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30 April 2011 Planning Workshop CTRC Conference Room KFI Building, Cotabato City Attendees: 1. Kams 2. Intan 3.

Zal 4. Shoray 5. Bong 6. Jun 7. Hadda 8. Mye 9. Daise 10.Jhong Agenda: 1. Highlights of the Project vis-a-vis objectives 2. Prioritization of areas for phase 2 3. Plan for the remaining month (May 2011) including budget forecast 4. Support to UNHCR project 5. Schedules andTasking for the month of May 6. Evaluation schedules 7. Additional hand pump for Sitio Nabalawag, Pageda 8. AOB 9. Winners (jun) Note: to give jun 1-tumbler and lunch box Highlights of the Project vis-a-vis objectives Repair and rehabilitation of damaged water network systems 14 units of water facilities repaired Gadungan 1 4 Sambolawan 2 2 Damablak 2 5 N. Binangga 2 3 Total 7 14 Completed as of 20 April 2011

Installation of new water points Gadungan 5

Sambolawan 4 Damablak 3 N. Binangga 4 Pageda 8 Total 24 Completed Issues: Pageda 6-units found out to be sandy Action points: o Talk with community users around the facilities on the first option to resolve the sandy issue ( Bong and Jun) 02 May 2011 o Lower the pipe suction to 6-units, back job of the drillers: PHE to negotiate with the drillers ( Bong and Jun) 02 May 2011 o Materials needed: 1-sack of cement, 2-sacks fine sand ( Kams) 01 May 2011 Visibility for Water Facilities o Status: Ready for installation o Still waiting for the equipment to be use for the installation o Completion of visibility installation will discuss later Maintenance training

Sambolawan

24

Pageda 26 Total 50 Provision of maintenance tools like pipe wrench 14, open wrench 12mm & 14mm, gasket

Disinfect, repair/rehabilitate drinking water wells Shock water treatment Gadungan Sambolawan Damablak N. Binangga Pageda Total Note: Pageda has not o 5 4 3 4 8 24 yet done the shock treatment

Action point: Same schedule with the repair on suction pipe

Distribution of hygiene kits, including items to meet specific gender needs of women

HK has not yet conducted Action point : Schedule for the HK distribution will be discuss later

Train municipal staff, barangay health workers, WASH committees and community health groups in health/hygiene practices, household soapmaking Trained Community Health Volunteers on Basic and Advance Training Gadungan Sambolawan 3 3 Damablak N. Binangga Pageda 12 12 Total 15 15 Established mentoring with CHVs in old sites Gadungan 5 Sambolawan 7 Damablak 11 N. Binangga 5 Pageda Total 28 Conducted Hygiene promotion activities Gadungan Sambolawan Damablak N. Binangga Pageda Total Actual Herbal soap/medicine making Action points : schedules for this will be discuss later Hygiene awareness and education campaigns

Campaign Activities o Clean up campaign (operation linis) o Diarrhea Management ( mothers) o Childrens campaign on hygiene practices ( hand washing, safe water chain, personal hygiene and basic segregation of solid waste materials)

Pilot-test Community-led Total Sanitation (CLTS) approach in 1 return barangay Sitio Nabalawag and Lagaun of Pageda were the recipient of the CLTS 21-units of communal latrine for 2-families per unit was built by the family users, using local available resources Oxfam support was very limited to squat bowl, PVC, solvent cement, common nails 14 April 2011 was the date of declaration as open defecation free communities.

Baseline/KAP surveys KAP survey conducted last 31 Jan 02 Feb in all Results of this was shared and discuss at the TWG last 7 April and 12 April 2011

Distribution of latrine cleaning kits at latrine Status : request is on process Items were: zonrox, muriatic acid, dust fan, basin, dipper, pail, powder soap, rubber gloves, toilet brush Supplier committed to provide the items on 4th of May 2011

Distribution of soap to beneficiaries to supplement hygiene kits Distribution of home return kits, including items for families to reestablish basic domestic tasks on returning to their permanent residences Schedules later

Construction of semi-permanent/permanent communal latrines or, Support rehabilitation/repair of household latrines, only where previously present Installation of hand washing facilities in communal latrines installed Construction of bathing cubicles to allow for privacy of women and girls. Latri Latri Bathi ne ne ng Old New Cubicl e Gadungan 5 5 2 Sambolawan 2 7 2 Damablak 6 6 2 N. Binangga 4 5 2 Pageda 13 1 Total 17 36 9 Status : Gutter is lacking, projected to complete on 04-06 May 2011 Visibility ready for installation Provision of maintenance tools like 20-liter pail, dipper, 4pcs. stick broom, toilet pump, 1-G.I. faucet 04 May 2011 Note: PHE to include sticker for bathing ( i.e. Paliguan) Construction of appropriate drainage systems in at least 1 site Minimum requirement at the TWG o To conduct waste audit at selected areas. o Daisy to raise this at the PMC for urgent action Support municipalities / barangays on clean up campaigns to promote environmental sanitation Operation linis campaign Plan for the SWM what is doable within May 2011 Contingency planning in all target barangays CP Site level Brgy Governan ce Adapti on session DRR CCA Trainin g 9 9 9 9 9 45 Genera l assem bly 455 634 350 1,439

Gadungan 20 17 Sambolawan 3 8 9 Damablak 18 20 N. Binangga 15 14 Pageda 6 20 15 Total 80 75 Remaining activities o General assembly (Pageda and Gadungan)

Visibility of the content of CP to strategic areas in the community

II.

What to priority if we need to streamline the areas?

Midsayap Talayan Talitay Criteria: LGU (Mun & Brgy) capacities: o Knowledge o Skills o Decision making o Participation Group chooses Talayan Municipality to be the priority areas for phase 2

Plan for the remaining month (May 2011) including budget forecast c/o Ate Intan AOB: 1. Travel allowance - increase a. Mindanao from 300 500 b. Visayas from 400 700 c. NCR from 500 1000 2. Perdiem a. Community i. Meal from 30 50 ii. Snacks from 15 25 (50) iii. Total 100/day/pax b. Staff i. From 125 250 c. Out of town i. From 125 500 ii. Breakfast 100 iii. Lunch 200 iv. Dinner 200 d. Salary increase e. Benefits 1. Leave benefit vacation 15-days to vacation +sick = 30 f. Policies

i. Level of authorities ii. Finance procedure g. Reporting system h. Security i. Roles of security i. Multi-tasking j. Typist for check must be an office based staff all the time Meals Pack lunch budget meal snack budget 80 30 15 pastil egg water juice bread 100 50 25 30 10 10 50 10 15 meals market price snack juices siopao

150 22 25 94 244

Snacks

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