PO and Invoice Matching:

2 way
Step 1:
Creation of PO:
There are 2 ways of creation of Purchase Order
1. Forms
2. OA pages
Both are same just t he navigation , look and feel is different.

Login: Operations/Welcome
Resp: Purchasing, Vision Operations (USA)

Purchasing  Buyer Work Center Orders

• Select “Standard Purchase Order” from the Create LOV.
•

• Click on Go button.
• Enter the following details in the PO header page
Field Value
Operating Unit Vision
Operations(USA)
Type Standard Purchase
Order
Supplier Alliance Systems
Site V1
Click on Lines

Type Goods
Item f51000
Quantity 100
Price 10
Need-By Sys Date
Click on the
update icon.
Match 2-Way
Approval
Level
Invoice Match PO
Action
Accrue at No
Receipt
Click on Next
Line for
entering
another line.

Type Goods
Item f52000
Quantity 50
Price 20
Need-By Sys Date
Match 2-Way
Approval
Level
Invoice Match PO
Action
Accrue at No
Receipt

• Click on Apply Button.

• Click on “Submit” button.

Note down the PO number

Enter
Qty = 100
Price pu = 100

in PO – Match Level = 2 way and Option = PO in Shipments

Note down the po# 6432

Approve the PO

Step 2
Create an INVoice
Login: Operations/Welcome
Resp: Payables, Vision Operations (USA)
Invoices  Entry  Invoices
• Enter the Following Data in Invoice Header
Field Value
Operating Unit Vision Operations
(USA)
Invoice Type Standard
PO Number Above noted PO
number
Invoice Date Sys Date
Invoice Number Sathya_po1
Invoice Amount $1000
GL Date Sys Date
Terms date Sys Date
Invoice Terms Immediate
Payment Method Check
Distributiion Set ADV
Match Action Purchase Order

In the Find PO window

Field Value
PO Num Above noted PO number

• Click on the “Find” button.

Select this PO # in the Invoice header

Select match option as Invoice

click on match
Bill for more than ordered qty say 110

An over bill error message will pop up

3 WAY Matching:
Step 1:
Creation of PO:
Purchasing  Buyer Work Center Orders
• Select “Standard Purchase Order” from the Create LOV.
• Click on Go button.
• Enter the following details in the PO header page
Field Value
Operating Unit Vision
Operations(USA)
Type Standard Purchase
Order
Supplier Alliance Systems
Site V1
Click on Lines

Type Goods
Item f51000
Quantity 100
Price 10
Need-By Sys Date
Click on the
update icon.
Match 3-Way
Approval
Level
Invoice Match Receipt
Action
Accrue at No
Receipt
Click on Next
Line for
entering
another line.

Type Goods
Item f52000
Quantity 50
Price 20
Need-By Sys Date
Match 3-Way
Approval
Level
Invoice Match Receipt
Action
Accrue at No
Receipt
• Click on Apply Button.

• Click on “Submit” button.

Note down the PO number

set the match option as receipt and level is 3 way

Approve the PO

Step 2
Create a receipt
N) Receiving >>Receipts
Field Value
Organizations V1 Vision
Operations(USA)
• Click OK

Field Value
Operating Unit Vision Operations(USA)
Purchase Order XXXX
• Click Find Button

In the Find PO window

Field Value
PO Num XXXX
Field Value
Receipt Date 12-JAN-05(Time
Stamp)
• Close Form

• Enable Flag for Line-1

• Available Receipt Information
Field Value
Quantity 80
UOM Each

•
•
• Save
• Click on “Header Button

• Close Form
• Close Form

For less than PO qty say 80 units

Step 3
Match a Standard Invoice to the Receipt
Resp: Payables, Vision Operations (USA)
Invoices  Entry  Invoices
In INV select matching option as receipt
Create an Inv and match for more than receipt qty but less than PO qty say 95 units
It will throw an over bill error message

• Enter the Following Data in Invoice Header

Field Value
Operating Unit Vision Operations(USA)
Invoice Type Standard
Trading Partner Alliance Systems
Supplier Num PO-US
Site Stock Ms Pat
Invoice Date 12-JAN-07
Invoice Number Sathya_rcpt2
Invoice Amount $1000
GL Date 12-JAN-07
Invoice Terms Immediate
Payment Method Check

Match Button Receipt

Click “Match” button

In the Find Receipts window
Field Value
PO Num XXXX

• Match to PO Window Opens

• Choose the line to which Invoice is to be matched
• Check the line
• Click Match