Sei sulla pagina 1di 2

Georgianne (Gigi) Kilburn

gkbbdf16@westpost.net
904-509-8773

Professional Experience:
06/08/1999 - 03/19/2010
FOLIO WEEKLY MAGAZINE Jacksonville, FL
Administrative Assistant
* Maintained weekly issue organization, account payment status/credit (for ads t
o run).
* Data entry of weekly issues in order to facilitate monthly billing to advertis
ers (approx.350-450 invoices per month).
* Weekly distribution of updated aging reports to sales representatives and imme
diate supervisors.
* Weekly collection calls to advertisers with past due balances (i.e.: 31+, 60+,
90+ & 120+).
* Weekly administration of classifieds section of publication: new customer sale
s, maintenance of existing customers, invoicing & payment processing, submission
of classifieds manifests & paperwork to production dept., and proofing of class
ifieds section for errors & changes, etc.
* Daily response to email, telephone, and voice mail inquiries regarding billing
, purchasing, and classifieds.
* Monthly collection letters to past due advertisers with appropriate documentat
ion attached.
* Monthly purchasing, tracking, and distribution of office supplies, and office
machines.
* Daily/weekly support of sales staff, publisher, and business manager.
* Daily/weekly credit card processing, batching, and entry into QuickBooks Pro.
* Daily/weekly processing of check/cash deposits and entry into QuickBooks Pro.
* Calculation of monthly cash receipts to balance against monthly A/R spreadshee
t.
* Completion of hundreds of advertiser account reconciliations.
* Entry, maintenance, and filing of advertiser contracts as submitted by sales r
epresentatives.
* Maintenance of ITEX and other trade accounts in account register and excel spr
eadsheets.
* Designed/created excel spreadsheets for inter-departmental use: classified sal
es sheet & manifests, trade accounts, account reconciliations, account histories
, customer/advertiser lists, and sales representative bi-weekly commission repor
ts (for payroll), aging reports.
* Entering, Printing, and Mailing Vendor Checks Using QuickBooks.
*** Prior to 1999: Employed as Executive Assistant for 10 Years
Education:
1981-1986 University Of Georgia Athens, GA
* Bachelor of Fine Arts - Photographic Design
* (Graduated Cum Laude)
1996 -1997 FCCJ South Campus Jacksonville, FL
* Completed Courses In Word Perfect 6.0, Introduction to Advertising, Microsoft
Office & Netscape, and Adobe PageMaker 6.0 (Achieved "A" Grade in Each Course Co
mpleted)
Skills:
* QuickBooks Pro (2009 Version)
* Microsoft Office: Excel, Word, and PowerPoint
* Ten Key Calculator/Adding Machine (Sight)
* Use of Laser & Inkjet Printers (All Makes), Plain Paper Fax Machines, and Digi
tal Copiers
* Use of Multi-Function Telephone Switchboard System
* Checkwriter Version 5.1

Potrebbero piacerti anche