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SUBMITTED TO:Mrs. Sweta Jain Program Co ordinator Shastri Institute of Learning Jaipur (Rajasthan)

SUBMITED BY:Singh Suman Anandi SIL\ADM\2010\29 (2010-12)

CHAPTER 3 HUMAN RESOURCE PLANNING :The ongoing process of systematic planning to achieve optimum use of an organization's most valuable asset - its human resources. The objective of human resource (HR) planning is to ensure the best fit between employees and jobs, while avoiding manpower shortages or surpluses. The three key elements of the HR planning process are forecasting labor demand, analyzing present labor supply, and balancing projected labor demand and supply. The HR plan needs to be flexible enough to meet short-term staffing challenges, while adapting to changing conditions in the business and environment over the longer term. Human resource planning is a continous process.

PROCESS OF HRP IN BANKING SECTOR:1. Review of organizational objectives

The HRD Manager first studies the objectives of the organization. then he prepares a list of all the activities that are required to achieve the objectives. He also does job's analysis.

2. Estimation of manpower requirement

The HRE Manager then estimates the manpower requirement of the Organization. That is , he finds out how many people will be required to do all the jobs in the organization. Estimation of manpower requirement must be made in terms of quantity and quality.

3. Estimation of manpower supply

The HRD Manager then estimates the manpower supply. That is, he finds out how many managers, and employers are available in the organization.

4. Comparison of Manpower
The HRD Manager then compares the manpower requirements and manpower supply.

5.In case of no difference

If there is no difference between manpower requirements and the manpower supply, then the HRD manager does not take any action. This is because manpower requirements are equal to the manpower supply. 6.In case of difference If there is a difference between the manpower requirements and the manpower supply the HRD manager takes the following actions.

a. Manpower surplus If the manpower requirements are less than the manpower supply then there is a surplus. During manpower surplus, the HRD manager takes the following actions:* Termination i.e. removal of staff. * Lay off. * Voluntary retirement. b. Manpower shortage If the manpower requirements are greater than there is manpower shortage. During manpower shortage, the HRD manager takers the following actions:* Promotions * Overtime * Training to improve quality * Hire staff from outside, etc 7. Motivation of Manpower
HRP also motivates the employers and managers by providing, financial and non financial incentives. The HRP process for state bank of India Coimbatore branch may be both long term and short term because many employees are retired and want to leave.

According of given data the following table will be prepared for SBI Coimbatore branch.

Sr No. 1


No of employee 2008

No of employee 2009

No of employee after retired.

2 3 4 5

Branch manager Officer: general Agriculture Industrial Head cashier Cashier Clerk Typist Sub staff

1 5 3 2 1 4 6 3

1 6 3 0 1 3 1 3

1 4 3 2 1 4 4 3

This chart shows no. of employees after transfer, promotions and leaving. no of employees in 2009 shows remaining employee of SBI branch. In given exercise bank of India Coimbatore branch is also diversify on operational functionality .the requirement for this branch is shows the staffing table.

designation Officer: general Foreign exchange Technical Clerk Sub staff

No. of employee 2 1 1 3 4

SBI branch is also going to computerized so 2 clerks and general officer will be replaced after this process and one general officer has to be surplus.

Job description:-The purpose of a Job Description is to provide employees

and department with written statements that summarize the major duties and responsibilities of a particular position. Because job descriptions have the potential to become the subject of contention, including grievances or litigation, it is critical that accuracy be maintained. To ensure this, job descriptions should be reviewed on a periodic basis so they accurately reflect the general nature of work and level of responsibility. According to exercise Job description:Key point Description


General manager marketing





Job summary

All activities which are related to marketing All marketing activities Evaluate current and future condition y Examine job description of all marketing employees y Planning, organizing, controlling, motivating y Develop an MIS y Observe conceptual skill of employee As per the rules and regulations of the organization y y Managing and Executive Directors


Working condition

Report submission

Job specification:A statement of employee characteristics and qualificationsrequired for satisfactory performance of defined duties and tasks comprising a specific job or function. Job specifications derived from job analysis. Post title Section, division Senior vice president Engineering Division Place Date of person specification

Eastern india

Attributes Experience Age

Minimum Criteria
Minimum 10 year experience Experience of working with groups of people in a goal setting, Regular involvement in leading. Maximum 35 years

Method of Assessment
Application form & Interview Practical Test

Desirable Criteria
Experience of organizing and planning activities. Experience in organizing, motivating and developing staff.

Method of Assessment
Application form & Interview Practical test

BE\B-TEC from a recognized Education, college\university Training, Qualifications Relationships Ability to work as part of a team and on your own. Ability to work with people at all levels.

Application form & Interview

MBA \PGDBM from recognized university

Application form and certificates

Application form & Interview

Equalities and Diversity Skills Management Skills Any additional factors

respect for all individuals regardless of culture, ethnic origin, gender Decision making, strong strategic planning Ability to manage and develop mannered activity programmes Honest, trustworthy. Self motivated and Commitment


Application form & Interview Knowledge of international trends Application form & Interview Application form & Interview Application form & Interview

Application form & Interview

Application form & Interview

Application form & Interview

Chapter 5
Prepare the advertising copy for recruiting women candidates for the position of production executives in bharat heavy electrical Ltd., Bangalore.

Bharat Heavy Electricals Limited

(A govt of India undertaking) BHEL is countrys premier engineering organization and one of the Navaratna PSUs and caters to core sectors of Indian economy viz Power Generation and Transmission, Industry, Transportation, Oil and Gas, Renewable Energy, having 14 manufacturing divisions, 08 service divisions, 15 regional offices, 04 power sector regional centers and over 100 project sites spread all over the country and overseas The financial turnover during the year 2009-10 was Rs 34,050 crores and has challenging order book position BHEL plans to be Rs 45,000 crores company by 2011-12 and Rs 90,000 crores company by 2016-17

Advertising copy for this vacancy

Production Executive (PE1) Pay scale Rs 34,900-50,500/Vacancy: 09 (the number of vacancies are only for womens) Qualification Essential: MBA\PGDBM in production Desirable: Post graduate degree/diploma in commercial/labor/taxation laws Upper age limit as on 01.10.2011 35 years Work experience: Candidates should have five year post qualification experience in dealing with legal matters as an executive in govt/semi govt/listed companies mainly in the following areas; Drafting/scrutinizing/vetting various legal documents viz plaints, written statements, affidavits, deeds, agreements, contracts, indemnity bonds, bank guarantees, collaboration agreements, Civil/Industrial/Commercial/Criminal/Taxation. Knowledge of local language of the Bangalore region would be desirable for candidates considered no of vacancies and posting locations indicated above are tentative and may vary on review, accordingly reserved vacancies may also vary Selection process: Selection process will comprise interview only. Remuneration and other benefits: Besides the basic pay, industrial dearness allowance, HRA, other perks and allowances up to a maximum of 46% of basic pay, performance related payment (PRP) and other benefits like PF, Gratuity, medical facilities for self and family, company assisted accommodation, uniform, subsidized canteen facilities, leave/leave encashment shall be admissible as per company rules Reservation: GENERAL-02 SC\ST-03 OBC-04 Total 09 In deserving cases, selection committee may recommend a higher start; the appointment of selected candidates will be subject to meeting health standards prescribed by the company

The candidates should ensure that they fulfill the eligibility criteria and other requirements and that the particulars furnished by them are correct in all respect, in case it is detected at any stage of recruitment process that the candidate does not meet the eligibility criteria and/or the candidate has furnished any incorrect/false information or has suppressed any material fact(s), the candidature of such a candidate is liable to be rejected, if any of the above shortcomings is/are detected, even after appointment, her services are liable for suitable actions including termination and prosecution. Any legal proceedings in respect of any matter of claim or dispute arising out of this advertisement and/or an application in response thereto shall be subject to jurisdiction of the courts at Bangalore. The company reserves the right to reject any application without assigning any reason whatsoever BHEL reserves the right to cancel/restrict/enlarge/reopen the recruitment process, if the need so arises, without issuing any further notice or assigning any reason thereof How to apply: The submission of applications will be online only through our recruitment website no other mode of submission of application is allowed Immediately on submission of application online, unique acknowledgement no will be generated for each candidate and candidates would be required to download the acknowledgement slip and send it to Sr Manager (HR), BHEL, RSP, Bangalore-632406 along with following recent passport size photograph duly self attested pasted on the acknowledgement slip; the BHEL challan copy of the fee deposited; self certified all relevant certificates Fee: The candidate belonging to the general and OBC categories will have to pay a non refundable fee of Rs 250/-, the fee can be paid in any of the branches of SBI across the country to SUMAN KUMAR A/c no. 31170378124 through challan The triplicate challan (1st copy- application copy, 2nd copy- BHEL copy, 3rd copy- bank copy) for payment of fees can be downloaded from website the journal number given by the bank on payment of fee needs to be filled in the online application form and the challan copy of BHEL needs to be attached with the acknowledgement slip and sent to RSP BANGALORE. SC/ST candidates are exempted from payment of the fee Candidates are advised to possess a valid e-mail ID, which is to be entered in the online application form. They are also advised to retain this e-mail ID active for at least one year as there is a possibility of providing all important communications by BHEL to the candidates through this e-mail ID Important dates Commencement of online submission of applications: 21.09.2011 Receipt of acknowledgement slips along with required documents from candidates at RSP Bangalore: 05.10.2011 These dates are tentative and may undergo change; any change in these dates shall be displayed on website

Structure the application blank for recruiting personnel Managers in all zonal railways in the Indian railways.
Control No (for office use):-


Roll No (for office use):-


APPLICATION FORMS FOR Centralized Employment Notice No 02/2010

NO. ......


Signature should not be in Capital letters.

(All applications must be submitted in A4 size 80 GSM bond paper)


Category No & Post:

(For single category) (you will only be considered for the posts indicated above )

cat no.

Name of the post



choice of Railway:




Paste(do not pin or staple) here your recent colour passport size photograph of size 4 cm x 5 cm (The colour photograph should not be more than 3 months old) Not to be attested.


Medium of examination :
(Choose any one of the local languages of concerned RRB as given in para 15 of notification , if other than English, Hindi & Urdu)


(In English only)








(n English only)


Date of Birth (DD/MM/YYYY):



(Age as on 01.10.2011, refer para 2 of Emp. Notice No. 02./2010) 9.

Visible mark of identification on body:

10. Qualification: (Fill in only those qualifications prescribed for the post applied for) (A) Academic Qualification University\Board Year of passing SSC/X/Matric Higher secondary/XII/INTER Graduation Post graduation Others (B) Technical Qualification University\Board Year of passing I.T.I/Act apprentice Diploma Engineering degree Others


Marks %


Marks %

(In English only)


... ............................................................... StatePin code

12. Nearest Railway Station:

Left Hand Thumb Imp: Ression of candidate in this box Signature of the candidate
Note: 1) Candidate must fill up their name, father's name and date of birth as indicated in their Matriculation certificate. 2) Candidate should put their full signature at all the places in the same language (In English or in Hindi)

Annexure 2
Railway Recruitment Board, Information Sheet (For Centralized Employment Notice No.02/2010)
(To be filled in CAPITAL LETTERS only Signature should not be in Capital /Open letters)

1. Name of the candidate(In English only) 2. Tick( )Gender: Female 3. Nationality : 4. Permanent address .................................... StatePin code.

Marital status:



5. (a) Details of Postal Orders/Demand Drafts enclosed: Name of post office/Bank Serial No. & date


(b) Are you seeking Fee exemption (Y/N)

(i) As an economically backward class candidate

Tick appropriate box from the following

(iii) As a female candidate

(iv) As a SC/ST candidate (v) As a ex-service man

(Income certificate to be enclosed as per annexure-7) (ii) As a minority candidate (self declaration to be enclosed as per annex-8)

Muslim 6. 7. Religion: Hindu

Christian Muslim

Sikh Sikh

Buddhist Christian

Parsi Buddhist

(vi) As a physically handicapped parsi Jain Others

Are you: (i) Govt. Employee (Y/N) (iii) Physically Handicapped (Y/N)

(ii) Ex-serviceman(Y/N) if yes then deformity (VH/OH/HH)


Present employment (To be filled by all Railway/Central/State/PSU employees) Designation & Grade Date from Date to Name & address of employer


Ex-serviceman(Ex-SM) : Date of enrolment

Date of Attestation

Date of discharge

Length of service

10. Do you seek age relaxation TICK ( ) appropriate box: SC ST OBC JUDICIALLY SEPARETED/DIVORCED WOMEN/WIDOW

J&K Residents


Railway employee

Course completed Act Apprentice

Physically Handicapped

11. Whether you were debarred by any RRB in the past a) No b) For 2 years c) For life 12. Documents attached in proof of : Indicate by ( ) Tick mark in the relevant boxes indicated below:Community Certificate(For SC/ST/OBC) Self Declaration Certificate (For OBC candidates as per Annx-5) IPO/DD Discharge Certificate (for Ex-serviceman) Colour Photograph (Passport size) Date of birth Certificate (As per Matric/High school or equivalent) Educational Certificate Vision Certificate( required for the post of ASM/ALP Disability Certificate(For Persons with Disability as per Annex-9) Declaration from VH/ affected by cerebral palsy (For Engaging scribe as per Annexure-10) Economically backward classes certificate(For Economically backward classes as per Annex-7) Minority self declaration certificate(For Minority community as per Annex-0

13. Please copy the following declaration in your own hand writing in running hand in the space provided below:
I hereby declare that all the statements made by me in the application are true and complete to the best of my knowledge and belief and nothing has been concealed or suppressed. I also understand that in case, any of my statements is found untrue during any stage of recruitment or thereafter shall disqualify me for the post applied for and/or I shall be liable for any other action under the extant rules.____________________________________________________________________________

_________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________

Place:. Left hand Thumb Impression Date:..of candidate in this box

singh suman anandi

Signature of the candidate

Draft an appointment order for the post of General Manager (Finance) in Steel Authority of India Ltd.
Appointment order After giving the Offer Letter, an Appointment Letter is the next step of interaction between a company and an employee. For him/her, a Letter of Appointment is a guarantee about the given job and position in that company. We welcome you to our innovative and dynamic team Letter of Appointment Dear Mr. SINGH SUMAN ANANDI Welcome to Steel Authority of India Ltd I am pleased to offer you employment in the position of General Manager (Finance) with SAIL I am eager to have you as part of our team. I foresee your potential skills as a valuable contribution to our company and clients. Your appointment as General Manager (Finance) will commence on 25-09-2011 As GM (Finance), you will be entitled to a monthly starting remuneration of Rs 45,000/- (Rupees fourty five thousand only) which indicates cost to company. You will be on a probation period of six months. Regular performance review will be conducted to assess your performance and suitability. Your continued employment at SAIL is dependent on your successful completion of the probationary period. Your salary will be reviewed after a period of 6 months and thereafter every 12 months. You will be entitled to all allowances ad benefits whatsoever decided by the management. You shall receive your payment before 5th of every month. Leave and other company policies are available at These policies are reviewed and posted at our website from time to time by the management of SAILfor your benefit. Your signing this appointment letter confirms your acceptance of the terms and conditions and that you would be joining SAILon the given date. I am looking forward to working with you. Sincerely, <Name>, <Designation> <Company name> <Date: dd/mm/yyyy>