How to form internship report

Work under these outlines:

 Title cover
 Title page
 Internship letter
 Preface
 Dedications
 Acknowledgement
 Executive Summary
 Table of contents
1. Industry introduction
2. An Overview of organization
- History of organization
- Nature of Organization
a. Vision Statement
b. Mission Statement
- Main Features
- Competitors
3. Organizational Structure
- Hierarchy Chart
- Number of Employees
- Main Offices
- Introduction of all departments
- Comments on organizational structure
4. Work done by Internee
5. Financial Analysis of organization
- Financial data of last 5 years
a. Horizontal analysis
b. Vertical analysis
- Significance of ratio
- Components of ratios (formulae used)
- Horizontal analysis of ratios
- Interpretation of ratios
6. SWOT Analysis
7. Conclusion
8. Recommendations
9. Limitations
10. Bibliography
11. Annexes
12. Glossary

How to form internship report / Explanation

Title Cover
Bind your report with hard cover having printed or pasted title page.
Title Page
The title page of the report will include
 The names of the business organization
 Logo of the business organization
 The name of the Internee & Session
 The date of the final report
 Name of the university
 Logo of the University
Internship Letter
Attach the photocopy of your internship letter. Bring your original internship letter
in viva voce.
Preface
In this section give an introduction of your internship report. Discuss and define the
purpose of doing your internship. State the benefits of internship.
Dedications
If you wish, you may include a page with a brief note of dedication of help received
from particular persons i.e. your parents, family members, friends, teachers
Acknowledgements
Indicate the names of your supervisor and teachers from your University and
organization under the supervision of which you prepare your report and get
acknowledgement (signatures) from them.
Executive Summary

An Executive Summary deals with every section of the report in a short form. It can
be called as micro image of the report. An executive summary is overview of the complete
report which helps the reader to get quick glance at the report before reading it in detail.
Everything important that you have done, discovered and concluded should be
mentioned, but briefly and concisely.

It includes the following:

 A brief introduction of the branch where you did your internship

 Starting and ending dates of your internship
 Summarized your work in various departments. (Give detail description under the
head work done by internee)

Table of Contents
List the important headings and sub headings in the report with page numbers.
Industry Introduction (Organization Business Sector introduction)
Describe the Overview of the complete sector in which the organization falls
according to current scenario.
Business/ service sector basically means the main area which the organization
deals in i.e. consumer products or services, e.g. Textile, Dairy or Telecom etc. Thus, you
are required to discuss the main business/ service sector in which the organization falls
and NOT the description of the organization under consideration.

Overview of the organization

In this section give description of organization. Start from history.
 1. Brief history
Mention the year of incorporation of organization, how and when its branches originate
and expand its business and so on.
2. Nature of the organization
Before elaborating its nature, write its vision and mission statement. These statements
ultimately describe the nature and work of organization.
a. Vision Statement describes what the organization would like to become.
b. Mission Statement describes the purpose of organization. What is
organization’s reason for being in business?
3. Features
This section depends upon the internee’s perceptions that how he perceives the features
& qualities of that organization. The features of every organization vary from one another.
Firstly focus on the following basic features and then you may add any more,
 Product lines
 Business volume
 Customer satisfaction
 Moral Values of employees (integrity, excellence, respect, etc)
 Innovation (focusing on new researched product)
4. Competitors
Just mention the names of competitors of organization
(Note: mention the strengths of competitors under the head of SWOT Analysis)

Organizational Structure
1. Organizational Hierarchy chart
Sketch the organizational structure hierarchy in such a way that it clearly mentions the
directors, executives, managers & various departments working under their control.
 2. Number of employees
Mention the names, addresses & contacts of employees.
3. Main offices
Mention the location, addresses & contacts of every main and sub-offices in different
cities.
4. Introduction of all departments
Give brief and comprehensive working of all departments.
5. Comments on the organizational structure
Give comments about the centralization & decentralization of the organization. Do you
agree with its structure & management system?
Work done by internee
 Detail description of the operations/activities of the department you worked in.
 Detail description of the tasks assigned to you.
Financial Analysis
 Take financial data regarding income statement & balance sheet for the last 5 five
years and then do horizontal & vertical analysis.
 Significance of ratio analysis
 Do ratio analysis for last 5 years financial data comprising the following ratios
 Current ratio
 Cash ratio
 Time interest earned ratio
 Debt ratio
 Working capital
 Return on equity
 Return on assets
 Earning per share
 Return on deposits
 Cash/ deposit ratio
  Total assets / network
 Return on deposits
 Interest expenses / total expense ratio
 Interest income / total income ratio
 Net profit margin
 Average profit per branch
 Interpretation of the ratio’s calculated by comparing the different years
SWOT Analysis
Clearly describe all the strengths, weaknesses, opportunities and threats.
Remember that strengths and weaknesses are internal to the organization and represent
its culture while opportunities and threats correspond to the environment outside the
organization. Strengths are those qualities which distinguish or give an edge to the
organization over other organizations. Opportunities also include the weakness of
organization’s competitors & threats include the strength of competitor.
Conclusion
In this section you are required to describe the organization according to your
evaluation/assessment in the light of critical and SWOT analysis.
Recommendations
In this section you are required to suggest a solution for all the problems or
discrepancies that are found in the organization that you have pointed out in critical and
SWOT analysis.

Limitations
Mention the difficulties (time, cost, sources, etc) that are faced by in preparing this
report.
Bibliography (reference & sources used)
 In this section provide all the references and sources that you have used for data
collection for your internship Report.
Annexes
At the end of your report, attach all of the supportive material you have used for
the preparation of your report, like any brochures, forms, drafts, newsletters, interviews,
questionnaires etc.
Glossary
Describe the basic TERMS that you experienced during yours internship program.

Important Note:
 Complete all the required parts of your report.
 The student should prepare the internship report according to his/her area of
study in academic program. The internship report should be double space typed on
A4 size 75 gram paper with bold headings and sub headings, with margins set at
top, bottom and right 1 inch whereas left margin should be 1.5 inch. Minimum
words required for internship report are 12,000 words. Program specialization,
current mailing address and student ID should be clearly mentioned in the report.
 Students can submit their internship report only once that will be considered as
final and marked accordingly.