CONSTITUTION AND BYLAWS:

LAPPER WEST MUSIC BOOSTERS

August 13th 2008

LAPPER WEST MUSIC BOOSTERS

Table of Contents

Article I – Organizational Identification .................................................. 3

Section 1 – Name ................................................................................................ 3

Section 2 – Music Program .................................................................................. 3

Article II – Purpose
.................................................................................................. 3

Article III – Objectives

............................................................................................. 3

Article IV – Membership
......................................................................................... 4

Article V – Executive Board

................................................................................... 4
Section 1 – The Board ........................................................................................ 4
Section 2 – Membership and Voting Rights of the Board .................................... 4
Section 3 – General Duties of the Board ............................................................. 4

Article VI – Officers’ Duties and Responsibilities ………………………

…............................................... 5
Section 1 – Elected Officers ...........................................................…................... 5
Section 2 – President .....................................................................…................... 5
Section 3 – Vice President of Fundraising ....................................….................... 5
Section 4 – Secretary ..................................................................…...................... 5
Section 5 – Treasurer ................................................................................…........ 5
Section 6 – Members-at-Large ............................................................................ 6

Article VII – Conflict of Interest ...................................... ............................ 6

Section 1- General Principles…………………………………………… ……………………….6
Section 2- Basis for Decision making………………………………………………………….7
Section 3- Conflict of Interest…………………………………………………………………….7
Section 4- Recordkeeping…………………………………………………………………………7

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Article VIII – Elections……………. .............. ............................................ 8

REVISED AND RESTATED CONSTITUTION AND BYLAWS OF

LAPEER WEST MUSIC BOOSTERS

Article IX – Standing Committees ……………………………………………….9

Section 1 – Standing Committees ....................................................................... 9

Section 2 – Concession Stand ............................................................................ 9
Section 3 – Uniform ............................................................................................ 9
Section 4 – Equipment ....................................................................................... 9
Section 5 – Festivals ............................................………...................................... 9
Section 6 – Fundraising ..................................................................................... 10
Section 7 – Special Events ................................................................................... 10
Section 8 – Bandquet ............................……........................................................10
Section 9 – Band Camp ..............................................................................…….. 10
Section 10 – Chaperone ..................................................................................... 10
Section 11 – Emergency Communication............................................................ 10
Section 12 – Scrip ............................................................................................... 10

Article X – Meetings
............................................................................................... 11
Section 1 – Parliamentary Authority .................................................................... 11
Section 2 – Band Booster Meetings .................................................................... 11
Section 3 – Special Meetings .............................................................................. 11

Article XI – Fiscal Year

............................................................................................. 11

Article XII – Quorum

................................................................................................. 11
Section 1 – Executive Board Meetings ............................................................... 11
Section 2 – Band Booster and Special Meetings ................................................ 11

ARTICLE XIII—DISSOLVING OF ASSOCIATION………………………11

Section 1 –Dissolving of Association…………………………………………………………11

Article XIV – Amendment

......................................................................................... 12

Article XV – Miscellaneous ........................................................................ 12

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Constitution and Bylaws of the LAPEER WEST MUSIC BOOSTERS
dated JUNE 01, 2008

ARTICLE I
Organizational Identification

Section 1 – Name
The name of the organization shall be the “Lapeer West Music Boosters”
(hereinafter “Music Boosters”).

Section 2 – Music Program

The “LAPEER WEST MUSIC BOOSTERS PROGRAM” (hereinafter “Music
Program”) shall include, but not be limited to, the Marching Band, Concert Band,
Symphony Band, Jazz Band, Drumline, Flag Corps, 8TH grade band, Choir and
any other group organized under the Lapeer West Music Program.

ARTICLE II

Purpose

Section 1. The Lapeer West Music Boosters is organized exclusively for

charitable and educational purposes under section 501(c)(3) of the Internal
Revenue Code, or corresponding section of any future federal tax code.

Section 2.The purpose of this organization shall be to support and encourage

the Music
Program; to bring the Music Program into community focus; to engage in such
education and action as may enhance the quality and quantity of musical
experience and character development; and to promote the school-community
interaction and exchange to the benefit of all.

ARTICLE III
Objectives

A. To assist the Music Program Faculty in developing, executing, and funding

support for relevant activities that promote school-community interaction,
and make the Music Program a contributing factor in our community.

B. To encourage our music students to strive for greater musical

achievements and musical appreciation.

C. To lend all possible support, both moral and financial, to all members of the
Music Program, including sponsoring fundraising activities and rendering
any other assistance necessary at Music functions in full support of their
activities.

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D. To promote a better understanding between the students, parents and
community of the hard work, effort, and dedication the students give to the
Music Program by actively sharing and supporting their endeavors.

E. To promote personal and social enjoyment, personal growth, self-satisfaction,

and pride in the Music Program through participation in the activities of the
Music Program.

F. To cooperate with and support the Music Program Faculty and school
administration to ensure that the Music Program shall attain and maintain the
highest possible degree of efficiency and excellence.

G. To comply with all existing state and federal guidelines, laws and statutes,
including Section 501(c)(3) of the Internal Revenue Code of 1954, as
amended or shall be hereinafter amended in order to be considered an
organization exempt from federal and state taxes.

ARTICLE IV
Membership

Any parent or legal guardian of a current year Music Program member is

automatically a member.

ARTICLE V
Executive Board

Section 1 – The Board

The organization shall be governed by an Executive Board (hereinafter “Board”).

Section 2 – Membership and Voting Rights of the Board

The voting Board members shall consist of: President, Vice President of
Fundraising, Secretary, Treasurer, and Member-At-Large.

The non-voting members shall consist of: Past Presidents who request Board
membership, Parent Representative from Flag Corp. Parent Representative from
the Drumline, Alumni Representative, Choir and Student Band Representatives.

Section 3 – General Duties of the Board

A. The Board shall conduct the affairs of the Music Boosters in the best interest
of the Lapeer West Music students.

B. The Board shall present an annual proposed financial budget for the
following year at the July Music Booster Meeting for preliminary review and
approval. The annual financial budget shall be presented and voted on for
final approval at the first Music Booster meeting of the next fiscal year.

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C. The Board shall meet whenever matters of business deem it necessary.

D. The Board shall insure compliance with the:

i. Policies of the Lapeer Community School District;
ii. The Music Boosters Articles of Non-Profit Incorporation
including these Constitution and Bylaws;

iii. The laws of the State of Michigan; and

iv. Federal Tax-Exempt Guidelines.

ARTICLE VI
Officers’ Duties and Responsibilities

Section 1 – Elected Officers

The elected officers of this organization shall be: President, Vice President of
Fundraising, Secretary, Treasurer and Member-At-Large

Section 2 – President
The President shall:
a. Be the spokesperson for the organization;
b. Preside at all Executive Board meetings, monthly Music Booster meetings
and any special meetings;
c. Administer the Constitution and Bylaws;
d. Appoint committees to carry out the functions of the organization; and
e. Serve as ex-officio member of all committees.

Section 3 – Vice President of Fundraising

The Vice President of Fundraising shall:
a. Assume the responsibilities of the President when the President is absent
or unable to serve;
b. Serve as Chairperson of the Fundraising Committee, and shall coordinate
scheduling and oversee the fundraising activities of the organization.

Section 4 – Secretary
The Secretary shall:
a. Take all minutes of Executive Board meetings, monthly Music Booster
meetings and Special meetings;
b. Be responsible for all Music Booster correspondence;
c. Be responsible for distributing copies of minutes for meetings, and making
available, upon request, copies of minutes for school administrators; and
d. Be responsible for maintaining the Music Booster Mailing Database
including alumni database.

Section 5 – Treasurer
The Treasurer shall:
a. Have the responsibility for maintaining financial records for the organization.

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b. Receive and receipt all funds and make all distributions;
c. Present financial reports at all monthly Music Booster meetings;
d. Work with the President, Vice President of Fundraising, and Band Directors to
develop the annual operating budget to be presented at the June Music Booster
Meeting;
e. Provide an annual financial statement and submit to the school district as
required, prepare monthly financial statements distributed at scheduled
Band Booster meetings. Prepare and submit the Michigan Annual Report to the
proper state authority;
g. Prepare the Federal Tax Return for the fiscal year ending June 30th.
Present the completed Federal Tax Return to the incoming Treasurer for
filing on or before November 15 following the fiscal year end of your term
of office; and
h. Submit a budget and financial summary to the High School Administration,
per school district policy.

Section 6 – Member-At-Large
The Member-At-Large :
a. Be held by a parent of a current Lapeer West music student.
b. Acts a liaison between the Lapeer West Music Boosters and parents.

ARTICLE VII — CONFLICT OF INTEREST

Section 1 - General Principles:

a. Individuals who are neither compensated themselves, nor related
to individuals who are compensated, shall constitute a majority of
the board of directors.

b. Primary responsibility for making all decisions subject to a

conflict of interest, or possible conflict of interest, shall rest with the
Board of Directors of the Lapeer West Music Boosters. The board
may delegate decisions subject to this Article to a committee
composed of individual board members unrelated to, and not
subject to the control of, the person or persons involved in the
proposed transaction.

c. In matters of compensation, no board member or officer may

receive compensation from the Lapeer West Music Boosters which
exceeds the value of the services provided for such compensation.
In any other transaction, no board member or officer may receive

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economic benefits from the Lapeer West Music Boosters which
exceed the consideration provided for such transaction.

d. Deliberation, decision-making, and written documentation of all

arrangements subject to this Article shall take place before the
Lapeer West Music Boosters makes payments of any kind.

Section 2 - Basis for Decision making:

a. In making decisions subject to this Article, the board of directors,
or decision making committee, shall, to the best of its ability, obtain
and rely upon appropriate data as to comparability, such as
b. Information about compensation paid by similarly situated
organizations for similar goods or services,
c. Current compensation surveys compiled by independent firms, or
d. Actual written offers from similarly situated organizations

Section 3 - Conflict of Interest:

a.No Board member may vote upon a matter in which he or she has
a direct financial interest. No Board member may vote upon a
matter in which he or she has a business or family relationship with
anyone who has a direct financial interest.
b.Immediately upon becoming aware that such a conflict may exist,
a Board member must disclose the existence of the potential
conflict to the remaining Board members. If, by vote of the
remaining Board members, a conflict of interest is found to exist,
the Board member with the conflict shall withdraw from further
deliberation and refrain from voting on the matter.

Section 4 - Recordkeeping:
a.The basis for each decision subject to this Article shall be fully
documented, including:
b.The terms of the approved transaction and the date approved,
c.The members of the decision-making body who were present
during debate on the transaction and those who voted on it,

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d.The decision made by each individual who voted,
e.The comparability data that was relied on by the decision-making
body and how the data was obtained, and
f. Any actions by a member of the decision-making body having a conflict of
interest

ARTICLE VIII
Elections

A. A nominating committee shall be appointed by the President in March of

each year, with general elections to take place at the May Music Booster
meeting each year.

B. A March newsletter will have a call for nominations enabling all Music
Boosters to have the opportunity to be nominated for a Board position. All
nominations shall be submitted to the chairperson of the nominating
committee. A nomination may be by anyone, including the potential nominee.

C. Nominations shall be submitted at the April Music Booster Meeting and all
recommendations for committee chairpersons. Nominations may be made
from the floor at the May Music Booster Meeting.

D. The elected officers of the organization shall be President, Vice President

of Fundraising, Secretary and Treasurer, and Member-At-Large.

E. A majority of votes cast shall be necessary to elect an officer.

F. Election of officers shall be by written ballot with results counted by two

Members-at-Large not seeking office.

G. Elected officers may be held by a two person team acting as co-officers for
any one position.

H. The term of office shall be two years, commencing June 1st and ending May
31st for all elected positions, except the Member-At-Large, which will be one year.

I. Vacancies on the Board will be filled by a vote of the remaining Board

members.

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ARTICLE IX
Standing Committees

Section 1 – Standing Committees

There shall be the following Standing Committees:
Concession Stand
Uniform Chaperone
Equipment
Festivals
Fundraising
Special Events
Banquet
Band Camp
Chaperone
Emergency Communication
Scripps

and such other committees as the Board shall determine.

Section 2 – Concession Stand

The Concession Stand Committee Chairperson(s) shall be appointed by the
President each year. This committee shall organize and operate the Band
Boosters Concession Stands: The committee will be responsible for maintaining
all band booster concession equipment.

Section 3 – Uniform
The Uniform Committee Chairperson(s) shall be appointed by the President each
year. This committee shall assist the Band Director with distribution and
maintenance of uniforms. The committee’s responsibilities shall include fitting
of marching and concert uniforms, maintenance and cleaning of uniforms at
appropriate times during the school year, and collection and inventory of
uniforms at the end of each school year. The committee will also oversee uniform
distribution and collection at each performance.

Section 4 – Equipment/Pit
The Equipment/Pit Committee Chairperson(s) shall be appointed by the
President each year. This committee shall be responsible for maintaining and
transporting equipment that is used by the Music Program during the year,
including, but not limited to, transporting of props, instruments, to and from any
performance given by the Band.

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Section 5 – Festivals
The Festivals Committee Chairperson(s) shall be appointed by the President
each year. This committee shall be responsible for organizing and overseeing all
facets of the District and State Band Festivals when attended/hosted by Lapeer
West High School.

Section 6 – Fundraising
The Fundraising Committee shall be chaired by the Vice President of
Fundraising. This committee shall be responsible for reviewing, recommending
and planning fundraisers which will enable the students to earn funds for the
Band Booster’s budget, as well as earning funds for their own individual student
accounts. The committee shall oversee regularly established sales, as well as
organize any special fundraisers necessary to meet the Band Program’s goals.
This committee will work with the Treasurer in overseeing the individual student
accounts.

Section 7 – Special Events

The Special Events Committee Chairperson(s) shall be appointed by the
President each year. This committee shall be responsible for planning and
providing refreshments for concerts and other special events, when required.

Section 8 – Bandquet
The Bandquet Committee Chairperson(s) shall be appointed by the President
each year. This committee shall be responsible for organizing and planning the
annual Spring Bandquet.

Section 9 – Band Camp

The Band Camp Committee Chairperson(s) shall be appointed by the President
each year. This committee shall be responsible for planning and operating all
facets of the annual summer band camp, including registration, meals, and
activities.

Section 10 – Chaperone
The Chaperone Committee Chairperson(s) shall be appointed by the President
each year. This committee shall organize and oversee parents to serve as
chaperones for marching band season or other events where the band is required
to travel. The committee shall provide refreshments; maintain first aid kits for
chaperones; and present proper guidelines for the chaperone.

Section 11 – Emergency Communication

The Emergency Communication Committee Chairperson(s) shall be appointed
by the President each year. This committee shall be responsible for making all
phone calls to band parents for emergencies and other important
communications via phone.

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Section 12 – Scrip
The Scrip/Kroger Committee Chairperson(s) shall be appointed by the President
each year. This committee shall be responsible for running the Scrip Program.

ARTICLE X
Meetings

Section 1 – Parliamentary Authority

All meetings shall be conducted in accordance with Robert’s Rules of Order.

Section 2 – Band Booster Meetings

The regular meeting of the organization shall generally be held the 2nd
Wednesday of each month. There shall be at least nine (9) monthly Band Booster
meetings.

Section 3 – Special Meetings

Special meetings may be called when deemed necessary by the Board.

ARTICLE XI
Fiscal Year

The fiscal year of the organization shall be July 1st through June 30th.

ARTICLE XII
Quorum

Section 1 – Executive Board Meetings

A majority of the Executive Board shall constitute a quorum at any Executive
Board meeting.

Section 2 – Band Booster and Special Meetings

The membership in attendance shall constitute a quorum at any Music Booster
or Special Meeting.

ARTICLE XIII—DISSOLVING OF ASSOCIATION

Section 1 –Dissolving of Association

Upon dissolution of this association, the assets shall be assigned and delivered to
such other organization as the officers shall determine, provided that such
organization is qualified as tax-exempt under the United State Internal Revenue
and Michigan tax codes and regulations

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ARTICLE XIV
Amendment

The Bylaws may be amended by a two-thirds (2/3) majority of the Band Boosters
present and voting when necessary and with ample notification.

Notification shall be considered to be a minimum of one (1) meeting in advance

of the question being voted upon.

ARTICLE XV
Miscellaneous

A. No Music Booster property shall be loaned out to any individual or group

without the prior approval of the Board and Band Director.
B. Any expenditure not in the approved budget shall be subject to approval at
a monthly Music Booster meeting or by approval of the Board before the
expenditure is made, if expenditure is required prior to the next monthly
Music Booster meeting.

Approved: August 13th, 2008

Secretary: Karen Prykucki

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