NAME: ARJUN ANAND

ENROLLMENT NO. : 10BSP0322

MOBILE NO. : +91-8800121651 E-MAIL

ID: arjun.anand88@gmail.com

SUMMER INTERNSHIP PROGRAM

Project Proposal
I. Project Proposed : “ACCOUNTS PAYABLE,PROCESS REVIEW AND
PREPARATION OF STANDARD OPERATING PROCEDURES(SOP) AT
UHGIS”

II. Description of Project in brief : United Health Group Information Services is

an IT Company which gives back end IT support to it’s parent organization and also
excels in providing IT solutions to it’s customers.

The project incorporates :

The project is about understanding various issues related to the company with respect to
it’s vendors,banking institutions and the ways through which company deals with these
business entities and various agreements that the company gets into with these entities for
availing various services.

The project also deals in the ways through which company records the data related to it’s
vendors in it’s computer system so that it becomes easy for the company to refer to it as
and when needed. It is also about suggesting various ways so that this data can be stored
in a more effective and efficient manner.

The project comprised the study of the standard operating procedures (SOP) of the
company and studying them. It also deals with conducting a review among the employees
regarding the accessibility of such reports from the company’s intranet and if they are
facing any problems then analyzing and designing the new process ,checking it’s
feasibility and then implementing the new procedure.

The project also includes study of the costs the company is incurring on it’s employee
when they travel abroad and tracking these costs through intranet by means of data
mining and preparing an excel sheet of the same and analyzing it
III. Objective of the Project :

The objective of the project includes,

1) This project aims at improving the account payables of the company by thorough
scrutiny of the agreements the company has got into with the various vendors.
2) The project also aims at a proper scrutiny of the standard operating procedures
of the company,and to suggest solutions for the discrepancies, if any.
3) The project includes a study of the company’s books of accounts so that there are no
difference in the books of the company and it’s vendors and it’s banks thereby
understandin the bank reconciliation and vendor reconciliation process of the
company
4) The the project also includes cost tracking of the employees of the company
travelling abroad.

IV. Methodology :

1) The company has got into agreements with various vendors for availing various
services such as security , catering ,courier , stationary ,and recruiting services etc.
a proper arranging of these agreements with the help of Ms –Excel with their
respective information so that these agreements can be tracked as and when
needed

2) The company receives various invoices from it’s vendors every month . entering
this invoices into tally and finding out the discrepancies,if any thereby doing
vendor reconciliation

3) Tracking the entire procedures of the company,analyzing them,discussing it with

the employees as to the problems they are facing,if any with the current procedure
and suggesting solutions ,is any

4) Documentation of these procedures with the help of softwares such as

 Ms –Excel,Ms-Word

5) Preparing and tracking of the cost an employee incurs when he travels abroad fron
the company’s intranet by means of data mining and prpeparin an excel sheet of
the same so that they can be easily accessed as and when needed

V. Schedule :

1st march to 20th march : Collection of the data related to the existing process of the

Organization

21st march to 15th april.: Review of the existing process depending on the data

Collected

16th april to 30th april : Documentation of procedures

1st may to 20th may: Implementation of standard operating procedures(SOP)

21st may to 10th june : Analysis of accounts payables and vendor reconciliation of the
company

VI. Limitations of the Study :

i. IT Limitation:

There may not be sufficient compatibility with the various accounting software’s of
each vendor with the companies software. This may lead to crashes of systems of both
the vendor and the organization.
 ii. HR Limitation:

The firm may not be recruiting at this point of time and therefore they may have a
shortage of required professionals for the proposed solutions.

iii. Vendor hesitancy:

The various vendors may be hesitant to share their account albeit only the companies
with us.

iv. Time Constraint:

The amount of time available for this project may not be sufficient to ascertain and
propose a fool-proof solution for vendor reconciliation

v. Limited Information:

The amount of information that I shall have access to will be limited in nature hence
there may be discrepancies in the actual situation and the project recommendations.

VII. References

• Secondary data received from the company’s accounts and files

• The information booklets of the company

• http://www.uhgis.com

Faculty Guide Name : Prof.Dr.Manisha Singh

Comapany Guide Name : Mr Puneet Sawhney

Date: 11/03/2011 ARJUN ANAND