each markup tool to annotate the PDF file. Set the status for review of comments in a document. Export and import comments for sharing with others. Filter and organize annotations using the Comments tab of the navigation pane. Spell-check comments within the Acrobat application.
Lesson Four is designed to be taught in three one-hour sessions. The first hour will concentrate on the first two exercises which cover the commenting process used in a digital workflow. The second hour should be used for the student to practice the skills learned in the first hour by creating a variety of comment types and exchanging these electronically with classmates. Exercise three is devoted to this activity. These times may vary depending on the class.
Key Terms for Lesson Four

Note: An electronic comment associated with a markup tool. Markup Tool: one of a collection of tools used to digitally mark and make notes on a PDF file. FDF: Forms Data Format; used for transferring collections of PDF file comments between computers. Comments tab: Located at the lower left of the Document window. This is where all annotations and document markup is managed.
Exercise One: Adding Comments to a PDF File

About Comments
In this exercise you should have the Acrobat Help file open in your work area. Comment tools in Acrobat give a variety of ways to attach notes, mark up text, and add comments to a PDF document. In addition, sound and external files can be embedded. There are different types of commenting toolstext markup, graphic markup, and comments. Each tool in the toolbar has hidden tools below. Clicking and holding the top tool reveals the others underneath.
The Commenting Toolbar

The Commenting toolbar is selected from the menu by choosing Tools > Commenting > Show Commenting Toolbar The Note Tool allows you to place sticky notes on your PDF file. The Text Edit tool includes a number of highlighting features for making the editing and review process easier. The Stamp Tool allows dynamic stamps with date and time as well as standard business stamps and custom stamps to be applied to your PDF file. All commenting tools have popup notes associated with them.
The Advanced Commenting Toolbar

The Advanced Commenting toolbar enables different drawing shapes to be added to a PDF file. In addition, Text boxes, freehand pencil drawings, and attachments can be embedded in your document. The Highlight Text Tool is similar to the Text Edit tool and is used for general highlighting of Text The Graphic Markup tools include the Pencil, Square, Circle, and Line tools. Each one also can be associated with a text note. The Comment Tools include the Notes, Free Text, Stamp, Attach Sound, and Attach File tools.
The Comments Tab

The Comments tab shows all the comments in a document and sorts them by page, type, author, and date. There is a comment icon associated with each comment. The text is also displayed. Clicking a comment in this tab will jump to the page containing the comment in the document window. The Comment tab is located on the lower left-hand side of the document window.
Setting Comment Identity and Commenting Preferences

1. 2. 3. To set comment Identity choose Edit > Preferences > Identity. Type your name. Click the Commenting preference and be sure to check the bottom box, Copy Selected Text Into Highlight.
Now when you make a comment your name will appear as the author and any highlighted text will automatically be placed in its pop-up window.
The Note Tool

1. Select the Note tool from the Commenting toolbar.
Another way to select the Note tool is to right-click (Windows) or Control-click (Mac), then select Add Note.
2.
Click on the location where you want to place the note. A blank note will appear. Type some information into the note.
To change the note properties do this: 1. Select it and right-click (Windows) Control-click (Mac) and choose Properties. Under the General tab, the author name that is in the identity preference is listed. It can be temporarily changed for this note by typing a new identity. The appearance can also be changed. In addition the review history can be updated. 2. Move through the Help document and continue to make some notes.
The Highlight Text Tool

The Highlight Text tool and its associated text markup tools allow you to select text and mark it as you would with an ordinary marker. To use the Highlight Text tool do this: 1. 2. 3. 4. Select the Highlight Text tool from the toolbar. Move the cursor to the beginning of the text you want to highlight and drag across it. You can also use the arrow keys on the keyboard to select text. Alt-drag (Windows) or Control-drag (Mac) to mark up the text you want to highlight. Right-click (Windows) or Control-click (Mac) the highlighted text and choose Open Pop-Up Note to reveal the text note. Notice the highlighted text automatically becomes part of the text note. You can change or edit the contents by selecting the text in the note and altering it. To change the color or author of the highlighted text right-click (Windows) or Control-click (Mac) and choose Edit > Properties from the menu.
This is one of the most useful features for taking notes while reading a PDF document. As students read the Acrobat Help file, they should use the Highlight tool to take digital notes of important information.
5.
6. 7.
Move through the Help document and highlight more useful information. Be sure to move to different pages in your document as you take notes. Click the Hand tool when you are done.
The Pencil Tool

The Pencil tool and its associated graphic markup tools allow you to add graphical marks and notes to your page such as circles, squares, and lines. To use the Pencil tool do this: 1. 2. 3. 4. 5. Click on the Pencil tool and draw on the page. Carefully double-click on part of the line you drew to bring up a text note. Add some text in the box. Right-click (Windows) or Control-click (Mac) on the comment to change the properties of the line. Save the document. The comments are now part of the Help file.
Exercise Two: Working with Comments

In this exercise you will take the comments that you made in the first exercise and work with them. You should have the Acrobat Help file with some annotations open in the Acrobat work area on your desktop.
Viewing Comments in a PDF File

1. Open the Comments tab by clicking it. The comments you have made should show up something like the example to the right. At the top of the comments pane you can view, sort, and control your comments. Select Expand All to see the details of all your comments. Click on each comment to jump to the page in your document where it resides.
2. 3. 4.
Summarizing Comments
By summarizing comments Acrobat creates a new PDF document containing all the comments in the annotated PDF file. This information can then be printed, saved, and used like any other PDF file. To summarize comments do this: 1. From the Options button at the top of the comments pane select Summarize Comments.
In the dialog box that opens you can choose the type of summary and click OK. A new PDF file is created based on your choices containing a summary of the comments made in the Help document. 3. Save the Summary PDF file to your disk.
Deleting Comments
Comments are deleted by selecting them in the navigation pane and pressing the Delete key. To delete comments in a PDF file do this: 1. 2. Click on the comment. Select more than one on a page by shift-clicking each comment. Press the Delete key or right-click (Windows) or Control-click (Mac) and choose Delete. The selected comments and markups are removed from the document.
Spell-Checking Comments
Comments and form fields can be spell-checked within Acrobat for added convenience. If necessary, new words can be added to the user dictionary. To spell-check comments do this: 1. 2. 3. From the menu choose Edit > Check Spelling > In Comments and Form Fields or press F7. When the Check Spelling window appears choose Start. If Acrobat finds a questionable word or simple punctuation error it will suggest corrections. You can choose to ignore or change the word, or add the questionable word to your dictionary. Click Done when finished and save your document.
4.
Exporting Comments
Comments can be exported in a PDF file so that others may use them on their copies of the PDF file. The comments are saved as a special Acrobat file called a Forms Data Format (FDF) file, which is much smaller than the PDF document. This FDF file can then be sent electronically to others. To export comments do this: 1. 2. 3. From the Acrobat menu choose Document > Export Comments. In the Export dialog box be sure to leave the .fdf extension in the filename. Save the .fdf file to your disk. These comments can now be shared with others as long as everyone is viewing a copy of the same PDF file.
Consult the Acrobat Help File for details on exporting comments. Based on your platform, workgroup, or workflow, comments can be shared and maintained in a number of ways both internally and via the Web and e-mail.
Exercise Three: Collaborating in a Workgroup

One of the key advantages of working with a PDF document is that comments can be added and graphics markup tools can draw and place information in the documentgiving the user the capability to annotate and review materials without harm to the original document. When working within a group, individuals can contribute to a documents review and/or revision at their own location and then distribute their individual annotations to each other for collaboration. A workflow for digital collaboration involves these fundamental concepts: All users work within the Acrobat application. All users have the same PDF document available on their computers. Everyone uses a unique author name. A color-coded system is designed to help view different types of comments and annotations. Once the group has been formed and considered these concepts, and everything is in place, the collaboration process can begin.
In this exercise we will assume that all members of the workgroup will be using the Acrobat Help file as their common PDF document.
Students should work in groups of three to five for their workgroup. They should be able to exchange files either by e-mail, network, or disk. The goal of the exercise is to have each member of the group pick a topic of the Acrobat Help file and highlight important parts, as well as add comments and notes, to help the group master the important parts of the program. This should be agreed upon ahead of time.
Setting Your Author Preferences

1. 2. 3. Choose Edit > Preferences > General and choose Identity from the list. Type your name. Close the Preference Box.
Annotating Your Help PDF File

Using the skills you learned in Exercises one and two, highlight and mark up your section of the Help file with other members of your workgroup. Be sure to use a variety of colors and different tools. Each tool is suited to a particular task.
Exporting Your Comments

1. 2. 3. 4. Be sure to spell-check your comments before exporting. From the menu choose Document > Export Comments. Name the file with your name followed by the .fdf extension. Save your comments to your disk. Be sure to keep the .fdf extension in your filename.
Importing Comments
Everyone in the workgroup will need to distribute their own comments to the other members of the group. This can be done by e-mail, disk sharing, or network sharing. After all comments have been distributed among the workgroup, do this: 1. 2. 3. 4. 5. 6. 7. 8. From the menu choose Document > Import Comments. Navigate to the folder where you have stored the other members comments and click Select. Repeat this until each members comments have been imported into your own Acrobat Help file. If the Comments tab is not already open click on it to open it from the document window. Notice that each members comments are now part of your file. In the Comments window select Sort By and try sorting the comments. Sort by Type or Author. Select Show to help filter the different comments from view. Expand and click on the different comments to jump to the location in the Help file where the comment resides.
Setting Comment Status

Since each member of the workgroup covered a different topic in the Help file, you can manage your status of each comments review by using the checkbox in the Comments window: 1. 2. 3. 4. 5. 6. In the Comments window check the comment whose status you want to set. Right click (Windows) or Control-click (Mac) and select Set Status. Choose Completed. Continue this process as you review the comments. Right click (Windows) or Control-click (Mac) a comment to bring up the Properties selection. Choose the Review History tab.
The changes in comment status are listed.
Activities
1. 2. 3. Have students break into workgroups and create a color scheme and icon system for submitting annotations. Let them use different filter techniques to find out what works best. Have volunteers look into the different markup tools and present the different ones to the class. There are many surprises that can make this activity enjoyable. The Stamp tool can be interesting. Have students use the Help file to research how custom stamps can be made.
Commenting is a major feature in Acrobat collaborative settings. If time permits students should explore these in detail.
Additional Adobe Resources on the Web Visit the Adobe Education Web site at www.adobe.com/education for additional resources:
Instructional resourcesfree lessons, course guides, and projects that incorporate Adobe tools: www.adobe.com/education/curriculum/main.html Complete product informationLearn about Adobes complete line of integrated, award-winning products: www.adobe.com/education/ed_products/main.html Training opportunitiesBuild your Adobe software skills with free and discounted training resources: www.adobe.com/education/educators/training/main.html
Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. Distribution of the Guide outside of the educators classroom or commercial use of the content of the Guide is prohibited. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way, please contact the author, Steve Adler at his Web site: www.guidedsystems.com.
Adobe, the Adobe logo, and Acrobat are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Mac is a trademark of Apple Computer, Inc., registered in the United States and other countries. Windows is either registered trademark or trademark of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners. 2003 Steve Adler. All rights reserved.
Adobe Acrobat 6.0

Curriculum Guide
Lesson 5:
Editing PDF Files
Editing PDF Files

Level

The purpose of this lesson is to introduce the student to the text and object editing tools available in the Acrobat application and to use these tools to modify, copy, delete, and manipulate text and graphics in an Adobe Portable Document Format (PDF) file. This lesson will specifically introduce: (1) the TouchUp Text tool, (2) the TouchUp Object tool, (3) the text properties window. At the end of this lesson students will be able to: 1. 2. 3. 4. 5. 6. Use the TouchUp Text tool to select text. Edit individual lines of text content. Alter text properties. Insert new lines of text. Use the TouchUp Object tool to manipulate different objects in a PDF file (Acrobat 6.0 Professional only). Export images in a PDF file.
Lesson Five is designed to be taught in a single one-hour session. The student will explore the use of the touch-up tools in a PDF file and use the technique to modify the document. Extra time can be spent on mastering the techniques on the students own PDF documents. A sample work file is included in the Lesson Five folder in your Adobe Acrobat Curriculum Guide Resources.
Key Terms for Lesson Five

PDF Object: A line of text or a graphic object that can be selected by the Acrobat application for manipulation. Text Properties: Characteristics such as font, size, fill color, outline color, tracking, spacing, and alignment. These are also called Touch-Up Properties. Embedded Font: A font whose encoding is actually part of the PDF file. Not all PDF files use embedded fonts. This is controlled at the time of PDF creation and is checked by default in the Adobe Acrobat Distiller application. Because of copyright restrictions some fonts may not be able to be embedded. RTF: Rich Text Format. A text format that retains simple text styles and paragraph formatting. Adobe PDF files can be saved in a variety of other formats as well.
Exercise One: Editing Text and Images

PDF Objects
PDF files are files containing PostScript objects such as text and graphics. These objects reside in a unique fashion on each page of the PDF document. All the object information for a single page is contained on that page. Unlike word processing and page layout, Acrobat files allow only limited editing and layout changes. For example you cannot easily add a line and have the text reformat automatically to another line if you decide to add more text to a paragraph. With large revisions it is always easier to work in the host application that created the document in the first place. Because of this, you must keep in mind some of the limitations of PDF file touch-up when working with text: You can change attributes and always delete characters. You can add characters only if the font is installed in your system and any instance of the font is embedded in your file. If the font is not embedded new text may appear slightly different on other machines. Acrobat uses an included Multiple Master font to help simulate fonts that do not reside on a viewers system.
Using the TouchUp Text Tool

In this exercise you should have the Lesson5.pdf file open in your work area. The Lesson5.pdf file contains a PDF version of the NASA home page of the NASA Web site. It will be used to demonstrate the features of the TouchUp Text and TouchUp Object tools. In this exercise you will select some text and graphics for editing. To use the TouchUp Text tool do this: 1. 2. From the Menu select Tools > Advanced Editing > Show Advanced Editing Toolbar Click on the second line of the heading containing Johnson Space. Notice the rectangle that encloses the entire paragraph. Drag the cursor across the word Johnson. Type in Kennedy. In a moment the text changes. To reset the text flow use a combination of the cursor and the Return and Delete keys to position the word.
3. 4. 5.
This process can be used for any text in the document. Text can be altered, deleted, or its attributes changed using the TouchUp Text tool.
Changing Text Properties

Text properties can be changed once the text has been selected. To change the attributes of the first line of the title on your page do this: 1. 2. 3. 4. 5. 6. 7. 8. With the TouchUp Text tool selected click on the line NASA Taps New. Select the word NASA. Right-click (Windows) or Control-click (Mac) and choose properties from the context menu. Select the Text tab and look at the TouchUp Properties. Click the Fill box and select red. Click the Stroke box and select red. Close the box and look at your changes. Select some different text and try experimenting with the other attributes. Some of these attributes require very fine tuning.
Adding a New Line of Text

Sometimes it is advantageous to add a line of text. To create a new line of text with the same attributes as an already existing line do this: 1. Ctrl-click (Windows) or Optionclick (Mac) just above the U.S. flag at the top of the page. If the insertion point is not right, click again until it is in the proper position. When the New Text Font window appears click OK. Type USA. Select the text and right-click (Windows) or Control-click (Mac) to select Properties from the context menu. Select the Text Tab in the TouchUp Properties window and set the following: 6. 7. Font Size 24 pt Character spacing 50 Fill and Stroke Red
2. 3. 4. 5.
Close the TouchUp window. Try this on some other locations in the page and save the file when you are finished.
The TouchUp Object Tool Acrobat 6.0 Professional

The TouchUp Object tool is selected by clicking the TouchUp Text tool and selecting it from the menu below. This tool allows you to do some editing without launching an external application. The TouchUp Object tool will: Cut the selected object to the clipboard. Copy the selected object to the clipboard. Paste a previously copied graphic from the clipboard to a page or replace a selected object. Delete one or more objects from the page.
There are other editing features available if you have Adobe Photoshop 5 or later or Adobe Illustrator 7 or later. For mare information consult your Acrobat Help file.
Moving a Graphic Acrobat 6.0 Professional

1. 2. 3. 4. Select the TouchUp Object tool. Click on the NASA text logo at the top center of the page and move it to the right. Click on the U.S. flag on the top right and move it to the left. Carefully swap positions of the NASA text logo and the U.S. flag along with the USA text you added earlier. When you are finished the top of the page should look like the picture to the right.
Copying and Pasting a Graphic Acrobat Pro

1. 2. 3. 4. 5. Select the NASA logo from the top left of the page. From the menu choose Edit > Copy. Navigate to the next page of the PDF file. From the menu choose Edit > Paste. Position the logo in a blank portion of the page. You can use the arrow keys to nudge your graphic precisely. When you are finished it should look something like the picture to the right.
Exercise Two: Exporting Images and Text

In this exercise you will export the images in the Lesson5.pdf document for re-use. You will also save the text of the document in RTF and other formats for re-use in a word processing application.
Please respect the works of others when you re-use images and text.
Image Types
Acrobat allows you to extract images in four formats: JPEG, PNG, JPEG 2000, and TIFF. JPEG is best for photos containing smooth gradients and shading. PNG is good for solid colors and photo text that contains crisp line art. JPEG 2000 is a newer format offering better quality for photo compression. TIFF is best when using graphics destined for print, while JPEG and PNG are best for use onscreen. Keep in mind that the quality of the extracted graphic will only be as good as the embedded PDF graphic. Graphics taken from Web pages will usually have the lowest quality.
Exporting Images
You should have the Lesson5.pdf file open in your Acrobat work area. 1. 2. 3. 4. 5. Choose Advanced > Export All Images from the menu. When the Save Dialog window appears, choose an image type and click Settings at the bottom of the window. You can alter the settings of your exported images. Click OK. Create a new folder and Save your extracted files in it.
Some graphics may not extract as expected. Experiment with the different file types to get the best results. For more information about image types consult the Acrobat Help file.
Saving PDF Files in Other Formats

All text in a PDF document can be saved in other formats. This makes it easy for digital authors to re-use their content in different applications. For example it might be useful to save an image of your page as a JPEG or TIFF file. You can also save as a Microsoft Word Document or as Rich Text Format. Each PDF file will lend itself to a better conversion depending on its content. To save PDF files in another format do this: 1. 2. 3. 4. From the Acrobat menu choose File > Save As. Click on the Format button and choose the option. Save your text to your hard drive for further use. Try saving your PDF file in some other formats.
HTML formats will have more than one file associated with the PDF file. Create a folder first before saving.
Activities
1. 2. 3. 4. 5. 6. Open a variety of PDF files and experiment with text attributes. Use the TouchUp Object tool to copy and paste images between PDF documents. Extract images from a PDF file and paste them into other applications (Web design, page layout, word processing) noting which types of files worked best with each type of application. Have students try using an external image editor (such as Adobe Photoshop or Adobe Photoshop Elements) to modify graphics from within Acrobat. Save different PDF files as HTML, Microsoft Word, and JPEG files and report on the results. Open up an Acrobat file in Adobe Illustrator and report on the results.
Image editing requires a machine with a good deal of memory. This late-stage editing process is worth investigating on more powerful machines. Adobe Illustrator is the only application that can open and edit Acrobat files directly. This is a good complement to a course that includes Adobe Illustrator.
Additional Adobe Resources on the Web Visit the Adobe Education Web site at www.adobe.com/education for additional resources:
Instructional resourcesfree lessons, course guides, and projects that incorporate Adobe tools: www.adobe.com/education/curriculum/main.html Complete product informationLearn about Adobes complete line of integrated, award-winning products: www.adobe.com/education/ed_products/main.html Training opportunitiesBuild your Adobe software skills with free and discounted training resources:: www.adobe.com/education/educators/training/main.html
Adobe, the Adobe logo, Acrobat, Distiller, Illustrator, Photoshop, and PostScript are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Mac is a trademarks of Apple Computer, Inc., registered in the United States and other countries. Microsoft and Windows are either a registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners. 2003 Steve Adler. All rights reserved.
Adobe Acrobat 6.0

Curriculum Guide
Lesson 6:
Adding Interactive Features
Adding Interactive Features

Level
Intermediate beginner. Students are assumed to have a basic understanding of the Adobe Acrobat work area from Lesson One and to have completed Lesson Three. It is also assumed that students have experience opening, closing, and saving files on their computer.

The purpose of this lesson is to introduce the student to the interactive features available in the Adobe Acrobat application through the use of the Link tool and the Button tool. While there are many form and field types in Acrobat, this lesson concentrates on the more useful ones. The tool properties used in this lesson are the basis for many of the interactive features available in Acrobat. This lesson will specifically introduce: (1) the Link tool, (2) the Button tool, (3) the Movie tool, (4) the Text Box tool, (5) the Check Box tool. At the end of this lesson students will be able to: 1. 2. 3. 4. 5. Use the Link tool to create different types of link actions in an Adobe Portable Document Format (PDF) file. Create buttons and modify their appearance and actions (Acrobat 6.0 Professional only). Control a QuickTime movie or sound file in a PDF file (Acrobat 6.0 Professional only). Use check boxes and text boxes to create a simple PDF form (Acrobat 6.0 Professional only). Investigate form tool options from a variety of locations within the program (Acrobat 6.0 Professional only).
Lesson Six is designed to be taught in three one-hour exercises. The student will explore the use of actions and how they become part of a link or field type. The Form exercise can be omitted or included based on the nature of the class. Ample time should be set aside so that students can master the techniques and work on their own documents. Sample work files are included.
Key Terms for Lesson Six

Actions: Predefined processes that allow the PDF file author to create interactivity in a PDF document. Link Properties: Appearance and actions that can be associated with a link. Snapshots: Predefined views of a section of a PDF page. Button Properties: Similar to link properties but much more versatile, button properties control such things as appearance, specific options for each type of button, actions, formatting, and others. QuickTime: A multimedia layer used by Acrobat to allow different media types to be integrated in a PDF file.
Exercise One: Creating Links and Buttons

About Links and Buttons
Links and buttons are two useful tools for adding interactivity to your PDF file. Each has its own benefits. When working with PDF documents the goal is to give the reader immediate access to related information. Careful design with these tools can create an enriched experience for the viewer. Button and Link tools are found in the Advanced Editing toolbar of Acrobat 6.0 Professional In Acrobat 6.0 Standard there are no Button or Movie tools. Links: Links can be invisible or visible and have one or multiple actions associated with them. They can be linked to Snapshots, initiate actions such as playing multimedia, accessing the Web, reading articles, showing and hiding comments, or performing menu commands. Some of these features are limited in Acrobat Standard. Buttons (Acrobat 6.0 Professional): Buttons are visual objects that can be used with pages and forms to enhance the interactive and visual quality of the document. Buttons can use actions, like bookmarks, but have added advantages: A button can have an alternate appearance. These appearances can be supplied in Acrobat or custom graphics can be added. Buttons can be copied across a series of pages. Buttons can have multiple actions associated with them.
Using the Link Tool

In this exercise you should have the Lesson6.pdf file open in your work area. The Lesson6.pdf file contains a PDF version of a short report on nanotechnology. It will be used to demonstrate the use of the Link tool and the button tool. To make working with the different tools easier first do this: 1. 2. Choose Tools > Advanced Editing > Show Advanced Editing Toolbar. Choose View > Toolbars > Properties Bar.
The Properties bar will make it easier to select your tools as you work. In this exercise you will create a link action and a button action. To use the Link tool do this: Select the Link tool. 1. Drag a rectangle around the text Nanotechnology and release the mouse.
When the dialog window opens you will notice several options. 1. 2. 3. 4. 5. 6. Select Open a page in this document and for the page number, type 2. Set Zoom to Fit Page. Click OK. In the Properties toolbar, choose More. Select the Appearance and Actions tabs to view a summary of your properties. Click the Hand tool and try your link on page 1. The link should take you to page 2.
Try this: Click the Snapshot tool from the main toolbar and drag a rectangle around an area of your page. With the Link tool active, double-click your link, then choose Edit > Go to Snapshot View. The area you selected is saved to the clipboard and used as a view for your link. 7. Save your document.
Have the student repeat this for each major heading on the first page. Try experimenting with different snapshots. You may want to reinforce Lesson Three by creating bookmarks and article links that perform similar actions.
The Button Tool (Acrobat 6.0 Professional)

The Button tool gives you access to the various fields and form objects in Acrobat. When you select this tool and view the pop-up menu you see the different types of buttons available to you. Dragging a rectangle on your PDF document displays the Button Properties dialog window. Here you can set the appearance, options, and actions associated with your button. Common to all form types are appearance, options, and actions. This part of the exercise will introduce the creation of a simple button.
For more detailed information on the types of form objects, consult your Acrobat Help file.
Creating a Button (Acrobat 6.0 Professional)

Buttons create a more customized visual object for your PDF file. The Button field is part of the Form tool. To create a button in your document do this: With the Button tool selected go to the upper right corner in the white margin of page 1 in your Lesson6.pdf and drag a small long rectangle in the upper right corner of the page.
Setting Button Properties

Every field must have a name. Acrobat uses these names to keep track of the fields in a document. In addition you can optionally type a short description that will float under the button when a user is near it. These settings are found under the four tabs of the Button Properties window. In the Button Properties window, do the following: 1. Click the General tab and set these values: Name : go next ToolTip : Go To Next Page Form Field: Visible but doesnt Print Click the Appearance tab and set these values: Fill Color: Click the color square and choose red Border Color: red Style : Beveled Font: Auto Click the Options tab and type Go Next in the label field. Click the Actions tab and select Execute Menu Item from the Select Action menu. Click Add. When the prompt appears, choose your action from the main menu. Select View > Go To > Next. Verify your choice with the one on the right and click OK. Close the Button Properties window. Click the Hand tool and try your button.
2.
2. 3. 4. 5. 6. 7. 8.
Your finished button should look like this and take you to the next page.
Buttons are a very useful feature. They can be set to be visible only onscreen. This way they can be useful navigational aids. When the document is printed these objects can remain hidden. The Execute Menu Item command is a powerful one. Students should take time to experiment with its use. Button objects can be combinations of text and icons. While the Acrobat button appearance is simple, other button art can be added as long as it is in PDF and there is a single image per page. For more information on using icons as button art, as well as quickly placing and arranging multiple button objects in your PDF file, consult the Acrobat Help file.
Exercise Two: Working with Media Clips (Acrobat 6.0 Professional)

The Movie tool is powerful. Not only does it link movies but also it controls the movie properties. Acrobat also checks the movie to make sure that it will work across all platforms. You can choose to work with Acrobat 6.0 compatible media or Acrobat 5.0 compatible media. Acrobat 6.0 supports more media types including SWF files. Tips to remember: Both Acrobat 6.0 Standard and Acrobat 6.0 Professional can reference movies through the Link tool, bookmarks, buttons, and page actions, but only Acrobat 6.0 Professional can place a movie in an Adobe PDF file. When a QuickTime movie or sound is added to a PDF file, you should reference it so that it does not get embedded in the file. This will keep the file size as small as possible. Once the movie is referenced, the relative path and the filename cannot be changed. This is very important if you plan to distribute your document. Keep your document at 100% when placing your movie in your PDF file. This will prevent unwanted distortion of the graphic.
Media clips are a tempting addition to a digital document. However, they require increased processing and extra memory. It is a good idea to know your audience and their computers before using multimedia objects in Acrobat. Sound files are added in the same way as moviesthrough the use of the Movie tool. This exercise will use a link to a movie.
Preparing and Referencing the Media

Your movie should be placed in the same directory as your project file. In this exercise you will locate and open the Lesson6.pdf project. Locate the Y2Kbugs.mov resource file and place it in the same directory as the Lesson6.pdf file.
Movies can be set to appear with visible poster frames or appear in fixed positions. They also can appear to float on the page and then disappear. The float setting is useful when there is no fixed place for the movie poster frame to fit on the document. This is useful when the movie is being added to enhance a project.
In this exercise you are going to place a movie on page 7 of your Lesson6.pdf project. You will create an invisible link over some text that will link to the Play Movie action. The movie will appear and float over the page. It will then disappear. You should have the Lesson6.pdf file open in your Acrobat work area. To prepare your movie do this: 1. 2. 3. 4. Open the Lesson6.pdf file and go to page 7. Make sure both the Advanced Editing Toolbar and the Tool Properties window are open. Select the Movie tool. Drag a rectangle in the blank area of the page. The Add Movie window will appear.
Make sure your settings are set to the following: 1. 2. Acrobat 5 and earlier" to reach the largest audience. Choose the location of your movie on your hard drive.
3. 4.
Select Use No Poster. Click OK.
Acrobat will check the movie and prepare it for cross-platform viewing if necessary. 5. 6. 7. 8. Double-click the red rectangle on your movie page to open the Movie Properties window. Click on the Playback tab and check Use Floating Window, Play Once Click on the Appearance tab and choose Invisible Rectangle, Dont Show Poster. Save your project.
The movie is now ready to be referenced. Because it is a floating movie, you must create a link and an action to view it.
Linking to the Movie

Now that your movie is referenced you can link to it in a number of ways: Bookmark, Link, or Button. We will use the Link tool to create an invisible link that will activate the movie. To link your movie do this: 1. 2. 3. 4. 5. 6. 7. Select the Link tool. Drag a rectangle around the upper right title Its Showtime!!. Click the Appearance tab and Choose Custom Link from the Create Link window. Click OK. Click the Actions tab and choose Play Media (Acrobat 5 Compatible) from the Select Action window. Click Add and select the Y2Kbugs.mov file you placed earlier. Click OK and select the Hand tool. Try your link. Enjoy the show!
Tips for Adding Media Clips

When adding movie and sound clips to PDF documents, consider the following suggestions from Acrobat 6.0 Professional Help: Use a graphic image for the activation area of the link to a movie. You can do this by inserting an image that you capture from the movie. (Capture the image using a movie authoring application.) Once the image is incorporated into the PDF document, draw a rectangle around it to specify the play area for the movie. Then deselect the Put Poster In Document option from the Movie Properties dialog window, and select Use Floating Window. Use a miniature version of the movie poster to create an icon for the movie. The movie can play in a separate window. You can create the icon by adjusting the movie boundaries to less than full size, and then selecting Display Poster. The Use Floating Window option sets the movie to play in a separate window.
Use a play action other than Play Once Then Stop when a controller bar is used with a clip. Selecting the controller bar stops the clip. Double-clicking inside the movie frame starts it playing again. Use movie and sound files that are located on your hard disk or on a CD with your PDF files. This ensures optimum performance. If you link your PDF documents to movie or sound files residing across a network or on the World Wide Web, performance decreases. Movies are a great way to enhance PDF files. Students should experiment with different settings in the movie properties window to get a good understanding of its capabilities and limitations. If you have a high-speed Internet connection try linking to movies on the Web. This is a great way to keep your Adobe PDF file small and still make use of rich multimedia. Acrobat 6.0 compatible multimedia now includes even more support. Your machine needs a media player such as Apple Computers QuickTime to play the different media types. For the latest media options such as to embed media clips, assign different renditions, create a poster from a separate file, and specify the content type, you must select Acrobat 6 Compatible Media. If you select Acrobat 5 Compatible Media, these options are not available. One advantage to using Acrobat 6.0 compatible media clips is that you can set up a list of alternate renditions. That way, if a high-resolution movie can't be played on the user's system, or if the assigned player isn't available, the next available rendition of the movie can be played instead. Consult the Acrobat Help file for more detailed information.
Exercise Three: Making a Form (Acrobat 6.0 Professional)

About Forms
With Acrobat you can quickly convert your existing paper and electronic forms to PDF files and then add PDF form fields. Creating a PDF form from an existing form lets you maintain your organizations paper look and feel, while saving you the effort of re-creating the form. You can create forms with text boxes, buttons, check boxes, combo boxes, list boxes, radio buttons, and signature fields. With the proper software and hardware components in place, form data can be submitted over the Web and collected in a database, similar to an HTML form. In this exercise you will take a blank form having no form fields, add and format some text and check boxes, and explore the results. The file for the exercise is lesson6Form.pdf. It is located in your Adobe Acrobat Curriculum Guide Resource folder.
Adding a Date Formatted Text Field

The lesson6Form.pdf is a simple public address announcement form. As you read it you can see that the requirement is to print or type the information clearly. Using Acrobat you will create text box fields to make the task easier. Your lesson6Form.pdf should be open and visible in your Acrobat work area. To begin do this: 1. 2. 3. 4. 5. 6. 7. 8. From the top menu choose Tools > Advanced Editing > Advanced Editing Toolbar. Select the Text Field tool from the menu. Drag a rectangle to the right of Week of. Open the General tab of the Text Field Properties window and type Date. Open the Format tab and choose mm/dd/yy for the date format. Close the Text Field Properties window. Select the Hand tool and click the Date field. Type March 17, 2003. Notice that the format changes to the one you selected in the Format tab of the Text Field Properties window. When you are satisfied with the field, save your file.
9.
Adding a Multi-line Text Field

In the area at the bottom of the project file is a large area for typing or printing the information for the announcement. In this part of the exercise you will create a text area and format it for multi-line use. To begin do this: 1. 2. 3. 4. 5. 6. Select the Text tool and drag a large rectangle under the Announcement area of the project file. Open the General tab and name the field Content. Open the Options tab and choose Multi-line. Click Close. Select the Hand tool. Click the text box you just created and begin typing. Notice that the text will format to the size of the box you created.
Adding Check Boxes

Check boxes make it easy for users to click on a selection and have Acrobat create a mark. In this part of the exercise you will create a check box and create multiple copies for the Monday through Friday areas in your project file. To create a check box field do this: 1. 2. 3. 4. 5. 6. Expand the document to the width of the screen to make drawing easier. Select the Check Box tool and draw a square next to the word Monday. In the Check Box Properties window name the box check and close the window. Right-click (Windows) or Control-click (Mac) on the red check box and choose Create Multiple Copies of Fields from the context menu. For Number of Fields, select 1 and 5 in the menus. The copied fields are previewed. Click OK.
Notice that each field name is now unique: check.0, check.1, etc. (This is different than a duplicated field where each box would have the same name.) 7. Click a white area of the screen.
8. 9.
Roll the mouse over a check box. When it turns to a pointer, hold down the shift key while dragging each box into position next to the other days of the week. When you are finished adjusting select the Hand tool and try your form.
Acrobat 6.0 Professional contains powerful form and field tools. Look at the various options available, such as setting tab order, duplicating fields across pages, creating calculated fields, and setting validation scripts. Remember that all form fields can be set to Display Only or to Print. For more information consult your Acrobat Help file. Forms creation is a tempting feature in Acrobat. Keep in mind that when using forms on the Web that there is much more to a form than meets the eye. At the very least Acrobat form creation allows the user to type onscreen and print a clean copy for submission.
There are many options available for working with the Form tools. If time permits try experimenting with other options. For more information consult your Acrobat Help file.
Activities:
1. 2. 3. 4. Use Acrobat buttons to make a lab or book report come to life. Use them to show and hide bookmarks, play movies, and provide navigation buttons. Be sure to set their properties to be visible only onscreen. Look for other common classroom forms and have students make them interactive with the Form tools. Design a form in your favorite host application and convert it to a PDF file. Use a button to create a Print command. Have the students break into groups and have each group explore different option and appearance features of the Link tool, Button tool, text tool, and Movie tool. Have them demonstrate or distribute their results to the class.
Additional Adobe Resources on the Web

Visit the Adobe Education Web site at www.adobe.com/education for additional resources: Instructional resourcesfree lessons, course guides, and projects that incorporate Adobe tools: www.adobe.com/education/curriculum/main.html Complete product informationLearn about Adobes complete line of integrated, award-winning products: www.adobe.com/education/ed_products/main.html Training opportunitiesBuild your Adobe software skills with free and discounted training resources: www.adobe.com/education/educators/training/main.html
Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. Distribution of the Guide outside of the educators classroom or commercial use of the content of the Guide is prohibited. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way, please contact the author, Steve Adler, at his Web site: www.guidedsystems.com. Adobe Acrobat 6.0 Help 2003 Adobe Systems Incorporated. Excerpts used by permission. Adobe, the Adobe logo, and Acrobat are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Mac is a trademark of Apple Computer, Inc., registered in the United States and other countries. Windows is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners. 2003 Steve Adler. All rights reserved.
10
Adobe Acrobat 6.0

Curriculum Guide
Lesson 7:
Importing Image Files
Importing Image Files

Level
Intermediate beginner. Students are assumed to have a basic understanding of the Adobe Acrobat work area from Lesson One and Two. It is also assumed that students have experience opening, closing, and saving files on their computer.

The purpose of this lesson is to investigate how image files can be brought directly into the Acrobat application and converted to an Adobe Portable Document Format (PDF) file. You can convert BMP, CompuServe GIF, JPEG, HTML, PCX, PICT (Mac OS only), PNG, Text, or TIFF files to Adobe PDF by opening the files in Acrobat using the File > Create PDF > From File command or by dragging the file onto the Acrobat icon. The lesson is divided into three parts: Opening image files with Acrobat, preparing paper documents for scanning, and capturing scanned images to formatted text and graphics in Acrobat. This lesson will specifically introduce: (1) the Create PDF from File command, (2) Preparing documents for scanning, (3) Capturing Scanned Pages, (4) Correcting At the end of this lesson students will be able to: 1. 2. 3. Open a variety of image files in Acrobat. Change appropriate settings for import. Capture a scanned page and convert the image to searchable text.
Lesson Seven is designed to be taught in three one-hour sessions. In the first hour the student will explore how different image types are treated in Acrobat. In the second hour the student should explore the various settings encountered in the Lesson in order to master the techniques and to work on the students own PDF documents. The third hour should concentrate on the Capture process and Scanning (if available). Sample image files are included.
Key Terms for Lesson Seven

Image File Compression Type: Image file types contain altered or compressed data that allows graphics files to be used by an application. There are many graphics compression file types. They essentially fall into two categories: File types that are best suited for photographs on screen (JPEG) and file types that are best suited for line art and highly defined edges and contrast (ZIP or GIF). Bitmapped: An image made up of a defined number of pixels (dots) similar to most paint programs. This is related to its resolution. Every image format that is discussed in this lesson is of this type. TIFF: Tagged Image File Format (TIFF) is ideal for maintaining high-resolution data. This format is best used for high-quality files with sharp areas of line contrast, text, and graphics that are usually destined for print. It is also the preferred format for importing scanned paper containing graphics and text. It will produce the sharpest definition but will create a very large file. Paper Capture: The process of converting a scanned document in TIFF format into a searchable text file.
Exercise One: Importing Image Files

Preparing Your Image Files
Image files created by other programs can be opened directly in Acrobat. Acrobat will open the image file as a new PDF document. The original image files quality will determine how well Acrobat is able to convert the file. With the exception of text and HTML files Acrobat will allow you to define the compression setting of the converted file. Native JPEG files will convert at their existing compression setting.
Things to remember: Graphics taken from the Web are often highly compressed for quick downloading. When they are converted to PDF, image quality may not be suitable. It is smart to use the highest-quality (least-compressed) graphics format when converting to PDF in this way. The Ideal way to convert a graphic into a PDF file is to place it in a page layout program and then create the PDF file through the Print or Export command of the host application (see Lesson Two).
This exercise uses the files found in your Lesson Seven folder in your Adobe Acrobat Curriculum Guide resource directory. You will use files taken from the United States National Archives Web sites Panorama collection. To bring converted image files directly into PDF do this:
1. 2. 3.
From the menu choose File > Create PDF > From File Open the Lesson Seven folder on your hard drive. Select canal.jpg.
You will see a window that tells you the options available using Picture Tasks. This is optional. In addition to these options, you can also export images from any PDF document using the Advanced > Export All Images menu command (Lesson Five).
4.
Save your document.
The Canal.pdf file contains a panoramic picture of the Panama Canal when it was being built.
Viewing Document Properties

1. 2. 3. From the main menu choose File > Document Properties. Type the title and subject information. Inspect the File Size Information in the window at the right. Notice the image is 22.63 inches wide and 5.56 inches high. Click OK and save your file.
One big advantage to creating a PDF file of oversized images is that the entire image is captured. This makes it ideal for viewing online using the viewing tools of Acrobat.
4.
5.
Use the Zoom tool and the page view techniques (from Lesson One) to look at the graphic.
Repeat the previous steps for another image using the Shipyard.jpg image from your Lesson Seven folder. 1. 2. Be sure to give the image a title and subject in the Document Properties box. Save your file.
The process covered in this exercise opens up many possibilities for creating collections and portfolios using Acrobat. Allow students time to explore and open a variety of files using this technique.
The Compression Settings Window:

When opening image files as PDF files some file types will allow you to make compression settings. To select image compression settings do this: 1. 2. 3. 4. Open the supported file type in Acrobat. Select the file type you wish to open. If Acrobat can control the compression setting the Settings button will be active. Click the Settings button to view the options. Whenever possible use JPEG (Quality: Maximum). This will give you the highest-quality PDF file. If file size is a priority try selecting another value. Zip compression is a lossless type of compression. Some grayscale images may look better with ZIP selected. As always experiment with different types to see which is best for your needs. JPEG 2000 is a type of compression suitable for a wide variety of image types.
Exercise Two: Preparing Paper for Scanning

About Scanning
Using a scanner to digitize paper documents is a good way to integrate them into your digital PDF file collection. Scanning programs ship with most scanners currently available. Acrobat is able to directly import an image through your scanner if the scanner is TWAIN compatible and if the scanner software was installed prior to the installation of Acrobat. For more information on controlling scanners directly in Acrobat please see the Acrobat Help file. This exercise will list the basic procedures and requirements for preparing a document for scanning into Acrobat. You will then bring in a TIFF file from the Adobe Acrobat Curriculum Guide Resources. Original documents for scanning should be of the highest quality available. This will guarantee the best possible reproduction. Choose an uncompressed TIFF at 300 dots per inch (dpi) from your scanners preference settings. Make sure to select the proper source type in your scanner software. For example, black-and-white line art only needs to be scanned at pure black and white. A grayscale photograph does not need to be scanned as a color source. Experiment with different contrasts and thresholds to get the optimum TIFF file with your scan.
You will use the Drawing.tif file located in the Lesson Seven folder of the Curriculum Resource files. This is a scan of a drawing made during a biology activity. To bring the scanned document into Acrobat do this: 1. 2. 3. 4. 5. 6. From the Acrobat menu choose File > Create PDF from File. Select TIFF from the open dialog box. Select the Drawing.TIF file from the Lesson Seven folder. When the PDF file opens, save your file. Click Fit Page on the toolbar. The document should look like the picture above. As you did in the previous exercise, check the file size in the Document Properties window. Notice the file size is only 59K! Compare that to the original TIFF image of 964K. The quality of the PDF file is the same as the original and will print to the highest resolution of your printing device.
This is a tremendous way to archive material and keep the resulting files small. Students should be encouraged to explore. For more information on different image file types as well as EPS and PostScript files please consult the online Acrobat Help file and the Adobe Web site.
Exercise Three: Capturing a Scanned Page

About Paper Capture
Adobe Acrobat Capture is a utility that interprets TIFF images and text and converts it into searchable text. Built into Acrobat Capture are dictionaries that are capable of performing OCR from the image file. The degree of success in OCR depends entirely on the original scanned document and the fonts used in the original. Acrobat Capture provides three types of capturing. All include the optical character recognition (OCR) capability:
Searchable Image (Exact) - Choose Searchable Image (Exact) to keep the original image in the foreground and place searchable text behind the image. This yields the largest file size but preserves the integrity of the original for printing while still providing searchable text. This is a good setting for legal documents. Searchable Image (Compact) - Choose Searchable Image (Compact) to apply compression to the foreground image to reduce file size. This will also reduce image quality. Use this when file size is most important but searchable text is required. Formatted Text & Graphics Choose Formatted Text & Graphics to reconstruct the original page using recognized text, fonts, pictures, and other graphics. This will yield the smallest size but require the most effort to produce.
To convert scanned paper to searchable text do this: 1. 2. 3. 4. Open your scanned document in Acrobat. Select Document > Paper Capture > Start Capture. Select Edit > Formatted Text & Graphics. Click OK to start the conversion.
The process will begin and may take some time. When the status box disappears your document is ready to be proofed.
This process is dependent on the type and quality of the original and the amount of memory available to the application as well as the power of the computer doing the processing. Experiment with different types of originals and computers for the best experience. Acrobat also allows for direct creation of a PDF file from a scanner. However each scanner is slightly different. The scanner software must be TWAIN compliant. For more information about creating a PDF file from a scanner consult Acrobat Help and your scanner software support files.
Correcting Words on Captured Pages

Your document has been captured. If Exact Setting was chosen, the text still looks like an image but underneath much of the text has undergone OCR. Since you chose Formatted Text & Graphics you will need to proof the document. To see the suspect pages do this: 1. Choose Document > Paper Capture > Find First OCR Suspect.
All suspect words on the page are enclosed in boxes. 2. 3. Click any suspect word to show the suspect text and its original bitmap image in the Find Element window. If you need to edit the text begin typing and the correct text will replace the highlighted area. If the text is correct click Accept and Find. Repeat steps 1 through 3 for the rest of the document. When you are finished close the Find Element window and review your document. Save this file. Try opening the image001.tif file again and choosing another Capture format. Compare the file sizes of the raw TIFF file (828K) and the formatted PDF file (24K). Quite a difference! Try saving the Formatted Text and Graphic PDF file as a Microsoft Word File and compare the formatting. If you close the Find Element window before correcting all suspect words, you can return to the process by choosing Document > Paper Capture > Find First OCR Suspect, or by clicking any suspect word with the TouchUp Text tool.
4. 5. 6.
Activities
1. Collect a variety of graphic image files. Be sure to keep the correct extension (.BMP for example) on each file. Have students convert the image files to PDF files and report on such things as image quality, file size, and color quality. Scan a variety of documents as TIFF files and open them as PDF files. Report on the results. Have students create portfolios containing different documents and file types. Use the skills learned in Lessons Three and Six to create electronic portfolios. Teachers: Collect worksheets and classroom materials and create custom workbooks and resource collections.
2. 3. 4.
Additional Adobe Resources on the Web Visit the Adobe in Education Web site at www.adobe.com/education for additional resources: Instructional resourcesfree lessons, course guides, and projects that incorporate Adobe tools: www.adobe.com/education/curriculum/main.html Complete product informationLearn about Adobes complete line of integrated, award-winning products: www.adobe.com/education/ed_products/main.html Training opportunitiesBuild your Adobe software skills with free and discounted training resources:: www.adobe.com/education/educators/training/main.html
Adobe, the Adobe logo, Acrobat, Acrobat Capture, and PostScript are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Microsoft is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners.
Adobe Acrobat 6.0

Curriculum Guide
Lesson 8:
Working with the Web
Working with the Web

Level
Intermediate. For working with the activities at the end of the lesson, students are assumed to have worked with the previous lessons. It is also assumed that students have experience opening, closing, and saving files on their computer. In this Lesson a connection to the Internet will be necessary.

The purpose of this lesson is to explore how the Adobe Acrobat application and the Web work together. Acrobat can capture Web pages and even entire Web sites. Links can be created in Acrobat to link directly to the Web or to previously captured Web pages. Once captured these pages can be edited so that the viewer will not need an Internet connection to interact with the Adobe Portable Document Format (PDF) document. The lesson is divided into two parts: Converting Web pages to PDF and refining these captured Web pages. This lesson will specifically introduce: (1) the Open as Web Page command, (2) the Web Capture tool, (3) the Locate Web Addresses tool. At the end of this lesson students will be able to: 1. 2. 3. 4. 5. Open a Web page as a PDF file. Append additional Web pages to a PDF file. View Web links in a PDF document. Remove unused Web addresses. Edit objects and text in a PDF file.
Lesson Eight is designed to be taught in three one-hour sessions. In the first hour the student will explore how Web pages are captured in Acrobat. In the second hour students will refine and edit their captured Web pages. In the third hour the student should explore the various settings encountered in the lesson in order to master the techniques and to work on the students own PDF documents.
Key Terms for Lesson Eight

Web Page: A collection of text and graphics organized on a page designed for viewing in a Web browser. Web Links: A Web address that locates a Web page or graphic through the use of a Uniform Resource Locator (URL).
Exercise One: Converting Web Pages to PDF Files

Acrobat and Web Pages (from Acrobat Help)
You can download Hypertext Markup Language (HTML) pages from the World Wide Web or an intranet in Acrobat and convert them to Adobe PDF. You provide the address, or URL, of the Web pages, and Acrobat converts and opens the pages in one step. In most respects, an Adobe PDF document created from HTML Web pages is like any other PDF document. You can navigate through the document and add comments and other enhancements to it. Any Web links on the pages are still active in PDFjust click a link to download the links pages, and add them to the end of the document. Note that one Web page may correspond to more than one PDF page. This is because Acrobat divides long HTML pages into standard-size pages (depending on the PDF page layout settings). Acrobat can download HTML pages, JPEG, PNG, SWF, and GIF graphics (including the last frame of animated GIFs), text files, image maps, and form fields. HTML pages can include tables, links, frames, background colors, text colors, and forms. Cascading Style Sheets are supported. HTML links are turned into Web links, and HTML forms are turned into PDF forms.
Configuring Your Internet or Proxy Settings

If Acrobat is installed on machines with working browsers, it will attempt to use the configuration settings that already exist. If Web Capture does not work, you may have to configure your Internet or proxy settings for access to the World Wide Web. To configure your Internet or proxy settings do this: 1. 2. 3. Choose Edit > Preferences. Choose Internet from the list of preferences on the left. Choose Internet Settings and provide the necessary information for your setup. Your system administrator or Internet service provider will give you the information you need.
Converting Web Pages to PDF Files

In this exercise we will use the United States National Archives and Records Administration (NARA) Web site to download the Bill of Rights and the Amendments to the Constitution. We will also include a photograph of the original Bill of Rights.
Although there are other ways to open Web pages in Acrobat this exercise will use the simplest approach. You are encouraged to try other methods after you have completed this lesson.
The URL for the locating the Preamble to the Bill of Rights is located at: http://www.archives.gov/exhibit_hall/charters_of_freedom/bill_of_rights/bill_of_rights.html You may want to visit the site with your browser to see how the Web page looks. From this URL you will download and attach the Amendments. You will then open a JPEG file of the actual Bill of Rights and make it part of your Bill of Rights PDF file. You should have the Acrobat application open on your desktop. No other files should be open.
To download your Web page do this: 1. 2. From the Menu choose File > Create PDF > From Web Page. Type or paste the Bill of Rights URL into the URL box.
Take a moment and look at the settings. Note: Because Web sites can be complicated, it is a good idea to leave these settings as they are. Besides typing or pasting a URL, you can browse to a local Web page on your hard drive or Intranet for downloading. Clicking Get Entire Site can lead to unpredictable results. For more information on these settings consult the Acrobat Help file.
3.
Click the Settings button and verify that all four options are selected. This will provide the most versatility once the Web page is converted. Click OK to close the settings window. Click Create. Be patient while Acrobat downloads the page. When the page is finished downloading it will look similar to the one shown here. Be sure to save your document as Preamble.pdf. Until then the PDF file is still considered a temporary file. Notice that the Web page is now a single-page PDF file with a bookmark containing the title of the Web page. From the menu choose Advanced > Web Capture > Page Info. All the important information about the page is contained in this window.
4. 5.
6.
7.
8.
Appending Web Pages

There are different ways to append Web pages in your PDF file. The simplest way is to locate the link on your PDF file that you wish to download. In this exercise we want to append the Amendments to this page. To download the Amendments page to the Preamble PDF page do this: 1. 2. 3. 4. Right-click (Windows ) or Control-click (Mac) on the link Preamble and choose Append to Document. After the page downloads save the document. Repeat this procedure for the links Amendments 1-10 and Amendments 11-27. After the page downloads save your document.
After looking at the contextual menu choices students may want to investigate the other options such as Open Weblink in Browser.
Exercise Two: Editing Captured Web Pages

Refining Your Captured Web Page
Once you have captured a Web page to PDF format it can be edited like any other Acrobat document. This includes text and object editing. (see Lesson Five for a review of these techniques) Typically in a captured Web page there may be extra Web links and text, or images that you may want to remove or change. Entire text lines can be removed with the TouchUp Object tool Individual text content can be edited with the TouchUp Text tool. Field and Form objects such as unusable search fields and menus can be removed with the Form tool. Web links can be removed using the Link tool or by using the Remove Web Links command.
Viewing and Removing Web Links

The objective of this exercise is to remove all external Web links from the document and then remove unwanted images so that the Bill of Rights document is self-contained. You will use the Lesson8Edit.pdf file located in the Lesson Eight folder of the Curriculum Resource files. To begin this exercise do this: 1. 2. Open the Lesson8Edit.pdf file. Look over the document. As you roll the mouse over the Bill of Rights link at the top of the page you will notice the cursor changes into a hand. This indicates that the link is an external Web link. The URL appears as you roll over the link. The Back button also is an external Web link. To see all the links in your document select the Link tool. From the menus choose Tools > Advanced Editing > Link tool. When finished inspecting choose the Hand tool and navigate to the first page. To view all the Web links on the selected page choose Advanced > Web Capture > View Web Links. Notice the first page contains the Web link to the NARA home page and the Bill of Rights Web page. Click Cancel in the dialog box to return to your page. From the menu choose Advanced > Link > Remove All Links From Document. This will remove all external Web links from your page. You have the option to remove them from individual pages or all pages. Choose All Pages. A total of 22 Web links will be removed.
You can also create links from URL text in a document It is possible to inspect each Web link and its properties in the View Web Links window. For more information on this , consult the Acrobat Help file. It is best to collect all relevant links individually before choosing to remove all. To distinguish active PDF links from dead Web links on your pages, use the link tool and make the link visible.
3. 4. 5. 6. 7.
Removing Unwanted ObjectsAcrobat Pro

Inspect your document and look for all dead links on the page. You want to remove these links using the TouchUp Object tool. To remove the link objects do this: 1. 2. 3. 4. 5. 6. Select the TouchUp Object tool from the Advanced Editing toolbar. Click on the Back graphic at the top of the page and press the Delete Key. You may have to click on additional objects to delete them. Repeat this process for all unwanted graphics and dead hyperlinks. Be careful not to remove the PDF links to the Amendments. Go to the last page of your document. It does not contain any useful information. Delete it by choosing Document > Delete Pages and selecting page 14. When you are satisfied with your work save your document.
Windows users can create PDF files directly from Microsoft Internet Explorer by clicking in the browser toolbar.
Customizing captured Web pages is a great way to use Web resources without being connected to the Internet. This can be used to capture resources of all kinds. Remember that all the techniques learned in the previous lessons also apply to these pages. The potential for your classroom is limitless!
Activities:
1. 2. Teachers: Collect resources from PBS, the National Archives, NASA, and other educational sites for use in your classroom activities. Make Web Quests without the Web. If a Web site has a feature on it that is not supported by the Acrobat Capture feature, keep the link as a Web link. Make sure your students are connected to the Internet when they use the file. Have students use the Create PDF From Web technique to enhance existing reports and papers.
3.

Adobe, the Adobe logo, Acrobat, and Acrobat Capture are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Mac is a trademark of Apple Computer, Inc., registered in the United States and other countries. Microsoft, and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners. 2003 Steve Adler. All rights reserved.
Adobe Acrobat 6.0

Curriculum Guide
Lesson 9:
Presenting PDF Files
Presenting PDF Files

Level
Advanced. Students are assumed to have working knowledge of the Adobe Acrobat interface. Students will have successfully completed Lessons Three and Six. It is also assumed that students have experience opening, closing, and saving files on their computer.
Initial views can be set by all versions of Acrobat. However, the addition of a button and use of form fields are possible only in Acrobat 6.0 Professional.

The purpose of this lesson is to explore the ways in which a PDF can be presented onscreen. The PDF author can control the way in which a PDF file is presented so that the user will have an enhanced experience while viewing the Acrobat document. The lesson is divided into three parts: Creating an opening view, creating an interactive slide show in Acrobat Pro, and creating a simple slide show in Acrobat 6.0 Standard. This lesson will specifically introduce: (1) Open Options, (2) Show-Hide Field action, (3) Full Screen Preferences, (4) Set Page Action. At the end of this lesson students will be able to: 1. 2. 3. Set an opening view for their PDF document. Assign scripted actions for the presentation. Run the Full Screen presentation.
Lesson Nine is designed to be taught in two - one hour sessions using the provided resource files found in the Lesson Nine Folder. The first hour is used to learn the Full Screen presentation features and skills. The student MUST have completed lessons three and six, which cover bookmark creation and adding actions as well as adding buttons and text fields. The students should spend the next hour working on their own projects and exploring other options for setting the Open views and Full Screen presentation options.
Key Terms for Lesson Nine

Open Options: A control window for specifying how the Acrobat document will open. It can control navigation pane views as well as toolbar and menu visibility. Full Screen: The Acrobat presentation mode. The control window allows the document to be set to run automatically and adjust such things as background color, transition, and user interaction. Page Action: An action that is run every time a page opens or closes.
Acrobat Curriculum Guide
Exercise One: Creating an Opening View

About Opening Views
When designing documents for others to view it is important to consider that the user may not be familiar with the Acrobat Reader or Acrobat program. The PDF file author can set certain parameters when the document opens so that the viewer can concentrate on the content and not the software. Setting opening views involve working with the Preferences window. Following is a list of some of the features that can be controlled.
Initial Page View:

Page Only to open only the document pane. Bookmarks and Page or Thumbnails and Page to open the navigation pane with bookmarks or thumbnails in front, adjacent to the document pane. Entering an opening page number.
Choosing a magnification level:

The numbers in the menu represent a percentage of the actual page size. Fit in Window sizes the entire page to fit in the window. Fit Width sizes the page to fit the width of the window. Fit Visible sizes the page so that its text and graphics fit the width of the window. Default uses the default magnification set in the users General Preferences.
Select the window options:

Resize Window to Initial Page sizes the application window to fit snugly around the first document page. Center Window on Screen opens the application window in the middle of the screen. Open in Full Screen Mode opens the document without the menu bar, toolbar, or window controls. Display Document Title displays the document title in the title bar of the application being used to view the document.
User Interface Options:

To hide part of the work area, even when a user is not in Full Screen view, can be tricky if the user does not know the Acrobat shortcuts. Consider creating interactive buttons and actions in Acrobat Pro to assist the user in working with the interface.
Creating the Opening View

In the Lesson Nine folder of the Adobe Acrobat Curriculum Guide files is a PDF file containing a picture of the Bill of Rights and the transcriptions for the Preamble and the 27 Amendments to the Constitution. The objective is to create an opening view so that when the viewer opens the file the document will open as the author intended. To set the opening view do this: 1. 2. 3. 4. Open the Presentation.pdf file located in the Lesson Nine folder. Choose File > Document Properties. When the Properties window opens click Initial View. Set the Document Options to the following: Page Only. Open to Page Number: 1 Magnification: Fit Page Page Layout: Single Page Click OK and save the file. Close and re-open the file. The file should open in the Page view.
5. 6.
If time permits at the end of the session students should explore the other options on this page.
Exercise Two: Creating an Interactive Slide Show (Acrobat 6.0 Professional)

Making a Plan
Creating a slide show involves planning how you want the user to interact with your project. You should consider such things as: Opening views Automation User control In this exercise you will take the Presentation.pdf file and create the following features: A Text field for entering instructions (Acrobat 6.0 Professional) A Button field for starting the slide show (Acrobat 6.0 Professional) Page Actions that will show and hide the fields and help run the slide show
Creating the Show Adding the Instructions

If you want to view the finished product to get an idea of what the presentation should look like open the PresentationSlide.pdf file located in the Lesson Nine Folder. Make sure you have completed Lessons Three and Six prior to beginning this exercise. To begin the exercise do this: 1. 2. 3. Open the Presentation.pdf file. From the menu select Tools > Advanced Editing > Show Advanced Editing toolbar. Select the Text field tool and drag to create a text field box in the center of the first page.
Click the General tab and name the field Readme. Set the field to Visible.
4. 5. 6. 7. 8.
Click the Option tab and make sure the Multiline box is checked. Click Close and select the Hand tool. Type the text shown in the picture on this page into the Multiline box. (The button will be created in the next step). When finished typing click the Text Field tool. Double-click the text field to open the Text Field Properties window. Click on the General tab and choose Read Only.
Your text field will now appear with the instructions inside it. Because you chose the Read Only option, the user will not be able to change the information. 9. Select the Hand tool and view your document.
10. Save your document when you are happy with the results.
Creating the Show Adding the Button

The presentation needs a button that will start the slide show process. The button will be placed in the upper right hand corner of the first page. Using the procedures learned in Lesson Six create a Button in the upper right corner. 1. 2. 3. 4. 5. 6. 7. 8. Click on the General tab and name it SlideShow. Click the Appearance tab and set the fill color to Red. Click the Options tab and in the Label field type SlideShow. Click the Actions tab and choose Execute a Menu Item. Choose View > Full Screen from the main menu. Close the window. Select the Hand tool and try your button. The view should change to full screen. Press the Escape key to return to the normal view. Save your file
Creating the Show - Scripting Actions

The last step in the procedure is to set some Page Action and Button Action scripts to make sure that the slide show behaves as expected. To set the Page Action do this: 1. 2. 3. 4. 5. 6. 7. 8. Click on the Pages tab on the left of the Document window. Right-click (Windows) or Control-click (Mac) on the first page and choose Page Properties. In the Page Properties window, choose Add > Show/Hide Field.. Click the Actions tab and select the readme Field. Click Show. Click OK. Repeat and add another Action to show the SlideShow button field. Click OK.
This Page action will work together with the Button Action that will automate the presentation process. To set the Button Scripting Action do this: 1. 2. 3. Select the Button tool from the Advanced Editing toolbar and doubleclick the Button field. Select the Actions tab and choose Add Open the Show/Hide Field window, select the "readme" field and click Hide, then click OK.
4. 5. 6.
Repeat steps 1, 2, and 3 for the SlideShow button field. Click OK and select the Hand tool. Save your File.
Setting Full Screen Options

When the user views in Full Screen mode there are several settings that can be preset by the author. To set the Full Screen preferences do this: 1. 2. 3. 4. From the menu choose Edit > Preferences. When the Preferences window opens click Full Screen. Be sure to check Loop After Last Page and Left Click to go forward. Also select the Cover Left Transition. Click OK when you are done.
Testing the Show

In order to test your presentation you will need to close your file and open it. Open your file and compare it to the PresentationSlide.pdf from the Lesson Nine resource folder.
Using scripted actions and opening views can make the PDF presentation very effective. Students should experiment with various features and the Full Screen preferences.
Exercise Three: Creating a Presentation (Acrobat 6.0 Standard)

Presentations in Acrobat 6.0 Standard
Acrobat 6.0 Standard allows for the creation of slide shows without the Button and Form features found in Acrobat Professional. Full Screen view and opening preferences can be set so that the viewer can see the presentation without the need for an interface. Most users are familiar with clicking the mouse to move to the next page of a presentation.
Creating the Opening View

In the Lesson Nine folder of the Adobe Acrobat Curriculum Guide files is a PDF file containing a picture of the Bill of Rights and the transcriptions for the Preamble and the 27 Amendments to the Constitution. The objective is to create an opening view so that when the viewer opens the file the document will open as the author intended. To set the opening view do this: 1. 2. 3. 4. Open the Presentation.pdf file located in the Lesson Nine folder. Choose File > Document Properties. Select Initial View from the left pane. Set the Document Options to the following: 5. Page Only Open to Page Number: 1 Magnification: Fit Page Page Layout: Single Page
Set the Window Options to the following: Open in Full Screen Mode Show Document Title
6.
Set the Interface Options to the following: Hide Toolbar Hide Window Controls
7. 8.
Click OK and save the file. Close and re-open the file. The file should open in the Page view.
When the document opens it will open in Full Screen mode. 9. Press the ESC key to exit the Full Screen mode.
10. Press F8 to toggle between showing and hiding toolbars.
Setting Full Screen Options

When the user views in Full Screen mode there are several settings that can be preset by the author. To set the Full Screen preferences do this: 1. 2. 3. 4. 5. From the menu choose Edit > Preferences. When the Preferences window opens click Full Screen. Be sure to check Loop After Last Page and Left Click to go forward. Also select the Cover Left Transition. Click OK when you are done. Save and try your presentation.
Try the other options in the Full Screen preference panel. There are many transitions and timings that can be set. Try different Initial View options to see the effect created by centering the window on the page and re-sizing the window to fit the first page. Some very cool effects can be achieved.
Activities:
1. 2. Using the sample presentation file have students develop different types of presentations and present to the class. Comment on the features of each. Take various slide shows done in Microsoft PowerPoint, AppleWorks, or another presentation program and convert them into PDF files. Have the class comment on the advantages and disadvantages of each. Note such things as file size, animation, memory requirements, and viewing on different computers and operating systems.
Exporting PowerPoint files from Windows programs through PDFMaker will maintain much of the interactivity. Presentation files from other programs can be made interactive by using the features covered in Lessons Three and Six.
The Full Screen mode of Acrobat is not meant to replace programs such as PowerPoint but can minimize file size and distribution issues when working with a variety of users.

Adobe, the Adobe logo, Acrobat, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Mac is a trademark of Apple Computer, Inc., registered in the United States and other countries. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners.
2003 Steve Adler. All rights reserved..
Adobe Acrobat 6.0

Curriculum Guide
Lesson 10:
Protecting PDF Files
Protecting PDF Files

Level
Intermediate. Students are assumed to have working knowledge of the Adobe Acrobat interface. Students will have successfully completed Lessons Three, Four, and Six. It is also assumed that students have experience opening, closing, and saving files on their computer.

The purpose of this lesson is to investigate the standard security options available with Adobe Acrobat. Acrobat provides a scalable security framework so that Adobe Portable Document Format (PDF) documents can be protected against unauthorized opening, printing, editing, and extracting of text or graphics. There are two levels of security encryption in Adobe Acrobat: RC4 40 bit and RC4 128 bit. RC4-40 bit, is compatible with older versions of Acrobat. The RC4-128 bit version is more versatile but requires that all users of the file display it in Acrobat 5.0 or newer. The lesson has a single exercise: Setting security for the slide show created in Lesson Nine. This lesson will specifically introduce: (1) an overview of document security options, (2) setting document security options, (3) changing options. At the end of this lesson students will be able to: 1. 2. 3. 4. Understand the role of standard security in a PDF file. Display security options for their PDF document. Assign security options. Change security options.
Lesson Ten is designed to be taught in a one-hour session using the provided resource files found in the Lesson Ten Folder. Although students can work through this lesson, many of the features discussed are presented in previous lessons. It is suggested that this Lesson be taught toward the end of the Acrobat module. This exercise will only cover maximum security settings. The students should experiment with different security settings during their practice time.
Key Terms for Lesson Ten

Password Security: A set of options controlling users access to certain features of a PDF file. Certificate Security: A method of security involving digital ID signatures. Once signed and certified all subsequent changes are tracked, allowing the tightest control over document certification.
Exercise One: Using Security to Control Document Access

About Acrobat Password Security
Both Acrobat Reader and the Acrobat application support password security by means of built-in encryption. Adding security to Adobe PDF files allows you to limit access to them by giving the files passwords and restricting certain features such as printing and editing. You can limit the access when you first create a PDF file from the Acrobat Distiller application or any time you save the file in Acrobat. This lesson will concentrate on setting security from the Acrobat application. Here is a brief overview of document security options (from Acrobat Help).
Document Open Password

Select the Require a Password to Open the Document option and specify a Document Open Password to prevent users from opening the document unless they type the password you specify. Passwords are casesensitive.
Permissions Password
Select the Require a Password to Restrict Printing and Editing of the Document and its Security Settings option and specify a Permissions Password to restrict users from printing and editing. Users cannot change these security settings unless they type the password that you specify. You cannot use the same password used for Document Open Password.
Printing Allowed
Specify the quality of printing for the PDF document: Not Allowed prevents users from printing the document. Low Resolution lets users print the document at no higher than 150 dots per inch (dpi) resolution. Printing may be slower because each page is printed as a bitmapped image. This option is only available if a high encryption level (Acrobat 5 or Acrobat 6) is selected. High Resolution lets users print at any resolution, directing high-quality vector output to PostScript and other printers that support advanced high-quality printing features.
Changes Allowed
Define which editing actions are allowed in the PDF document: None prevents the user from making any changes to the document, including filling in signature and form fields. Inserting, Deleting, and Rotating Pages lets users insert, delete, and rotate pages, as well as create bookmarks and thumbnail pages. This option is only available if a high encryption level is selected. Fill-in Form Fields and Signing lets users fill in forms and add digital signatures. This option doesnt allow users to add comments or create form fields. Commenting, Filling in Form Fields, and Signing lets users fill in forms and add digital signatures and comments. Any Except Extracting Pages lets users change the document using any method listed in the Changes Allowed menu, except remove pages.
Enable Copying of Text, Images, and Other Content

Lets users select and copy the contents of the PDF document. It also lets utilities that need access to the contents of a PDF file, such as Acrobat Catalog, get to those contents. This option is only available if a high encryption level is selected.
Enable Copying of Text, Images, and Other Content and Access for the Visually Impaired
Lets visually impaired users use screen readers to read the documents contents. Users can also copy and extract information from the document. This option is only available if the low encryption level is selected.
Enable Text Access of Screen Reader Devices for the Visually Impaired
Lets visually impaired users read the document with screen readers. This option doesnt allow users to copy or extract the documents contents. This option is only available if a high encryption level is selected.
Enable plaintext metadata

Select this option to allow document storage/retrieval systems and search engines to have access to the metadata stored in the document. This option is available only if the high Acrobat 6.0 encryption level is selected.
Important points to remember when adding security:

When files have restricted features, any tools and menu items related to those features are dimmed. A PDF file can have an open document password (user password) and a change security settings password (master password). If the file has both passwords, it can be opened with either one. When a file is opened with an open document password, the security restrictions are temporarily disabled. If you set any security restrictions in your file, you should also specify a change security setting password (master password); otherwise anyone who opens the file could remove the restrictions.
Displaying Security Settings

By default there is no security in a PDF document. Users have total access to all the features of the full Acrobat program. In this exercise you use the GlobalSchool.pdf from your Lesson Ten folder. Make sure it is open in the Acrobat work area. To view its security level do this: 1. 2. From the menu choose Document > Security > Display Restrictions and Security. Look at the document security properties. Notice there is no security applied to this document.
Setting Document Security:

To set document security you will need to open the Standard Security window and configure the settings. In the Security Methods menu, choose Acrobat 5.0 and Password Security. The list of configurable security settings is displayed. For the purpose of this exercise we will use a permissions password, which allows the user to open the document, but will enforce maximum security. This will only allow the document to be viewed onscreen. Using the picture below as a guide do this: 1. 2. 3. 4. 5. 6. 7. Make sure the Compatibility is set to Acrobat 5.0 and Later In Permissions select the Just a Password and Enable Text Access for Screen Reader options. Type the Permissions in a password protect. For Printing Allowed and Changes Allowed, select None. Click OK. When prompted confirm the master password. Close the dialog box.
The document settings are not bound to the document until you save it. 8. 9. From the menu choose File > Save As. Name the file GlobalSchoolE.pdf
10. Close and re-open the document. Notice that almost all the tool features and menu items are now dimmed.
Changing Document Security Settings

To change security settings or temporarily de-activate them do this: 1. 2. 3. 4. From the menu choose Document > Security > Display Restrictions and Security. Select Change Settings. When prompted type in the password protect. Close the window. Note that all the Acrobat tools are now available. The document will retain the prior security settings when you close and save the document. To permanently remove all security you must select No Security from the Document Security window and close and save your document.
Activities:
1. 2. Experiment with different security settings for your documents. Create an open password for documents to see the behavior of the document. Be sure to include a master password to protect the security settings.
A great deal of security is available for an Adobe PDF file. However, if the passwords are forgotten they cannot be retrieved. As with all passwords, be sure to keep a copy in a safe place. In addition to the Standard Security in Acrobat there is also Acrobat Self-Sign Security. This allows the use of digital signatures, which provide an even tighter level of security for digital documents. More information can be found about this in the Acrobat Help file and on the Adobe Web site.

Adobe, the Adobe logo, Acrobat, Distiller , PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. All other trademarks are the property of their respective owners. 2003 Steve Adler. All rights reserved.
Adobe Acrobat 6.0

Curriculum Guide
Lesson 11:
Distributing PDF Collections
Distributing PDF File Collections

Level
Intermediate-Advanced. Students are assumed to have working knowledge of the Adobe Acrobat interface. Students will have successfully completed the previous lessons. It is also assumed that students have experience opening, closing, and saving files on their computer.

The purpose of this lesson is to prepare a collection of Adobe Portable Document Format (PDF) documents for distribution and indexing using Acrobat Pro. This will allow the documents to be viewed reliably on any computer as well as on the Web. The indexing of the collection through the Adobe Catalog plug-in will facilitate indexing of large collections of PDF files that reside on a CD-ROM or LAN server. The lesson consists of two exercises: Preparing the collection and indexing the collection. This lesson will specifically introduce: (1) the steps needed to prepare a collection of PDF documents, (2) creating an indexed catalog of documents (3) Searching for PDF files on the Web and in folders on the computer. At the end of this lesson students will be able to: 1. 2. 3. 4. 5. 6. Understand the requirement for preparing a collection of PDF files for an indexing. Save PDF documents for Fast Web View. Set index preferences. Load an index. Search an index. Search the web and folders for PDF content.
Lesson Eleven is designed to be taught in a one-hour session using the entire Adobe Acrobat Curriculum Resource Folder. Although students can work through this lesson, many of the features discussed have been presented in previous lessons. It is suggested that this Lesson be taught toward the end of the Acrobat module. The students should experiment with their own collections during their practice time.
Key Terms for Lesson Eleven

Catalog: A collection of PDF documents that have been indexed by Adobe Acrobat for high-speed searching using the Search command. Fast Web View: An optimized PDF that reduces file size and streamlines page loading over the Web. Index: A special set of files created by the Acrobat Capture plug-in that is used by Acrobat to search a collection of PDF documents. Batch Processing: A feature in Acrobat that allows many files to be manipulated and processed in a group. This saves time in preparing the collection.
Exercise One: Preparing the Collection (Acrobat 6.0 Professional)

About Acrobat Catalogs
Acrobat catalogs are collections of PDF documents that have been searched and indexed by the Acrobat plug-in called Catalog. Once the collection has been indexed, it can be quickly searched through the Search command. There are some important points to remember when indexing a collection of PDF documents: OrganizeCollect all your PDF files into their folders. ImportantBe careful not to change any relative locations of the files. They should each stay in their parent folders as you move them. PDF files should be in ready to print condition. Batch process a number of files for indexing with the Acrobat application. This optimizes their size and delivery over networks. Make sure each file has Document Properties information such as title, subject, and author.. Every file in the index will be completely searched by the descriptors listed in the Search dialog box. Optimize your files with Fast Web View. Optimizing results in the smallest possible PDF files. It is also is necessary for page-at-a-time viewing over the Web. This is known as Byte Serving. Your server must have the free Byte Serving plug-in enabled. Consult with your Webmaster and the Adobe Web site for more information.
Optimizing for Fast Web View

You can optimize a file for Fast Web View every time you choose the Save As command, or you can optimize a batch of PDF files by batch processing. You can tell if a file is optimized by looking at the Document Summary window. Make sure that all important data fields are filled in the Document Properties window prior to indexing. Check to see if the document is optimized for Fast Web View.
To optimize a batch of files you use the Batch Processing command. In this exercise we will configure the Batch command to optimize the Acrobat Curriculum Guide resource folder. To begin do this: 1. 2. From the menu choose Advanced > Batch Processing. Select Fast Web View and Edit Sequence. 3. 4. 5. 6.
You will be prompted to make some changes. Make sure you choose: Run commands on: Selected Folder Select output location: Same Folder as Original
Click Choose and navigate to the Curriculum Guide Resource Folder on your hard drive. When you have found the folder, choose it and click OK. In the Batch Sequences window choose Run Sequence. The commands you previously set will open in the window. Confirm them and click OK. The process will start. Any errors will be reported in the Progress window.
Exercise Two: Indexing with Catalog (Acrobat 6.0 Professional)

Creating the Index
Indexing your files allows them to be rapidly searched by the Adobe catalog indexer. Using the Search command you can search a specific Index that contains a database of a collection of PDF files. These Indexes may be searched over a LAN, but they cannot be searched over the Web or an intranet unless your server supports the indexing of PDF documents.
Many new server software versions now include the ability to search PDF content. For example, Google.com (www.google.com) provides a special search parameter to search only PDF files. For more on this please consult the Acrobat Help file and the Adobe Web site.
To index your documents, do this: 7. 8. 9. From the menu choose Advanced > Catalog and select New Index. Enter My Index for the index. Enter some useful information about the index in the Index Description box.
10. Click Add in the Include Directories box, and select the Acrobat Curriculum Guide Resources folder. 11. Click Build, and name the index My index.pdx. 12. Open the Acrobat Curriculum Guide resources folder and save the index inside the folder. When the message Index Build Successful appears, Catalog is finished.
For more on Index preferences consult the Acrobat Help file.
Loading and Testing an Index

Before using an index it must be loaded into the available index list. It can be loaded manually, or it can be associated with a file so that it loads automatically. In this exercise, you will load an index manually. To set the search preference to show all available fields in the query do this: 1. 2. 3. From the menu choose Edit > Preferences > Search. Make sure that Always Use Advanced Search Options is selected. Click OK.
You are now ready to test your index. 4. 5. 6. Select the Serach tool in the top toolbar. When the search dialog box opens, in the Look In field choose Select Indexes. Navigate to the My.pdx file you saved in the resource folder. You are now ready to test your index.
7.
Type Bill of Rights in the Test box. Acrobat will search your index and show the search results of the documents containing that phrase.
You can browse all the occurrences by rolling over each one in the Results Field. You can also expand the list to see the content that the occurrence was found in. 8. 9. To jump to each occurrence, double-click it. Try a few other search criteria.
10. Exit when you are finished.

Important: Make sure the index and its components remain in the same directory as they were when you created them.
Exercise Three: Searching for PDF Files in Folders and on the Web
About PDF Files and Searching
Adobe PDF content can be searched through the Acrobat Search command. In addition to searching a current PDF document and searching a catalog index of PDF files, you can also search a collection of PDF files in a particular location. You can search multiple Adobe PDF files that are in a specific location, such as a folder on your hard disk or local network. You do not need to open the files before running your search.
If documents are encrypted (have security applied to them), you cannot search them as part of a multipledocument file search. You must open those documents first and search them one at a time. However, documents encrypted as eBooks are an exception to this rule and can be searched as part of a multiple-document search.
Searching Adobe PDF documents in a specific location:

To search in a specific location do this: 1. 2. 3. 4. Click the Search tool or choose Edit > Search, and type the word or phrase you would like to find. For the Look In option, select from the list in the menu. You can search by volume or specific folders. Select Browse For Location to find the folder or folders that you want to search. Click Search.
Notice at the top of the Search PDF window the listing of the search term and the location of the search (in this case the folder named ACG Resources)The results appear nested under the document names and paths.
Refining Multiple-Document Searches

After you search more than one document, you can use the Refine Results pane to reduce the number of search results by adding additional criteria. Only the existing results are searched. To refine your search from previous results do this: 1. 2. 3. 4. With the results of the first search still listed, click Refine Search Results at the bottom of the Search PDF pane. Select the options you want, and click Refine Search Results. You can continue to refine the new results by repeating this procedure. If you want to go back to a previous pane click the back at the top of the search pane. arrow
Searching Adobe PDF Documents on the Web

If you have an active Internet connection, you can use the Web to search for Adobe PDF files meeting your search criteria. To search for Adobe PDF documents on the Internet do this: 1. 2. 3. Choose Edit > Search, or click the Search tool. At the bottom of the Search PDF pane, click Search PDFs on the Internet. Type the word or phrase that you want to find.
You will be reminded that this can take some time. 4. 5. To limit the search results, select one of the search criteria options. Click Search The Internet at the top of the search pane.
After a while, your default Web browser opens to a page of results. 6. Click an item to examine that document.
Activities:
1. 2. 3. 4. 5. 6. After students are familiar with the index process, have them create indexes of their own work. Teachers: Create indexes of worksheets and other classroom resources for quick searching of your PDF file collections Take an entire collection of PDF files and burn them onto a CD or place them on a LAN. Teachers: Take all your student projects and index them for a yearly archive. Administrators: Index all important administrative materials for online searching through your LAN. Look for useful PDF documents on the Internet. Begin to collect and archive useful ones for school and research information.
Much more information about automated indexing and CD-ROM optimization is available in the Acrobat Help file.
Additional Adobe Resources on the Web Visit the Adobe Education Web site at www.adobe.com/education for additional resources: Instructional resourcesfree lessons, course guides, and projects that incorporate Adobe tools: www.adobe.com/education/curriculum/main.html Complete product informationLearn about Adobes complete line of integrated, award-winning products: www.adobe.com/education/ed_products/main.html Training opportunitiesBuild your Adobe software skills with free and discounted training resources: www.adobe.com/education/educators/training/main.html
Adobe, the Adobe logo, Acrobat, and Acrobat Capture are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. All other trademarks are the property of their respective owners. 2003 Steve Adler. All rights reserved.
Adobe Acrobat 6.0

Curriculum Guide
Lesson 12:
Using eBooks

Using eBooks
Level
L E S S O N T W E LV E
Beginner. Students are assumed to have a basic understanding of the Adobe Acrobat work area from Lesson One. It is also assumed that students have experience opening, closing, and saving files on their computer.

The purpose of this lesson is to introduce the student to the use of Acrobat for reading and managing electronic books (eBooks). Many books are now available in eBook format, allowing students and teachers to work with digital documents and incorporate them into an easy-to-manage digital library. This lesson will specifically introduce: (1) creating an eBook account, (2) obtaining and downloading eBooks, (3) using the Bookshelf, and (4) reading eBooks At the end of this lesson students will be able to: 1. 2. 3. 4. 5. 6. Create an eBook account. Browse eBooks online. View permissions for an eBook. Borrow eBooks from an online library. Organize a Bookshelf. Read eBooks.
Lesson Twelve is designed to be taught in a single one-hour session. The student will explore the procedure for creating an ID and procuring eBooks. An Internet connection is needed to register and procure eBooks.
Key Terms for Lesson Twelve

Adobe DRM Activator: A Digital Rights Management module used to manage a users account and the eBook permissions. Adobe ID: A unique ID issued by Adobe Systems for obtaining an eBook account. Online Library: An eBook library that lends digital documents, similar to a traditional library. My Bookshelf: A module in Acrobat where eBooks are organized. The Bookshelf contains thumbnails of eBooks as well as titles, author, access, and category information.

Exercise One: Creating an eBook Account
About eBooks
Adobe eBooks are Portable Document Format (PDF) files that have been packaged and delivered electronically by the Adobe Content Server. This server protects the copyright of the author. These documents can be moved, copied, posted, or e-mailed. Adobe eBooks can be bought, borrowed or exchanged among users. In order to used an eBook, you must have a license to read the book. This is usually provided by a seller or lender. In addition Adobe Acrobat must be activated in as an eBook Reader.
Activating Your Account

Before you can purchase or read eBooks you must activate the Acrobat application as an eBook reader. This requires creating an Adobe DRM Activator account. To create an eBooks account do this: 1. 2. 3. Connect to the Internet. In Acrobat, choose Advanced > eBook Web Services > Adobe DRM Activator. In the dialog box, click Yes to launch your browser and connect to the Adobe DRM Activator Web site. The document activation data will begin to download.
To activate the eBooks Reader software, you need your Adobe ID and password or your Microsoft .Net Passport ID and password. If you are a new user, follow the onscreen prompts to create an ID and password.

Acquiring and Downloading eBooks
The eBooks button may not be visible on the toolbar. To display the eBooks button on the toolbar choose View > Task Buttons > eBooks. To download eBooks to your computer do this: 1. 2. 3. 4. 5. 6. 7. 8. Connect to the Internet. On the toolbar, choose eBooks > Get eBooks Online. Your browser will open in a new window.
Choose File > My Bookshelf > eBooks Online button. You are now at the eBook Mall. Click on the Adobe eBook Site at the lower left corner of the browser. A new browser window will open. You can download a featured classic or search for others by using the search button in the upper left corner. Search for Huckleberry Finn. When its page is displayed add it to your order. It is free. Click to download your eBook. After it downloads click OK to view your book. When your book downloads you are ready to read.

Viewing eBook Permissions
Ever y eBook contains permissions set by the publisher that specify various actions or limits to what you can do with the book, such as copying, printing, or setting an expiration date to disable the book altogether. These permissions are saved when you download the book. To view permissions of an eBook do this: 1. 2. Choose File > Document Properties, and then select Security from the list at the left. In the Document Securities section of the Document Properties dialog box, click Show Details. These settings cannot be changed.
Borrowing Books From an eBook Library

Borrowing books from an eBook library is very similar to borrowing from a traditional library, except that when eBooks are due to be returned they simply expire. You do not have to worry about returning them on time. Some eBook libraries charge an annual fee and might limit the number of books you can borrow at one time. To borrow an eBook from the Adobe demonstration online library do this: 1. 2. Type the following address: http://librarydemo.adobe.com/library Locate and select a book you want to borrow, pick the number of days you would like to keep it, and click Add To Your Bookbag. When you have borrowed the book it will be downloaded to your computer.
Exercise Two: Working with the Bookshelf and Reading eBooks

Using the Bookshelf
The Bookshelf is where you access and manage your eBooks. You can also manage other PDF files using the Bookshelf. To open the bookshelf choose File > My Bookshelf. The Bookshelf window will open. Borrowed eBooks have a little timer in the upper right corner.
Viewing Bookshelf Contents

The contents of My Bookshelf are displayed as a series of thumbnails or as a list of titles. When you click on an icon, information about the book is displayed at the bottom of the Bookshelf dialog box. You can change the type of view by either the Thumbnail view or the Detail view icons at the top of the Bookshelf window.
In the Detail view eBooks can be sorted by clicking the different column headings.
Adding PDF Documents to My Bookshelf

Your Bookshelf can contain other PDF documents that you can organize and manage the same way as eBooks. To add a PDF document to My Bookshelf do this: 1. 2. With the My Bookshelf window open, click Add File. Locate the PDF file you want to add and click Add.

Organizing eBooks
The Bookshelf can be organized so that you can easily manage your material using predefined categories or your own catagories. You can also assign more than one category to an eBook. To add or edit categories do this: 1. 2. 3. Choose File > My Bookshelf. When the Bookshelf is open choose Edit Categories from the category menu. In the Bookshelf Categories dialog box, add or delete a category.
You can edit custom category names but you cannot edit the names of the predefined categories.
Reading eBooks
You can read an eBook like any other PDF document. In addition you can: Use the Read Out Loud feature. Smooth the text to improve readability. Annotate and mark up the eBooks using the techniques learned earlier in the Acrobat Curriculum Guide. Look up meanings of unfamiliar words.
Read Out Loud

You can use the Read-Out-Loud feature to read aloud as much of an Adobe PDF document as you need: a page, a section, or the entire document. To read a PDF document out loud do this: 1. 2. Open the Adobe PDF document you want to read. Navigate to the page on which you want to start reading and choose View > Read Out Loud > Read This Page Only or Read To End Of Document. To interrupt the read-out-loud feature Choose View > Read Out Loud > Pause or Stop.
Looking Up Words
Using the Select Text tool you can select a word or phrase you want to check and use the contextual menu to look up the selected word. Your browser will launch directly to a dictionary Web site to check your selection.

Activities:
1. 2. 3. 4. 5.
Search Adobes eBook Web Site and look for free eBooks for use in the classroom and for research. Have students make a list of other eBook vendors and summarize each vendors site. Look for more eBook libraries and keep a list. More are becoming available all the time. If students have access to PDAs, experiment with downloading eBooks. Remember each computer and PDA needs to have a DRM module installed on it. Have students experiment with sharing eBooks with each other.
More information about working with eBooks can be found in the Acrobat help file and on the Adobe web site.

Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. Distribution of the Guide outside of the educators classroom or commercial use of the content of the Guide is prohibited. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way, please contact the author, Steve Adler at his Web site: www.guidedsystems.com. Adobe, the Adobe logo, Acrobat, and the Adobe PDF logo are either registered trademarks or trademarks of AdobeSystems Incorporated in the United States and/or other countries. All other trademarks are the property of their respective owners. 2003 Steve Adler. All rights reserved.
Adobe Acrobat 6.0

Curriculum Guide
Lesson 13:
Using Acrobat to Make a PDF File Accessible
Using Acrobat to Make a PDF file Accessible

Level
Intermediate - Advanced. Students are assumed to have experience with the different features and menu options of Adobe Acrobat. Students will be working primarily with Portable Document Format (PDF) document accessibility preferences.

The purpose of this lesson is to introduce the student to the use of Acrobat as a tool for making it easier for vision and motion challenged users to access and manage information in PDF files. Section 508 of the U.S. Rehabilitation Act requires federal departments and agencies that use electronic and information technology to ensure that federal employees and members of the public with disabilities have access to this information in an accessible format. PDF is one of these acceptable formats. This lesson will specifically introduce: (1) using Acrobat to read a PDF file, (2) setting Acrobat accessibility preferences, (3) enhancing visibility of a PDF file, and (4) checking and analyzing the accessibility of PDF files.. At the end of this lesson students will be able to: 1. 2. 3. 4. 5. Set the Read-Out-Loud feature. Set different reading preferences. Change visual aspects of a PDF document. Reduce keyboard and mouse interaction. Verify the accessibility of a PDF document.
Lesson thirteen is designed to be taught in a single one-hour session. The student will explore the preferences and options for different accessibility features and be able to make PDF documents more accessible.
Key Terms for Lesson Thirteen

Screen Reader: An assistive technology application that enable visually impaired users to interact with computer applications. Unstructured PDF: All content is treated as a single unit without any hierarchies or relationships. Unstructured PDF files retain the authors text and paragraphs. All other formatting, including formatting for basic text, tables, and lists, is lost. Structured PDF: PDF files that have logical structure outlines that refer to the authors content in a natural reading order. This structure tree appears on the Tags tab in the navigation pane and shows elements nested at various levels. Tagged PDF: Documents that have a logical structure plus additional information that permits reflow. Tagged files recognize tables, formatted lists, and tables of contents. Tagged files also recognize which content blocks belong to the different stories and contain text-formatting information such as spacing between words.
Exercise One: Investigating PDF Accessibility Features

Accessibility features are tools and resources that make it easier for vision- and motion-challenged users to access information and controls for Adobe PDF documents. Several features in Acrobat address specific accessibility issues: Speech functionality, including support for utilities and devices that read visual elements, controls, and text, and convert them into spoken language. Visibility adjustments to make text and graphics easier to view for people with a limited range of vision. Navigation through documents using auto-scroll, to reduce required keyboard and actions. Keyboard alternatives to mouse actions. Options for creating Adobe PDF files that make documents more reliably accessible.
About Reading Preferences

The Reading Preferences panel contains a list of the options that can be set for a particular PDF document. To access these preferences choose Edit > Preferences and click on the Reading preference in the left pane. You can use the Reading preferences to change the volume, speed, and order in which documents are read out loud. If you experience difficulties reading a document with a screen reader, changing the reading order preference options can sometimes help. To view reading preferences do this: 1. 2. 3. Open the file Brochure.pdf from the Acrobat Curriculum Guide Resources folder. Choose Edit > Preferences and select Reading. For Read Out Loud options, select the settings you want for volume, voice, pitch, and words per minute. Select a Reading Order option and choose whether to override the reading order in tagged documents. For Screen Reader Options, select Deliver Data in Pages When Document Exceeds, and then type a number for the amount of pages to download (default is 10 pages). Click OK.
4. 5.
6.
Exercise Two: Creating Accessible Documents

For this activity you will use the Section 508 Facts brochure located in the Acrobat Curriculum Guide Resources folder. Though not an actual screen reader, the Read-Out-Loud feature makes it easy for PDF files to be read by your computer. You can use the this feature to read aloud as much of an Adobe PDF document as you need: a page, a section, or the entire document. Some systems may not support this feature. 1. 2. Navigate to page 1 of the Brochure.pdf file. Choose View > Read Out Loud > Read This Page Only.
Notice that the Page does not read. Some PDF files cannot be read until certain additional steps are performed.
Checking Accessibility
To check the accessibility of a PDF file: 1. Choose Advanced > Accessibility > Quick Check.
The following message is displayed: This document cannot be read until tags are added to the document. These tags tell the screen reader and other assistive technology devices how to treat the text blocks, paragraphs, etc. 2. 3. 4. 5. Click OK. Choose Advanced > Accessibility > Add Tags To Document. Acrobat will evaluate the document and add tags as needed. Choose View > Navigation Tabs > Tags. Click the Content Tab. You will see a list of tags that have been added. These tags are necessary for screen reading devices to operate properly.
Performing a Full Check of Accessibility

You can have Acrobat perform a full check and give you a report based on the parameters you set. This can be a time-consuming task on large documents. Pressing the Escape key can stop the process.
6.
Choose Advanced > Accessibility > Full Check.
The Accessibility Full Check window opens. Here you can set options for the amount of detail you require in the report. We will leave the settings alone for now.
7.
Click the Start Checking option. When checking is complete a dialog box like the one to the right should appear.
If there had been problems with the document, Acrobat would have placed a HTML file report in your documents folder listing the problems with your document and providing hints for repair.
Reading Out Loud

Your PDF file is now ready for the Read-Out-Loud feature of Adobe Acrobat. 8. Choose View > Read Out Loud > Read This Page Only.
Your document will now begin to read in the proper reading order. (Be sure that your computer's sound is on so that you can hear the reading.) Your PDF document is now accessible by almost everyone!
Enhancing Visibility
You can set various options to make it easier to see and read Adobe PDF documents on screen. You can: Magnify the displayed document using the Viewing toolbar, the Zoom options on the status bar, or the commands on the View menu. Enlarge or reduce the font size of the bookmark text with the Options menu on the Bookmarks tab. Set the background color of pages and the color of the text in the Preferences dialog box. Replace document colors.
To adjust the Accessibility options do this: 1. 2. 3. 4. 5. Open the saved Brochure.pdf document from the previous exercise. Choose Edit > Preferences and click on the Accessibility item in the left side of the Preferences. Choose the Replace Document Colors option and try a different combination. Click OK. Open a PDF document and try out your changes.
Be sure to use colors that improve visibility. These color changes will not print but will be viewable onscreen. These changes will affect all the PDF documents on your computer.
Minimizing Mouse and Keyboard Usage

In order to reduce the amount of clicking and keyboard use for a PDF file, Acrobat allows you to set some additional options.
Using Reflow
Once a PDF has been tagged properly, its contents can be reflowed to fit different screen sizes and document areas. This will also enable you to reduce background colors and make automatic scrolling more effective. To reflow your Brochure.pdf file do this: 1. 2. Click on the single page or continuous page icon at the bottom of the document window. Choose View > Reflow. (If it is dimmed, you have not added the tags from the previous activity).
The document will change its appearance and look like the picture to the right. 3. Drag the lower-right corner of the document window to resize it. Notice that the content reflows to fit the window size. This is because the document contains the proper tags needed for accessibility.
Scrolling Automatically
The automatic scrolling feature makes it easier to scan through a long document. You can scroll through pages without using keystrokes or mouse actions. To scroll automatically through a document do this: 4. Choose View > Automatically Scroll. To change the scrolling speed, press a number key where 9 is the fastest and 0 is the slowest or press the Up or Down arrow keys. To reverse the direction of the scrolling, press the hyphen or minus sign key. To jump to the next or previous page, press the Left or Right arrow keys. To stop automatic scrolling, press the Escape key or choose View > Automatically Scroll again.
Using Keyboard Shortcuts

You can control many menu commands and navigation functions from the keyboard. Acrobat 6.0 products include more keyboard access features than did earlier Acrobat versions. Note: In Windows, some of the keyboard shortcuts used to navigate in Acrobat may differ from those used in other Windows applications.
Keyboard shortcuts are very powerful for all types of users. Shortcuts often vary for each platform and version of the operating system. More information can be found in the Acrobat Help file.
Macintosh OS X users can navigate and interact within the Acrobat work area and Adobe PDF documents by setting up the appropriate system-level preferences. To set up full keyboard access on a Macintosh computer do this: 1. 2. 3. 4. On the Apple menu, choose System Preferences, and select Keyboard. In the Keyboard Preferences dialog box, select the Full Keyboard Access tab. Select the Turn On Full Keyboard Access and Any Control. Quit System Preferences.
Windows users can use the keyboard to control Acrobat within Microsoft Internet Explorer. Pressing the Tab key shifts the focus from the browser to the Acrobat document and application. The navigation and command keystrokes will function normally. Pressing Ctrl + Tab shifts the focus from the document back to Internet Explorer.
Activities:
1. 2. 3. 4. 5. 6. Investigate other information about Section 508 on the Web using one of the popular search engine Web sites. Have students check and convert existing PDF filess such as school information for accessibility. Have students experiment with different screen enhancements and reading preferences for a particular document and have them present their different versions to the class. Generate accessibility reports on PDF files from a variety of sources and discuss the different findings and hints for improving accessibility. Convert web pages to PDF using the techniques learned earlier. Notice that since web pages are already tagged, many of them are already defined for accessibility. If students have access to PDAs, have them load accessible PDF files onto their devices and report on the appearance of their document compared to the original.

Visit the Adobe in Education Web site at www.adobe.com/education for additional resources: Instructional resourcesfree lessons, course guides, and projects that incorporate Adobe tools: www.adobe.com/education/curriculum/main.html Complete product informationLearn about Adobes complete line of integrated, award-winning products: www.adobe.com/education/ed_products/main.html Training opportunitiesBuild your Adobe software skills with free and discounted training resources: www.adobe.com/education/educators/training/main.html
Adobe, the Adobe logo, Acrobat, and the Adobe PDF logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Mac is a trademark of Apple Computer, Inc., registered in the United States and other countries. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners. 2003 Steve Adler. All rights reserved.

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Adobe Acrobat 6.

Step-by-Step Lessons for Educators

Lesson One: Getting Started Viewing PDF Files

Lesson Two: Creating PDF Files from Source Files

Lesson Three: Working with PDF Files

Lesson Four: Annotating PDF Files

Lesson Five: Editing PDF Files

Lesson Six: Adding Interactive Features

Adobe Acrobat Curriculum Guide

Lesson Seven: Importing Image Files

Lesson Eight: Working with the Web

Lesson Nine: Presenting PDF Files

Lesson Ten: Protecting PDF Files

Lesson Eleven: Distributing PDF Collections

Lesson Twelve: Using eBooks

Lesson Thirteen: Creating Accessible PDF Documents

Adobe Acrobat Curriculum Guide

Overview of the Adobe Acrobat 6.0 Curriculum Guide

Adobe Acrobat Curriculum Guide

Using the Curriculum Guide Resource Files

Adobe Acrobat Curriculum Guide

Adobe Acrobat Curriculum Guide

Acrobat Digital Workflow

Adobe Acrobat Curriculum Guide

Web Browser Support

2003 Steve Adler. All rights reserved.

Adobe Acrobat Curriculum Guide

Adobe Acrobat 6.0

Getting StartedViewing PDF Files

Summary and Objectives

Key Terms for Lesson One

Adobe Acrobat Curriculum Guide

Exercise One: Using the Help File

Opening the Help file

Adobe Acrobat Curriculum Guide

Exercise Two: The Work AreaNavigating Views

To Change the Size of the Document You Are Viewing

Adobe Acrobat Curriculum Guide

Moving Among Pages in a Document

Retracing Your Views

Using the Navigation Pane

Using the Find Tool

Adobe Acrobat Curriculum Guide

Adobe Acrobat Curriculum Guide

Exercise Three: Using the How To Window

Click the related topics if needed to find additional steps.

Adobe Acrobat Curriculum Guide

2003 Steve Adler. All rights reserved.

Adobe Acrobat Curriculum Guide

Adobe Acrobat 6.0

Creating PDF Files from Source Files

Summary and Objectives

Key Terms for Lesson Two

Adobe Acrobat Curriculum Guide

Exercise One: Using Acrobat Distiller

Opening Acrobat Distiller

Adobe Acrobat Curriculum Guide

Adobe Acrobat Curriculum Guide

Exercise Two: Creating a PDF Document

Adobe Acrobat Curriculum Guide

Adobe Acrobat Curriculum Guide

Adobe Acrobat Curriculum Guide

Creating PDF Files from Internet Explorer (Windows Only)