INFORMATION TECHNOLOGY FOR MANAGEMENT.

CIA-3

POWERPOINT

BY: GROUP 2 1206 1226 1232 1246 1259 1263 1 BBM C

MS POWERPOINT Starting PowerPoint: Click on START menu-Programs and click on Microsoft PowerPoint. PowerPoint Window: Title bar-Located at the top of the screen. Displays the name of the application and the active document. Menu bar-Located below the title bar. It lists the menu options. Standard tool bar-Consists of most frequently used commands and utilities like new, copy, print etc Formatting tool bar-It shows the different font types, size, alignment etc. Views-Normal, outline, slide sorter, slide show. Drawing toolbar-Consists of auto shapes, word art, inserting clip art, fill color etc Status bar-It shows the side number, language. Components of a Presentation: 1. Slide- Its an electronic page in a slide show where you can insert text, graphics, charts, clip arts etc. 2. Speaker Notes- They are Set of notes written at the bottom of the slide which acts as key points and aid in remembering them. 3. Outlines- Summarized version of slides which displays only the titles and main text. 4. Handouts- Miniature representation of slides to help in future reference. Components of a Slide: a) Title-Descriptive heading identifying a slide. b) Sub-title-Brief description of slide data. c) Drawing objects-Includes auto shapes, curves, lines, word art. d) Clip arts and pictures

MENU BAR

FILE: New: You can create a new presentation in any of the ways1. Auto content Wizard- Suggested text and design. 2. Design Template- Predefined formats or text or color schemes, ready to be used. 3. Blank presentation- Start from the scratch. 4. Sample presentation- Set of sample slides with text etc to give you suggestions about the content of your presentation. Open- It helps you to open an existing presentation. Close- It closes the current presentation. Save- It saves the existing presentation. Save as- Helps you to save or keep a record of the presentation as another file. File search- Helps you to look for text or document anywhere in the selected locations. Page setup- To do the settings for the page i.e landscape/portrait and the margin settings. Print preview- It will preview your presentation to give you an idea about it. Print- Allows you to make the required settings and print the presentation for future reference. Send to-In order to send the current presentation to mail recipient or ms word etc Exit

EDIT:

The edit menu allows us to edit the text and objects.

Undo Redo: Undo is used to go back to the previous step or retrieve the last change made. Redo is used to go to the next step or phase.

Cut & Paste\: It helps us to remove the text or object from one location on the slide and place it anywhere in the presentation. Copy: Allows us to copy text or object in order to place it anywhere on the slide. Office Clipboard: It is an area where all the cut and copied items are stored, So that any item copied or cut can be used. Paste special: it is an option which allows us to paste text or an object in a special manner. It may be text as a picture or a bitmap picture in JPEG format and so on. Clear: It is used to delete text and objects on the slide. Select all: Allows us to select all the data on the slide. Delete slide: Allows us to delete slide.

Find and Replace: It is used to find text on the slide and replace it with some other text.

VIEW PowerPoint provides you with four screen layouts for use in designing your presentation in addition to the Slide Show view. You can select the page view by the View menu on the menu bar or by using the view toolbar located just above the drawing toolbar and at the bottom of the page.

Normal View: This screen is split into three major sections showing the outline on the left, the current slide in the main window, and speaker notes section at the bottom.

Outline View: The Outline view displays the "slideshow outline" on the majority of the screen with small windows for the slide view and speaker notes. This view is recommended for editing text or creating text in slides Slide View: In the slide view, slides are displayed almost in full view on the screen. This view is helpful for adding images, formatting text, and adding background styles. Slide Sorter View: A thumbnail view of each slide is displayed in this view. Slides can easily be ordered, sorted and/or deleted from this screen.

INSERT:

Page break-Helps to break the page and start a new one. Page number-Helps to number the slides. Date and Time-Inserts date and time in the header of footer section of the slide. Symbol-Inserts regular symbols like @, #, $, %, etc and also special symbols like Greek and Latin symbols to the slides. Reference-Enables insertion of footnote, captions, cross reference, index and tables. Picture-It has features like clip art, word art, auto shapes, chart that enable us to insert characters, pictures and graphs and charts into the slides. Diagram-It helps to insert graphs and charts. Textbox-Helps you insert text anywhere in the slide. File-It helps in the search and insertion of files. Bookmark-It helps to mark slides. Hyperlink-Helps in creating and adding the hyperlink to pages available, online and offline.

FORMAT:

Font-It enables you to customize all aspects of the font used for the text-type, size and style. Paragraph-It helps to break the page, align the paragraph, also customizes the indent and spacing. Bullets and numbering-Helps in putting bullets or numbers to the slides. Border and shading-Helps to insert borders and shade the slides. Theme-Enables the application of themes to the slides. Styles and formatting-Enables the formatting of selected text. Columns-Inserts columns and rows. Tab-Inserts tabs to the slides. Change case-Changes case to upper or lower case. Background-Fills background color. Auto format-Formats text automatically. Frames-Inserts table of contents and frames to the slides.

TOOLS: Spelling: It is a tool which checks spelling errors and underlines the word which it does not recognize in red. Research and Thesaurus: It is a dictionary tool in PowerPoint. It gives us the meanings, synonyms, antonyms for words. Language: It helps us choose the language. Merge Presentation: Allows us to merge two presentations. Tools-merge presentation-choose location of the presentation-ok

Online Collaboration: Helps us view and edit the presentation online or over a network.

Auto Correct: It is a tool which automatically corrects the typed matter, like automatically capitalizing the first letter after a full stop, autocorrect two capitals and so on. Auto format: It is used to insert symbols and special characters. (c) is auto formatted to and so on. SLIDESHOW

Slide show - a slide show is a display of a series of chosen images which is done for artistic or instructional purposes.

View show - in order to start a slide show presentation we click on view show. Set up show - under this we can select the show type, the no. of slides to be shown, slide show resolution etc. Rehearse timings - in order to set timings for a slide show we rehearse the timings for every slide.

Record narration - you can record a narrative text for a slide when you run through the presentation.

Action Buttons - we use action buttons to include commonly understood symbols for going to the next, previous and last slide. it can also be used for playing movies or sounds. Animation Schemes - when you have to focus on important points you can use animations to either all selected slides.

Custom Animation - when you want an item to appear on a slide you use custom animation. Slide Transition - they are visual movements when one slide changes to another.

 Custom Shows- in a custom show you can select the slides you want to include, the order in which the slides appear etc.

CONCLUSION:

PowerPoint is the best presentation software available in the market. It is user friendly and can be used by anyone and for any purpose.