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Academic Advising Inventory System

Originally developed by: Roger B. Winston, Jr. and Janet A. Sandor Adapted for MS-Excel by: David A. Freitag ---------------------------------------------------------The AAIS works with student surveys using the format of the AAIS_Student_Survey.xlsm file. Instructions: 1. All student files must be in the same sub-directory. 2. Only 9000 Student files can be processed by the AAIS. 3. Update the below path to point to the Student files. L:\Shared Documents\Advising\AAIS Development\Student_Files\ 4. Click on the below button to read the Student files and create the reports. Process AAIS Student Files 5. Review the report that is produced. 6. Review the Part I-IV reports for details about student answers. 7. Review the Charts to look for trends and opportunities for improvement.

Please refer to the AAI User Manual on the NACADA website for important information about this assessment instrument and restrictions on its use. Software last updated: 2008 July 15

Academic Advising Inventory System

07/14/2011

Part I Scales Developmental-Prescriptive Personalizing Education Academic Decision-Making Selecting Courses

(DPA) (PE) (ADM) (SC)

Score 65.5 33.5 20.8 11.3

Range (14-112) (8-64) (4-32) (2-16)

Part II Scales Personal Development and Interpersonal Relationships Exploring Institutional Policies Registration and Class Scheduling Teaching Personal Skills Academic Majors and Courses

(PDIR) (EIP) (RCS) (TPS) (AMC)

Avg Score (0-5) 0.2 0.2 0.2 0.3 0.2

Part III Scales Student Satisfaction

Score 3.3

Scale (1-2-3-4)

Part IV Demographic Information Total Number of Student Files Males Females African American/Black Hispanic American/Latino/a Asian American Native American White/Caucasian Biracial/multiracial Other Decline to respond Freshman (first year) Sophomore (second year) Junior (third year) Senior (fourth) 5th Year Senior Irregular/Transient/Special Other than any of the above Exception Report

4 1 3 2 0 0 0 2 0 0 0 1 1 1 1 0 0 0 25% 75% 50% 0% 0% 0% 50% 0% 0% 0% 25% 25% 25% 25% 0% 0% 0% 4 0 0 0 0 0

files with no errors files with errors

files with at least one duplicate answer files with at least one blank answer questions with duplicate answers questions with no answers

Note: Questions with errors in Part I will lower the score for Part I scales.

The information calculated in this report is believed to be correct, but there are no guarantees.

Adapted for MS-Excel by David A. Freitag

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Academic Advising Inventory System

Part I

07/14/2011

1 My advisor is interested in helping me learn OR how to find out about courses and programs for myself. <-> 0 0 1 1 very true ------------------------------ slightly true 2 0 0 0 2 My advisor tells me what would be the best OR schedule for me. 0 0 0 0 very true ------------------------------ slightly true

My advisor tells me what I need to know about academic courses and programs. 0 0 0 2 slightly true ------------------------------- very true 1 1 0 0 My advisor suggests important considerations in planning a schedule and then gives me responsibility for the final decision. 0 0 2 2 slightly true ------------------------------- very true

3 My advisor and I talk about vocational OR My advisor and I do not talk about vocational opportunities in conjunction with advising. opportunities in conjunction with advising.

<-> 0 0 0 0 0 1 2 1 very true ------------------------------ slightly true slightly true ------------------------------- very true 0 1 2 0 1 0 0 0 4 My advisor shows an interest in my outside- R My advisor does not know what I do outside O of class activities and sometimes suggests of class. activities. <-> 0 0 0 0 0 0 1 3 very true ------------------------------ slightly true slightly true ------------------------------- very true 0 0 3 1 0 0 0 0 5 My advisor assists me in identifying realistic R My advisor identifies realistic academic O academic goals based on what I know about goals for me based on my test scores and myself, as well as about my test scores and grades. grades. <-> 0 0 0 0 0 1 2 1 very true ------------------------------ slightly true slightly true ------------------------------- very true 0 1 0 2 1 0 0 0 6 My advisor registers me for my classes. OR My advisor teaches me how to register myself for classes.
0 0 0 1 very true ------------------------------ slightly true 0 0 1 2 slightly true ------------------------------- very true

7 When Im faced with difficult decisions my OR When Im faced with difficult decisions, my advisor tells me my alternatives and which advisor assists me in identifying alternatives one is the best choice. and in considering the consequences of choosing each alternative. 0 0 0 0 1 1 1 1 very true ------------------------------ slightly true slightly true ------------------------------- very true 8 My advisor does not know who to contact OR My advisor knows who to contact about

Adapted for MS-Excel by David A. Freitag

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Academic Advising Inventory System

Part I

07/14/2011

about other-than-academic problems. 0 0 1 1 very true ------------------------------ slightly true 9 My advisor gives me tips on managing my OR time better or on studying more effectively when I seem to need them. <-> 0 0 2 1 very true ------------------------------ slightly true 0 0 0 1 10 My advisor tells me what I must do in orderOR to be advised. 0 0 1 1 very true ------------------------------ slightly true

other-than-academic problems. 0 0 1 1 slightly true ------------------------------- very true My advisor does not spend time giving me tips on managing my time better or on studying more effectively. 0 0 0 1 slightly true ------------------------------- very true 1 0 2 0 My advisor and I discuss our expectations of advising and of each other. 0 0 0 2 slightly true ------------------------------- very true

11 My advisor suggests what I should major in. R My advisor suggests steps I can take to help O me decide on a major. 0 0 0 1 very true ------------------------------ slightly true 0 0 1 2 slightly true ------------------------------- very true

12 My advisor uses test scores and grades to let My advisor and I use information, such as OR him or her know what courses are most test scores, grades, interests, and abilities, to appropriate for me to take. determine what courses are most appropriate for me to take. 0 0 0 0 1 1 1 1 very true ------------------------------ slightly true slightly true ------------------------------- very true 13 My advisor talks with me about my other- OR My advisor does not talk with me about than-academic interests and plans. interests and plans other than academic ones. <-> 0 0 0 0 1 1 1 1 very true ------------------------------ slightly true slightly true ------------------------------- very true 0 0 1 0 1 0 1 1 14 My advisor keeps me informed of my academic My advisor keeps informed of my academic OR progress by examining my files and grades progress by examining my files and grades only. and by talking to me about my classes. 0 0 0 0 0 1 1 2 very true ------------------------------ slightly true slightly true ------------------------------- very true

Adapted for MS-Excel by David A. Freitag

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Academic Advising Inventory System

Part I

07/14/2011

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Adapted for MS-Excel by David A. Freitag

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Academic Advising Inventory System

Part I

07/14/2011

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Adapted for MS-Excel by David A. Freitag

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Part II

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How frequently have you and your advisor spent time Discussing college policies None 1 2 3 4 5 or more 0 0 0 0 3 1 How frequently have you and your advisor spent time Signing registration forms None 1 2 3 4 5 or more 0 0 0 0 0 4 How frequently have you and your advisor spent time Dropping and/or adding course(s) None 1 2 3 4 5 or more 0 0 0 0 3 1 How frequently have you and your advisor spent time Discussing personal values None 1 2 3 4 5 or more 0 0 0 0 3 1 How frequently have you and your advisor spent time Discussing possible majors/academic concentrations None 1 2 3 4 5 or more 0 0 0 0 0 4 How frequently have you and your advisor spent time Discussing important social or political issues None 1 2 3 4 5 or more 0 0 0 0 3 1 How frequently have you and your advisor spent time Discussing content of courses None 1 2 3 4 5 or more 0 0 0 0 0 4 How frequently have you and your advisor spent time Selecting courses for the next term None 1 2 3 4 5 or more 0 0 0 0 3 1 How frequently have you and your advisor spent time Planning a class schedule for the next term None 1 2 3 4 5 or more 0 0 0 0 0 4

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Adapted for MS-Excel by David A. Freitag

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Part II

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How frequently have you and your advisor spent time Discussing transfer credit and policies None 1 2 3 4 5 or more 0 0 0 0 0 4 How frequently have you and your advisor spent time Discussing advanced placement or exempting courses None 1 2 3 4 5 or more 0 0 0 0 0 4 How frequently have you and your advisor spent time Discussing career alternatives None 1 2 3 4 5 or more 0 0 0 0 3 1 How frequently have you and your advisor spent time Discussing probation and dismissal policies None 1 2 3 4 5 or more 0 0 0 0 3 1 How frequently have you and your advisor spent time Discussing financial aid None 1 2 3 4 5 or more 0 0 0 0 2 2 How frequently have you and your advisor spent time Identifying other campus offices that can provide assistance None 1 2 3 4 5 or more 0 0 0 0 0 4 How frequently have you and your advisor spent time Discussing study skills or study tips None 1 2 3 4 5 or more 0 0 0 2 1 1 How frequently have you and your advisor spent time Discussing degree or major/academic concentration requirements None 1 2 3 4 5 or more 0 0 0 0 3 1 How frequently have you and your advisor spent time Discussing personal concerns or problems None 1 2 3 4 5 or more 0 0 0 0 0 4

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Adapted for MS-Excel by David A. Freitag

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Part II

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How frequently have you and your advisor spent time Discussing studies abroad or other special academic programs None 1 2 3 4 5 or more 0 0 0 0 3 1 How frequently have you and your advisor spent time Discussing internship or cooperative education opportunities None 1 2 3 4 5 or more 0 0 0 0 0 4 How frequently have you and your advisor spent time Talking about or setting personal goals None 1 2 3 4 5 or more 0 0 0 0 0 4 How frequently have you and your advisor spent time Evaluating academic progress None 1 2 3 4 5 or more 0 0 0 0 0 4 How frequently have you and your advisor spent time Getting to know each other None 1 2 3 4 5 or more 0 0 0 0 3 1 How frequently have you and your advisor spent time Discussing extracurricular activities None 1 2 3 4 5 or more 0 0 0 0 0 4 How frequently have you and your advisor spent time Discussing job placement opportunities None 1 2 3 4 5 or more 0 0 0 0 3 1 How frequently have you and your advisor spent time Discussing the purposes of a college education None 1 2 3 4 5 or more 0 0 0 0 3 1 How frequently have you and your advisor spent time Declaring or changing a major/academic concentration None 1 2 3 4 5 or more 0 0 0 0 0 4

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Adapted for MS-Excel by David A. Freitag

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Part II

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How frequently have you and your advisor spent time Discussing time management None 1 2 3 4 5 or more 0 0 0 0 0 4 How frequently have you and your advisor spent time Talking about experiences in different classes None 1 2 3 4 5 or more 0 0 0 0 3 1 How frequently have you and your advisor spent time Talking about what you are doing besides taking classes None 1 2 3 4 5 or more 0 0 0 0 3 1

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Adapted for MS-Excel by David A. Freitag

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Academic Advising Inventory System

Part III

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45 I am satisfied in general with the academic advising I have received. Strongly Disagree 0 Disagree 1 Agree 1 Strongly Agree 2

46 I have received accurate information about courses, programs, and requirements through academic advising. Strongly Disagree 0 Disagree 0 Agree 3 Strongly Agree 1

47 Sufficient prior notice has been provided about deadlines related to institutional policies and procedures. Strongly Disagree 0 Disagree 0 Agree 2 Strongly Agree 2

48 Advising has been available when I needed it. Strongly Disagree 0 Disagree 0 Agree 1 Strongly Agree 3

49 Sufficient time has been available during advising sessions. Strongly Disagree 1 Disagree 1 Agree 0 Strongly Agree 2

Adapted for MS-Excel by David A. Freitag

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Academic Advising Inventory System

Part IV

07/14/2011

50 What is your sex? 1 3 Male Female

51 What is your cultural/racial background? 2 0 0 0 2 0 0 0 African American/Black Hispanic American/Latino/a Asian American or Pacific Islander Native American White/Caucasian Biracial/multiracial Other Decline to respond

52 What was your age at your last birthday? 0 1 1 1 1 0 0 0 0 18 or younger 19 20 21 22 23 24 25-30 31 or older

53 What is your academic class standing? 1 1 1 1 0 0 0 Freshman (first year) Sophomore (second year) Junior (third year) Senior (fourth) 5th Year Senior Irregular/Transient/Special Student Other than any of the above

Adapted for MS-Excel by David A. Freitag

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Academic Advising Inventory System

Part IV

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54 Which of the following best describes the majority of the academic advising you have received this academic year? Select only one. 1 1 1 1 0 0 0 0 Advised individually by assigned advisor at an advising center Advised individually by any available advisor at an advising center Advised individually, not through an advising center Advised with a group of students Advised by a peer (student) advisor Advised in conjunction with a course in which I was enrolled Advised in a manner other than the alternatives described above No advising received

55 Approximately how much time was generally spent in each advising session? 1 2 1 0 0 less than 15 minutes 15-30 minutes 31-45 minutes 46-60 minutes more than 1 hour

56 How many academic advising sessions have you had this academic year in your current situation? 0 4 0 0 0 0 0 0 0 0 none one two three four five six seven eight nine or more

57 How many academic advising sessions in total have you had this year? 0 2 2 0 0 0 0 0 0 0 none one two three four five six seven eight nine or more

Adapted for MS-Excel by David A. Freitag

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Academic Advising Inventory System

Part IV

07/14/2011

Adapted for MS-Excel by David A. Freitag

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Academic Advising Inventory System

07/14/2011

Part I
3.5

All Students

DPA - Developmental-Prescriptive Advising


3 Row 34 Row 38 Row 46 Row 52 Row 58 Row 62 Row 69 Row 75 Row 83 Row 87 Row 93 Row 100 Row 108 Row 112

2.5

1.5

0.5

0 1 2 3 4 5 6 7 8 9

PE - Personalizing Education
3.5 3 2.5 2 1.5 1 0.5 0 1 2 3 4 5 6 7 8 9 Row 34 Row 46 Row 52 Row 58 Row 75 Row 83 Row 87 Row 108

All charts on this page have been adjusted to have all developmental questions on the right and all prescriptive questions on the left.

ADM - Academic Decision-Making


2.5 2 1.5 1 0.5 0 1 2 3 4 5 6 7 8 9 Row 62 Row 69 Row 93 Row 112 2.5 2 1.5 1 0.5 0

SC - Selecting Courses

Row 38 Row 100

Adapted for MS-Excel by David A. Freitag

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Academic Advising Inventory System

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Part II
4.5 4 3.5 3 2.5 2 1.5 1 0.5 0 None

All Students

ersonal Development and Interpersonal Relationships


Row 27 Row 37 Row 97 Row 107 Row 112 Row 117 Row 122 Row 127 Row 132 Row 137 Row 152 Row 157

5 or more

EIP - Exploring Institutional Policies


4.5 4 3.5 3 2.5 2 1.5 1 0.5 0 None 1 2 3 4 5 or more Row 57 Row 62 Row 72 Row 77 Row 102

RCS - Registration and Class Scheduling


4.5 4 3.5 3 2.5 2 1.5 1 0.5 0 None 1 2 3 4 5 or more Row 17 Row 22 Row 47 Row 52

TPS - Teaching Personal Skills AMC - Academic Majors and Courses


4.5 4 3.5 3 2.5 2 1.5 1 0.5 0 None 1 2 3 4 5 or more Row 12 Row 87 Row 147 4.5 4 3.5 3 2.5 2 1.5 1 0.5 0 None 1 2 3 4 5 or more Row 32 Row 42 Row 67 Row 82 Row 92 Row 142

Adapted for MS-Excel by David A. Freitag

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1 0.5 Academic Advising Inventory System 0 None 1 2 3

1 0.5 4 5 or more 0 None 1 2 3 4 07/14/2011 5 or more

Adapted for MS-Excel by David A. Freitag

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Academic Advising Inventory System

07/14/2011

Part III
2.5 2 1.5 1 0.5

All Students

satisfied Q46 - I have received accurate advising I have received. in general with the academic information about courses, programs, and requirements
3.5 2 3 2.5 2 1 1 1.5 1 0.5 0 0 0 Agree Strongly Agree 1 3

0 0 Strongly Disagree Disagree

Agree

Strongly Agree

Disagree Strongly Disagree

has been provided about deadlines related to -institutional policies and procedures. Q48 Advising has been available when I needed it.
2.5 2 1.5 1 0.5 0 0 0 Strongly Disagree Disagree 2 2 3.5 3 2.5 2 1.5 1 0.5 0 0 0 Agree Strongly Agree 1 3

Agree

Strongly Agree

Disagree Strongly Disagree

Sufficient time has been available during advising sessions.


2.5 2 1.5 1 1 0.5 0 Strongly DisagreeDisagree 0 Agree Strongly Agree 1 2

Adapted for MS-Excel by David A. Freitag

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Academic Advising Inventory System

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Part IV

All Students

Surveys by Gender
Male Female 1 3 3

Male

Female

Surveys by Cultural / Racial Background


2 2 African American/Black 2 Hispanic American/Latino/a 0 Asian American or Pacific Islander 0 Native American 0 White/Caucasian 2 Biracial/multiracial 0 Other 0 Decline to respond 0 0 0
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Number of Advising Contacts this Year


2.5 none one two 2 three four 1.5 five six 1 seven eight 0.5 nine or more 0
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Adapted for MS-Excel by David A. Freitag

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Freshman (first year)1 Sophomore (second year) 1 Junior (third year) 1 Senior (fourth) 1 5th Year Senior 0 Irregular/Transient/Special Student 0 Other than any of the0above
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0 2 2 0 0 0 0 0 0 0

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Academic Advising Inventory System File Name Size S01aaabbb 2008-7-26 T14_45_44.xls 172544 S01cccddd 2008-7-26 T14_45_44.xls 179712 S01eeefff 2008-7-26 T14_45_44.xls179712 S01ggghhh 2008-7-26 T14_45_44.xls 179712 Date 7/26/2008 14:45 7/26/2008 14:53 7/26/2008 14:55 7/26/2008 14:57 1 2 3 H G F H G F C F G D F D 4 E F F F 5 6 7 8 D C B A E F G H E F C B G E E F 9 10 11 12 13 B C D E F E E F G A B D F C B D E E D D 14 G G F E 15 A A A B 16 A A A A 17 A A A B 18 A A A B 19 A A A A

07/14/2011 20 A A A C 21 A A A A 22 A A C A

Adapted for MS-Excel by David A. Freitag

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Academic Advising Inventory System 23 A A A A 24 A A A A 25 A A A A 26 A A A C 27 A A A B 28 A B B A 29 A A A A 30 A C A B 31 A A A D 32 A A A A 33 A A B A 34 A A A A 35 A A A A 36 A A A A 37 A B A A 38 A A A A 39 A A B A 40 A A B A 41 A A A A 42 A A A A 43 A B A A 44 A A C A 45 D D B C 46 D C C C 47 D C D C 48 D C D D 49 D D B A 50 A B B B 51 E A E A 52 C B D E 53 B A C D 54 B A C D 55 B B A C 56 B B B B 57 B B C C

07/14/2011 X 0 0 0 0 0 0 0 0 0

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Academic Advising Inventory System X+0 0 0 0 0

07/14/2011

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