BasicCPMUpdating

Whentoupdate?

UnexpectedEvents UpdateTheScheduleAtTheTimeTheEventOccurs. ReviewtheUpdate.Analyzeresults.(VarianceandTotalFloat). MakeaCopyoftheSchedulebeforeediting. ModifyTheCopywiththeUnexpectedEvent.Recalculate. ComparetoUpdatedSchedule.Dideventcausecriticalpathimpact? DetermineAlternatives(NoCost/Risk1st). ModelAlternativesinSchedule. InvolveStakeholders. ImplementMostAppropriateAlternative(RiskandCostalternates).

Constraints
StartonorAfterConstraintAssignedonlytocontractualevents.AccesstoAllAreas,Substantial Completion,PhaseICompletion,etc ContractmilestonesarecalculatedusingaFinishOnorBeforeconstraintsothatbackwardpass calculationsareproperlydetermined.

Otherconstraintsnotrecommended.Recommendtheuseofactivitiesandlogicinstead.

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AsPlannedCalculationDataDate=(WorkDay1)

10

Data Date =1

.

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CPMUpdateCalculationDataDate=(WorkDay11)

Data Date =11

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 RetainedLogic/OutofSequenceProgress(continued)
TheCPMnetworkisupdatedasoftheDataDate.IntheexamplebelowtheDataDateisworkday151. ActivityAhasstarted,butasoftheDataDatetheactivityisestimatedbythesuperintendenttorequirean additional5workdays(WD)tocomplete. ActivityBhasstartedoutofsequencerelativetoitsplannedFinishtoStartrelationshipwithActivityA.It isalsoestimatedbythesuperintendenttorequireanadditional5WDtocompleteafteractivityAhas finished. Notethathistoricalinformation(actualdates)arenotincludedintheforwardorbackwardpass calculations. DataDate=151 EF=155 ActivityA RD=5wd 151+51=155 Dashedlineis impliednot graphicallyshown FSRelationship EF=160 ActivityB RD=5wd 156+51=160
.

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UpdatingProjectCPMSchedulesUsingIndustryStandardsandGuidelines

BaselineandUpdatedCPMNetworks
UpdatedScheduleCurrent Weather AddedScope AsPlannedScheduleBaseline

TheAsPlannedCPMNetwork TheAsPlannedCPMnetworkrepresentsthecontractorsplanforprosecutingthescopeofworkknownas ofbidday.InsomecasestheprojectCPMnetworkisdevelopedseveralweeksafterNTPisissued.Itis imperativethattheCPMnetworkdevelopmentteambuildtheasplannedCPMnetworkwithblinderson, sothatinformationreceivedafterbiddayisnotincorporatedintotheprojectplan.Forexample,the contractormayfindoutafterthebiddatethatthesoilonsiteiscontaminated.Theadditionaltimefor removalofthecontaminatedsoilmustnotbeincludedintotheBaselineAsPlannedCPMnetwork.Without aBaselineAsPlannedCPMnetworkasareferencepoint,thetimeimpactfortheaddedscopeofwork (contaminatedsoil)cannotbeaccuratelymeasured. TheUpdatedCPMnetwork TheupdatedCPMnetworkrepresentsthecontractorsplanforprosecutingthescopeofworkasofbidday ,itaccountsfortimethathaspassedsinceNTP,itaccountsforactionsthathaveorhavenotoccurredasof thestatusdate(datadate),anditaccountsforscopechangesthathavebeenintroducedtotheproject sinceNTP.AllstatusinformationisincorporatedintotheCPMnetworkupdateasofthedatadate.TheCPM forwardandbackwardpasscalculationsareperformedasofthedatadate,andtheCPMnetworkis analyzedforvariancefromtheoriginalplan.Criticalandnearcriticalactivitiesaregivenspecialattention. WhenthecriticalpathoftheCPMnetworkslips,(negativeCPMnetworkvariance)thecauseofthe slippagemustbeidentified.Thepartyresponsiblefortheslippagemustbemadeawareoftheslippage, andgiventheopportunitytoovercome(cure)theslippage.Asubcontractorthatisresponsibleforthe criticalpathslippagemayelecttoworkovertime,expeditematerials,orapplyadditionalresourcestothe project.Iftheownerisresponsibleforthecauseoftheslippage,theownermaydirecttheGCtospend additionalmoniestopurchaseadditionalresourcestoovercometheissues,ortheownermydirecttheGC nottoacceleratetheremainingwork,butplantofinishlaterthantheoriginalcontractcompletiondate. Inthatcase,theownerwouldberesponsibleforcompensatingtheGCandsubcontractorsforadditional generalconditions(fieldoverhead)costs.
.

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CPMNetworkUpdates
Purpose Performancemeasurementagainsttheoriginalbaselineaswellascurrentplan. FrequencyofUpdates Atleastonceeachmonthprojectspecific. DataCollection DataDate(ScheduleAsofDate). ActivityActualStart. ActivityActualFinish. Activityremainingduration. Activitypercentcomplete. Toolsfordatacollection Weeklyupdatesperferableandeasier. Anytimeanunexpectedeventoccurscreatewhatifscenarios. Incorporationofchangesintheplannedsequenceofworkdifferentapproachtothework. Incorporationofscopechangesindividualchangesaswellascumulativeeffect. Historicalrecordcanbeusedasatooltorebuildcourseofevents.

o P6updatedturnaroundreportprintoutfillintheblanks. o Markedupscheduleonwallinformationobtainedfromlargesheets. o Siteinvestigationwalksiteonaregularbasis.

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CPMNetworkUpdates(continued)
UpdateConsiderations Createaprogressonlyupdate(nologicchanges). Copyandrenamepriortoincorporationofchanges. Remembertoupdateownersactivitiesie.reviews. Remembertoupdateprocurementactivities. Remembertoadjustthedatadatetothecurrentperiod. Remembertoperformaperiodcloseout(forcostsdata).

PotentialCausesofScheduleLoss Weather LackofPerformaceGC,Subcontractoretc. LaborProblems. Manpower. MaterialDeliveries. DesignProblems(includesRFIsandresponses). AccessToWork. InternalPlanning/Coordination. ScopeChanges.

UpdateAnalysis CPMnetworkVariance(DifferenceBetweenthe:EarlyDatesoftheBaselineCPMnetwork,Early DatesofPriorCPMnetworksandEarlyDatesofCurrentCPMNetwork). TotalFloat(LateFinishEarlyFinish) SlippageCauseIdentifcation.Establishpartyresponsibilityforrecovery. Notethatthecriticalpathmaychangefromupdatetoupdate.

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Baselines/UpdatesUpdatingtheScheduleP6
Afterfinishingtheoriginalscheduleandpriortoapplyinganyprogresstothescheduleitisnecessaryto firstcreateabaselineschedulesothattheoriginaldates,durationsetc.(information)remainunchanged. Progresscanthenbeappliedtothecurrentversionofthescheduleandmeasuredagainstofthebaseline schedule.

1.CopyingaProject
InthePROJECTSMODEselecttheprojecttocopy(BASE),rightmouseclickandselectCOPY.Stayinginthe sameEPSstructure,rightclickPASTE.

ClickOKineachofthefourdialogboxesthatcomeupaftertheCopyandPastefunctions.

ChecktheBaselinebox whenyouhave establishedafinalbaseline scheduleandyouarein theupdatingphase

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 CopyingaProject(continued)

2.RenametheProjectAfterCopying ThiswillcreateacopyoftheBASEscheduleandwillautomaticallynameitBASE1thisshouldbemanually renamedtosomethingmoreappropriate(UP01).ClickintheProjectIDandProjectNamecolumnand changethenamesmanuallyasshownbelow.

ReceivingaMarkedUpUpdatedSchedule Incertainsituationsamarkedupcopyoftheschedulefromasuperintendant,foremanorageneral contractormayhavespecificdatesusefulforanupdate.Thegraphicbelowshowshandmarkedstatusto theexistingtrainingschedule.

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CopyingaProject(continued)
3.UpdatingtheCurrentSchedule SelectFILE,CLOSEALL.Thenselect(FILE,OPENor )theUP01projectusetheinformationcontainedin thetablelistedbelowtoupdatetheUP01projectschedule.Afterthefileisopenmakesuretheactivities detailwindowisopenatthebottomofthescreen.ToopenselectVIEW,SHOWONBOTTOM,ACTIVITY DETAILS.Seegraphicsbelow.

NextselecttheSTATUStab.Seegraphicbelow.

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CopyingaProject(continued)
IntheSTATUSfieldwithintheSTATUStabentertheactualstartandorfinishdates,remainingdurationand thepercentcomplete.Noticethatitreflectsthesamedatesasthehandmarkedupscheduleonthe previouspage
Actual Act ID C10020 C10000 O10000 C10010 P10000 Start 20-Apr-09 01-Apr-09 15-Apr-09 18-Apr-09 01-Apr-09 23-Apr-09 14-Apr-09 Actual Finish Description REMOVE ELEC. EQUIP. IN AC SWBD ROOMS SWGR #1 INSTALL GEN QUICK CONNECT TROUGH/RACEWAY SWGR WMATA PROVIDES TEMP GENERATOR CONNECT OF TEMP MAIN DISTRIBUTION F&D EQUIPMENT - ELEC. EQUIP. AC SWBD RM Rem Dur 2 0 0 0 5

TostatusanactivitystartedorcompletednavigatetothecenterlowerportionoftheStatustabandselect acheckintheboxnexttoSTARTED.Afterstartinganactivityselectthedatedropdown(righthandsideof calendar)boxandpopulatethecellwiththecorrectstartdate.Repeattheprocesswiththecompletion dateonlyiftheworkhasbeencompleted.Seegraphicsbelow.

Selectthedatedropdown toassignthecorrectdate

Clicktocreateacheckinthe boxtostartorcompletean activity

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StatusingforAcutalsandtheDataDate
WhenstatusingforactualsonanupdatetheDataDateshouldalwaysbekeptinmindbecauseofits relationshiptocurrenttime.ActualscannotbestoredaftertheDataDate. Forexample,ithasbeendeterminedthatonMay7ththeschedulewillbeupdated,buttheDataDateisset atMay1stforstatusthroughApril.ThereareworkactivitiesthathavecompletedinearlyMay,butthey cannotbestatusedascompleteinthescheduleduetotheDataDatebeingsetatMay1st. Thisprinciplemustbeupheldforproperstatusingofaprojectscheduleandforcorrectfloatvalues. IncorrectStatus:C10020finisheson5/8/09AandC10030startson5/8/09A.

CorrectStatus:C10020showsaforecastedfinishof5/8/09andC10030hasaforecastedstartof5/11/09.

Note:NoactivitiesshouldeverbeStartedorCompletedtotheRIGHToftheDataDateline.

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CalculatingtheScheduleAfterUpdating
Afterthedatahasbeeninputintothescheduleitisnecessarytorescheduletheprojecttodeterminethe newdatesandfloatvalues.RecalculatetheCPMNetwork(ClockorTOOLS/SCHEDULEorF9key)and changethedatadateto30Apr09.(VERYIMPORTANT)

Clickingonthisselectionbox allowsyoutochangetheData Date

ClicktheSchedule buttontoperformthe ForwardandBackward pass Clicktheviewlog buttontoviewthe locationfileonthe screen Thisistheareawhere theLogfilewillbe saved

Uncheckthisboxifyou doNOTwanttoruna Logfile

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