Microsoft Virtual Labs

Remote Client Access with

Exchange Server 2007
Remote Client Access with Exchange Server 2007

Table of Contents
Remote Client Access with Exchange Server 2007 .................................................................... 1
Exercise 1 Using New Outlook Web Access Calendar Features...................................................................................2
Exercise 2 Using New Outlook Web Access Search and Address Book Features ........................................................5
Exercise 3 Accessing SharePoint Documents with Outlook Web Access.....................................................................7
Exercise 4 Administering Outlook Web Access Features .............................................................................................8
Exercise 5 Using Mobile Devices with Exchange Server 2007...................................................................................11
Remote Client Access with Exchange Server 2007

Remote Client Access with Exchange Server

2007
After completing this lab, you will be better able to:
Objectives
Use the new calendar features of Microsoft® Office® Outlook Web Access.

Configure mobile e-mail.

Estimated Time to 60 Minutes

Complete This Lab

Computer used in this Lab SMBEX01

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Remote Client Access with Exchange Server 2007

Exercise 1
Using New Outlook Web Access Calendar Features

Scenario
In this exercise, you will use the new Outlook Web Access calendar features to:
• Create and move appointments.

• Use advanced calendar functionality to determine the best time to schedule a meeting with multiple attendees
and resources.

• Configure the Out of Office Assistant from Outlook Web Access.

Northwind Traders requires many of its employees to check their e-mail and calendar information over the Internet
from computers on client sites. As the company’s Exchange administrator, you implement Outlook Web Access to
address this need.
Spencer Low, the company’s Vice President, wants to schedule a meeting with the rest of the management team.
She uses the “suggested times” feature of Outlook Web Access to determine the optimal time for the meeting. She
also configures the Out of Office Assistant in Outlook Web Access to send messages notifying senders when she is
away from the office.

Tasks Detailed Steps

Complete the following a. On the SMBEX01 virtual server, click Start, click All Programs, and then click
3 tasks on: Internet Explorer.
b. In Internet Explorer, in the Address bar, type
SMBEX01 http://SMBEX01.nwtraders.com/OWA and then press ENTER.
1. Move appointments c. Log on to Outlook Web Access as nwtraders\spencer with a password of
in Outlook Web P@ssw0rd
Access
d. In Outlook Web Access, click OK.
e. In the left pane, click Calendar.
f. In the Calendar, click Work Week to switch to the Work Week view.
g. In the numerical calendar on the left, click a date in the next week.
h. In the Work Week view, double-click the intersection of Tuesday and 9:00AM to
create a new appointment.
i. In the Subject box, type Prepare analysis for Fabrikam
j. Click Save and Close.
k. In the Work Week view, click the Prepare Analysis for Fabrikam meeting and
drag it over Thursday 9:00 AM to Friday 9:00 AM.
Note: Notice that the appointment becomes transparent as it is dragged.
l. Drop the appointment onto the Friday 9:00 entry.
2. Use advanced a. In Outlook Web Access, click New to create a new appointment.
calendar features in b. In the Subject box, type Quarterly Review Meeting
Outlook Web Access
c. Click the Scheduling Assistant tab.
d. In the Select Attendees list, click inside the box under Spencer Low, and then type
Peter
e. Click in the next line and then type Ursula

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Remote Client Access with Exchange Server 2007
Tasks Detailed Steps
f. Click in the next line and then type Claire
g. Click in the next line and then type Mike
h. Click the arrow to the left of Mike Ray to change the attendance of Mike Ray to
Optional.
Note: Notice how the availability of each attendee is displayed.
i. Click Select rooms and then click More.
Note: Notice that resources such as meeting rooms are listed, along with details on
their availability.
j. In the Address Book, select Meeting Room Michigan and then click the Rooms
 button in the lower-left corner.
k. Click OK.
l. In the Select Rooms list, select the Meeting Room Michigan check box.
m. On the right side of the page, in the Duration drop-down list, select 4 hours.
n. In the Suggested Times box, note how Great, Good, and Poor times are displayed
on the calendar.
o. On the calendar, click next Monday.
Note: Notice that suggestions are made regarding optimal meeting times.
Note: Notice the suggested meeting times.
p. On the calendar, click next Friday.
Note: Notice the suggested meeting times.
q. Click the 1 PM suggestion.
Note: Notice that the meeting is scheduled for 1:00 P.M.
r. Click the Appointment tab.
Note: Notice that the resources are displayed separately from the attendees.
s. Click Send.
t. Click Start, click All Programs, and then click Internet Explorer.
u. In Internet Explorer, in the Address bar, type
http://SMBEX01.nwtraders.com/OWA and then press ENTER.
v. Log on to Outlook Web Access as nwtraders\Claire with a password of
P@ssw0rd
w. In Outlook Web Access, click OK.
Note: Notice that the meeting request has been sent to you.
x. In the meeting request, click Accept, and then click Send Response Now.
3. Configure the Out of a. Switch to Outlook Web Access running as Spencer Low.
Office Assistant b. At the top of the page, click Options.
c. In the left pane, in the Options list, select Out of Office Assistant.
d. On the Out of Office Assistant page, click Send Out of Office auto-replies.
e. Select the Send Out of Office auto-replies only during this time period check
box.
f. In the Start time list, select Today 6:00 AM.
g. In the End time list, select the next Friday, 8:00 PM.
h. In the message body, type I will be out of the office until next Monday
i. (Optional) Format the message with the colors and fonts of your choice.
j. Clear the Send Out of Office Messages to External Senders check box.
k. Click Save, and then in the left pane, click Mail.

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Remote Client Access with Exchange Server 2007
Tasks Detailed Steps
l. Switch to Outlook Web Access running as Claire O’Donnell.
m. In Outlook Web Access, click New.
n. In the new e-mail message, in the To box, type Spencer and then press CTRL + K
to resolve the name.
o. In the Subject line, type Naming standards document
p. In the message body, type Please could you give me an estimate as to when you
could deliver this document?
q. In the new message, click Send.
r. Click Check Messages.
Note: Notice that you have received the customized Out of Office message.
s. Switch to Outlook Web Access running as Spencer Low.
t. At the top of the page, click Options.
u. In the left pane, in the Options list, click Out Of Office Assistant.
v. On the Out of Office Assistant page, select the Do not send Out of Office auto-
replies check box.
w. Click Save.
x. In the left pane click Mail.

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Remote Client Access with Exchange Server 2007

Exercise 2
Using New Outlook Web Access Search and Address Book
Features

Scenario
In this exercise, you will use the new Outlook Web Access Search features to:
• Search a mailbox folder for all items containing a search word.

• Search all folders in a mailbox folder for all items containing a search word

• Use the new Outlook Web Access ‘View by Conversation’ feature.

You will also use the new Outlook Web Address Book features to:
• Use the Exchange Management Console to set Organization attributes of users to appear in the Outlook Web
Access Address Book.

• Browse the Global Address List (GAL).

• Look up a contact in the Address Book and view the new Organization properties of users in the Address Book.
Spencer Low, the company’s Vice President, wants to increase efficiencies in the workplace by providing accurate,
easy-to-use information on staff management within the Address Book. Spencer also wants to investigate the new
Search features of Outlook Web Access.

Tasks Detailed Steps

Complete the following a. If it is not still visible, switch to Outlook Web Access running as Spencer Low.
3 tasks on: b. In the Search Inbox field, type Contoso and then press ENTER.
Note: Notice How many mail items are displayed?: 7
SMBEX01
c. Click the drop-down arrow next to the Search Inbox field and then select All
1. Search a mailbox
Folders and Items.
folder for all items
containing a search Note: Notice How many mail items are now displayed?: 7
term d. Click the drop-down arrow next to the Arrange By field, and then select
Conversation.
Note: Notice how all ‘related’ messages are arranged together, making it much easier
to follow a conversation thread.
2. Use the Exchange a. Open the Exchange Management Console. Click Start, click All Programs,
Management click Microsoft Exchange Server 2007, and then click Exchange Management
Console to configure Console.
a user’s organization b. In the Exchange Management Console, click on Recipient Configuration.
attributes
c. In the Result Pane, select Ursula Fleigl, and then in the Action Pane, click
Properties.
d. In the Ursula Fliegl Properties dialog box, click the Organization tab, and then
check the Manager check box.
e. Click Browse..
f. In the Select Recipient User or Contact window, click Peter Houston and then
click OK.
g. In the Department field, type Sales and then click OK to return to the Exchange

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Tasks Detailed Steps
Management Console.
h. Repeat steps c-g for Holly Holt. Set Peter Houston as her manager and Sales as
her department.
3. Use the Address a. Switch to Outlook Web Access running as Spencer Low.
Book features to b. Click New to create a new mail item.
determine a
c. In the Untitled Message dialog box, click To.
recipient’s manager
and group members d. In the Address Book dialog box, notice how the Default Global Address List is
displayed.
e. In the Global Address List, scroll down and select Peter Houston.
Note: Notice how Peter’s availability is displayed in the right pane. In Availability
box, click the down arrow and select any Wednesday. Note that Peter is not available
on Wednesdays.
f. In Peter Houston box, click Organization to expand his details.
Note: Notice Peter’s direct Reports - Ursula Fleigl and Holly Holt
g. Under Direct Reports, click Holly Holt.
Note: Notice how Holly Holt’s information now appears, showing her Department
and Manager.
h. Close Holly Holt’s information window, then Address Book and New mail item
window.

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Remote Client Access with Exchange Server 2007

Exercise 3
Accessing SharePoint Documents with Outlook Web
Access
Scenario
In this exercise, you will use the new features of Outlook Web Access to access Microsoft SharePoint® documents
Northwind Traders has a number of SharePoint servers installed internally. In the past, the company’s IT
Department had to configure remote access server (RAS)/virtual private network (VPN) access to these documents.
Spencer Low wants to investigate the new features of Outlook Web Access that provide external access to internal
SharePoint documents without RAS/VPN.

Tasks Detailed Steps

Complete the following a. In Outlook Web Access running as Spencer Low, in the bottom-left pane, click
task on: Documents.
b. In the left pane, click Open Location.
SMBEX01
c. In Open Location, type http://client01.nwtraders.com and then click Open.
1. Configure Exchange
Note: The WSS site will not open. This is intentional
Server 2007 to allow
access to a d. Read the Location External dialog box stating that the folder cannot be shown in
SharePoint site Outlook Web Access and then click OK to close it.
through Outlook e. In the Open Location dialog box, click X to close the dialog box.
Web Access f. Switch to the Exchange Management Console. If it is not already running, click
Start, click All Programs, click Microsoft Exchange Server 2007, and then click
Exchange Management Console.
g. In the Exchange Management Console, expand Server Configuration, click
Client Access, and then wait for the Result Pane to populate.
h. In the Result Pane, click owa (Default Web Site) and then in the Action Pane,
click Properties.
i. In owa (Default Web Site) Properties dialog, click the Remote File Servers tab.
j. On the Remote File Servers tab, click Configure….
k. In the Internal Domain Suffix List field, type nwtraders.com and then click Add
and click OK.
l. Click OK to close owa (Default Web Site) Properties.
m. Switch to Outlook Web Access running as Spencer Low, and then in the
bottom-left pane, click Documents.
n. In the left pane, click Open Location.
o. In the Open Location field, type http://client01.nwtraders.com and then click
Open.
Note: Notice that the SharePoint site is now accessible from Outlook Web Access.
p. Right-click Project X and then click Open.
q. Click Add to Favorites and notice how Project X now appears in the Favorites
list. Click OK.
r. Click Log Off to log off Spencer Low from Outlook Web Access.
s. Click Close Window and then click Yes to close the Internet Explorer window.

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Remote Client Access with Exchange Server 2007

Exercise 4
Administering Outlook Web Access Features
Scenario
In this exercise, you will administer Outlook Web Access features as follows:
• Use the Exchange Management Shell to enable/disable features of Outlook Web Access.

• Turn on Forms-Based Authentication.

• Configure Exchange Server 2007 to provide features differently for Public and Private access to Outlook Web
Access.
Spencer Low wants to investigate how Outlook Web Access features may be managed by the company’s IT team.
She also wants to determine which features may be enabled and disabled.

Tasks Detailed Steps

Complete the following a. Switch to the Exchange Management Console. If it is not already running, click
2 tasks on: Start, click All Programs, click Microsoft Exchange Server 2007, and then click
Exchange Management Console.
SMBEX01 b. In the Exchange Management Console, expand Server Configuration, click
1. Enable Forms-Based Client Access, and then wait for the Result Pane to populate.
Authentication for c. In the Result Pane, click owa, and then in the Action Pane, click Properties.
Outlook Web Access
d. In the owa Properties dialog box, click the Authentication tab.
e. On the Authentication tab, select Use forms based authentication, select User
name only, and then click the Browse button and select nwtraders.com and then
click OK.
f. Click OK in the owa properties window.
g. In the Microsoft Exchange Warning dialog box, read the instructions for
resetting Internet Information Services (IIS) and then click OK.
h. Click Start, click Command Prompt, and then wait for the command prompt to
open.
i. At the command prompt, type iisreset /noforce and then press ENTER. Wait for
the services to restart and then close the command prompt.
j. Click Start, click All Programs, and then click Internet Explorer.
k. In Internet Explorer, in the Address bar, type
http://SMBEX01.nwtraders.com/OWA and then press ENTER.
l. Notice the new Forms-Based Authentication dialog box that appears. Click This is
a private computer.
m. In the User Name field, type spencer and then in the Password field, type
P@ssw0rd and then click Log On.
n. Click Log Off to log off Spencer from the Outlook Web Access session.
2. Manage Outlook a. Open the Exchange Management Shell (MSH). Click Start, click All Programs,
Web Access settings click Microsoft Exchange Server 2007, and then click Exchange Management
using the Exchange Shell.
Management Shell b. At the MSH prompt, type the following and then press ENTER:
Get-OwaVirtualDirectory –identity “owa (Default Web Site)” | FL

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Tasks Detailed Steps
c. Scroll through the list of results and find the value for
RemoteDocumentsInternalDomainSuffixList.
Note: Notice the value you set in the previous exercise.
d. Filter the results of this command to list only the values that contain the word
“enable.” At the MSH prompt, type the following and then press ENTER:
Get-OwaVirtualDirectory –identity “owa (Default Web Site)” | FL
*enable*
e. Filter the results of this command to list only the values that contain the word
“webready.” At the MSH prompt, type the following and then press ENTER:
Get-OwaVirtualDirectory –identity “owa (Default Web Site)” | FL
*webready*
Note: Notice how the ForceWebReadyDocumentViewingFirstOnPublicComputers
value is set to False.
f. Set the ForceWebReadyDocumentViewingFirstOnPublicComputers value to
True. At the MSH prompt, type the following and then press ENTER:
Set-OwaVirtualDirectory –identity “owa (Default Web Site)”
-ForceWebReadyDocumentViewingFirstOnPublicComputers $True
g. Confirm that the setting has taken effect. In the Exchange Management Console,
expand Server Configuration, click Client Access, and then wait for the Result
Pane to populate.
h. In the Result Pane, click owa (Default Web Site), and then in the Action Pane,
click Properties.
i. In the owa (Default Web Site) Properties dialog box, click the Public Computer
File Access tab.
j. On the Public Computer File Access tab, notice that the Force WebReady
Document Viewing first check box is selected, and then click OK.
Note: The configuration you made above could have been set using this dialog box.
However, for the purposes of this lab, you set this configuration by using the
Exchange Management Shell method.
k. Click Start, click All Programs, and then click Internet Explorer.
l. In Internet Explorer, in the Address bar, type
http://SMBEX01.nwtraders.com/OWA and then press ENTER.
m. In the Forms-Based Authentication dialog box that appears, click This is a
public computer.
n. In the User Name field, type spencer and then in the Password field, type
P@ssw0rd and then click Log On.
o. In Outlook Web Access running as Spencer Low, in the bottom-left corner, click
Documents.
p. Outlook Web Access running as Spencer Low, in the Documents pane, click
Project X.
q. Double-click the Sales Figures document.
Note: Notice how the document is converted and opens as a read only copy in Internet
Explorer.
r. Close the document and log off from Outlook Web Access running as Spencer
Low.
s. Configure Outlook Web Access to prohibit viewing of documents from public
computers by performing the following steps. In the Exchange Management
Console, expand Server Configuration, click Client Access, and then wait for the

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Tasks Detailed Steps
Result Pane to populate.
t. In the Result Pane, click owa (Default Web Site), and then in the Action Pane,
click Properties.
u. In the owa (Default Web Site) Properties dialog box, click the Public Computer
File Access tab.
v. On the Public Computer File Access tab, clear all of the check boxes and then
click OK.
w. Run IISRESET. Click Start, click Command Prompt, and then wait for the
command prompt to open.
x. At the command prompt, type iisreset /noforce and then press ENTER. Wait for
the services to restart and then close the command prompt.
y. Click Start, click All Programs, and then click Internet Explorer.
z. In Internet Explorer, in the Address bar, type
http://SMBEX01.nwtraders.com/OWA and then press ENTER.
aa. In the Forms-Based Authentication dialog box that appears, click This is a public
computer.
bb. In the User Name field, type spencer and then in the Password field, type
P@ssw0rd and then click Log On.
Note: Notice that there is no longer a Documents button in the lower-left pane of
Outlook Web Access.
cc. Log off from Spencer Low – Outlook Web Access and then log on again, but this
time click This is a Private Computer on the logon screen.
Note: Notice that the Documents button now appears because you have logged on
while selecting the Private Computer option.
dd. Log off Spencer Low – Outlook Web Access and close all windows and
applications.

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Remote Client Access with Exchange Server 2007

Exercise 5
Using Mobile Devices with Exchange Server 2007

Scenario
In this exercise, you will use a Microsoft Windows Mobile® 5.0 device to synchronize e-mail data with Exchange
Server 2007. You will also remotely wipe your own Windows Mobile 5.0 device from Outlook Web Access.
Spencer Low, the Vice President of Northwind Traders, wants to use her new Windows Mobile 5.0 device to read
and send e-mail while out of the office. You configure her Windows Mobile device to synchronize directly with the
Exchange server by using Exchange Direct Push Technology. When Spencer loses her device in a restaurant, you
instruct her to connect to Outlook Web Access and wipe the device remotely for security purposes.

Tasks Detailed Steps

Complete the following a. On SMBEX01, click Start, click All Programs, click Microsoft Device
3 tasks on: Emulator Preview, and then click Device Emulator Manager.
b. In the Device Emulator Manager, click File, click Restore Image, navigate to the
SMBEX01 folder c:\program files\microsoft\device emulator preview, select the
1. Configure Exchange pocketpc.dess file, and then click Open.
ActiveSync® on a c. At the Device Emulator prompt asking you to enable the network card, click Yes.
Windows Mobile
device to
d. On the Pocket PC Emulator, click the Start icon , click Programs, and then
synchronize with
click ActiveSync.
Exchange
e. Read the ActiveSync screen information and then click the set up your device to
sync with it link.
f. In the Server Address box, type SMBEX01.nwtraders.com
g. Clear the This server requires an encrypted (SSL) connection check box.
h. In the Security warning message, click OK, and then click Next.
Note: Secure Sockets Layer (SSL) encryption should always be used with ActiveSync.
However, for the purposes of this lab, you will not be using an SSL connection.
i. In the User name text box, type Spencer
j. In the Password text box, type P@ssw0rd
k. In the Domain text box, type Nwtraders
l. Select the Save password check box, and then click Next.
m. On the Advanced screen, click Next.
n. In the Choose the data you wish to synchronize box, click Calendar, and then
click Settings.
o. In the Synchronize only the past drop-down list box, select All, and then in the
upper-right corner, click OK.
p. In the Choose the data you wish to synchronize box, click E-Mail, and then
click Settings.
q. In the Include the previous drop-down list box, select All, and then in the upper-
right corner, click OK.
r. Confirm that the four check boxes are selected, and then click Finish.
Note: Wait for ActiveSync to synchronize with the Exchange server. Watch as
Contacts, Calendar, Email, and Tasks are synchronized from the Exchange server to
the device. This may take several minutes in this emulator environment.

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Tasks Detailed Steps

s. After synchronization is complete, click the Start icon and then click Today
to return to the Today screen.
t. On the Pocket PC Emulator, click Start, and then click Messaging.
u. Click a message to open and then read the message.
v. Click OK to close the message.
w. Click the X in the upper-right corner to close Outlook E-Mail.
2. Test Direct Push a. Start Microsoft Internet Explorer, and then in the Address field, type
Technology http://SMBEX01.nwtraders.com/owa and then click Go.
b. In the User name box, type nwtraders\peter and then in the Password box, type
P@ssw0rd and then click Logon.
c. If prompted, in Outlook Web Access, click OK.
d. Click New, and then in the To field, type Spencer and then press CTRL+K to
resolve the name.
e. In the Subject line, type IMPORTANT: New information regarding
prospective factory in Seoul
f. In the message body, type Contoso Inc. are willing to invest in our new Seoul
factory
g. Click the Importance: High button (the red exclamation mark) and then click
Send.
h. Quickly switch to the Pocket PC Emulator.
Note: Notice the animated Synchronization arrows indicating that the device is
automatically synchronizing, triggered by the arrival of a message in Spencer’s
mailbox.
Note: Wait for the Pocket PC device to complete synchronization.
i. At the bottom of the Today screen, view the notification stating that a new
message has arrived from Spencer. Click View and read the message.
j. You want to add Peter to your contacts. Click Peter Houston in the mail item, and
then in the messaging dialog box, click Yes to add Peter to your contacts. Click
OK to close the Contacts window and return to the e-mail message.
k. Click Reply at the bottom of the message window.
l. In the message body, type Excellent – please start the legal paperwork and then
click Send.
Note: Note the animated Synchronization arrows again indicating that the device is
automatically synchronizing to send the message.
m. In Outlook Web Access running as Peter, click Check Messages or press F5 to
refresh the screen, and then confirm that the message from Spencer was received.
n. In Outlook Web Access running as Peter, click Calendar, and then click New.
o. Click Invite Attendees, and then in the Required field, type Spencer
p. Change the start time of the appointment to be 1 hour from now.
q. In the Subject line, type Management Meeting and then in the message body,
type Meeting to discuss opening factory in Seoul
r. Click Send and then click OK.
s. Switch to the Pocket PC Emulator.
Note: Wait for the device to synchronize.
t. If it is not already open, open the device’s Inbox. After the Inbox is in sync, click
the meeting request at the top of the message list.

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u. Click Accept at the bottom of the Messaging window, ensure that Send the
response now is selected, and then click OK.
v. Click OK in the upper-right corner to close the message.
w. Click the X in the upper-right corner to close the Inbox.
Note: The meeting should now appear on the Today screen.
x. Wait for synchronization to complete, and then switch to Peter’s Outlook Web
Access.
y. Click Mail in the left pane, click Check for New Messages, and then verify that
the meeting request was accepted.
z. Switch to the Pocket PC Emulator.
aa. Click Start, click Programs, and then click Tasks.
bb. At the bottom of the Tasks screen, click New.
cc. In the task Subject line, type Request auditors report
dd. In the Priority drop-down list box, select High.
ee. In the Starts: drop-down list box, select today’s date.
Note: The default date is today.
ff. Click OK and note that the task is being synchronized. Wait for synchronization to
complete.
gg. On the Pocket PC Emulator, click Start, and then click Contacts.
hh. Click Houston, Peter, and then view the contact information.
ii. Click OK, and then click the X in the upper-right corner to close Contacts.
3. Remotely wipe a a. Open Internet Explorer.
mobile device from b. In Internet Explorer, in the Address bar, type
Outlook Web Access http://SMBEX01.nwtraders.com/OWA and then press ENTER.
c. Log on to Outlook Web Access as nwtraders\spencer with a password of
P@ssw0rd
d. At the top of the page, click Options.
e. In the left pane, in the Options list, click Mobile Devices.
f. Select the device in the device list, and then click Wipe All Data from Device.
g. Click OK to confirm that you want to wipe all data from your device.
h. Switch to the Device Emulator.

i. Click the Start icon , click ActiveSync, and then click Sync.
j. Click OK to accept the policy notification.
Note: The device will now be wiped.
Note: Note that normally the synchronization and wipe would occur automatically and
the steps above would not be required.
k. Close the Device Emulator without saving state.
l. Close Outlook Web Access.
m. Click File | Exit and then Yes to exit from Device Emulator Manager.

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