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Chapter Housing Service Committee

Chapter Housing Service Committees are made up of outreach Indiviouals in the Chapter who devote a portion of their time for very special service work - helping those individual Oxford Houses in the Chapter, which need help. For example, the Committee always helps the new house in a Chapter get off to a good start, as well as-existing houses which may encounter chalfeges.

The Chapter Service Committee generally consists of the Vice-chairperson of the Chapter, a

Chairperson(s) of the Committee itself and several indi'fidualvolunteers from other houses In the . Chapter. The Committee provides suggestions and help to the members of a new house or a house in trouble. Since each house Is autonomous the Housing Service Committee always offers

suggestions first - not orders. "Bossism" wor1<sno better

an Oxford House. Remember the committee's collective experience. strength and hope can a very powerful voice.

on the Chapter level than it does within

A significant role of the Chapter Housing Services Committee is to impress upon the new house - or house in trouble - the importance of meeting the conditions of an Oxford House Charter. Oxford House relies on having a good reputation in the community and one "bad apple" can

adversely affect the welfare of

Housing Services Committee can prevent problems from arising and quickly provide suggestions for those problems that do arise.

Oxford House as a whole. By skillfully carrying the message, the

The Housing Services Committee should beware of acting out on control Issues or becoming a court for disputes that may arise among residents of a new or troubled house. Tradition five clearly states: "Each Oxford House should be autonomous except in matters affecting other houses or Oxford House as a whole." What that means in a nutshell Is that if a house is . operating in accordance with its charter and their Chapter gUidelines the Housing SeMce Committee is limited to making suggestions. On the other hand. if a house is in violation any of the three conditions at its charter or otherwise adversely affecting Oxford Houses as a whole, the Chapter Service Committee can take corrective action. Whenever corrective action is necessary it is a good idea to call the Outreach representative for your area or State Housing Service Chair, and remember that Oxford House, Inc. must approve any action that infringes on the autonomy of a house.

Some Pointers:

Read and be familiar with your Oxford House Manual and Chapter Manual.

Always schedule a follow up visit after initial visit. Consistency is important.

Be accessible, return phone calls .

1

Share your experience. strength and hope.

On your first visit your primary role is to observe and develop a plan of action.

Encourage members to identify problems briefly, then concentrate on the solution.

Use your Committee. All too often Housing SeMces Chairpersons try to do everything on theirown.

You may want to schedule a Housing Services Committee meeting prior to the Chapter Meeting to help share information.

What is Housing Services? Housing g~r v ices is a branch of service which works in three areas of Oxford House operations:

1.) Propagation of new Oxford Houses; expanding to fit the needs of the recovery community (housing the

2 . )

recovering addict / alcoholic).

Attracting prospective members of Oxford House (through the Internet, and in treatment centers, etc.),

3.) Reaching out to existing Oxford Houses through the fraternal domain of the Chapter to help establish the

traditional structure / modelof stability of each house.

Oxford House and to assist with achieving financial and community .

There are three levels of Housing Service within the territory of the State :

1.) State Housing Services Chairman 2.) Chapter Housing Services Chairman

3 . ) Housing Services Representatives (from each house in the Chapt e r: these Representatives, the Chapter Chairman and the Chapter Vice-Chair together form the Chapter Housing Services Committee)

4 . ) In addition to these roles of service a Housing Services Secretary ' should be elected to record the minutes of the Housing Services Committee.

The Housing Services Representatives have the following responsibili t ies:

1. ) Participates in scheduled presentations at area treatment centers . 2.) Assists in the various tasks of opening a new house as needed.

3 . ) Attends a regular monthly Housing Services Committee.

4 . ) Helps their individual house maintain

5.) Assists the Chairman and Committee: in troubleshooting problems w/houses in Chapter 8S needed, 6 . ) Lend support to their individual house in helping house officers realize their expected duties (educate) . 7 . ) Compile monthly statistics/data about their house to submit to Chapter. 8.) Inform their individual house about Housing Services Committee' s endeavors regularly. 9.) Represent their house and its consensus opinions to the Committee when/if needed.

a healthy image in their immediate community.

The Housing Services Chairman has the following responsibilities:

1 . ) Hold 11 regular monthly Housing Services Committee meeting prior to the Chapter Meeting. 2.) Generate an agenda for the Committee . 3.) Provide leadership to the Committee and the Chapter regarding Housing Services issues. Delegate to the Chapter Vice-Chair when needed. 4.) Report to the Chapter monthly the outcomes and activities of the Committee.

5 . ) Report to the State Housing Services Chairman concerns and posi t ions of the Chapter/HS Committee. 6.) Schedule and participate in treatment center presentations. 7.) Spearhead and Coordinate the opening of new houses. 8.) Encourage all Oxford members to get involved with Housing Services activities. 9 . ) Be an available contact for any houses in Chapter asking for help .

Housing Services is both a responsi v e and proactive ann of the Oxford House Chapter and is intended to be the chief modality for growth of Oxford House in the community at la r ge. It is through the legacy of Housing Services that Oxford House keeps it's vitality and profound traditional i ntegrity. The dynamic of each house's relationship \\-1111the Chapter is an integral part of our continued success. This is an ideal area of service and a great opportunity to give back some of what you have been given.

HOUSING SERVICES CHAIRPERSON

Housing Services Chairperson shall serve a term of one year and abide by the majority

vole of the membership.

1. The Housing Services Chairperson shall serve as the Chairperson of a Committee selected from members a/the individual houses within their Chapter. They shall also conduct and record all Committee meetings. (A member of the Committee itself maybe voted in to assume the role of HIS Secretary to take minutes a/the meetings.) In th eevent of the HIS Chairpersons absence, the Chapter Vice Chairperson shall assume his/her responsibilities.

2. Hold regular business meetings once a month, (just prior to Chapter meetings seems to work out well) to implement Housing Services Business.

3. The Housing Services Chairperson and the Committee shall be responsible/or:

A. Approving any new facility, reviewing the lease and assisting in

processing of the loan application. (Except, when an Outreach Representative is

responsible.)

B. Assisting a new house by attending their weekly meetings, teaching the

Concepts, training the new house officers, and help in finding new prospective

members.

C. Assist however necessary, any house experiencing problems. (Remember,

each house is autonomous; the Committee is there to help, not control.)

D. Promote Oxford House by scheduling presentations with treatment

centers, recovery houses, community drug and alcohol centers, corrections, Churches, outpatient treatment centers, etc.

4. Housing Services Chairperson shall report at the monthly Chapter meeting, any activities the Committee conducted and what the results were.

5. Shall submit an accurate account of approved expenses and receipts to the Chapter treasurer monthly.

Oxford Houses

Chaptel Hoosmg SeMces ChalrpetSOn·and ComrniHBe

1. Rum a committee

a. Housing Semces chair

b. Chapter Vice Chair

c. One member from each house

2. Educate)OW' CXX11fIUtIee

a. Know your treatment centers

b. Know your contacts at each treatment center

c. KNOW ABOUT OXFORD HOUSE & pass it on'"

3. Monthly planning meetings

a. Outline objectives b. Assign tasks

c. Review previous assignments & dIscuss results

4. SuperAse chapCer HOtIna

O.K. to assign task to someone else· Follow up - check on it!

5. Make appointments attreatrnent centets

a.

Schedule presentations same time & day each month/week

b.

Schedule several months/weeks in advance

6. Monthly repOf1s

a. Record all activities of committee for the month

b. Written report

c. Read at chapter meeting

d. Copy to chapter secretan for chapter minutes

7. Acknowtedge and appreciate)'OUr committee mernbelsf f r J

8 . ~In

theReg1onalWo~ps

1

. P r o m o ti o ns

and Presentations

a. presentations

b. literature

c . display b oa rd

d. hotline

at treatment centers

2. Assist Houses in trouble

a. attend house meetings

b . educate them in proper guidelines

c . help with monthly audits and reports

d. be available for questions

e. EDUCATION-teach the members how it works

f. don't tell the members-show them

g. please don't be a dictator-it's their ~ouse'

. 3. Open new houses

a. find a suitable house

b. tour house and determine acceptability

c . negotiate lease

d. apply for loan

e. make flyers to attract new members

f . furnish house-donations

.

4. Assist the new house

a . attend house meetings for at least 2 months

b. teach them to run a business meeting

c. make up new member information packets

d. set up their files

e. be available to answer questions

OXFORD HOUSE HOUSI N G SERVICE CO N f 1v IITTEE J \ 1 EETI N G

One vote per house in the Chapter

l.Call the meeting to order at the specified time.

2.0pen the meeting with a reading of one of the "Three Principles" from the Oxford House Chapter Manual.

3.Ask for a roll call by the Service Committee Secretary. "House and Representative attending meeting

4 . Ask for the reading of the minutes for the last Service Meeting.

*Read minutes of the last Service Meeting. '"Ask for additions or corrections.

' "Ask for a motion to "Accept as read"or "Accept as corrected" if there are any additions or corrections .

5.Ask for a reading of the Old Business. "Old business is business discussed at the previous Service Meeting. *Each matter is open to discussion and decision by the members present. "'Motions must be made to take any action.

6.Ask for any New Business. *Any matter is open to discussion and decision by the members present .

" ' The Housing Service Committee

will present information related to the

status of the current and future houses in the Chapter.

.

*Motions must be made to take any action.

7.Ask for a motion to adjourn the meeting *Discuss where and when the next Chapter Meeting will be held.

OXF O RD HOUSES OF VIRGINIA

HOUSING SERVICE COMMITTEE

MEETING MINUTES

location of Meeting:

Purpose of Meeting:

Meeting Start Time:

0 Regular Meeting

0 Emergency Meeting

Meet i ng Chairperson and Position :

House and Representative

Names·

House :

P r esen t 0

Absent 0

Representative:

DHSCREP HSCALT . D

OTHER 0

Date of This Meeting:

House:

Representative:

DHSCREP HSCALT.O

Present 0 Absent 0

OTHER 0

House :

Present 0 Absent 0

House :

Present 0 Absen t 0

Representative :

Representat i ve :

OHSCREP HSCALT.O

OTHER 0

DHSCREP HSCALT . O

OTHER 0

House:

Presen t 0 Absent 0

House:

Present 0

Absent 0

Representative:

Representative:

DHSCREP HSCALT.D

OTHER 0

DHSCREP HSCALT . D

OTHER 0

House:

Present 0 Absent 0

House :

P r esent 0 Absent 0

Representative:

Representative:

DHSCREP HSCALT . D

OTHER 0

DHSCREP HSCALT . D

OTHER 0

House:

Present 0 Absent 0

House :

P r esent 0 Absent 0

Representative:

Representative:

OHSCREP HSCALT . O

OTHER 0

OHSCREP HSCALT.D

OTHER 0

House:

Present 0 Absent 0

House:

Present 0 Absent 0

Representative:

Representative :

DHSCREP HSCALT . D

OTHER 0

Minu t es of t he prev i ous meeting were read and the f ollowing

0

Approved as read

o

Changed as follow s:

DHSCREP HSCALT.O ac t ion was taken :

OTHER 0

OXFORD HOUSES OF VIRGINIA

HOUSING SERVICE COMMITTEE

MEETING MINUTES

New Business and HSC House Visit Evaluation Reports

Scheduled House Visits

and HSC Representatives '

House

Visit

&

HSC Rep r esentat i ves:

Date:

House

V i sit

&

HSC Rep r esentati ves:

Date:

House

Visit

&

HSC Rep r esentatives:

Date:

House

V i sit

&

HSC Represen t atives:

Date:

House

Visit

& HSC Represen t atives:

Date:

Remember when you have a vacancy; hold a special meeting

as soon as possible to

Consider anyone (with or without a job) apply i ng for membership

in the House .

Recovery requires a quick response and a vacant bed generates no revenue.

Give a Man or Woman

a chance to ge t their LIFE back!

OXFORD HOUSES OF VIRGINIA

HOUSE VISIT EVALUATION FORM

HOUSING SERVICE COMMITTEE HOUSE VISIT

THIS REPORT IS TO BE REVIEWED AT MONTHLY CHAPTER MEETING

RATING SCALE

'---_1_-_E_xc_e_lI_e_nt 2-_G_o_o_d 1_3_-_S_at_is_f_ac_t_o_ry! - L-. 4_-F_a_ir
'---_1_-_E_xc_e_lI_e_nt
2-_G_o_o_d
1_3_-_S_at_is_f_ac_t_o_ry!
-
L-.
4_-F_a_ir
--'-I_s_-u_n_s_a_ti_sf_a_c_to_r-.! I
-y
NAME OF HOUSE:
PHONE:
_
HOUSEADDRESS:
_
# OF BEDS:
_
# OF BEDROOMS
_
# OF MEMBERS:
_
NAMES OF HOUSE OFFICERS:
NAME
ELECTED
PRESIDENT
SECRETARY
TREASURER
COMPTROLLER
CHORE COORDINATOR
HSC REPRESENTATIVE
HSC REPRESENTATIVE
ALTERNATE
OVERALL APPEARANCE OF THE
HOUSE:
_

[IS THE HOUSE ClEAN, DUSTED, GENERALLY WELL MAINTAINED, COMMON AREAS, KITCHEN, YARD, OUTSIDE]

HOUSE MEMBERS RENT STATUS: [LIST MEMBERS IN ARREARS & AMOUNT]

MEMBER

& AMOUNT:

 

_

MEMBER

& AMOUNT:

--'

 

_

MEMBER

& AMOUNT:

 

_

[LIST MEMBERS PAID AHEAD A WEEK OR MORE]

 

MEMBER

& AMOUNT:

 

_

MEMBER

& AMOUNT:

 

_

OXFORD HOUSES OF VIRGINIA

HOUSE VISIT EVALUATION FORM HOUSING SERVICE COMMlliTEE HOUSE VISIT

AMOUNT OF

MONTHLY RENT PAID TO LANDLORD:

 

_

AMOUNT OF

CURRENT WEEKLY EES PAID BY MEMBERS:

 

_

ESTIMATED UTILITY COST PER MONTH:

 

_

STATUS OF HOUSE BILLS:

ARE ALL HOUSE BILLS CURRENT [Y/N] REASON FOR ARREARS:

HOUSE BUSINESS MEETING:

[USE 1-5 SCALE]

? IF NOT, LIST BILLS & AMOUNT DUE &

1. READING OF TRADITIONS & RULES AT HOUSE MEETING:

_

2. PRESENTATION OF TREASURER'S REPORT:

 

_

3. PRESENTATION OF COMPTROLLER'S REPORT:

_

4. PRESENTATION OF COORDINATOR'S REPORT:

_

5. PRESENTATION

OF SECRETARY'S REPORT:

 

_

6. ADHERANCE TO TRADITION GUIDELlNES:

_

7. HANDLING OF HOUSE BUSINESS/ISSUES:

_

8. HOUSE MEMBER'S ATTENDANCE AT MEETING:

_

OXFORD HOUSES OF VIRGINIA HOUSE VISIT EVALUAT I ON FORM

HOUSING SERVICE COMMITTEE HOUSE VISIT

ARE HOUSE OFFICERS ELECTED EVERY 6 MONTHS [Y/N]?

_

DO THE PRESIDENT, TREASURER & COMPTROLLER COMPLETE THE MONTHLY AUDIT USING THE PROPER FORM [Y/N]? [ASK TO REVIEW MOST RECENT AUDI7]

IS THE HOUSE CHECKBOOK PROPERLY SECURED [Y/N]?

_

IS ACCESS TO THE HOUSE CHECKBOOK CONTROLLED BY A HOUSE MEMBER WHO

HAVE SIGNATURE AUTHORITY ON THE HOUSE CHECKING ACCOUNT [Y /N]? _

D OES NOT

ARE THE MONEY ORDERS & RECEIPTS PASSED AROUND DURING THE TREASURER'S REPORT AT

THE HOUSE MEETING [YjN]?

_

DOES THE HOUSE SHOW THE 60 M I NUTES VIDEO DURING THE INTERVIEW PROCESS [Y /N]

--?

DOES THE

HOUSE HAVE CURRENT INTERVIEW QUESTIONS

[YjN]?

_

DOES THE

HOUSE

HAVE

NEW MEMBER PACKETS {YjN]?

_

DOES THE HOUSE HAVE A PROCEDURE TO WELCOME NEW MEMBERS? [EXPLAIN HOUSE GUIDEL l NESj RULES, CUPBOARD SPACE, REFRIGERATOR SPACE, ETC.] YjN : _

GENERA L I MPRESS I ON OF HOUSE MEETING : [ATTENDANCE, ALLOWING ADEQUATE TIME FOR DISCUSSION ON ISSUES, DEMOCRATIC PROCESS, FEELINGS CHECK, ETC.]

OXFORD HOUSES OF VIRGINIA HOUSE VISIT EVALUATI ON FORM

HOUSING SERVICE COMMITTEE HOUSE VISIT

IS THE CHECKBOOK BALANCED AGAINST THE BANK STATEMENT [Y/N]?

DOES THE HOUSE USE THE CURRENT OXFORD HOUSE FORMS [Y/N]?

[DOES THE HOUSE NEED ANY FORMS?)

_

_

DOES THE HOUSE HAVE AN APPROPRIATE NUMBER OF SMOKE DETECTORS [Y/N]?

_

FIRE EXTINGUISHERS [Y/N]?

_

CARBON MONOXIDE MONITORS [Y/N]?

_

ASK FOR A COpy OF CURRENT HOUSE RULES/BYLAWS & LEASE AGREEMENT

NAME OF LANDLORD/PROPERTY MANAGEMENT FIRM, ADDRESS & PHONE NUMBER:

WHAT

IS THE HOUSE POLICY FOR DEALING WITH PHONE CALLS FOR INTERVIEWS WHEN THE

HOUSE IS FULL?

DOES THE HOUSE HAVE CONTACTS AT LOCAL COMMUNITY REFERRAL AGENCIES [e . g. COMMUNITY SERVICES BOARDS, TREATMENT CENTERS, DETOX CENTERS, PROBA TfON & PAROLE OFFICES AND OTHER REFERRAL AGENCIES]? WHO IS THE CONTACT? IS THERE A DESIGNATED PERSON RESPONSIBLE FOR CONTACTING THESE AGENCIES? IF SO, WHO?

OXFORD HOUSES OF V I RGINIA HOUSE VISIT EVALUATION FORM

HOUSING S ERVICE COMMI TTEE HOUSE VISIT

DOES THE HOUSE HAVE ANY COMPLAINTS? WHAT COULD THE CHAPTER DO BETTER FOR THE HOUSE?

PROPOSED SOLUTIONS/SUGGESTIONS:

HOUSING

SERVICE REP

HOUSING SERVICE REP

HOUSING

SERVICE REP

HOUSING SERVICE REP

HOUSING

SERVICE REP

HOUSING SERVICE REP

DATE OF VISIT:

_

FOLLOW-UP VISIT DATE:

_