ANEX 12 – SAMPLE OF OUTREACH MATERIALS

OUTREACH AND BUILDING NETWORKS

Global Village Networking Zones

Networking Zones are areas in the Global Village where people working on the same
issue, and/or from the same region, can gather to share skills and build their networks.
Examples of Networking Zones at AIDS 2006 included:

Aboriginal/Indigenous Peoples LGBT-Queer

African Middle East
African/Black Diaspora Multi-Faith
Caribbean New Prevention Technologies
Children People Living With HIV/AIDS
Complementary Therapy/Traditional Prisoners
Healers Sex Workers
Eastern Europe South Asian
Gay and other MSM South East/East Asian
Harm Reduction/Drug Users Women
Latino Café Youth Pavilion

The Networking Zones are used to:

• encourage networking between and among various stakeholders;
• provide organizations with a platform to get key messages across to a wider audience;
• provide organizations and their colleagues a space in which to mobilize themselves
and to plan around their broader involvement in the Conference; and
• support the emergence, organization and development of new (and strengthen
existing) networks around issues, populations and/or regions.

Networking Zones were a highly successful part of AIDS 2006. Many people say that
where as in other parts of the conference the learning takes place in lecture halls with
slides, Networking Zones allowed community people to learn by interacting and sharing
skills with others with similar interests.

It is anticipated that Networking Zones will be a part of the AIDS 2008 Global Village.
Use the Global Village on-line application forms opening in December 2007 and closing
in February 2008. See the accompanying tip sheet for applying for and organizing a
Networking Zone.

See the case study of a successful Networking Zone.

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Global Village applications

For a general description of the Global Village, click here.

How to apply:

Global Village, Youth and Cultural Programme applications are on one form. The application
form is available online but if you do not have consistent and reliable internet connection,
download the Word document form from the website, complete it and fax it in.

Make sure you send in a complete application and don’t forget to include supporting
documents/pictures.

Global Village sessions should be interactive and include audience participation.

Tips and advice/Things to keep in mind:

Go to the AIDS 2008 website and look through the information about the Global Village and
Cultural Activities and the opportunities that exist for you. Look through the application form
before you start. Download it and print it if you can. Read through the instructions carefully and
make sure you follow them. If you have questions, use the contact details provided with the
application to direct your questions.

Go the AIDS 2006 Virtual Village (have to make sure it is active ) and check the sessions, booths
and Networking Zones to see what happened at the previous Global Village (note that not all
activities will be the same at AIDS 2008).

Connect with others in your town, city, country or globally who work in your field who you think
might apply to the Global Village. Joint applications are stronger and show how communities can
work together.

Don’t leave your application until the last minute. The sooner you send it in the better.
Sometimes it is difficult to link to the online application form in the last 48 hours before the
deadline and you might miss it. There will be a large number of applications being submitted.
Plan your application well in advance of sending it.

Remember that being accepted does not guarantee that the Conference will support your travel or
registration to the Conference. Consider fundraising now to help support your trip to Mexico
City.

Dates to remember

Applications open December 2007

Applications close February 19 2008
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Cultural Programme Applications

Cultural activities are an important part of International AIDS Conferences and showcase
culture as a critical response to HIV/AIDS. Usually cultural activities are held in the
Global Village or in the city outside the conference venue. Typical cultural activities
include performing arts (music, theatre and dance); film and video; literature; and the
visual arts. Some conferences have chosen to focus on the culture of the region where the
conference is being held whereas other conferences choose to showcase international
culture. It will be up to the Cultural Programme working group to decide what the
emphasis will be in Mexico.

How to apply:

When the Cultural Programme Applications are available on-line, go to the AIDS2008
website www.aids2008.org and read what types of cultural activities the conference is
inviting applications for.

Visit the AIDS2006 website http://www.aids2006.org/subpage.aspx?pageId=363 and the

AIDS2004 website http://www.aids2004.org/subpage.aspx?pageId=222 to see what sorts
of cultural activities were presented in Toronto and Bangkok.

Consider joining with others in your region in making your submission. Joint applications
are stronger and show how communities can work together.

There will likely be a large number of applications submitted. Plan your application well
in advance of sending it.

If you can, print up the application and fill it out manually before you complete it on-line.

Tips and advice/Things to keep in mind:

If the application process allows you, consider sending in examples of your work
(pictures, eg tapes & CDs, web addresses) to allow the reviewers to better understand
your work.

Remember that being accepted does not guarantee that the conference will support your
travel or registration to the conference. Consider fundraising now to help support your
trip to Mexico City.

Dates to Remember
Applications open December 2007
Applications close February 19 2007
Successful applicants to be notified by March – Maybe April by the time reviews are
done - maybe you could say late March early April 2008.
 TIP SHEET

Youth Activity applications

A wide range of Youth activities happen before and throughout the whole Conference. Youth
applications to the Global Village or Cultural Activities Programme should be submitted using
the Global Village and Cultural Activities Application Form – there will be a box to mark your
application as “youth”. Global Village sessions should be interactive and include audience
participation.

With applications for abstract sessions (presentation and poster), skills building workshops,
affiliated events, satellites and exhibitions it is best to have the word “youth” in the title and the
text of the application.

The scholarship application form will ask for your age. Scholarship applicants need to be at least
18 years of age at the start of the Conference.

How to apply

Go to the website and look through the application forms before you start. Download them and
print them if you can. Read through the instructions carefully and make sure you follow them. If
you have questions, use the contact details provided with the application to direct your questions.

Look on the AIDS 2008 website for information about Youth activities and the opportunities that
exist for you. Go the AIDS 2006 website and Virtual Village (have to make sure it is active) and
check the Youth Pavilion, sessions, booths and Networking Zones to see what happened at the
previous Global Village (note that not all activities will be the same at AIDS 2008).

Connect with the Global Youth Coalition on AIDS and the Mexico Youth Force to learn about
and get involved in Youth Activities for AIDS 2008. Think about submitting a joint application
with other/another group(s). Joint applications are stronger and show how communities can work
together.

Advice/Keep in mind

Don’t leave your application until the last minute. The sooner you send it in the better. Sometimes
it is difficult to link to the online application form in the last 48 hours before the deadline. There
will be a large number of applications being submitted. Plan your application well in advance of
sending it.

Don’t send in an incomplete application or forget to include supporting documents/pictures

Remember that having your applications accepted does not guarantee that the conference will
support your travel or registration to the conference. Consider fundraising now to help support
your trip to Mexico City.

Important dates
Abstract, Global Village, Cultural activities, scholarship applications open: December 2007
(abstracts are in 1st of November, scholarships Dec 13)
Abstract, Global Village, Cultural activities, scholarship applications close: February 19, 2008
(scholarships 26 Feb )