Sei sulla pagina 1di 4
Agency Business – Central Billing Purpose Central Billing is a type of third-party busin ess

Agency Business – Central Billing

Purpose

Central Billing is a type of third-party business for deals between vendors and customers.

The buying group (or payment agent) negotiates prices and conditions when goods are purchased from a vendor. These prices form the basis for the customer prices. Within Central Billing, the system will take into account article information and additional surcharges. The vendor is legally bound to process payment handling via the buying group. The buying group is, therefore, the central point of payment for all of the debt generated by the members of the buying group for the goods they have purchased. The buying group charges a fee for the transfer of the payment and for the grouping of the

invoices.

The vendor typically pays the commission.

When it comes to payment processing, the buying group:

a) receives invoices or delivery notes directly from the vendor

b) enters them in the system

c) settles the vendor invoices, and

d) bills the buying group periodically.

The member pays the total amount for periodical settlement to the payment agent.

The buying group pays all incurred statements minus a central payment fee and, if necessary, a commission to the vendor.

Central Billing is part of Agency Business component and can be used in all business transactions and in all industries.

The Customer Settlement document is the main difference between the Central Billing and Pooled Payments. Customer settlement documents can be used instead of posting lists (used for Pooled payment). While the posting list represents a group of single settlement requests that are to be settled by a customer, the customer settlement document is an individual document for the customer.

One or more customer settlement documents are generated based on single settlement documents that have been created in settlement request lists. The system groups all single settlement requests that contain the same header data (customer or posting data) for a customer in a single settlement document. In doing so, the system accepts the items in the single settlement requests.

The system runs price determination for each header in the customer settlement document. When this is done, the system also includes purchasing condition records from the single settlement request. Additionally, single settlement requests may contain a different currency than the customer settlement document.

System Access Information

This paragraph gives you the generic system access information needed to run this process.

© SAP AG

Page 1 of 4

12/14/200412:58 PM

Dokument2

System Landscape

System Landscape, this Process is built in

IDES Demo System DTR, client 760

Please check the currently valid system ids and active clients on the tab strip SYSTEMS of this process in the IDES Demo Database.

Users

By entering to the system you can create your own user.

Procedure

Creating a Settlement Request Lists

The Settlement Request Lists (SRL) contains several single settlement requests for the same vendor (invoicing party) but various customers (invoice recipients). The settlement request list is saved in the system with its own document number. Regardless of how many individual documents the list contains, only one accounting document is created. The individual documents are assigned the posting status Posted via settlement request list. You can use the settlement request list to credit the relevant vendor account. As the list can contain various customers, you must create a posting list to debit the individual customer accounts. In the posting list, the individual documents are grouped by customer.

Steps in the Process

Creating a Settlement Request List (SRL) for several single settlements

o

Display Invoice Conditions (MM + SD)

o

Display Accounting Document

Creating Customer Settlements

o Display Accounting Document

Creating a Settlement Request List

1. Log on to the IDES Demo System DTR, client 760 and create your own demo user.

System Menu Path

Logistics Agency Business Payment Settlement Request Lists

2. Double-click on Create

3. Enter the following data:

Field

Data

 

Payment Type

WDR4

© SAP AG

Page 2 of 4

12/14/200412:58 PM

Dokument2

4.

Choose Enter

5.

The first time when you enter the system you will be asked for the organizational data. Enter the following data:

Field

Data

Sales Organisation

R100

Distribution Channel

R1

Division

R1

Purchase Organization

R100

Purchase Group

R10

6.

Choose button “Copy”

7.

You jump directly into screen Create Invoice: Settlement Request List Item Overview Enter the following data:

Field

Data

Invoicing party

RV0001

8.

Choose Enter.

9.

Enter the following data in tab Invoice overview:

Field

Data

Bill-to party

RC0001

Input Tax

V1

Output Tax

A1

Material

R30001

Invoiced Quantity

10

Net price

9.80

Bill-to party

RC0002

Material

R30003

Invoiced Quantity

20

Net price

4.90

10.

Choose Enter

Display Invoice Conditions

11. Double click on first Customer

12. Mark first item line and then double click on “Tax amount”

13. Choose folder “Conditons (MM)”

14. Choose folder “Conditions (SD)”

© SAP AG

Page 3 of 4

12/14/200412:58 PM

Dokument2

15. Click on button “Back”

16. Choose button Save for saving the settlement request list. Notice: The settlement request list can only be posted if the traffic light in field “Difference” is green.

17. Message: Document xxxx saved (accouting document created) appears. Please notice the document number.

Display Accounting Document

18. Choose ”Display” from menu “Settlement Request List”

19. Choose button “Overview”

20. Choose button “Accounting”

21. Double click on “Doc. Number”. The corresponding accounting document will appear.

22. Choose “Back” to return

Creating Customer Settlements

System Menu Path

Logistics Agency Business Payment Customer Settlements

23.

Choose ”Create”

24.

To do:

Field

Data

Document Number

Clear data

Name of run

Test

Check Run Only

unflag

25.

Choose button “Execute

26.

Choose button “Enter

27.

Message “n documents processed without errors” appears. Press “Enter” to continue.

28.

Double-click on first document number to see details

Display Accounting Document

29. Choose button “Accounting”

30. Double click on “Doc. Number”. The corresponding accounting document will appear.

31. Choose “Back” to return.

© SAP AG

Page 4 of 4

12/14/200412:58 PM

Dokument2