SAP Cutting edge tips

To end the current transaction Enter: /n. Caution: Unsaved changes are lost without warning

To delete the current session. Enter: /i.

To generate a session list Enter: /o.

To end the current transaction and return to the starting menu Enter: /ns000.

To log off from the system Enter: /nend.

To log off from the system without a confirmation prompt Enter: /nex. Caution: Changes that were not saved are lost without warning.

Su01 Creating a user in SAP (giving the person a user name & password plus authorizations) F4 & F2 F4 Transaction code Gives you Todays date For searching Actvity/use

MM50

Extend

material;

used

to

show

which

Sales

Organisation, distribution channel, when the material was created and the material number etc etc. SALES ORDER Va01 Create a standard sales order Va02 Change standard sales order Va03 Display standard sales order Va05 List of Sales Orders. U can check who created the Sales Order, when it was created, by who, changes made etc etc...by simply entering va05 and then you can see a list of the Sales Orders....who created them, when and the exact time, the S.Orgs., Division etc etc.

Condition Vk31 Creating price conditions. Vk32 Changing price conditions Vk33 Displaying price conditions

Tip: If you are to search for an item,(in the strict value range), make sure that you keep your DIVISION to 00.

Delivery

VL01N

Creating an outbound delivery with reference to a sales order.

VA02N

Change a delivery. NB: Once the billing document has been created, you cannot change the quantities on the Delivery document.

Invoicing Vf01 creating an invoice NB: If it is a Standard Sales Order (dealers, franchises, corporate), enter the delivery number unless you are invoicing service materials. Service materials are billed against the Order since a delivery document is not created for them. Mcte: Sales Organization analysis: selection (Checking reports in SD for instance; it can show the goods sold, the amount received in which location/Sales Org., you can zero down to the report of each particular item i.e analysis reports). MM03: Displaying a material.

Vk33:Checking materials with prices.

MB5B (Materials Management >Inventory Management >Environment >Stock >MB5B - Stock for Posting Date): Checking for goods available in stock for sale.

Troubleshooting The errors with the transaction codes on left are emanating from the activities on the right; PR00 Pricing; check the prices of the said items and ensure that they are well maintained. Tip: Services are non-delivery items hence they cannot be delivered. If you try delivering them, you will get an error message. You can not physically deliver a service.

Alt + F12:

Clearing history (User); click on Options click on Local Data and click on Clear History. Alternatively click on the Green/red/blue box which appears like a book........its the last icon on the standard tool bar. Its just after the question mark. Its on the same line with the T-code entry field or the green tick for entry.

F1 F4

Displays an explanation of fields, menus, functions and messages. Displays possible entry values.

Questions: (1) When do you create/use Customer master data (Sales and distribution) one that does not post to Financial accounting?

Experiments: Check out; SAP Note: 205487 Extras > Administration information (see SAP note 161053). Type in the command field: search_sap_menu to search for SAP transactions. Rdisp/max_alt_modes

Shipping The shipping point depends on the following criteria: (Wat to consider -while doing shipment); Delivering plant determined from; customer master data, ship-to party record and material master record. Shipping requirements e.g express, standard (dis is contained in the shipping conditions) Loading equipment e.g contained in the loading group. The shipping point cannot be changed in the outbound delivery.

To view the details of the shipping point, click on Goto and then Header, from then select Administration (or even shipping). To view the status of the document; click on Environment then Document flow/F7.

The delivery types take into account the various business transactions in delivery processing. The delivery types defined in the standard system include the following: EL: Inbound delivery (shipping notification) . LB: Delivery for subcontract order . LD: Decentralized shipping (used in decentralized shipping in connection with R/2 RV) . LF: Outbound delivery . LO: Delivery without reference (no sales order necessary to create a delivery) . LP: Delivery from project . LR:Returnsdelivery . NL:Replenishment delivery

Blocking an Outbound Delivery: Go to the Change Sales Order and then in the Billing Block field, Select a reason for blocking the Outbound delivery by clicking on the radio button next to teh field. Deleting an Outbound Delivery: Go to Change Outbound Delivery and click at Delete icon just beneath the Outboundary Delivery XXXXXXX (80000078) Change: Overview.

Shipping 1. Types of Deliveries 2. Functions of the various Deliveries 3. Processing delivery documents which you have done

S0003992761 I701G449

IDES no.: 0020245239 Your User ID and Password for the SAP Service Marketplace are as follows :

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vpn01

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Pricing 1. How do you enter condition types manually in Sales Documents? 2. How do you specify limits for manually entering of conditions types?

Billing A sales organization is always assigned to only one company code. Business areas can be defined for more than one company code. Business areas are used for internal reporting and are optional. A business area may also be shared by several company codes.