CONSTRUCTION TASK

IST645: Managing Information Projects

10/10/2010 Syracuse University Rohan Kamat

CONSTRUCTION TASK 2010

Table of Contents
INTRODUCTION ............................................................................................................................... 3 Purpose........................................................................................................................................ 3 Service as Input To ...................................................................................................................... 3 PROJECT SUMMARY ........................................................................................................................ 4 Name of the project .................................................................................................................... 4 Project Description ...................................................................................................................... 4 Project Objective ......................................................................................................................... 4 Organizational context ................................................................................................................ 4 Assumptions ................................................................................................................................ 5 Issues ........................................................................................................................................... 5 Sponsor ........................................................................................................................................ 5 Stakeholders ................................................................................................................................ 5 Vendors ....................................................................................................................................... 6 SCOPE .............................................................................................................................................. 6 Project scope ............................................................................................................................... 6 Phases of the project ................................................................................................................... 6 Constraints .................................................................................................................................. 7 WBS ............................................................................................................................................. 7 WBS Dictionary ............................................................................................................................ 7 Approval ...................................................................................................................................... 8 Success Criteria............................................................................................................................ 8

Rohan Kamat SUID # 225724606

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CONSTRUCTION TASK 2010

INTRODUCTION
The Weedsport Central School District is in the midst of a renovation project to improve the Districts school buildings. The Project (known as a Capital Construction Project as it involves permanent improvements to the buildings and infrastructure in them) includes the installation of a state-of-the-art fiber-optic data network system to all areas of both school buildings. Counterpoint has been recently awarded a contract to provide services to coordinate contractors and installers, to oversee network installation, to build and wire all equipment in the server rooms, activate network servers, and to reconfigure many of the workstations to connect with the new network servers across the new fiber-optic cables.

Purpose
The purpose of the project charter is to ensure that the Executive Sponsor and stakeholders understand the background of the project, objectives, strategic fit, business case, project scope, and success factors. It is intended To provide high-level requirements To define the approach To proactively identify project impacts on customers and employees To communicate the success factors and stakeholder expectations

Service as Input To
Project Management Plan Project Schedule Requirements

Rohan Kamat SUID # 225724606

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CONSTRUCTION TASK 2010

PROJECT SUMMARY
Name of the project
CONSTRUCTION TASK

Project Description
The project is intended to To provide services to coordinate contractors and installers, To oversee network installation To build and wire all equipment in the server rooms To activate network servers To reconfigure many of the workstations to connect with the new network servers across the new fiber-optic cables.

Project Objective
The project is to improve the buildings, develop new infrastructure and configure and install new devices and layout the fiber optic cable to all areas of both school buildings. This network will replace the existing legacy network and will provide high speed connection to the Internet for all users. The Construction Task has many key stakeholders and vendors. The Project Management team will be responsible for ensuring appropriate communication between various stakeholder teams. The Counterpoint team will also oversee network installation, build and wire all equipment in the server rooms and activate the network servers. They will also reconfigure many of the workstations to connect with the new network servers across the new fiber-optic cables using a set of workstation images.

Organizational context
Weedsport School District has to set up the whole network infrastructure to provide an infrastructure which is advances and the benefits of this can taken by the students, staff and the faculty.

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CONSTRUCTION TASK 2010

The project is overseen by the School District representatives and is contracted to Counterpoint for overseeing the implementation of the network project.

Assumptions
Some of the assumptions about the project that are to be followed: The construction work should not interfere with the existing schedule of the school and the work should be carried on a large scale on weekends and holidays. The new network should be provided to the students and faculty but it should be noted that data communication should be continuous throughout the work period. Counterpoint will provide response to all questions by Project or District administration regarding all aspects of the new network systems.

Issues
No issues known at this point of time.

Sponsor
Shaun OConnor, District Superintendent Direct oversight of the project Has final decision rights Authorizes all expenditures.

Stakeholders
Company
School District

Name
Mr. William Clark: School District Technology coordinator

Role
Official contact point

Counterpoint

Project Manager

Activate network servers, and to reconfigure many of the workstations to connect with the new network servers across the new fiber-optic cables. Network design and construction specifications Assist in interpreting network Page 5

Hewitt and Monahan Associates Rohan Kamat SUID # 225724606

Mr. Monahan

CONSTRUCTION TASK 2010

design specifications 3M Samuel J. Cichello, Inc Mr. Gordon Gross Samuel J. Cichello Advising on the project, Architectural design and specifications

Vendors
Graybar, Inc. of Syracuse: Supplier of cables and components IBM Corp: Supplier of workstations

SCOPE
Project scope
The following is included in the project scope: Laying out the fiber optic network to all areas of both school buildings. Install Network , cable the devices installation Activate network servers Move the new image to each workstation Network Maintenance and support Liaison between different vendors and stakeholders Ensure Internet connectivity by connecting to the BOCES service

Phases of the project

The phases of the project include Concept Initiation Planning Requirements Design Execution Procurement Rohan Kamat SUID # 225724606

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CONSTRUCTION TASK 2010

Moving to new network Training Testing Documentation Closing The details for each phase have been provided in the WBS Document which is attached along with the Project Charter document.

Constraints
The project has the following constraints: Time: The project must be completed with x months. Cost: The budget for the project is $x million. Scope: The scope of the project has been detailed in previous section

WBS
The WBS is attached along with this mail.

WBS Dictionary
Task Number 6.3.2.2.1 Task Name Set an IP address to the switch Description Provide an IP address to each and every port of the switch. The IP address should be of the network 192.168.0.0/16. The IP address can be provided by enabling the DHCP The layer 3 switch requires a command ip routing to be enabled on the command line interface of the switch Configure OSPF as the routing protocol. The two buildings network should be on different VLANs and it should be configured on the VLAN database of the switch

6.3.2.2.2

Enable IP Routing

6.3.2.2.3

Set VLANs in the VLAN database of the switch

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Approval
By signing below, I acknowledge that I have read this entire document and accept the document in this form as reasonably fulfilling the goals described within. I further agree that this will constitute the document of record and cannot be changed without review and acknowledgement of the groups shown below. Note: If a lengthy amount of time is taken to approve this document, the result may be that the financial summary, resource requirements, milestones and project schedule may change. For example, preferred pricing may only be available for a certain timeframe, resources may only be available during specific times and as such, the financial summary may change. If this occurs, using the Project Change Control process, the document may need to be re-submitted for reapproval based upon updated information. The following individuals have approved this document: Name and Group Shaun OConnor District Superintendent Date

NY State representative Mr. William Clark School District Technology coordinator

Project Manager Counterpoint

William Monahan: Partner, Hewitt and Monahan Associates William Monahan: Partner, Hewitt and Monahan Associates Samuel J. Cichello Official Architect, Samuel Cichello Inc.

Success Criteria
Implementation of the solution will be seamless to operations and will not result in any business disruptions

Rohan Kamat SUID # 225724606

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