Govt PG C

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GOVT B C S P G C
SHRI BABU CHOTELAL SHRIVASTAV GOVT. P.G.COLLEGE DHAMTARI (C. G.)
SUBMITTED
BY
BCA-III Final year GOVT. B.C.S. P.G. COLLEGE DHAMTARI (C.G.)
MR. RAJESH CHOURASIYA ASST. PROF. GOVT. B.C.S. P.G. COLLEGE DHAMTARI(C.G.)
PROJECT GUIDER
DR.V. K. PATHAK (HOD) IT DEPARTMENT GOVT. B.C.S. P.G. COLLEGE DHAMTARI(C.G.)

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HEAD
B C S GOVT P G COLLEGE DMT.
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A PROJECT On
GOVT B C S P G C
2009 Submitted in partial fulfilment of the Requirement for the award of degree of BACHELOR OF COMPUTER APPLICATIONS (B.C.A.)
SUBMITTED BY HITESH YADAV & PRAVEEN SAHU

BCA-III Finale year GOVT. B.C.S. P.G. COLLEGE DHAMTARI (C.G.)
MR. RAJESH CHOURASIYA ASST. PROF. GOVT. B.C.S. P.G. COLLEGE DHAMTARI (C.G.)
PROJECT GUIDER
DR. V. K. PATHAK (HOD) IT DEPARTMENT GOVT. B.C.S. P.G. COLLEGE DHAMTARI(C.G.)

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FOR
B C S GOVT P G COLLEGE
Dissertation Submitted In Partial Fulfilment Of
Bachelor of Computer Application (B.C.A.)
BY
HITESH YADAV & PRAVEEN SAHU

Project Guider
Mr. RAJESH CHOURASIYA Asst. Prof B. C .S. GOVT. College (c.g)
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SELF CERTIFICATE:-
This is to certify that we are Hitesh Yadav & Praveen Sahu student of Bachelor of Computer Application (BCA) part (III) OF PT. RAVI SHANKAR SHUKLA UNIVERSITY RAIPUR (C.G.) have developed a software entitled by COLLEGE MANAGEMENT in Visual Basic and MS-Access. We assure that this project is carried out by ourselves and has not been submitted to other university.
Hitesh yadav & Praveen Sahu

(BCA Part (III))
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: B.C.S GOVT. P.G. COLLEGE, DHAMTAR (C.G.) :
CERTIFICATE
This is certify that the project report on COLLEGE MANAGEMENT is being
Submitted By Mr. Hitesh Yadav & Mr. Praveen Sahu

In partial fulfilment for the award of Bachelor of Computer Application part (III) of Pt. Ravishanker Shukla University, Raipur (C.G.) is record of student own work carried -Out by them under our IT department or College.
Date:-
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(------------------)
Dr. V. K. Pathak [H.O.D.] B.C.S. Govt. P.G. college Dhamtari(C.G.)
CERTIFICATE FROM ORGANIZATION
THIS IS TO CERTIFY THAT THE STUDENT OF BACHELOR OF COMPUTER APPLICATION(Final year) OF B.C.S. GOVT. COLLEGE DHAMTARI (C.G.) AT RAVI SHANKAR SHUKLA UNIVERSITY,RAIPUR(C.G.).
HAVE MADE A SOFTWARE ENTITLED BY COLLEGE MANAGEMENT SYSTEM OF B.C.S. GOVT. P.G. COLLEGE , DHAMTARI . THIS SOFTWARE IS VERY USEFULL IN THE PROCESS OF LIBRARY MANAGEMENT & ACCOUNT & STUDENT RECORDS MANAGEMENT OF COLLEGE . FULFILLS MY EXPECTATION AS I WANT THE DIFFERENT REPORTS OF COLLEGE MANAGEMENT TO BE COMPUTERIZED. ITS VALIDATION SECUTRITY PROVISION & SEARCHING FACILITIES ARE VERY GOOD FOR USER SUPPORT .ITS
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ENTERING INFORMATIONS & EXAMINING INFORNATION FEACTURE OF THE S/W IS REALLY BOON FOR OUR FIRM.. THIS SOFTWARE SHOULD BE IMPROVED AS IT HAS SOME LIMITATIONS BUT HIS FULFILLS OUR EVERY NEED. I AM VERY HAPPY WITH THEIR PERFOMANCE & I WISH AN EXCELLENT FUTURE TO THEM IN SOFTWARE FIELD. DATE : GOVT. P.G. DHAMTERI(C.G.) PLACE : FOR : B.C.S. COLLEGE,
CERTIFICATE OF APPROVAL
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The System Development project entitled
COLLEGE
as creditable out in a
MANAGEMENT"
study, work and
hereby
approved
implementation
carried
satisfactory manner to warrant its acceptance as the partial fulfillment of the requirement for the award of the degree of Bachelor of Computer Application (BCA) course for it has been submitted by
Mr. HITESH
YADAV & Mr. PRAVEEN SAHU
students of B.C.S.
GOVT P.G. COLLEGE DHAMTARI (C.G.)
(Internal Examiner)
(External Examiner)
ACKNOWLEDGEMENT
It would be prudent to commence this report with a sincere attribute to all those who have played an indispensable role in the accomplishment of this work and obliged whenever and wherever there able guidance was required. I am thankful to my Head Of The Department Dr. V.K. Pathak for all the guidance and encouragement they have given to me. I am very grateful to all the faculty members of the B.C.S. GOVT P.G. COLLEGE DHAMTARI (C.G.) for their help and support in my project. B C S GOVT P G COLLEGE DMT. -8-
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I express my heartfelt gratitude to Mr. RAJESH CHOURSIYA ,Asst. Prof. OF B.C.S. GOVT P.G. COLLEGE DHAMTARI (C.G.) for his guidance and encouragement throughout the duration of my training. With a deep sense of gratitude I express my humble thanks to my project guide Mr. RAJESH CHOURSIYA ,Asst. Prof., B.C.S. GOVT P.G. COLLEGE DHAMTARI (C.G.) expert guidance. I owe my sincere thanks to Mr. RAJESH CHOURSIYA ,Asst. Prof., LIBRARY SYSTEM for helping me to improve this project. Thanks are extended to my family members, class fellows and well-wishers for mutual support and helping attitude. for providing full cooperation, support, sharing his knowledge, experience and
Abstract
Title Client
: :
COLLEGE MANAGEMENT
B.C.S. GOVT P.G. COLLEGE DHAMTARI (C.G.)
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Period
Dec. 2008 Feb. 2009
The Project:
The software is developed based on three-tier technology to integrate various units & focus primarily on the basic LIBRARY SYSTEM & STUDENT RECORD Requirement Planning of the B.C.S.GOVT P.G. COLLEGE DHAMTARI (C.G.) the major features of the software are: Software developed using GUI for ease of use. ORDBMS compliant design. Extremely user friendly & easy methods of querying the data information. Helps to provide Computerised LIBRARY SYSTEM FOR B.C.S. GOVT P.G. COLLEGE DHAMTARI (C.G.) , Helps to store Records of general, recommended visitor, which is very difficult in manual system. It also helps to store Students record with Departments, Designations. No duplicity in data maintenance & maintain complete integrity.
Technology Used:
V.B-6.0, M.S. ACCESS (2003) .
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PREFACE
This project is intended to computerization of COLLEGE MANAGEMENT . This is a exclusive and live software which gives various facilities to the Employee i.e. Viewing the details of department, GFC/ Non GFC/GDFC/PD account, LMC,Self Financial ,records according to the unique ID. OF An College employee Can only read the details and submit the respective form which he uses, he does not have the permission of modification and deletion of the record. Only the Database Administrator has the authority or right to append, edit or delete of any record. The record, which is appended, gives the abstract details, which are helpful for administration purposes. This project is developed in open source platform using VISUAL BASIC 6.0 and MS ACCESS 2003 . Visual Basic technology readily harnesses the power of the network because it is both a programming language and a selection of specialized platforms. As such, it standardizes the development and deployment of the kind of secure, portable, reliable, and scalable applications required by the networked economy. Because the Internet and World Wide Web play a major role in new business development, consistent and widely supported standards are critical to growth and success. Microsoft Access 2003 extends the performance, reliability, quality, and ease-of-use of Microsoft Access2003 includes several new features that make it an excellent database platform for large-scale online transactional processing (OLTP), data warehousing, and e-commerce applications. The OLAP Services feature available in Microsoft Access2003. The term OLAP Services has been replaced with the term Analysis Services. Analysis Services also includes a new data-mining component. The Repository component available in Microsoft Access2003 . References to the component now use the term Meta Data Services. The term repository is only in reference to the repository engine within Meta Data Services.
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CONTENTS
Chapter 1 Introduction 1.1 Introduction to Project 1.2 Organizational Introduction Chapter 2 Environments 2.1 Hardware 2.1.1 System Requirements 2.2 Software Requirements 2.2.1 System Requirement Technology Used Chapter 3 Theoretical Framework 3.1 About VISUAL BASIC 6.0 3.2 About MICROSOFT ACCESS Chapter 4 Requirement Specification 4.1 Introduction 4.2 Problem Definition 4.3 Project Objectives 4.4 Hardware and Software Requirements 4.5 Requirement Analysis Chapter 5 System Analysis 5.1 Introduction 5.2 Analysis Models 5.3 The Existing system
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5.3.1 An overview of Existing System 5.3.2 Problem definition 5.3.3 List of Inputs 5.3.4 Major Function 5.3.5 List Of Major Data 5.5 Feasibility Study 5.6 Proposed System 5.5.1 Need Of 5.5.2 Functional Area 5.5.3 Flow of Data In Proposed System Chapter 6 System Design 6.1 Introduction 6.2 ER Diagram 6.3 Procedural Design: HIPO Chart 6.4 Architectural Design: Data Flow Diagram 6.4.1 Context Diagram 6.4.2 First Level DFD 6.5 Database Design 6.6 Data Dictionary Chapter 7 Screens MODE 7.1 Input Screen 7.2 Output screen Chapter 8 Testing 8.1 Introduction 8.2 Strategic Approach to Software Testing
Stores
Computerization
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8.3 Unit testing 8.3.1 White Box Testing 8.3.2 Basis Path Testing 8.3.3 Conditional Testing 8.3.4 Data Flow Testing 8.3.5 Loop Testing 8.4 Integration Testing 8.4.1 Integration Approach 8.5 GUI Testing 8.5.1 Testing of Client/Server Architecture 8.6 Validation Testing 8.6.1 Black Box Testing 8.6.2 Performance and Acceptance Testing 8.6.3 Alpha and Beta Testing 8.7 System Testing 8.7.1 Security Testing Chapter 9 System Security 9.1 System security & maintenance
Chapter 10 Discussion 10.1 Conclusion 10.2 Advantages of Project 10.3 Limitations and Drawbacks 10.4 SUMMRY
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10.5 Bibliography
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INTRODUCTION TO PROJECT
Every enterprise has its own policies, rules, procedure and administrative methods to develop and implement this methods and policies. Every colleges has several departments. Students & Teachers of this department have to be trained or to provide training there at to improve their efficiency. College management project is designed under graphical user interface(GUI) environment of Microsoft VB-6 as a frontend & back-end support is given by MS-ACCESS. This software is basically meant for the abstract report and manage students information/records of any college, in which students work/studies under teachers & principle.
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In this system few terms , which are related to job remittance, job entry & job close are used for execution of processes while exploring college management system. There are menus as:
LIBRARY
STUDENT RECORD
ACCOUNT
FORMATE
TOOLS
SEARCH
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WINDOWS
The LIBRARY menu contains 5 submenus ,there have many different sub-menus, Five submenus are as follows:
1)
Data Entry: This submenu offers to user for entry ,
modification ,deletion of information about Book, student, Issue ,Return etc.
2)
Browse: If user wants to view stored information then
user uses this submenu.
3) User:
From this submenu any user can create own user
account OR Existing user can change own password.
4) Help: Help menus contain three options contacts, about

program, about programmer.
5) Quite:
program is terminated b this option.
The STUDENT RECORD menu contains two sub menus that this is entry, LAB:
1) 2)
Entry: Entry option is related to TC issue, Admission
records & student strength.
LAB: The Lab menu contains only two

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Submenus ,that are related to daily attendance & lab time information :
i) ii)
Attendance: This submenu maintains records
o f students , that they regular or not, & also gives information about each students that uses different computer.
Student list: This list gives information
about student that related to different section of IT department.
The account menu contains only two submenus That is related to account management:
1)Entry: In this menu fees collection related entries are

Self financial, LMC etc.
made. There are
many type of records under fees collection like Non _GFC, GFC,
i)Deposits:- In deposit
the fee which is collected is maintained in
the deposits section with the help of GDFC(Government daily fee collection), PD (Personal deposit) it is a personal deposit of college,AF( Amalgamated fund) it is a fund for the handicapped students.
ii) Browse:- This submenu shows stored

related to different deposit section.
information that
.
The FORMATE menu contains three submenu that related to specially screen appearance:
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1)
Wallpaper: By this submenu we can set new & our
favourite wallpaper.
2) Bgcolor: By this submenu we can change

colour.
background
3) Default:
By this option we can apply old setting.
The TOOLS menu contains three submenu that offers to user to use different tools: 1) Calculator: This submenu offers to user for
calculation arithmetic
2) Notepad: This submenu offers to user for documentation work. 3) Dos: This submenu offers to user to use the virtual mode in
their entries.
The SEARCH menu contains three submenus that are related to search for different records:
1) Library: This submenu contains three options
that search
detail information via bookname, student_id, book number.
2) Student_records: This submenu contains three options,

that search detail information via category, subject, TC number.
3) Account: This submenu contains three options , that

search detail information via receipt-number, accountnumber,& by class-name.
The WINDOWS menu contains four options are as follows: 1). Tile Horizontally. 2). Tile Vertically. 3). Cascade. 4). Arrange Icon.
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INTRODUCTION TO ORGANIZATION
College Management System is a department that requires no introduction to any body. P.G College is a Government department it is in the service of students. Main work of the college is giving education to the students. Maintains record of all students, employees and professors, accounting work, books maintance, sports etc are performed in the college. College provide many facilities like giving encouragement to the students in every fields like sports, researches, providing campus selection for students jobs etc. College is only a place where the students make their future bright.
hhhgg
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Hardware Requirements
System Requirements
Software Requirements
System Requirement
Technology Used
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HARDWARE REQUIREMENT
Hardware is the physical component of a Computer , which includes Central Processing Unit , internal storage units , other peripherals or any other devices that can be used in congestion with these units . Broadly, hardware can be termed the electronic circuits used in building the computer that executes the software
Hardware
Processor
RAM
Configuration: : : Intel Pentium or Celeron . Minimum 64 MB. Above 100 MHz. : : : : Above 8 GB. 1.44 MB. 48X CD Rom. Laser Printer or Dot Matrix
Bus Frequency : Hard Disk Floppy Drive CD ROM
Printer
Above Hardware and Mouse is necessary for quick and efficient operation.
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SOFTWARE REQUIREMENT
Software is the list of instruction to be executed by a computer Software is the part of computer system, which enable the H/W to operate S/W Is an essential requirement of the computer system. The proposed system is developed in VB 6.0 and MS Access Xp. So by creating the cab file of this project there is no need of installing VB 6.0. But the following Software is required.
Software Configuration:
1. Operating System 2. Stand alone Environment. 3. Application Software 4. Microsoft Internet Explorer. 5. Rdbms package 6. Language Used : Ms Access : : Microsoft Office /2000/Xp. : WindowsNT/98/2000/ME/XP.
Front End : Visual Basic 6.0 Back End : Ms-Access.
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THEORETICAL FRAMWORK
->ABOUT VISUAL BASIC-6.0 ->ABOUT MICROSOFT ACCESS
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INTRODUCTION OF VISUAL BASIC 6.0

Visual Basic is primarily a visual design (GUI) environment . we can Create a visual basic application by designing forms that make up the user interface and by adding essential code for performing required task . Particularly visual basic lets us add menus , text boxes , command button , option buttons , check boxes , scroll bars etc. We can use grids to handle tabular data . We can communicate with other windows application , and , perhaps most importantly, youll have an easy method to let users control and access databases .
: ADVANTAGES OF USING VISUAL BASIC 6.0 :

1. Visual Basic application are event-driven means the user is in control the application. The user generates a steam of event each time he or she clicks with the mouse or presses a key on the keyboard. Your Visual Basic application responds to those events through the code youve written and attached to these events. 2. Visual Basic supports the principles of object oriented design . This means that we can compartmentalize different aspects of our application as objects and develop and test those objects Independently of the rest of the application .By modifying certain properties and invoking the methods of those objects, we exerts a great deal of control over the users interaction with the visual basic program weve written . 3. Although Visual Basic does not comply with all the concepts and principles behind the Object-Oriented development model supported by Visual C++ environments, Visual Basic includes enough of these features to more than satisfy all but the most ardent followers of Object Oriented programming. 4. Microsoft has designed Visual Basic to be complete Windows application development system. This means that our Visual Basic application will look and behave like other Windows program our users might work with. In other words, our Visual Basic applications will conform to the Windows look and feel without any extra work on our part. Unlike Visual C++ and other development platforms we
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dont have to go to extreme measures to employ even the most sophisticated Windows features in our Visual Basic application. 5. Visual Basic is infinitely extensible through the use of ActiveX controls, dynamically linked libraries (DLLs), and add-ins. we can create these ActiveX controls DLLs, and add-ins with Visual Basic 6 or buy them off the shelf from a large number of third party software tools. In fact, one of the major influences driving to rapid adoption of Visual Basic 6 is the desire of many developers to create a ActiveX controls and DLLs for use in other Windows applications such as Excel, Word, Access.
INTRODUCTION OF MS ACCESS
is a database development package which helps us to create databases dynamically and easily . We can not only create databases but we can also transfer data via internet very easily. Databases: A database is a collection of information related to a particular subject or purpose, such as tracking customer orders or maintaining a music collection. If our database isn't stored on a computer, or only parts of it are, you may be tracking information from a variety of sources that we have to coordinate and organize yourself. Using Microsoft Access, you can manage all your information from a single database file. Within the file, divide your data into separate storage containers called tables; view, add, and update table data using online forms; find and retrieve just the data you want using queries; and analyze or print data in a specific layout using reports. To store your data, create one table for each type of information you track. To bring the data from multiple tables together in a query, form, or report, you define relationships between the tables. To find and retrieve just the data that meets conditions you specify, including data from multiple tables, B C S GOVT P G COLLEGE DMT. - 31 -
MS Access
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create a query. A query can also update or delete multiple records at the same time, and perform built-in or custom calculations on your data.
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REQUIREMENT SPECIFICATION INTRODUCTION PROBLEM DEFINITION PROJECT OBJECTIVE HARDWARE REQUIREMENT SOFTWARE REQUIREMENT REQURIMENT ANALYSIS
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4.1
INTRODUCTION
It goes without saying that an accurate and thorough understanding of software requirements is essential to the success of a software development effort. All further development like System Analysis, System Design, Coding will depend on how accurate and well prepared the Requirement Specification is. Poorly analyzed and specified software will disappoint the user and bring grief to the developer, no matter how well designed and well coded the software is. Requirement specification appears to be a relatively simple task, but appearances are often deceiving. Chances of misinterpretation are very high, ambiguity is probable and communication gap between customer and developer is bound to bring confusions. Requirement specifications begin with a clear and concise heading stating in a sentence the task to be performed (i.e. Work Objective) For this, we have to identify the problem first. Problem specification serves as a basis of identifying work-objective that helps in describing the requirements in technical and precise statements. After the initial specification reports are received, they are analyzed and refined through customer developer interaction. System Analysis follows to determine feasibility and profit loss analysis.
4.2 PROBLEM DEFINITION

A considerable amount to of delay is experienced in database handling in manual system because of the fact that there are a number of students in College. The system is so complex that even finding the particular required data for information purpose, reporting purpose and decision-making is time consuming. Even though in this system quick retrieval of such information is not very easy. While it is very clear that all the coactivity like searching a record or find the total number of students and their educational detail or library detail in each year. There fore government P.G. college of dhamtari is requires a system where the monitoring of database can be done more effectively. Hence there is a need for using Information Technology to monitor the database and trace out the process of activities of students & library system as well as to access the throughput at each level.
4.3
PROJECT OBJECTIVE
would support the following
To Develop an Application that features: It should be user-friendly .
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It should be able to keep track of regarding all activities in students & library Custom made features should be available user like administrator and teachers. The application should be able to generate
all the transactions System. to different types of requisite Searching.
4.4 Further Discussion : Requirement Analysis

Requirement analysis is the first technical step in the software engineering process. It is at this point that general statements of software scope are re-defined into a concrete specification that becomes the foundation for all software engineering activities that follow. There is no doubt that the presentation of specification has much to do with the quality of the solution. Developers working with incomplete, inconsistent, or misleading specification have to ultimately deal with confusion and frustration. The quality, timeliness and completeness of the software suffer as a consequence. Software Requirement Specification is developed as a consequence of analysis. Review is essential to ensure that the developers and customers have the same perception of the problem. Unfortunately, even with the best of the methods, the problem is that the requirements keep on changing with changing conditions. So it is necessary that during the requirement specification, user should know the competence of the software. Hence, we are making our best efforts to make Computerization of college management system flexible enough to meet the changing requirements of the end users.
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SYSTEM ANALYSIS
INTRODUCTION Analysis Model Drawback
system of Manual
EXISTING SYSTEM Feasibility Study Proposed System Advantages of

Computerized System
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5.1 INTRODUCTION
After analyzing the requirements of the task to be performed, the next step is to analyze the problem and understand its context. The first activity in the phase is studying the existing system and other is to understand the requirements and domain of the new system. Both the activities are equally important, but the first activity serves as a basis of giving the functional specifications and then successful l design of the proposed system. Understanding the properties and requirements of a new system is more difficult and requires creative thinking. It can be made effective only when we have thorough understanding of the existing system. The process becomes even more difficult when the existing system is almost entirely different from the one to be developed.
5.2
ANALYSIS MODEL
The model that is basically being followed is the WATER FALL MODEL, which states that the phases are organized in a linear order. First of all the feasibility study is done. Once that part is over the Requirement Analysis and project planning begins. The design starts after the requirement analysis is complete and the coding begins after the design is complete. Once the programming is completed, the testing is done. In this model the sequence of activities performed in a software development project are: o Requirement analysis o Project Planning o System design o Detail Design o Coding o Unit Testing o System integration & Testing Here the linear ordering of theses phase and The output of each phase has to be activities is critical .End of the input of another phase. with the overall consistent the output of one phase is the
requirement of the system. Some of the qualities of spiral model are
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also
incorporated like after the people concerned with the project Model was being chosen and the because objective all of the our
review completion of each of the phase the work done. WATER FALL software requirements were known beforehand development is
the computerization / automation of an
already existing manual working system :
Changed Requirements Communicated Requirements
Requirements Engineering
Requirements Specification
Design
Design Specification
Product
Programmin g
Executable Software Modules
Maintenance
Process Integration Iteration Maintenance
Integrated Software Product
Delivery
Delivered Software Product
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Process Product Product
input
output
(Water Fall Model)
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DRAWBACKS OF MANUAL SYSTEM :

A. In this system on line searching is not available. If we want any specific information of a demanded date then we have to do this job by moving sequentially through records based on daily entry & Tally the transaction one by one. This process task much time
B. To calculate cumulative figures the personals of fetch data from previous data sheet. They do not have any On-line fetching system. C. Monthly and yearly report making process is more lengthy and cumbersome because a personal has to keep 30-31 record sheets to prepare monthly and almost 365 records for the yearly reports.
D. While preparing an on call report this system takes an unnecessary extra time because of the huge quantity of Data sheets have to be manipulated. E. In this system chance of mistakes is more and takes more time. Paper works is more so it is difficult to maintain. F. It requires more space to store large register which contain information about the customer. G. Validation is not available in this system, so operator can done mistakes at the time of date entry. H. Date calculation may be wrong by operator. I. There is no facility of any type of authentication in manual system it dose not prevent any unauthorized person to accesses or manipulate data.
5.3
EXISTING SYSTEM
There does not exists any prior computerized system in CIPMC for the purpose of database recording and report generation. The existing system is completely manual system in which Data is recorded on registers and all reports are compiled manually. The candidate System is a System to be developed using computerized approach for existing manual database handling and reporting.
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5.3.1 AN OVERVIEW OF SYSTEM ANALYSIS OF EXISTING SYSTEM The System Analysis phase is considered one of the most important phase in the system development life cycle. It is extremely important that the developers of the candidate system study the existing system thoroughly because otherwise it is almost next to impossible to build a system that will satisfy the needs of the user. This study will enable the developers to know the intricacies of the existing system what not to do while and bring out their hidden system. 5.3.2 PROBLEM DEFINITION The Initial requirement of the College management System applications so that, All the the print students involves creating form-based mysteries to light so that they may know building the exactly what candidate
to do and
processing related with all activities can be done through computer. Another requirement is to design and & library Details and Which System. 5.3.3 LIST OF INPUTS The inputs that are used in this system are: 1. Students records . 2. Books information 3 .Accounting records 4.Teachers Details 5.3.4 MAJOR FUNCTIONS The College management System Software is is very searching a record in manual difficult
from a database,
College management
to
perform following list of 1. Adding New Records
functions: -
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5.3.5 LIST OF MAJOR DATA STORES
The data stores or tables used in the College management System are:
Table 1. Book book detail. 2. Clasreturn related to old books return . 3. Classicissue to old book issue. 4. Golden issue related to new book issue. 5. Goldreturn to new book return. 6. user related information. 7. Postgraduate strength of per P.G. classes . 8. Selffin college funds. contains information about . contains information about contains user security contains information related contains information contains information related contains information Description contains information about
9. Stock
This table contains information about some important Things that are teacher & staff. use by
10. Strrecfee information as 11. Sturecoflab
This
table contains
about student fees , such This table contains that
examination fees , admission fees etc..
information about student records in lab & which computer uses in everyday .
related to Regular attendance of student
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12 . Subject wise
This tables contains
information about subject wise student strength For example how much students in BCAIII. 13. Tctable information about transfer certificate This table contains
5.4
FEASIBILITY STUDY
All projects are feasible- given unlimited resources and infinite time! Unfortunately, the development of a computer-based system or product is more likely plagued by the scarcity of resources and difficult delivery dates. It is both necessary and prudent to evaluate the feasibility of a project at the earliest possible time. TECHNICAL FEASIBILITY Application Requirement in terms of hardware and software is feasible. ECONOMIC FEASIBILITY The project is economically feasible. System requirement are freely available Linux OS which comes with SQL. Any version of VISUAL BASIC is freely downloadable from Internet. As COLLEGE MANAGEMENT SYSTEM is a VISUAL BASIC enabled system, this software can be implements at any system.
OPERATIONAL FEASIBILITY
Anyone with basic knowledge of computers can use it. Wherever invalid entry is possible, checks have been included in the software that will keep track of it and will not allow the user to enter invalid data either by mistake or by intention .In such a case it will also display message for the user. Teachers or clerks who handle the System are skilled enough and are exposed to the Windows environment. With this software clerks or teachers are feel comfortable.
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5.5 PROPOSED SYSTEM

Looking at the magnitude of database being transacted each month, current system is vastly inefficient and involved lots of paperwork. The Proposed system intends to streamline the procedure involving the transaction database. All the major details pertaining to the data have to be feed into the system just ones during the first transaction. Thereafter, in all other transactions, the sender and the recipient escape from the tedious work of noting down these details again and again in their data of respective branch, thus eliminating the paperwork. The details pertaining to each and every transaction will be recorded by the system. Thus it is possible to trace the whereabouts of a required data. The system should be such that it fulfils all the needs of the user. It should record the detail of all the activities of College System, Updating records and deleting the records. The system should provide forms for easy data entry to enter the required data into the database. The main objective of this system is generating forms and reports, and any changes of information must be reflected back on the reports. 5.5.1 NEED FOR COMPUTERIZATION We all know the importance of Computerization. The world is moving ahead at a lightening speed and every one is running short of time. One always wants to get the information and perform a task he/she/they desire(s) within a short period of time and that too with a good amount of efficiency and accuracy. In College management, this can be achieved only through computerization. The whole process of maintaining records is a rather tedious job. Queries about past database are not easy to answer in the present system. Searching of Record manually is time consuming and require data Collection from various registers.
5.5.2 FLOW OF DATA IN PROPOSED COMPUTERISED SYSTEM Initialization
Department
Students B C S GOVT P G COLLEGE DMT.
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College
The application areas for the computerization have been selected on the basis of following factors:
1. Minimizing the manual records kept at different locations. 2. There will be more data integrity. 3. Facilitating the desired Searching, very quickly, by retrieving information from various branches. 4. Facilitating the statistical information that may help in decision- making. 5. To maintain comprehensive personnel record of Students & teachers in the college that may be required time to time. 6. To reduce manual efforts in activities that involved repetitive work. 7. Updation and deletion of data will become easier. 5.5.3 TERMS AND CONDITIONS 1. User Department will be responsible for providing dust free space with controlled humidity for the installation of the computers. 2. User Department will decide the persons for training of Software and data management on computer system. 3. Site preparation by the User Department. 4. The user department shall provide UPS cabling & isolated copper earthing. 5. The User department will undertake the data entry work and daily 6. operation of the software. 7. Hardware and Software prices are not constant and may vary in future and the difference will be born by the user department. 8. Annual Maintenance Contract has to be done by the User department after the expiry of warranty of the Hardware. B C S GOVT P G COLLEGE DMT. - 47 -
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5.7 ADVANTAGE OF COMPUTERIZED SYSTEM:

1. CELLUAR PHONE SERVICE has wide flexibility and can be contently update as and when the organization decided on policies related to it. 2. A computerized system with built in security makes confidential data absolutely safe from fraud and tempering. 3. Large volume of data can be conveniently stored, accessed and altered. 4. The use of computer has helped in performing computation with speed. 5. In manual system validation checks is some time not available but in computerized System validations are more useful and avoid entering wrong data or validation the Data entry in our system. 6. CELLUAR PHONE SERVICE list out all data entry for a data on the screen as Printer. 7. CELLUAR PHONE SERVICE provides use friendly environment by GUI that WYSIWYG (What You See What You Get). 8. We can send our report through web in html format. 9. Proper authentication process is strictly enforced so that organizational level Security could be maintained.
************************************************
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SYSTEM DESIGN
INTRODUCTION ER-DIAGRAM Procedural
Chart Design: HIPO
Architectural Design: Data

Flow Diagram
Database Design Data Dictionary FLOW CHART
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6.1 INTRODUCTION:
Software design sits at the technical kernel of the software engineering process and is applied regardless of the development paradigm and area of application. Design is the first step in the development phase for any engineered product or system. The designers goal is to produce a model or representation of an entity that will later be built. Beginning, once system requirements have been specified and analyzed, system design is the first of the three technical activities design, code and test that is required to build and verify software. The importance can be stated with a single word Quality. Design is the place where quality is fostered in software development. Design provides us with representations of software that can assess for quality. Design is the only way that we can accurately translate a customers view into a finished software product or system. Software design serves as a foundation for all the software-engineering steps that follow. Without a strong design we risk building an unstable system one that will fall when small changes are made; one that will be difficult to test; one whose quality cannot be assessed until the last stage. During design, progressive refinements of data structure, program structure, and procedural details are developed reviewed and documented. System design can be viewed from either a technical or project management perspective. From the technical point of view, design is comprised of four activities architectural design, data structure design, interface design and procedural design. From project managements point of view, the design is a two-stage process preliminary design and detailed design.
6.2 ENTITY-RELATIONSHP DIAGRAM

The E-R (entity-relationship) data model views the real world as a set of basic objects (entities) and relationships among these objects. It is intended primarily for the DB design process by allowing the specification of an enterprise scheme. This represents the overall logical structure of the DB. We can express the overall logical structure of a database graphically with an E-R diagram.
Its components are:

Rectangles Ellipses
representing entity sets.

representing attributes.
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Diamonds Lines relationship sets.
representing relationship sets. linking attributes to entity sets and entity sets to
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Basic Symbols Meaning Entity set Linking attributes to entity sets and entity sets to relationship sets Relationship set Attribute Many to Many Many to One
One to One
6.3 HIPO(Hierarchical Input/Process/Output)

HIPO chart is an effective tool in structured design if the program meets the criteria of coupling and cohesion. HIPO is a forms-driven technique in that standard forms are used to document the captures the essence of topinformation. It consists of a hierarchy chart and an associated set of input/process/output down decomposition. charts and
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HIPO uses easy to draw vector like symbols between processes that direction. The procedure for generating HIPO diagrams is: 1. Begin at the highest level of abstraction and define the inputs to the system and the outputs from it in aggregate terms. 2. Identify the processing steps by those that convert input to output. define data communication and data
6.4 STRUCTURAL DESIGN : DATA FLOW DIAG.

CREATING A DFD
Step 1:Plan the Solution 1.Identify the inputs, outputs and external enteritis for the system. 2.Identify the top-level processes in the system. 3.Identify the detailed processes of the system. Step 2:Implement the Solution Draw the Context Analysis Diagram (CAD). Draw the Top Level DFD. Draw the detailed Logical DFD. Step 3:Verify the Solution 1. Get approval of the design from your client.
Context Analysis Diagram (CAD) A Context Analysis Diagram (CAD) is a diagrammatic tool used to describe a system under study. It shows the people and the organization interacting with the system. This interaction is depicted in terms of the input to and output from the system.
Drawing CAD
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Details External Entity Process Input/output
Symbol
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DATA FLOW DIAGRAM (DFD): A Data Flow Diagram is of two types, Physical and Logical. Physical DFD : The Physical Date Flow diagram (DFD) reveals the actual device and people that perform the functions. It shows the physical components of a system. The emphasis of this type the physical characteristics of a system. It of DFD is on Logical DFD : A Logical DFD shows the ongoing activities of the system. It does not show us how these tasks are done or who does these tasks. Data Flow Diagram (DFD) Elements: The following four elements are used in the Data Flow Diagrams. 1. An External Entity 2. A Data Flow 3. A process 4. A Data store An External Entity: An external entity could either be a source or a destination of data in the system design being constructed. It lies outside the context of the system. It represented by a solid square
depicts the various people doing jobs in an organization.
Name of External entity
If entity is need to represent more then once then both instance of the entity are represented as follow:
Name of External S GOVT P G COLLEGE DMT. BC entity
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A Process
A process indicates the work that is performed on data . it transform data from one form to another. A circle represents a process. Process No.
Process Name
A Data Flow
A data flow takes place between the various components of the system. In Data Flow Diagram the data flow is represented as the thin line pointing in the direction in which the data is flowing.
Data Store
A data store is repository for the data. While making a logical design if it is require storing the data, data store is used. A data store is represented by open-ended rectangle. It also has a number and name.
No. Data store Name
6.5 DATABASE DESIGN :

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Database is a set of row & column ,in which stored records in tabular Format.
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: ENTITIES FOR LIBRARY SYSTEM :

Login Entity:
User_code
password
User_login Class Entity:
Roll number
Enrollment Number
Section
CLASS
B00K Entity:
Book_name Department Book author name
Class_name Father_nam e
Book publication
BOOK DETAILS
Book_no.
Student_name Issued date Card_no. Submitted date
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New Book entry Entity :
BOOK NO.
BOOK TITLE AUTHOR NAME
NO. OF BOOK BOOK STOCK PUBLICER
LOCATION
PRISE
SUBJECT DATE OF PURCHASE BOOK STATUS
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E-R DIAGRAM OF LIBRARY SYSTEM
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HIPO Diagram for Library Report:

Inputs Process Output
Book Info. Table Return info. Table Issue info. Table
Add New Modified Delete Calculate Error Messages Book Reports
Student info. Table User info. Table
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: DFD for LIBRARY SYSTEM :
BOOK ENTRY
CHECKING & PASSING PROCESS
DATABAS E PROCESS
DATABASE RECORDING PROCESS
OBJECTION
COMMENT
DATABASE CLOSE
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BOOK ENTRY
BOOK PROCESSIN G SYSTEM
STUDENT INFO ENTRY
BOOK PASSING PROCESS
OBJECTION COMMENTS
REPORT
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: ENTITIES FOR STUDENT RECORDS :

Login Entity:
User_code
password
User_login STUDENT Entity:

Category Addmission_da te
Department
Class_name Date of Birth Father_nam e
STUDENT
Student_na me
Address
Result Roll number Enrollment_number
:ER-DIAGRAM OF STUDENT RECORDS:

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HIPO Diagram for Students Records:

Inputs Process Output
TC info. Table Addmission info. Table P.G. Strength info. Tabel
Add New Error Messages Modified Students Reports Delete
Gradu. Strength info. Table Sub. Wise Strength info. Table Lab info. Table
Calculate
Stock info. Table
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: DFD for STUDENT RECORD SYSTEM :
STUDENT INFO. ENTRY
DATABAS E PROCESS
OBJECTION
COMMENT
DATABASE CLOSE
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STUDENT INFO. ENTRY
STUDENT INFO. PROCESSING SYSTEM
STUDENT INFO. PASSING PROCESS
OBJECTION
COMMENTS
REPORT
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: ENTITIES FOR ACCOUNT SYSTEM :

Login Entity:
User_code
password
User_login
ACCOUNT Entity:
Fees Collection
Deposite
ACCOUNT
Fees_collection Entity:
GFC
LMC
Fees_collection
Non. GFC
Self Financial
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Deposite Entity :
GDFC
Amelgameted_fun d
Deposit
Persnol_deposi te
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E-R DIAGRAM OF LIBRARY SYSTEM
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HIPO Diagram for Accounting Report:

Inputs
Self_financial Info. Table P. Deposit info. Table Amelgameted_fund info. Table LMC info. Table
Process
Output
Add New Modified Delete Calculate Error Messages Account Reports
GDFC info. Table
GFC info. Table
Non. GFC info. Table
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:DFD
OF ACCOUNTING REPORTS:
ACCOUNT INFO. ENTRY
DATABAS E PROCESS
OBJECTION
COMMENT
DATABASE CLOSE
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ACCOUNT INFO. ENTRY
FUNDS PROCESSIN G SYSTEM
STUDENT INFO ENTRY
FUNDS PASSING PROCESS
OBJECTION COMMENTS
REPORT
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DATABASE DESIGN:
1. login:
S.No. Field Name Constraint Type
1 2 2. Book:
S.No.
usercode password
Not Null Not Null
Text Text
Field Name
Constraint
Type
1 2 3 4 5 6 7 8 9 10
bookno bookname author publicer subject purchasdate price noonbook bstatus location
Not Null Not Null Not Null Not Null Not Null Not Null Not Null Not Null Null Not Null
Text Text Text Text Text Date/Time Number Number Text Text
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3. CLASRETURN :
S.no. Field name Constraint Type
1 2 3 4 5 6 7
returned issueid issuedate bookno1 bookno2 bookno3 returndate
Not Null Not Not Not Not Not Not Null Null Null Null Null Null
Text Text Text Text Text Text Text
4. STUDENT : S.No. Field Name Constraint Type
1 2 3 4 5 6 7
studentid firstname lastname Address phoneno category balance
Not Null Not Null Not Null Not Null Not Null Null Not Null
Text Text Text Text Text Text Text
5. GOLDENISSUE :
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S.No.
Field Name
Constraint
Type
1 2 3 4 5 6 7 8 9 10 11 12 13 14
studentid category issueid issuedate noofbook bookno1 title1 author1 bookno2 title2 author2 bookno3 title3 author3
Not Not Not Not Not Not Not Not Not Not Not Not Not Not
Null Null Null Null Null Null Null Null Null Null Null Null Null Null
Text Text Text Text Text Text Text Text Text Text Text Text Text Text
6. ADMITIONREC :
1 2 3 4 5
sno sname fname Address dob
Not Not Not Not Not
Null Null Null Null Null
Number Text Text Text Date/Time

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6 7 8 9 10 11 12 13 14
handicap bpl result persentage year presub paymentdate acno installment
Not Not Not Not Not Not Not Not Not
Null Null Null Null Null Null Null Null Null
Text Text Number Number Number Text Date/Time Number Number
7. GFC :
1 2 3 4 5 6 7 8 9 10 11 12
sno sname cast class edufee admitionfee total rno date aavdhan enrfee other
Not Null Not Null Not Null Not Null Not Null Not Null Not Null Not Null Not Null Not Null Not Null Null
Number Text Text Text Number Number Number Number Date/Time Number Number Number
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S.No.
Field Name
Constraint
Type
13 14 15
tota recno dat
Not Null Not Null Not Null
Number Number Date/Time
8. NonGFC : S.No.
1 2 3 4 5 6 7 8 9 10
Field Name
sno sname category class cationmoney enrolno other total receiptno date
Constraint
Not Null Not Null Not Null Not Null Not Null Not Null Null Not Null Not Null Not Null
Type
Number Text Text Text Number Number Number Number Number Date/Time
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9. STRRECFEE :
S.no.
1 2 3 4 5 6 7 8 9 10 11
Fieldname
sno sname fname mname category admidate classadmdate universityenrno address a/cno tcallowedno
Constraint
Not Null Not Null Not Null Not Null Not Null Not Null Not Null Not Null Not Null Not Null Not Null
Type
Number Text Text Text Text Date/Time Date/Time Text Text Text Number
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10. POSTGREDUATE :
S.no.
1 2 3 4 5 6 7 8 9 10 11 12
Fieldname
sno class general boys girls total st bo gir to sc by
Constraint
Not Null Not Null Not Null Not Null Not Null Not Null Not Null Not Null Not Null Not Null Not Null Not Null
Type
Number Text Text Number Number Number Text Number Number Number Text Number
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13 14 15 16 17 18 19
gl tot obc bys gil tota grandtotal
Not Null Not Null Not Null Not Null Not Null Not Null Not Null
Number Number Text Number Number Number Number
6.6 DATA DICTIONARY

A data dictionary is a special kind of dictionary. It contains all the information about the data of a system. It is a set o f rigorous definition of all DFD data element and data structure. It forms an Integral part of structured specifications. There is an entry In the data dictionary for every element of a data flow diagram. In a data dictionary, data flows and stores are describes in terms of data elements and data structures. Database Ms-access 1) Library record i).Book stock records. a. Old book records. b. New book records. ii). Book tranjection records a. Issue book records. b. submit book records. 2) Student record i). Admission records. ii). Student strength records. iii).TC records. 3) Account records i).Fees collection records. a. GFC records. b.Non-GFC records. c. LMC records. d. Self_financial records. ii). Deposite records B C S GOVT P G COLLEGE DMT. - 87 -
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a. GDFC records. b. Amelgameted fund. c. Personal deposit.
EXAMPLE :-
BOOK
Field Name Type
TABLE
Description
This field is denoted a unique book bookno booknam e author publicer Text subject purchasd ate price Text Date/Time Number Text Text Text number. This field is refer to a name of book. This field is denoted to name of author of any book. This field is denoted to name of publisher ,publisher may be person or any organization. This field is denoted to name of subject ,that relate to name of book. This field refer to date & time of purchased books. This field is refer to amount of money of any book.
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noonbook bstatus location
Number Text Text
This field is refer to number of books. This field is refer to importance of book. This field is refer to that location from which book was purchased.
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6.7 FLOW CHART :-
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FLOW CHART MANAGEMENT
OF COLLEGE
START
DATABASE LOADING
USER NAME PASSWARD
IF VALID
MDI FORM
LIBRARY/STUDENTS_RECOR DS/ACCOUNT
REPORT
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END
FLOW CHART FOR LIBRARY SYSTEM
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START
BOOKS PURCHASE
BOOKS STOCKING
BOOKS INFO. RECORDS
STORE DATABASE
END
FLOW CHART OF STUDENT RECORDS

B C S GOVT P G COLLEGE DMT. IMP. DOC. FOR BY CLERK &AS REGULAR PROCESSING ADMISSION PRINCIPLE OBJECTION OR REQUIRMENTS DOCUMENTS CHECKING RECORDS OBJECTION DATABASE PASS THE DOCUMENTS STORE IN OR PRIVATE OR X-STUDENT REPORTS - 93 -
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START
END
FLOW CHART OF ACCOUNTING SYSTEM

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START
ALL TYPE FEES OF STUDENTS
EXAMINING OF FEES
DISTRIBUTION OF FEES IN A/C
STORE DATABASE
END
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A.
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Screen Modes :
INPUT SCREEN OUTPUT SCREEN
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LOGIN SELECTION SCREEN
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LOGIN SCREEN-1
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LOGIN SCREEN-2
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MDI FORM
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NEW BOOK ENTRY
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ENTRY
NEW STUDENT
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BOOK ISSUE ENTRY
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BOOK RETURN ENTRY
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TC INFORMATION ENTRY
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STUDENTS INFORMATION ENTRY
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STUDENT STRENGTH ENTRY -1
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STUDENT STRENGTH ENTRY II

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LAB ATTENDENCE INFO. ENTRY

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GOVT. FEES COLLECTION INFO. ENTRY
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NON. GOVT. FEES COLLECTION INFO. ENTRY
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SELF FINANCIAL INFO. ENTRY
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LMC INFO ENTRY
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GOVT. DAILY FEES COLLECTION INFO. ENTRY
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PERSONAL DEPOSIT FEES INFO. ENTRY
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SEARCH BY BOOK INFO.
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SEARCH BY STUDENT INFO.FOR GOLDEN BOOK ISSUE
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SEARCH BY STUDENT INFO.FOR GOLDEN BOOK RETURN
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T.C. ISSUE DETAIL
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ADMITED STUDENT DETAIL
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CATEGORY-WISE STRNGTH DETAIL OF GRADUATE STUDENT- I
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CATEGORY-WISE STRNGTH DETAIL OF GRADUATE STUDENT- II
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CATEGORY-WISE STRNGTH DETAIL OF P.G. STUDENT- I

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CATEGORY-WISE STRNGTH DETAIL OF P.G. STUDENT- II

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REPORT OF GOVT. FEES COLLECTION
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REPORT OF NON. GOVT. FEES COLLECTION
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REPORT OF SELF FINANCIAL
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REPORT OF LOCAL MANAGEMENT COMMITTEE
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REPORT OF GOVT. DAILY FEES COLLECTION
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REPORT OF PERSONAL DEPOSIT
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SYSTEM TESTING
INTRODUCTION STRATEGIC APPROCH UNIT TESTING INTRIGATION TESTING GUI TESTING SYSTEM TESTING
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8.1
INTRODUCTION
Software testing is a critical element of software quality assurance and represents the ultimate review of specification, design and coding. In fact, testing is the one step in the software engineering process that could be viewed as destructive rather than constructive. A strategy for software testing integrates software test case design methods into a well-planned series of steps that result in the successful construction of software. Testing is the set of activities that can be planned n advance and conducted systematically. The underlying motivation of program testing is to affirm software quality with methods that can economically and effectively applied to both strategic to both large and small-scale systems
8.2 STRATEGIC APPROACH TO SOFTWARE TESTING

The software engineering process can be viewed as a spiral. Initially, system engineering defines the role of software and leads to software requirement analysis where the information domain, functions, behavior, performance, constraints and validation criteria for software are established. Moving inward along the spiral, we come to design and finally to coding. To develop computer software we spiral in along streamline that decreases the level of abstraction on each turn. A strategy for software resting may also be viewed in the context of the spiral. Unit testing begins at the vertex of the spiral and concentrates on each unit of the software as implemented in source code. Testing progresses by moving outward along the spiral to integration testing, where the focus is on the design and the construction of the software architecture. Taking another turn on outward on the spiral we encounter validation testing where requirements established as part of software requirements analysis are validated against the software that has been constructed. Finally we arrive at system testing, where the software and other system elements are tested as a whole.
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THE TESTING PROCESS

Unit Testing
Module Testing
Sub System testing
System Testing
Acceptance Testing
Component Testing
Integration Testing
User testing
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8.3 UNIT TESTING

Unit testing focuses verification effort t on the smallest unit of software design, the module. The unit testing we have used is white-box oriented and for some modules the steps are conducted in parallel
8.3.1 WHITE BOX TESTING

This type of testing ensures that 1. All independent paths have been exercised at least once 2. All logical decisions have been exercised on their true and false sides 3. All loops are executed at their boundaries and within their operational bounds 4. All internal data structures have been exercised to assure their validity To follow the concept of white box testing we have tested each form we have created independently to verify that Data flow is correct . All conditions are exercised to check their validity. All loops are executed on their boundaries.
8.3.2 CONDITIONAL TESTING

In this part of the testing each of the conditions were tested to both true and false aspects. And all the resulting paths were tested. So that each path that may be generate on particular condition is traced to uncover any possible errors.
8.3.4 DATA FLOW TESTING

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8.3.5 LOOP TESTING
This type of testing selects the paths of the program according to location of definition and use of variables. This kind of testing was used only when some local variables were declared. The definition-use chain method was used in this type of testing. These were particularly useful in nested statements.
In this type of testing all the loops are tested to all the limits possible. The following exercise was adopted for all loops: 1. All the loops were tested at their limits, just above them and just below them. 2. All the loops were skipped at least once. 3. For Nested loops test the inner most loop first and them work outwards. 4. For concatenated loops the values of dependent loops were set with the help of connected loop 5. Unstructured loops were resolved into nested loop s or concatenated loops and tested as above.
8.4
INTEGRATING TESTING
Integration testing is a systematic technique for constructing the program structure while conducting tests to uncover errors associated with interfacing. Incremental integration is the antithesis of the big-bang approah. The program is constructed and tested in small segment s where errors are easier to isolate and correct .
8.4.1 INTEGRATION APPROACH

We have used combined approach for integrating different part of software. the Top- Down strategy have been used for upper level modules and Bottom-Up strategy have been used for sub-ordinate levels EX: Login and homepage module was integrated first in Top-Down strategy manner. Then the newentry module was created, and this newly created module after thorough testing was integrated to the system. As new modules were created, they were added slowly and steadily to the system. So program was an entity from the very beginning, though incomplete (due to Top-Down strategy) and modules were added as they were ready thus reducing the need for drivers and stubs (due to BottomUp strategy)
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Each time a thoroughly tested module was added to the system, the regression testing was performed to confirm that newly added has module have created any unwanted changes
New Test Cases Existing Test Cases
Software under Testing
Output
Comparator
Results of Testing
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8.5 GUI TESTING

GUI testing is done to ensure uniform look and feel of the user interface components across the application. All the major elements of the graphical interface such as Windows, mouse operations etc were validated during GUI testing. Table summarizes examples of the tests that were performed to validate the GUI.
8.6 VALIDATION TESTING

Validation testing succedss when software functioms in a manner that can be resonably expected by the customerSoftware validaion is achieved through a series of Black-Box tests that demonstrateconfirmity with the requirements. These tests are conducted to ensure that All functional requirements are satisfied. All performance requirements are achieved.
8.6.1 BLACK BOX TESTING

Black-Box testing focuses on the functional requirements of the software. we have used black-box testing while integrating various parts of the module as a validation testing tool. Black-Box testing helps to find errors such as 1. Incorrect or missing functions 2. Interface errors 3. Errors in data structures 4. Performane errors 5.nitialization and termination errors
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8.6.2 PERFORMANCE AND ACCEPTANCE TESTING

A few prepective users of the software were called and the system was tested in consultation with the users as per the user reauirement. To ensure that the software performs as intended by the user, such test data was used that ensures that the results were as intended by the user. Performance testing is designed to test the runtime performance of software within the context of an integrated system. For true performance testing all system elements should be fully integrated.
8.7 SYSTEM TESTING

System testing is actually a series of different tests whose primary purpose is to fully exercise the computer-based system as a whole. Although each test has a different purpose, all work should verify that system elements have been properly integrated and performs allocated functions. The aim of system testing is to ensure that the system as a whole gives intended results. System Testing also includes Safety testing which attempts to verify that protection mechanisms built into a system will, in fact protect it from improper penetration.
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9.1 SYSTEM SECURITY & MAINTANCE :

In system development, the project manager and the analyst must consider access. Definition:The system security problem can be described into four related issues, such as security, integrity, privacy and confidentiality. They determine the file structure, data structure access procedure.
about the
security & maintenance
of the candidate system to protect it from unauthorized
System security:It refers to the technical innovation and procedure applied to the hardware of an operation system to protect against deliberate or accidental damage from defined threat. Contrast, data security is the protection of data form loss, disclosure, modification & destruction of data.
System integrity:It refers to the proper functioning of hardware and programs, appropriate physical security and safety against external threats in comparison. Data integrity makes sure that data does not differ from the original form and has not been accidentally or intentionally disclosed, alters or destroyed.
Privacy:It defines the rights of the user of organization to determine what information he willing to share with or accept from others and how the organization can protect the excessive discrimination of information about it. The term confidentially is a special status given to sensitive information in a database to minimize the possible invasion of privacy. It is an attribute of information that chara It refers to the proper functioning of hardware and programs, appropriate physical security and safety against external threats in comparison. Data integrity makes sure that data does not differ B C S GOVT P G COLLEGE DMT. - 154
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from the original form and has not been accidentally or intentionally disclosed, alters or destroyed. It defines the rights of the user of organization to determine what information he willing to share with or accept from others and how the organization can protect the excessive discrimination of information about it. The term confidentially is a special status given to sensitive information in a database to minimize the possible invasion of privacy. It is an attribute of information that chara cterizes its need for protection. System security is the technical need of providing such protection. It contrast, privacy is largely a procedural matter of information indeed.
Data privacy & security are social concerned. An Organizations that depend heavily on the use of database require special control to maintain information.
Data privacy & security:-
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Discussion :
CONCLUSION ADVANTEGES OF PROJECT LIMITATIONS AND
DRAWBACKS SUMMARY
BIBLIOGRAPHY
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10.1 CONCLUSION
It has been a great pleasure for me to work on this exciting and challenging project. This project proved good for me as it provided practical knowledge of not only about programming in VB, MS ACCESS, but also about all handling procedure related with College Management System. It also provides knowledge about the latest technology used in developing application and client server technology that will be great demand in future. This will provide better opportunities and guideline in future in developing projects independently.
10.2 Merits:
There are many advantages of this project which are as follows:1. Now it is very easy to handle all the records of the employee. 2. Now every Teachers & Students know about book tranjection between own & students 3. This software not only helpful for Teachers but also for the Students, by means of students get the any information ,that related to whole college. 4. A detailed Report is easily available for the Administrator from any time. 5. This software is easy and comfortable to handle. 6. Every students has its own record and it does not match with any other students. 7. By using this software COLLEGE MANAGEMENT SYSTEM , It is easy to collect information of any Students and Teachers with in no time. 8. It takes less time than traditional methods. 9. It gives correct information.
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10. From every part of the project the user is provided with the links through framing so that he can go from one option of the project to other as per the requirement. This is bound to be simple and very friendly as per the user is concerned. That is, we can say that the project is user friendly which is one of the primary concerns o f any good project. i. Data storage and Retrieval will become faster and easier to maintain because data is stored in a systematic manner and in a single database. ii. Decision making process would be greatly enhanced because of faster rocessing of information since data collection from information available on computer takes much less time then manual system. iii. Allocation of Sample Results becomes much faster because at a time the user can see the records of last years. iv. Easier and faster data transfer through the latest technology associated with the computer and communication. 11. Through these features it will increase the efficiency, accuracy and transparency.
10.3 Demerits
This project has also some limitations and drawbacks which are as follows:If the username and password licked accidently then a global problem may happen. Many unauthorized persons are try to know the username and password. It is not easy to change the username and password. Maintainance of the software may be expensive. Highly trained Users and Experienced Database administrator B C S GOVT P G COLLEGE DMT. - 160
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Are required to handle this project, They are expensive to hire. Effective care has to be taken to adding data to the form. It is not possible to take daily backups. Deletion of any record of an employee may not be possible to restore. It causes a problem.
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SUMMARY
NOW A DAYS, THE LIFE OF PEOPLE HAS BECOME FAST AS COMPARED TO OLD DAYS , NOW NEEDS OF PEOPLE HAVE INCRESED ENORMOUSLY & THEIR LEAVES BECOMES VERY FAST SO THEY REQUIRE SOME NEW THINGS . THE TECHNOLOGY HAS DEVELOPED PROFOUNDLY WHICH HAVE GIVEN EMERGENCE OF COMPUTER SCIENCE . WE HAVE LARGE DATA COMPUTER HAVE MADE THIS WORD EASIER , QUICKER . IN COLLEGE MANAGEMENT ,COMPUTER HAS CALCULATED ALL MINOR & TO COLLECT , STORE UPDATE & RETRIVE & USE THEM VERY FREQUENTLY , THE
MAJOR CALCULATION SO THE RELIBILITY OF RESULT HAS NO DOUBTS.. WE HAVE TRIED OUR LEVEL BEST TO GIVE THEM SOFTWARE ,WHICH FULFILLED ALL THEIR DAY-TO-DAY NEEDS. NO DOUBTS THIS SOFTWARE HAS SOME LACKING BUT ABOVE ALL ,SO COLLEGE MANAGEMENT SYSTEM HAVE AN ADVANTAGE.
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BIBLIOGRAPHY
1. GUIDE TO VISUAL BASIC 6.0 a. PETER NORTON. 2. MASTERING VB 6.0 a. BPB PUBLICATION. 3. VISUAL BASIC PROGRAMMING a. PROF. MANOJ N. BURAD. b. NIRALI PRACATION. 4. SYSTEM ENGINEERING AND ANALYSIS a. ROGER PRESSMAEN.
5. DATABASE DEVELOPERS GUIDE WITH
VISUAL BASIC6.0 a. ROGGER JENNING TECHMEDIA 6. VISUAL BASIC a. BLACK BOOK b. MASTRING VISUAL BASIC 6.0 7. DATA BASE MANAGEMET CONCEPT a. TATA MCGRAW HILL (KORTH)
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BCA-III Final year GOVT. B.C.S. P.G. COLLEGE DHAMTARI (C.G.)

DR.V. K. PATHAK (HOD) IT DEPARTMENT GOVT. B.C.S. P.G. COLLEGE DHAMTARI(C.G.)

B C S GOVT P G COLLEGE DMT.

SUBMITTED BY HITESH YADAV & PRAVEEN SAHU

DR. V. K. PATHAK (HOD) IT DEPARTMENT GOVT. B.C.S. P.G. COLLEGE DHAMTARI(C.G.)

B C S GOVT P G COLLEGE DMT.

Bachelor of Computer Application (B.C.A.)

HITESH YADAV & PRAVEEN SAHU

B C S GOVT P G COLLEGE DMT.

Hitesh yadav & Praveen Sahu

B C S GOVT P G COLLEGE DMT.

: B.C.S GOVT. P.G. COLLEGE, DHAMTAR (C.G.) :

Submitted By Mr. Hitesh Yadav & Mr. Praveen Sahu

B C S GOVT P G COLLEGE DMT.

Dr. V. K. Pathak [H.O.D.] B.C.S. Govt. P.G. college Dhamtari(C.G.)

CERTIFICATE FROM ORGANIZATION

The System Development project entitled

YADAV & Mr. PRAVEEN SAHU

GOVT P.G. COLLEGE DHAMTARI (C.G.)

HITESH YADAV & PRAVEEN SAHU

B C S GOVT P G COLLEGE DMT.

Dec. 2008 Feb. 2009

V.B-6.0, M.S. ACCESS (2003) .

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Data Entry: This submenu offers to user for entry ,

modification ,deletion of information about Book, student, Issue ,Return etc.

Browse: If user wants to view stored information then

user uses this submenu.

From this submenu any user can create own user

account OR Existing user can change own password.

4) Help: Help menus contain three options contacts, about

program is terminated b this option.

Entry: Entry option is related to TC issue, Admission

records & student strength.

LAB: The Lab menu contains only two

Attendance: This submenu maintains records

Student list: This list gives information

about student that related to different section of IT department.

1)Entry: In this menu fees collection related entries are

made. There are

the fee which is collected is maintained in

ii) Browse:- This submenu shows stored

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Wallpaper: By this submenu we can set new & our

2) Bgcolor: By this submenu we can change

By this option we can apply old setting.

1) Library: This submenu contains three options

detail information via bookname, student_id, book number.

2) Student_records: This submenu contains three options,

3) Account: This submenu contains three options , that

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Bus Frequency : Hard Disk Floppy Drive CD ROM