Exercise No: 1

1.1 Create Vendor Master

Path: Financial AccountingAccounts PayableMaster RecordsCreate

Transaction Code: FK01

Field Name Values

Vendor Account Number Do not enter any value

Company Code 1001

Account Group KRED

Enter.

Enter the following data

Field Name Values

Title Choose Company

Name Enter the name of the Vendor

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1 Accounts Payable Exercise
 Search term Enter a search term to facilitate finding
the vendor easily

Country Enter the name of the country say SA

Press F8 or choose the forward arrow key.

Field Name Values

Reconciliation Account 22000000

Payment terms 0001

Check double invoice Check the box

Payment method Enter C or T –Do not enter if no

method is created yet.

Save the master record.

Note the Vendor account number

1.2 Create Down payment

Path: Accounting  Financial Accounting  Vendors  Document entry 

Down Payment  Down Payment

Transaction code : F-48

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2 Accounts Payable Exercise
On the screen “Post Vendor Down Payment”, enter the information as mentioned in
the table below:

Field Name Description R/O/ C/M/ User Action and Comments

C T Values

Document The Date of the R T Enter the

date transaction document date

Posting Date The date of posting R T Enter the posting

the transaction date

Document Determines the type R C Select the

Type of transaction appropriate
document type

Company The organizational R C Select the

Code unit for which the appropriate
transaction is posted company code

Currency The currency in R T Select the

which the payment is currency key
made

Vendor The Vendor to whom R M Select the Vendor

Account the down payment is Account
made

Special GL Indicator for Special R C Select the

indicator GL transactions appropriate
Special GL
indicator

Bank Account The GL A/c of the R M Select the GL

Bank Account
Amount Amount of down R T Enter the amount
payment to be made
Value Date Value date for bank R T Enter the value
posting date

After entering all the values post it

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3 Accounts Payable Exercise
 1.3 Invoice posting in FI

Path: Financial AccountingAccounts PayableDocument EntryInvoice

Transaction Code: FB60

Field Name Values

Press F4 and choose the Vendor for

Vendor Number whom invoice is to be posted.

Take the help of Search Term or *

option.

Invoice Date Enter today’s date.

Posting Date Defaults to today’s date. However, this

can be changed, if required.

Amount Enter an amount, which is to be

credited to the Vendor.

Currency Euro

Reference Enter the invoice number of the

supplier.

Text This is document header text. Enter

any relevant text, which is relevant to
the entire document. Say for example
‘Services.’

GL Account Enter the relevant Debit account here.

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4 Accounts Payable Exercise
 Choose from the possible values by
pressing F4.In this example 53201700

Amount in document currency Enter * if no other line items exist. The

system copies the values from the
amount entered for the vendor.

Text Enter narration here. To be limited to

50 characters.

Long text You can enter any long text relevant.

Cost Center If the account is an expenses account.

A cost center has to be entered.

Enter and check whether the green light appears on the screen.

If green light appears, then you can simulate the document by choosing the tab
‘simulate’ and check the entry.

If the entry is correct, post the document by choosing the ‘post’ icon and clicking on
it. Or Control+S keys.

Note the document number.

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5 Accounts Payable Exercise
1.4 Out going payment:

Accounting  Financial Accounting  Vendors  Document Entry 

Outgoing Payment  Post

Transaction: F-53

On the screen “Post outgoing payments Header data” enter the information as
mentioned in the table below:

Field Name Description R/O/ C/M/ User Action and Comments

C T Values
Document The Date of the R T Enter the
date transaction document date
Posting Date The date of posting R T Enter the posting
the transaction date
Document Determines the type R C Select the
Type of transaction appropriate
document type
Company The organizational R C Select the
Code unit for which the appropriate
transaction is posted company code
Currency The currency in R T Select the
which the payment is currency key
made
Vendor The Vendor to whom R M Select the Vendor
Account the down payment is Account
made
Bank Account The GL A/c of the R M Select the GL
Bank Account
Amount Amount of down R T Enter the amount
payment to be made
Value Date Value date for bank R T Enter the value
posting date
Profit Center The organizational R M Select the
unit to which the appropriate Profit
transaction pertains Center
(Note: On above table, In column “R/O/C” R = Required, O = Optional, and C = Conditional
In column “C/M/T” C = Configuration, M = Master and T
= Transaction Data)

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6 Accounts Payable Exercise
II) Click the icon on the top of the screen and select the open
items to be paid:
And select the respective payment document number
The selected items are highlighted. The balance in the Not Assigned field should be
zero.
III) Go to Document  Simulate. This will display the document overview and errors if any in
the document
IV) Save the data. Document is posted and selected open items are cleared.

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7 Accounts Payable Exercise