_________4marks

FORM 3 PART II

SECOND TERM 2011 2(a) write a short note on the ff objects:

PART I SECTION B  A query is a tool that allows the user to request

specific data to be gathered from the database.
1. (a) The Database Management DBMS stands for
It finds and display selected data
Database Management System. It is a program that  A form provides the user with an alternative
interface for entering, editing and viewing data.
sets up or structures databases. It provides tools to
It vies, add and update data in a table
enter edit and retrieve specific information from the
 A report is a tool for producing formatted
database easily. Data bases enables users to organize,
printed output from the database. It analyze and
analyze and store related data. ____4marks
print data in specific layout
A database is a collection of related data. It is the  A table is an Object that stores records in the
equivalent to a file cabinet.____2maks database.
 A macro is an Object that allows the database
b. Title: Mawuli School Library Books Database to be automated without the need for
programming.
S/N Title Author Year Shelv Name Class H/S Date Date  A module is an Object that stores Access code
e
Of Of Of Borro Retur
written by the user.
No wed ned
Boo Pub. Borrower
k
_______2x4=8
marks
(b) State the difference between Function and
Formula in MS-Excel application.

_______10marks A formula tells Excel to perform a calculation using

information stored in other cells. For example, you
c. Describe how a database is created can insert a formula that tells Excel to add the values
in the first 10 cells in column A and to display the
1. From the File menu select/click New. The New result in the cell that contains the formula. A formula
File task pane will appear at the right of the
is an entry in a cell that calculates data.
screen (seen here).
Excel also provides many built-in functions which
2. Under New click on Blank database. The File
automate a number of types of calculation. Functions
New Database dialog box appears.
are pre-programmed formulae
3. In the Save in box, select the location you want
to save your database in. ____2marks
4. In the File name box, type a name for your
3(a) state FIVE features of a Word Processor
database.
5. Click Create. (i) Word-Wrap
The Database window will appear on the (ii) Spelling and Grammar
screen.
(iii) AutoCorrect

1
 (iv) Editing and Formatting Pictures

(v) Word Art

__________1x5=5marks

(b) How is query used in a database?

Queries find specific records matching your criteria and
can retrieve data from one or more tables. When you
‘run’ a select query, the query results are displayed as a
datasheet that looks and behaves like a table. As with
all types of query they can be saved for future use as an
object in your database. _____2marks
(c ) (i) Cell - The intersection of a row and a column is
called a cell.
(ii) Column – Columns are referred to by letters (A,
B, etc.) Columns are vertical space that runs across
the worksheet.
(iii) Row – Rows horizontal space that runs across
the worksheet. Rows are referred to by numbers (1,
2, etc.) _________1x3=3marks
4 (a) Identify TEN (10) tools on a database toolbar
5. What is Lookup wizard or field?
A lookup wizard is a field which ‘looks up’ its values
from a particular source (drop-down field). When
entering data in datasheet view, the values appear in a
drop-down field known as a combo box. ______4marks
(b) identify the steps involved in creating lookup
wizard.
In the Data Type column for the relevant field,
select Lookup Wizard. The first page of the Lookup
wizard will appear:
1. Select Lookup wizard
2. Select I will type in the values that I want and
click next.
3. Enter the number of columns you want in the
list in the Number of columns box.

New, Open, Save, Print, Cut, Copy, Paste, Relationship, 4. Click in the first row of the Col 1 column and
type in your first value.
Undo, redo Help, Properties, Spelling, Print Preview,
primary key, run, office link, file search, analyze, code, 5. Press the Tab key to move down to the next
script editor, etc. ____1/2 x10=5marks row and type in your next value.
6. Continue until all your values have been entered
(b) List the types of queries. and click the Next button.
(i) Select Query 7. Ensure the correct field name is displayed for
your lookup column and then click Finish.
(ii) Make Table Query
The lookup field will be created as shown in Datasheet
(iii) Append Query view on the right.

(vi) Update Query _______6marks

(v) Crosstab Query

(vi) Delete Query

(vii) SQL
(viii) Action Query
(ix) Parameter Query
________1x5=5marks

2
 6. (a) What is software?

Software is the term used to describe computer

programs, which can be used by the computer operator
to carry out a task (work) or a function. In other words,
it is the step-by-step instruction that tells the computer
hardware what to do.
_______3 marks

(b) Software, its two divisions are

(i) System software ________1mark

e.g. Microsoft Windows 95, 98, 2000, XP, Vista,
Windows 7 etc. ________1/2 x 2=1mark

(ii) Application software ________1mark

e.g. Word processor(ms word), spreadsheet(ms. Excel)

Databases(ms. Access), presentation (PowerPoint),
desktop publishing (Publisher), Graphic/drawing
programs (CorelDRAW), educational programs
(Encarta), entertainment programs (music players) Etc.

________1/2 x 2=1mark

(c) To start Microsoft Word;

1. Click on the Start button

2. Select/click All Programs
3. Choose/click Microsoft Office and then
4. Select Microsoft Office Word 2003/2007.
____3 marks